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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lee Dean, Chief of Police
Subject: Resolution of the City of San
Bernardino authorizing the Mayor to submit
, , Lan application to accept the FY 200112002
i". II ~ d Juvenile Accountability Incentive Block Grant
. . · Vi GAIBG). Funding will be provided by asset
forfeiture fund #108-271-5193
Dept: Police Department
Date: May 15, 2001
Synopsis of Previous Council Action
On March 20,2000, the Mayor and Common Council passed Resolution #2000-56 authorizing the
submission of the application to accept the FY 2000/2001 Juvenile Accountability Incentive Block
Grant.
Recommended Motion:
Adopt Resolution
MIKE BILL~fJ~FPOLICE
Contact person:
Lieutenant Frank Mankin
Phone: 384-5660
Supporting data attached: Yes
Ward: All
FUNDING REQUIREMENTS:
Amount: $30,590
Source: Asset Forfeiture Fund #108-271-5193
Council Notes:
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Agenda Item No. ~
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
Resolution of the City of San Bernardino authorizing the Mayor to submit an application to
accept the FY 2001/2002 Juvenile Accountability Incentive Block Grant (JAIBG). Funding will
be provided by asset forfeiture fund #108-271-5193.
BACKGROUND
During the last fiscal year, the City of San Bernardino chose to use the allocated JAIBG funds to
fund a team consisting of one city police officer and one county probation officer.
This year the City has been notified that it is eligible to receive $95,293 in JAIBG funds
(excluding the cash match).
FINDINGS
During FY 2000/01, the County of San Bernardino Probation Department was awarded $800,000
in "Edward Byrne Memorial Grant" funds from the Bureau of Justice Assistance to implement a
juvenile probation accountability program. The Probation Department formed a partnership with
the San Bernardino Police Department to field four city police officer/county probation officer
teams, a police sergeant, and ancillary vehicles/equipment. The program was modeled after the
highly successful program initiated in Boston called "Night Light" and it was renamed IMPACT.
Funding for the one police sergeant and four police officer positions was paid 1 00% by the
County's Byrne grant.
The FY 2000/01 JAIBG funding was used to fund a fifth city police officer/county probation
officer team in order to match the area command structure of the City of San Bernardino. The
fifth team allowed for easy and convenient linkage between IMP ACT police officer/probation
officer teams and area command personnel. By combining the County Edward Byrne Grant and
the City's JAIBG grant programs into a single strategy, the partnership allowed both entities to
more effectively accomplish program goals. This five-team concept has proven to be successful
during FY 2000/01.
The County of San Bernardino Probation Department has been awarded an additional $800,000
in Edward Byrne Memorial Grant funding for FY 2001/02. The City of San Bernardino is
eligible for JAIBG funding in the amount of $95,293 for FY 2001/02. This will allow for the
continued funding of all five of the police officer/probation officer teams in order to continue
development of the program and deployment within the program strategy.
The San Bernardino project will accomplish, among other things:
. Police officer/probation officer teams will receive referrals from educational institutions,
courts, community-based organizations, and the Probation Department concerning juveniles
or young adults who have demonstrated violent negative behavior and who demonstrate a
need to be closely monitored.
. Police officer/probation officer teams will work with other criminal justice system
stakeholders (Probation Department, courts, District Attorney's Office, Public Defender's
Office) to ensure that youth who commit crimes within the City of San Bernardino are
accountable for their actions.
. Police officer/probation officer teams will regularly conduct probation compliance checks
and curfew compliance checks to ensure juveniles and young adults are complying with court
mandated terms of probation.
. Police officer/probation officer teams will work in partnership with the city police
department's gang suppression unit to ensure curfew and probation compliance checks occur
with identified members of criminal youth gangs.
. This program is designed to foster a sense of responsibility and accountability on the part of
juvenile and young adult offenders on the probation officer caseload. Accountability will be
enforced through scheduled and random probation/curfew compliance checks. Appropriate
referrals to supportive community-based social service agencies to reinforce positive
behaviors on the part of juveniles and young adults will occur.
The JAlBG grant requires proposals fit into specific purpose areas. The areas can best be
broadly described as those efforts that contribute to efficient operation of the juvenile justice
system as well as providing accountability incentives/sanctions for youthful offenders.
Due to the time line requirement, the grant documents have been submitted for approval to
JAlBG. A copy ofthe resolution, if approved, will be forwarded at a later date.
FINANCIAL IMPACT
The City of San Bernardino will receive $95,293 in JAlBG grant funds. There is a mandatory
10% cash match of $1 0,588 that will not be waived.
One half of the total grant funds, or $47,646, will be allocated to the County of San Bernardino
Probation Department (as a subgrantee) to fund one probation officer position. The Probation
Department has agreed to contribute half of the cash match ($5,294) to cover the amount
allocated to their department. They will also provide the additional $9,629 needed to fully fund
the probation officer position. The City will use the remaining half of the grant award amount of
$47,647 towards funding one additional police officer position. The City's cash match of $5,294
and the balance required to fund one police officer positior( $25 ,296)will be funded by the
Asset Forfeiture Fund, #108-271-5193.
Necessary equipment and overtime costs are to be funded by the parent department for each
officer.
Funding for the police officer will be for FY 2001/02. If the grant renews, the position will
continue to be funded. If the grant is not renewed, the position will not be funded. It is
anticipated that there will be sufficient vacancies in the Police Department to absorb the police
officer at the termination of grant funding. If this is not the case, the position would be
eliminated.
RECOMMENDATION
Adopt resolution.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
MAYOR TO SUBMIT AN APPLICATION TO ACCEPT THE FY 200112002
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAlBG). FUNDING
WILL BE PROVIDED BY ASSET FORFEITURE FUND #108-271-5193.
WHEREAS the City of San Bernardino Police Department desires to undertake a
certain project designated the San Bernardino Juvenile Accountability Project to be funded in
part from funds made available through the Juvenile Accountability Incentive Block Grant
(JAIBG) Program administered by the Office of Criminal Justice Planning (hereafter referred
to as OCJP).
NOW, THEREFORE, BE IT RESOLVED that the Mayor of the City of San
Bernardino is authorized on its behalf to submit the attached proposal to OCJP and is
authorized to sign and approve on behalf of the Common Council the attached grant award
agreement including any extensions or amendments thereof.
BE IT FURTHER RESOLVED that the City of San Bernardino agrees to provide all
matching funds required for said project (including any amendment thereof) under the
program and the funding terms and conditions of OCJP and that the cash match will be
appropriated as required.
IT IS AGREED that any liability arising out of the performance of this grant award
agreement, including civil court actions for damages, shall be the responsibility of the City of
San Bernardino. The State of California and OCJP disclaim responsibility for any such
liability.
BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used
to supplant expenditures controlled by this body.
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1 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR TO
SUBMIT AN APPLICATION TO ACCEPT THE FY 2001/2002 JUVENILE
2 ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG). FUNDING WILL BE
PROVIDED BY ASSET FORFEITURE FUND #108-271-5193.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and
meeting thereof,
Common Council of the City of San Bernardino at a
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held on the
,2001, by the following vote, to wit:
day of
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AYES
NAYS
ABSTAIN ABSENT
COUNCIL MEMBERS:
ESTRADA
LIEN
MCGINNIS
SCHNETZ
SUAREZ
ANDERSON
MCCAMMACK
CITY CLERK
day of
,2001.
The foregoing Resolution is hereby approved this
JUDITH V ALLES, Mayor
City of San Bernardino
Approved as to form and
22 legal content:
23 JAMES F. PENMAN,
City Attorney
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Juvenile Accountability Incentive Block Grant OAIBG)
FY 2001/2002 Expenditure Plan
Account No.
Description
Amount
5011 - 5029
SalaI)' for one police officer, with benefits
$ 78,866"
5505
SalaI)' for one probation officer, with benefits
(County Probation Department, subgrantee)
62,569*
AGGREGATE TOTAL
$141,435
. This amount includes the additional $25,296 needed to fully fund a police officer position
above the grant allotment and 10% cash match.
. This amount includes the additional $9,629 needed to fully fund a probation officer
position above the grant allotment and 10% cash match.
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GOVERNOR'S OFFICE OF CRIMINAL JUSTICE PLANNING (OCJP A301)
GRANT AWARD FACE SHEET
The Office of Criminal Justice Planning, hereafter designated OCJP, hereby makes a grant award of funds to the
following Administrative Agency (1) _ Oty of San Bernardino
hereafter designated Grantee, in the amount and for the purpose and duration set forth in this grant award.
(2) Implementing Agency Name _San Bernardino Police Department
Contact _Sergeant D.L. Waldo Address _710 North 'D' Street, San Bernardino, CA
92401 Tele hone (909 ) 384-5658
o ect e (60 characten malimum) )
San Bernardino Juvenile AccOlmtabili Pro .ect
ro ect U"ector (Name, Tille, A dress, Te ephone)
(four lines maximum)
Captain Robert Curtis
San Bernardino Police Department
710 North '0' Street
San Bernardino, CA 9240 I 909-384-5606
an cer (Name, Title, Address, Telephone)
(four lines maximum)
Barbara PachOn, Director of Finance
City of San Bernardino
300 North '0' Street 0 051
San Bernardino, CA 92402 909-384-5242 $105,881.11
ThIs vant award consists of this title Pille, the proposal for the grant which is attached and made a part hereof, and the
Assurance of Compliance forms which are being submitted. I hereby certify that: (1) I am vested with authority to,
and have the approval of the City/County Financial Omcer, City Manager, or Governing Board Chair, enter Into this
grant award agreement; and (2) all funds received pursuant to this agreement wUl be spent exclusively on the
purposes specified. The grant recipient s1p1fies acceptance of this grant award and agrees to administer the grant
project In accordance with the statute(s), the Program Guidelines, the OCJP Grantee Handbook, and the OCJP audit
requirements, as stated in this Request for Appli""tlons (RF A). The grant recipient further agrees to aU legal conditions
and terms incorporated by reference In this RF A.
FOR OCJP USE ONLY
(13) Officlal Authorized to Sign for
Applicant/Grant Recipient
Item:
Chapter:
PCA No.:
Name: Judith Valles
Title: Mayor
Address: 300 North 'D' Street
Telephone: ( 909 ) 384-5051
Date:
I hereby certify upon my own personal knowledge
that budgeted funds are available for the period
and purposes of this expenditure stated above.
Components No.:
Project No.:
Amount:
Split Fund:
Split Encumber:
Year:
Fed. Cat. #:
Match Requirement:
Fund:
Program:
Region:
Fiscal Officer, OCJP
Date
Executive Director, OCJP
Date
(rev. 7/1100)
PROJECT SERVICE AREA INFORMATION
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1. COllNTY OR cor TNTIES SERVED: Enter the name(s) of the county or counties served by the
project. Put an asterisk where the principal office of the project is located.
San Bernardino
2. D.S CONGRESSIONAL DlSTRICT(S): Enter the number(s) of the U.S. Congressional District(s)
which the project serves. Put an asterisk for the district where the principal office of the project is located.
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3. STATE ASSEMBLY DlSTRICT(S): Enter the nUmber(s) of the State Assembly District(s) which the
project serves. Put an asterisk for the district where the principal office of the project is located.
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4. ST A TR SENATE DlSTRICT(S): Enter the number(s) of the State Senate District(s) which the project
serves. Put an asterisk for the district where the principal office of the project is located.
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S. POPULATION OF SERVICE AREA: Enter the total population of the service arcaservcd by the
project
c: 184,986
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PROJECT CONTACT INFORMATION
Applicant: City of San Bernardino
Implementing Agency (if applicable): San Bernardino Police Department
Project Title: San Bernardino Juvenile Accountability Project
Grant Number (to be added by OCJP):
Provide the name, title, address, telephone number, and e-mail address for the project contact persons
named below. If a section does not apply to your project, enter "N/A."
1. The person having day-to-day responsibility for the project:
Name: Dwight Waldo
Title: Sergeant
Address: 710 North '0' Street, San Bernardino CA 92401
Telephone Number: (909) 384-5658 Fax Number: (909) 388-4838
E-Mail Addresss:Waldo-dw@ci.san_bernardino.ca.us
2. The person to whom the person listed in #1 is accountable:
Name: Frank Mankin
Title: Lieutenant
Address: . 710 North '0' Street, San Bernardino CA 92401
Telephone Number: (909) 384-5660 Fax Number: (909) 388-4840
E-Mail Address:
3.
The executive director of a nonprofit organization or the chief executive officer (e.g., chief of
police, superintendent of schools) of the implementing agency:
Name: Lee Dean
Title: Chief of Police
Address: 710 North '0' Street, San Bernardino CA 92401
Telephone Number: (909) 384-5607 Fax Number: (909) 388-4838
E-Mail Address:
4. The chair of the governing body of the implementing agency: (Provide address and telephone
number other than that of the implementing agency.)
Name: Judith Valles
Title: Mayor of the City of San Bernardino
Address: 300 North '0' Street, San Bernardino CA 92402
Telephone Number: (909) 384-5051 Fax Number: ( )
E-Mail Address:
5. The person responsible for the project from the applicant agency, if different than #1:
Name:
Title:
Address:
Telephone Number: ( )
E-Mail Address:
Fax Number: ( )
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CERTIFICATION OF ASSURANCE OF COMPLIANCE INSTRUCTIONS
All applicants must submit the Certification of Assurance of Compliance with the Grant Award Forms
Package. By signing the Grant Award Face Sheet and the Certification of Assurance of Compliance
(OCJP 656, Rev. 7/00), and submitting the Grant Award Forms Package to OCJP, the applicant
acknowledges awareness of and the responsibility to comply with all specified state and federal
requirements.
1. Equal Employment Opportunity
a. General EEO Rules and Regulations
1)
California Fair Emplo.yrnent and Housini Act (fEHA) and its ImPlementing
Re~lations. California Administrative Code. Title 2. Division 4 Fair Employment
and Housing Commission:
The FEHA declares it illegal in California to discriminate against anyone in
employment because of race, religious creed, color, national origin, ancestry,
physical handicap, medical condition (cancer related), marital status, sex or age
(over 40). The objectives of the FEHA and these regulations are to promote equal
employment opportunity and to assist all persons in understanding their rights,
duties and obligations, so as to facilitate achievement of voluntary compliance with
the law.
2)
California Government Code Article 9.5. Sections 11135-11139.5 and its
Implementing ReiPllations California Administrative Code. Title 22. Sections
98000-98413: Title VI of the Civil Rights Act of 1964:
These sections mandate comprehensive state and federal civil rights regulations
prohibiting discrimination or denial of benefits to persons who are under programs
or activities receiving financial assistance from the State of California or the federal
government.
3) Title V. Section 504 of the Rehabilitation Act of 1973 (29 USCS Section 974):
Government Code Section 4450. et seQ.
These state and federal regulations mandate that qualified persons with disabilities
will not be excluded from, denied benefits of, or discriminated against solely on the
basis of their disabilities, under any program or activity that receives financial
assistance from OCJP. Further, all facilities used by OCJP funded projects shall be
made reasonably accessible to and usable by the physically handicapped.
These regulations also provide that employers shall make reasonable
accommodation to the physically handicapped, unless the employer can
demonstrate that such accommodation would impose undue hardship.
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4)
The Americans with Disabilities Act ofl990 (ADA), 42lJSC. Sections 12101 et
seQ,. and U.S. Dtq)artment of Justice ImplementinV- ReilJlations. 28 CFR. Part 35.
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The ADA guarantees equal opportunity for individuals with disabilities in public
and private sector services and employment. A comprehensive anti-discrimination
law for persons with disabilities, the ADA extends to virtually all sectors of society
and every aspect of daily living (i.e., work, leisure, travel communications and
more).
b. Federally Funded Projects - 28 CFR, Part 42, Nondiscrimination; Equal Employment
Opportunity; Policies and Procedures (U.S. Department of Justice)
I) Requires agencies receiving federal financial assistance from OCJP to prepare an
Equal Employment Opportunity Program (EEOP) upon meeting the following
criteria:
. Grantee has 50 or more employees;
. Grantee has received a total of $25,000 or more in grants or sub grants since
1968 (for grants of $500,000 and more see 2); and
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. Grantee has a service population of3% or more minority representation (if
less than 3% the EEOP must be prepared to focus on women).
Effective Fiscal Year 1992/93, the criteria and requirements apply to the
"implementing agency" responsible for the day-to-day operation of the project
(e.g., Probation Department, District Attorney, SherifI).
Please note that upon submission of the Certification of Assurance of Compliance
to OCJP, the applicant certifies that the agency has an EEOP on file or will
formulate, implement, and maintain an EEOP within 60 calendar days of the date
the Grant Award Face Sheet (OCJP A301) is signed by the Executive Director of
OCJP. This certification further commits the agency to submit to OCJP a copy of
its EEOP within 60 calendar days of the Executive Director's signature on the
OCJP A301. The EEOP must be developed for the implementing agency.
2) All applicants for federal grants funds of $500,000 or more must submit a copy of
the current EEOP developed for the implementing agency, or federal letter of
compliance, to OCJP with the C'rrant Award Forms Packal:e. No Grant Award
Agreement in this amount will be approved until OCJP receives approval of the
applicant's EEOP from the federal government.
3)
Projects who have previously received a total of$25,000 or more in grant funds, or
a single award in the amount of$500,000 or more, and have an approved EEOP on
file with OCJP, are required to submit an annual update of their EEOP if funds are
continued. The timeframe for EEOP updates are the same as are identified in I)
and 2) above and must cover the implementing agency.
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State Funded Grants and Community-based Organizations. (CBOs)
State funded grants and CBOs are exempt from the federal government requirement of
developing an EEOP, pursuant to 28 CFR, Part 42, Subpart E; however, they are monitored
by the U.S. Department of Health and Human Services in EEO compliance matters.
d.
Additional Requirements for ALL OCJP Grantees
I) In addition to the Certification of Assurance of Compliance (OCJP 656), all OCJP
grantees must have a current year EEO Policy Statement, established by their
agency, posted in a prominent place accessible to employees and applicants (See
Grantee Handbook, Appendix V).
2) The poster entitled "Harassment or Discrimination in Employment is
Prohibited by Law" (See Grantee Handbook, Appendix W) also must be posted in
a conspicuous location accessible to employees and applicants for employment.
This poster may be obtained from the local office of the Department of Fair
Employment and Housing (DFEH).
The Equal Employment Opportunity Program Guidelines may be obtained by contacting
the EEO Compliance Office at (916) 327-3689. Additionally, applicants are encouraged to
contact their Personnel Office or Affirmative Action Office for EEO information and
assistance.
2.
Drug-Free Workplace
Senate Bill 1120 (Chapter 1170, Statutes of 1990) established the Drug-Free Workplace Act of
1990 ("the Act") which requires grantees to maintain a drug-free workplace, as does the federal
Drug-Free Workplace Act of 1988. By signing the Certification of Assurance of Compliance, the
applicant formally notifies OCJP, as the granting/monitoring agency, that the applicant will
comply with the provisions of the Act.
A copy of the Drug-Free Workplace Certification is included in the Grantee Handbook, Appendix
0, to serve as a guide for the development of the agency's statement.
3. Environmental Impact
The California Environmental Quality Act (CEQA) (public Resources Code, Division 13, Section
21000 et seq.) requires that a Lead Agency (the public agency which has principal responsibility
for carrying out or approving a project which may have a significant effect on the environment)
prepare an environmental document on the project. For purposes of CEQA, the Lead Agency is
the city or county planning department. If this reQJIirement has previously been met the lij:lplicant
must siiD and submit OCJP 656 confinnin~ compliance
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NOTE: State agencies applying for OCJP grant funds must meet all CEQA requirements
outlined above. Each agency has the authority to determine which of the designated
categories applies. All notices must be filed with the Office of Planning and Research
(OPR) instead of with a local planning department, and kept on file with the project.
Public school districts and county Offices of~ducation applying for OCJP grants must also
meet all CEQA requirements. OCJP 656 must be completed and submitted to OCJP. Public
school districts may have lead agency authority to determine which of the designated CEQA
categories applies. Evidence of this category detennination must be completed and kept in the
applicant's project files.
All applicants selected for funding other than state agencies, public school districts and county
offices of education should contact their city or county planning department to detennine which of
the designated categories listed in Section 2, Evidence of Compliance, applies. -
A project is defmed as the whole of an action which has a potential for resulting in a physical
change in the environment, directly or ultimately. For the purposes of this package, a project can
include, but is not limited to:
. An activity involving the issuance of a lease, permit, license, certificate, or other
entitlement for use by one or more public agencies, such as the leasing of real property
from a government agency (e.g., office buildings, warehouses, police stations or shelters);
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An activity involving the amendment of zoning ordinances, or the amendment of a local
General Plan.
In order for OCJP to approve the funding of projects selected for funding the applicant must
complete and sign the Certificate of Assurance of Compliance (OCJP 656) and maintain evidence
of CEQA compliance on file. The process for completing these requirements is as follows:
a. Assurance of Compliance - Environmental Impact Statement
. All applicants selected for funding must submit the OCJP Certification of Assurance of
Compliance (OCJP 656) signed by the person authorized by the governing board to sign
the Grant Award Agreement. This is the same signature as appears on line 13 of the Grant
Award Face Sheet.
b. Evidence of Compliance
Such evidence of compliance must be maintained on file as part of the project's
administrative requirements and may be anyone of the four designated categories
described below.
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A sample fonnat is included in the Grantee Handbook, Appendix U. The applicant/grantee
may present this fonn to the Lead Agency for review. The planning department may sign
this fonn, or may prepare a document which describes the applicant's compliance with
CEQA.
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Category 1
A statement, signed and dated by the planning department, citing the CEQA
Guidelines (California Administrative Code, Title 14, Division 6, Section 15061
(b)(3)) and stating that the Lead Agency can say with certainty that there is IlQ
possibility that the activity in question may have a significant effect on the
environment and that the project is not subject to CEQA.
2)
Category 2
A Notice of Exemption filed with the county clerk of the county or counties in
which the project will be located, if the proposed project falls under the provisions
for statutory or categorical exemptions of the CEQA Guidelines (California
Administrative Code, Title 14, Division 6, Sections 15260-15329Y. Such filing will
result in a date stamped on the notice. Normally, this notice is filed by the planning
department. The applicant may file the notice instead, but must maintain a certified
document issued by the planning department stating that this agency has found the
project to be exempt. As evidence of CEQA compliance, a date stamped copy of
tha~ notice must be maintained by the applicant in the project files.
3)
Category 3
A Nqative Declaration prepared in accordance with CEQA Guidelines .
(California Administrative code, Title 14, Division 6, Section 15000 et seq.), if the
proposed project is determined to have no potential to significantly effect the
environment. As part of the Negative Declaration process, the planning department
must give the general public and affected public agencies an opportunity to review
the proposed Negative Declaration, and must consider any comment. After
completion of the Negative Declaration process, a Notice of Determination must be
filed with the county clerk within five (5) working days after the Lead Agency
approves the project. A copy of the Notice of Determination must also be filed
with the Office of Planning and Research State Clearinghouse. As evidence of
CEQA compliance, a date stamped copy of that notice must be maintained by the
applicant in the project files.
Category 4
An Environmental Impaet Rt:port (EIR) prepared in accordance with the CEQA
guidelines, if the proposed project may significantly impact the environment. As
with the Negative Declaration, the EIR must be circulated for public and agency
review. Additionally, the planning department must respond in writing to any
comments made on the draft EIR, and must adopt measures to mitigate any
environmental impacts that have been determined to be significant, or provide
justification as to why rnitigation of an impact is not feasible.
At the end of that process, a Notice of Determination (NOD) must be filed with the
County Clerk within five (5) working days after the Lead Agency approves the
project. A copy of the NOD must also be filed with the State Clearinghouse. As
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evidence of CEQA compliance, a date stamped copy of that notice must be
maintained by the applicant in the project files.
4.
Lobbying
OCJP grant funds shall not be used for the purposes oflobbying (see Grantee Handbook, Section
2240.2).
As required by Section 1342, Title 31 of the U.S. Code, applicants selected for funding must
review and certify that no federal funds will be used for lobbying. By signing the Assurance of
Compliance form, the applicant formally certifies to notify OCJP, as the granting/monitoring
agency, that the applicant selected for funding will comply with the provisions of the Act.
S. Debarment, Suspension and Other Responsibility Matters - for federally fiinded projects
only
Applicants selected for funding must certify that they will adhere to Executive Order 12549,
Debarment and Suspension. By signing the Assurance of Compliance form in the Grant Award
Forms Package, the applicant certifies to that effect.
6.
Proof of Authority from City Council/Governing Board
Applicants selected for funding must obtain written authorization from the city council/governing
board that the official executing the agreement is, in fact, authorized to do so. By signing the
Assurance of Compliance form in the Grant Award Forms Package, the applicant certifies that said
written authorization will be obtained, and maintained on file and readily available upon demand.
7.
Immigration and Naturalization Requirements
Applicants selected for funding will complete and keep on file, as appropriate, the Immigration
and Natura1ization Service Employment Eligibility Form (1-9). This form is to be used to verify
persons employed by the recipient are eligible to work in the United States of America.
8. Controlled Substance Testing
Applicants agree to have a policy of testing appropriate categories of juveniles within the juvenile
system, in place or agree to submit a plan to OCJP prior to the start date of the grant period.
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Certification of Assurance of Compliance
OCJP-656 with JAIBG Additions (Rev. 12/00)
CERTIFICATION OF ASSURANCE OF COMPLIANCE
l!iJJ<<: There are different requirements for state and federal funds. (Those affecting only
federally funded projects are identifred.)
I, _Judith Valles, Mayor , hereby certify that:
(official authorized to sign grant award; same person as line 13 on Grant Award Face Sheet)
GRANTEE: City of San Bernardino
IMPLEMENTING AGENCY: San Bernardino Police Department
PROJECT TITLE: San Bernardino Juvenile Accountability Project
will adhere to all of the Grant Award Agreement requirements (state and/or federal) as directed
by the Office of Criminal Justice Planning including, but not limited to, the following areas:
I.
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VI.
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Equal Employment Opportunity
Drug-Free Workplace Act of 1990
California Environmental Quality Act (CEQA)
Lobbying
Debarment, Suspension, and Other Responsibility Matters
Proof of Authority from City Council/Governing Board
Immigration and Naturalization Service Requirements
Controlled Substance Testing
I. EQUAL EMPLOYMENT OPPORTUNITY (EEO)
A. General EEO Rules and Regulations (state and federal)
The applicant selected for funding acknowledges awareness of, and the
responsibility to comply with, the following Equal Employment Opportunity
requirements by signing the Grant Award Face Sheet (OCJP A301), including this
Certification of Assurance of Compliance, and submitting the application to the
Office of Criminal Justice Planning (OCJP).
1. California Fair Employment and Housing Act (FEHA) and Implementing
Regulations, California Administrative Code, Title 2, Division 4, Fair
Employment and Housing Commission.
2.
California Government Code Article 9.5, Sections 11135-11139.5 and
Implementing Regulations, California Administrative Code, Title 22,
Sections 98000-98413.
3.
Title VI of the Civil Rights Act of 1964.
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4.
Certification of Assurance of Compliance
0CIP-656 with JAlBG Additions (Rev. 12/00)
Title V, Section 504 of the Rehabilitation Act of 1973 (29 USCS Section
974) and Federal Department Regulations on its implementation;
Government Code Section 4450, et seq.
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5.
Subtitle A, Title II of the Americans with Disabilities Act (ADA), 42 USC
Sections 12131-12134 and U.S. Department of Justice implementing
regulations, 28 CFR, Part 35.
6. U.s. Department of Justice Regulations, 28 CPR, Part 42, Equal
Employment Opportunity, Policies and Procedures
Federal and state agencies have the legal right to seek enforcement of the above
items of this assurance of compliance.
All appropriate documentation must be maintained on f1le by the project and
available for OCJP or public scrutiny upon request. Violation of these provisions
may result in withholding of grant funds by OCJP.
B. The following apply to federally funded grants only: .
NlW:: Effective Fiscal Year 1992/93, the Federal criteria and requirements
apply to the "implementing agency" responsible for the day-to-day operation
of the project (e.g., Probation Department, District Attorney, Sheriff).
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1.
Criteria for Federal EEO Program Requirements for Grants in the Amount
of$25,000-$499,999. (Does not apply to community-based
organizations).
Federal regulations require qualified recipient agencies offederal fmancial
assistance to prepare an Equal Employment Opportunity Program (BEOP)
upon meeting all of the following criteria:
a. Grantee has 50 or more employees.
b. Grantee has received a total of$25,000 or more in grants or
subgrants since 1968.
c. Grantee has a service population of 3% minority representation (If
less than 3% minority population, the EEOP must be prepared to
focus on women).
The EEOP must be developed for the implementini aiem;y responsible
for the day-to-day operations of the program.
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2.
Assurance ofEEOP for Federal Grants of$25,000-$499,999
This implementing agency has formulated, or will formulate, implement,
and maintain an EEOP within 60 calendar days of the date the Grant
Award Face Sheet (OCJP A301) is signed by the Executive Director of
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II.
Certification of Assurance of Compliance
OCJP-656 with }AmG Additions (Rev. 12/(0)
OCJP. I also certify that the EEOP is/will be on file in the following
Affirmative Action (A.A.) Office:
A.A. Officer: Wallace Green
Title: Equal Employment Officer
Address: 300 North 'D' Street, San Bernardino CA 92402
Phone: 909-384-5004
The EEOP is available for review or audit by officials ofOCJP or the Federal
Gove=ent, as required by relevant laws and regulations.
Additionally, I agree to submit a copy of said EEOP to OCJP (Attention: EEO
Compliance Officer) within 60 calendar days of the Executive Director's signature
on the OCJP AJOl.
3. Federal Grants of$500,000 and Above
All applicants for federal grant funds of $500,000 or more will submit a
copy of their EEOP (developed for the implementing agency), or federal
letter of compliance, to OCJP with the second stalre application forms.
4.
EEOP Updates for Continuing Federal Grants
Projects that have previously received a total of$25,000 or more in federal
grants, or a single award in the amount of $500,000 or more, and have an
approved EEOP on file with OCJP, are required to submit an annual
update of their EEOP if funds are continued. The timeframe for EEOP
updates are the same as identified in Section B, 2 and 3 above.
C. The following apply to ill OCJP grantees:
1. In addition to this Certification, all OCJP grantees must have a current
EEO Policy Statement, established by their agency, posted in a prominent
place accessible to employees and applicants; and
2. The poster entitled "Harassment or Discrimination in Employment is
Prohibited by Law" also must be posted in a conspicuous location
accessible to employees and applicants. This poster may be obtained from
the local office of the Department of Fair Employment and Housing.
CALIFORNIA DRUG-FREE WORKPLACE ACT OF 1990 AND FEDERAL
DRUG-FREE WORKPLACE ACT OF 1988 REQUIREMENTS
The above-named organization(s) will comply with the California Drug-Free Workplace
Act of 1990 of California Gove=ent Code Section 8355, et seq., and the Federal Drug-
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Certification of Assurance of Compliance
OCJP-656 withJAlBG Additions (Rev. 12/00)
Free Workplace Act of1988, and implemented as 28 CFR, Part 67, Subpart F, for
grantees, as defined in 28 CFR, Part 67, Sections 67.615 and 67.620 by:
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A.
Publishing a statement notifying employees that unlawful manufacture,
distribution, dispensation, possession, or use of a controlled substance is
prohibited and specifying actions to be taken against employees for violations, as
required in Government Code Section 8355(a).
B. Establishing a Drug-Free Awareness Program as required by Government Code
Section 8355(b), to infonn employees about all of the following:
1. The dangers of drug abuse in the workplace;
2. The organization's policy of maintaining a drug-free workplace;
3, Any available counseling, rehabilitation and employee assistance
programs;
4. Penalties that may be imposed upon employees for drug abuse violations.
C. Providing as required by Government Code Section 8355(c) that every employee
who ~orks on the proposed grant:
1. Will receive a copy of the company's drug-free policy statement;
2. Will agree to abide by the terms of the company's statement as a condition
of employment on the contract or grant.
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D.
Notifying the employee in the statement required that, as a condition of
employment under the grant, the employee will:
1. Abide by the tenns of the statement;
2. Notify the employer in writing of his or her conviction for a violation of a
criminal drug statute occurring in the workplace no later than five (5)
calendar days after such conviction.
E. Notifying the agency, in writing, within ten (10) calendar days after receiving
notice as required above from an employee or otherwise receiving actual notice of
such conviction. Employers of convicted employees must provide notice,
including position, and title to: Department of Justice, Office of Justice Programs,
ATIN: Control Desk, 633 Indiana Avenue, N.W., Washington, DC 20531.
Notice shall include the identification nurnber(s) of each affected grant.
F. Taking one of the following actions, within 30 calendar days of receiving notice,
with respect to any employee who is so convicted:
1.
Taking appropriate personnel action against such an employee, up to and
including tennination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended;
Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
federal, state, or local health, law enforcement, or other appropriate
agency.
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2.
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III.
Certification of Assurance of Compliance
OC)P-656 with JAlBG Additions (Rev. 12/ (0)
G. Making a good faith effort to continue to maintain a drug-free workplace through
implementation of the above requirements.
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
The above-named organization(s)/individual(s) will comply with the California
Enviromnental Quality Act (CEQA) requirements as stated in the Public Resources Code,
Division 13, Section 21000 et seq. and all other applicable rules and regulations.
All appropriate documentation will be maintained on file by the project and available for
OCJP or public review upon request.
IV. LOBBYING
v.
As required by Section 1352, Title 31 of the U.S. Code, and implemented as 28 CPR,
Part 69, for persons entering into a grant or cooperative agreement over S100,000, as
defined at 28 CPR, Part 69, the applicant certifies that:
A
No federally appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with the
making of any federal grant, the entering into of any cooperative agreement, and
the extension, continuation, renewal, amendment, or modification of any federal
grant or cooperative agreement.
B. If any funds other than federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this federal grant or
cooperative agreement, the undersigned shall complete and subrnit Standard Form
- LLL, "Disclosure of Lobbying Activities," in accordance with its instructions.
C. The undersigned shall require that the language of this certification be included in
the award documents for all subawards at all tiers [including subgrants, contracts
under grants and cooperative agreements and subcontract(s)] and that all
subrecipients shall certify and disclose accordingly.
DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
(applies to federally funded grants only)
As required by Executive Order 12549, Debarment and Suspension, and implemented at
28 CFR, Part 67, for prospective participants in primary covered transactions, as defined
at 28 CFR, Part 67, Section 67.510, the applicant certifies that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, sentenced to a denial of federal benefits by a state or federal court, or
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VI.
VII.
Certification of Assurance of Compliance
OCJP-656 with JAIBG Additions (Rev. 12/00)
voluntarily excluded from covered transactions by any federal department or
agency.
B.
Have not, within a three-year period preceding this application, been convicted of
or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing
a public (federal, state, or local) transaction or contract under a public transaction;
violation of federal or state antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property.
C. Are not presently indicted for, or otherwise criminally or civilly charged by a
govemmental entity (federal, state, or local) with, commission of any of the
offenses enumerated above.
D. Have not, within a three-year period preceding this application, had one or more
public transactions (federal, state, or local) terminated for cause or default.
Where the applicant is unable to certify to any of the statements in this certification, he or
she shall attach an explanation to this application.
PROOF OF AUTHORITY FROM CITY COUNCIL/GOVERNING BOARD
The above named organization accepts responsibility for and will comply with the
requirement to obtain written authorization from the city counciVgoveming board in
support of this program. The Applicant agrees to provide all matching funds required for
said project (including any amendment thereof) under the Program and the funding terms
and conditions ofOCJP, and that any cash match will be appropriated as required. It is
agreed that any liability arising out of the performance of this Grant Award Agreement,
including civil court actions for damages, shall be the responsibility of the grant recipient
and the authorizing agency. The State of California and OCJP disclaim responsibility of
any such liability. Be it further resolved that grant funds received hereunder shall not be
used to supplant expenditures controlled by this body.
The Applicant is required to obtain written authorization from the city counciVgoveming
board that the official executing this agreement is, in fact, authorized to do so. The
Applicant is also required to maintain said written authorization on file and readily
available upon demand.
IMMIGRATION AND NATURALIZATION REQUIREMENTS
JAIBG Grantees are required to complete and keep on file, as appropriate, the
Immigration and Natura1ization Service Employment Eligibility Form (1-9). This form is
to be used to verify persons employed by the recipient are eligible to work in the United
States of America.
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VIII. CONTROLLED SUBSTANCE TESTING
Certification of Assurance 01 Compliance
OCJP-656 withJAIBG Additions (Rev. 12/00)
JAIBG Grantees agree to have a policy of testing appropriate categories of juveniles
within the juvenile system, in place or agree to submit a plan to OCJP prior to the start
date of the grant period.
All appropriate documentation must be maintained on me by the project and available for
OCJP or public scrutiny upon request Failure to comply with these requirements may
result In suspension of payments under the grant or termination of the grant or both and
the grantee may be ineligible for award of any future grants If the Office of Criminal
Jnstice Planning (OCJP) determines that any of the following has occurred: (1) the
grantee has made false certification, or (2) violates the certification by failing to carry out
the requirements as noted above.
I CERTIFICATION I
I, the official named below, am the same individual authorized to sign the Grant Award Agreement
[line 13 on Grant Award Face Sheet], and hereby swear that I am duly authorized legally to bind the
contractor or grant recipient to the above described certification. I am fully aware that this
certification, executed on the date and in the county below, is made under penalty of perjury under
the laws of the State of California.
Authorized Official's Signature:
Authorized Official's Typed Name: Judith Valles
Authorized Official's Title: Mayor of the City of San Bernardino
Date Executed:
Federal ID Number: .95-6000772
Executed in the City/County of:
City/County/CBO Financial
Officer's or City Manager's Signature:
City/County/CBO Financial
Officer's or City Manager's Typed Name: Fred Wilson
. City/County/CBO Financial
Officer's or City Manager's Title: City Administrator
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WAIVER OF DIRECf SUBGRANT A WARD FROM UNIT OF LOCAL GOVERNMENT
I,
(Name! Title)
, the
legally authorized administrative officer (City Manager/Administrator or County Administrator)
of
(Name of waiving unit oflocal govemment)
authorize the State of California, Office of Criminal Justice Planning, to transfer aw_ard funds,
allocated under the, Juvenile Accountability Incentive Block Grant (JAIBG) 2000, in the amount
of$ . to
(see Program GU,idelines, Appendix A) (Name of receiving unit oflocalgovemment)
Authorized Official's Signature
Authorized Official's Typed Name
Authorized Official's Typed Title
Date Executed
Waiving Unit of Local Government Official Seal or Notary Stamp is required below:
COORDINATED ENFORCEMENT PLAN (CEP) SUMMARY
1. Year: 2. ProJ'ect Title: 3. Grant Period: 4. Federal Funds: $ 95,291.00
('~ ,JAIBG San Bernardino Juvenile April I. 2001 Match Funds: $ 10,588.11
... ". 2000 Accountability Project to June 30. 2002. Total Project Cost: $105,881.11
5. Applicant Unit of Local Government 6. Implementing Department/Agency
Name: City of San Bernardino Name: San Bernardino Police Department
Address: 300 North '0' Street Address: 710 North '0' Street
San Bernardino CA 92402 San Bernardino CA 92401
Ph.: 909-384-5122 Fax.: 909- 384-5138
e-mail:
7. Problem Statement:
Ph.: 909-384-5658
e-mail:
Fax.: 909-388-4840
There are over 500 juvenile offenders under probation supervision in the city. San Bernardino has a drug and
gang problem. The project will hold accountable those persons who are on probation and deter them from
further criminal activity.
8. Project Budget
Personnel Services: Operating Expenses:
$ 105,881.11 $ -0-
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,9. Projected Number of Juveniles to be Served
.....Directly Served: 500 Indirectly Served: 1,500 Total Served: 2,000
10. Waiver of Minimum Percent Allocation Requirements (Check One):
lJ The JCEC/RJCEC does wn request a waiver of minimum allocation requirements.
lJ The JCEC/RJCEC has determined that the interests of public safety and juvenile crime control will
be better served by expending funds other than the 45 percent and 35 percent minimums in specified
program areas (See CEP Narrative for justification).
Equipment:
$ -0-
Total Project Cost:
$ 105,881.11
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11. Program Description
I'~ a) Program Purpose Area (Number & Title): 2
Funds Allocated: $ 52,940.56
% of (fotal Project Cost - Admin Costs): 50
Program Activities:
The San Bernardino Police Department (SBPD) will fund one additional police officer to work with a
probation officer funded under Purpose Area #3. Teams will receive referrals from criminal justice
institutions (courts and/or court schools) concerning juvenile offenders who have demonstrated negative
behavior and work with criminal justice institutions to modify behavior, provide interventions and/or
hold them accountable.
b) Program Purpose Area (Number & Title): 3
Funds Allocated: $ 52,940.55
% of (fotal Project Cost - Admin Costs): 50
Program Activities:
The San Bernardino County Probation Department (as sub-grantee) will fnnd one additional probation
officer to work with a police officer fnnded under Program Purpose Area #2. Teams will contact juvenile
offenders, provide Intervention, and conduct curfew/probation term compliance checks to ensure the
smooth and expeditious administration of the juvenile justice system.
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COORDINATED ENFORCEMENT PLAN (CEP) SUMMARY (Continued)
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11. Program Description (Continued)
( ..... c) Program Purpose Area (Number & Title):
" Funds Allocated: $
% of (Total Project Cost - Admin Costs):
Program Activities:
d) Program Purpose Area (Number & Title):
Funds Allocated: $
% of (Total Project Cost - Admin Costs):
Program Activities:
e) Program Purpose Area (Number & Title):
Funds Allocated: $
% of (Total Project Cost - Admin Costs):
Program Activities:
C. "
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12. Official Responsible for Project
Signature:
Date:
Typed Name:
Title:
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COORDINATED ENFORCEMENT PLAN NARRATIVE
PROBLEM STATEMENT
There are over 500 juvenile offenders under probation supervision in the city. San Bernardino
has a drug and gang problem. The project will hold accountable those persons who are on
probation and deter them from further criminal activity.
The City of San Bernardino has a population of approximately 185,000. Street crime, drug sales,
and gang activity continue to be issues. In 1996 San Bernardino City police arrested 133
juveniles for street crimes including assaults, injury, or homicide. Crimes were frequently
petpetrated with firearms since in two-thirds of homicides the weapon causing-death was a
firearm.
Many juveniles who commit these crimes are under the jurisdiction of the courts or are under
infonnal probation contract. On any given day there are over 500 juveniles under probation
supervision in the City of San Bernardino.
Many violent crimes in San Bernardino occur after dark. Traditionally probation officers have
worked standard day shifts and do not supervise clients during evening or weekend hours.
Violations occurring "during evening hours or on weekends are rarely discovered unless a crime
is committed and investigated by the police department.
San Bernardino County is home to many children who are exposed to one or more of the
following risk factors:
One out of six children are born to drug using mothers.
Thirty percent of the city's children receive some fonn of public aid.
Those children 10-19 years of age are more likely to die from a homicide than a car
accident.
More illegal clandestine methamphetamine laboratories per capita are found in San
Bernardino County than in any other jurisdiction in the United States.
Over 10,000 juveniles identified as gang members identified as gang members reside in
The County of San Bernardino.
PROGRAM DESCRIPTION
This grant will fund one two-person team consisting of one Probation Officer and one Police
Officer. This team will work with four other teams having the same personnel makeup and
funded through a BlA grant awarded to San Bernardino County Probation.
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The teams will work shifts and hours determined to be critical for juvenile activity. These work
hours will change according to needs such as time of the year, if school is in or out of session,
special events, and activity as determined by Crime Analysis and field activity. By remaining
flexible in scheduling the teams can continue to be deployed in the most efficient manner to meet
the needs of the juveniles and the community.
The teams will contact Probation Officers with caseloads to get referrals for home calls. These
probationers will then be contacted at home for compliance checks during times probation
normally does not work. As new probationers are released to the community, either with new
court terms or through such programs as aftercare and success, they will be contacted
expeditiously by a team. The teams will report back to the case agent regarding the juvenile's
compliance to terms or take appropriate actions on scene if the situation dictates.
The officers will also contact juveniles in public in order to monitor probationers and to deter at
risk juveniles from illegal activities. They will also monitor school activity, including grades and
attendance, to insure compliance with terms.
Recognizing that appropriate actions are dependent on each juvenile's situation, various
responses will occur from these contacts. During the contacts the probationer, and hislher family,
will be given information on how to contact the team for further assistance.
The teams, in cooperation with the assigned case agent, will determine if alternative programs
are needed. These will include referrals to local community based programs including Anger
Management, Grief Counseling, Victim Awareness, Drug Counseling, Parenting, or others as the
need is identified. The probationer's progress will be monitored and the teams will take .
appropriate follow up actions.
The goal is the success of the juvenile through probation and after. Recognizing this various
alternative programs will be developed. Those clients successfully completing alternative
programs and complying with terms will be eligible for group trips to local events with the team,
allowing interaction and mentoring in a relaxed environment. Those needing a different input for
success will take part in other programs including "scared straight" type field trips to CY A and
state prison. Other programs will be developed including a "boot camp" with short-term
residency and extended weekly alternative program attendance.
Realizing youth needs an alternative to anti social behavior alternative athletic endeavors for
evenings and weekends will be examined. Among these will be a "night hoops" basketball
league and the "summit club" which involves several weeks of short term hiking focusing at a
goal. Both of the programs will provide alternatives to criminal activity and open opportunities
for mentoring. Other programs will be examined and developed toward this goal.
ACTIVITIES EMPLOYED WITIlIN THE PROGRAM PURPOSE AREAS
The San Bernardino Juvenile Crime Enforcement Coalition approves the expansion of police
officer/probation officer teams within the City of San Bernardino. The funds will be used to add
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one additional police officer/probation officer team to an eight-person team funded through BJA.
Monies expended under Program Purpose Area 2 will be used to fund a police officer position in
the Police Department. Monies expended under Program Purpose Area 3 will be used to fund a
probation officer position in the Probation Department.
Program Purpose Area #2 - "Developing and Administering Accountability Based
Sanctions for Juvenile Offenders"
Activities
· The San Bernardino Police Department will fund one additional police officer to work in
partnership with a probation officer hired under Purpose Area 3. -
· Police officer/probation officer teams will receive referrals from court schools and juvenile
courts concerning juvenile probationers/offenders who have demonstrated violent negative
behavior and who demonstrate a need to be closely monitored,
· Police officer/propation officer teams will work with other criminal justice system
stakeholders (probation Department, courts, District Attorney's Office, Public Defender's
Office) to ensure that juvenile offenders who commit crimes within the City of San
Bernardino are accountable for their actions.
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Dollar amount and allocation percenta~e $52,940 / 50%
> The City of San Bernardino will use the funds under this program purpose area to fund one
police officer position. That position will be teamed with a probation officer funded under
Program Purpose Area #3.
> Police officer/probation officer teams will regularly conduct probation compliance checks
and curfew compliance checks to ensure juveniles are complying with court mandated tenns
of probation.
> Police officer/probation officer teams will intervene in partnership with the city Police
Department's gang suppression unit to ensure curfew and probation compliance checks occur
with identified (juvenile offender) members of criminal youth gangs.
> Activities within this program purpose area are designed to foster a sense of responsibility
and accountability on the part of juvenile offenders on the probation officers' caseload.
Re!ij)onsible Person! A~enGY
Lieutenant Frank Mankin, San Bernardino Police Department
Program Purpose Area #3 - "Hiring Additional ... Probation Officers ... to Ensure the
Smooth and Expeditious Administration of the Juvenile Justice System"
Activities
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· Funds under this program purpose area will be used by the County of San Bernardino
Probation Department (as a sub-grantee) to fund a probation officer position. The position
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will be assigned to work with the police officer position funded under Program Purpose Area
#2.
. This effort will fund the addition of one police officer/probation officer team to supplement
four other teams funded by a federal grant.
. The additional team will assist in contacting juvenile offenders not normally closely
monitored by the courts or Probation Department.
. Hiring an additional team ensures the expeditious processing of cases through the juvenile
justice system to assist in administration of that system.
. Probation officers assigned to the program will serve as a liaison between juvenile courts and
probationers ensuring compliance with court orders.
. Probation officers will report to the court on the juvenile's compliance with court orders.
Dollar amount and allocation percenta&"e
$52,940 / 50%
OUTCOMES
The outcomes of the program will be measured by activities such as home compliance checks,
narcotics and fireatms confiscations, and compliance to terms. Another measure of success will
be the referral to alternative programs and the successful completion of these programs.
Probation will be contacted to determine the effect on case management, compliance, and
success of assigned probationers.
JAIBG JUVENILE CRIME ENFORCEMENT COALITION MEMBERSHIP
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Applicant: City of San Bernardino
Implementing Agency (if applicable): San Bernardino Police Department
Project Title: San Bernardino Juvenile Accountability Project
Grant Number (to be entered by the Office of Criminal Justice Planning):
Provide the name, title, organization, address, and telephone number for each of the eight
member categories below. An appropriate designee must be listed, representing each
agency category,
Police
Name: Frank Mankin
Titlc: Lieutenant
Otganization: San Bernardino Policc Dcpl.
Address: 710 North 'D' St, S.B. CA 92401
Phone: 909-384-5660
Sheriff
Namc: Clark Morrow
Titlc: Program Manager - Operation Clean Sweep
Organization: San Bernardino Shcrifl's Depl,
Address: 655 East 3" St, S.B. CA 92415
Phone: 909-387-0629
Prosecutor
Name: Karen Bell
Titlc: Chief Deputy
Organization: S.B. County District Attorncy
Address: 900 E. Gilbcrt, S.B. CA 92415
Phonc: 909-387-6926
Probation
Namc: Mc1 Rinewa1t
Titlc: Division Director II
Organization: S.B. County Probation Depl.
Address: 175 Wcst 5" St, S.B. CA 92415
Phone: 909-387-5855
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Juvenile Court
Name: Douglas Gerickc
Titlc: Presiding Judgc
Otganization:
Address: 900 E. Gilbert, S.B. CA 92415
Phonc: 909-387-7541
Schools
Namc: Gary Underwood
Title: Director of School Police I Safcty
Otganization: S.B. City Unified School Diatril:t
Address: 536 W. Baseline, S.B. CA 92410
Phonc: 909-388-6034
Community Service
Crime Prevention Organization
Titlc: Jcff Johnson, CEO
Otganization: Family Servicc Agency
Address: 1669 North 'E' St, S.B. CA 92405
Phonc: 909-886-6737
Business
Name: Larry Quiel
Title: President I CEO
Organization: Quicl Bros. Sign Company
Addrcss: 272 South '1' St, S.B. CA 92410
Phone: 909-885-4476
Additional Members (optional)
Namc:
Title:
Otganization:
Address:
Phonc:
Name:
Titlc:
Otganization:
Address:
Phonc:
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BUDGET NARRATIVE
The police officer is responsible for working in conjunction with the probation officer. Officer
will ensure that juvenile offenders are held accountable for their actions and will impose
interventions and enforce appropriate sanctions for inappropriate behavior (program Purpose
Area #2). The officer enforces laws, investigates crimes, and assists the probation officer in
curfew and probation compliance checks. The officer completes crime reports as necessary as
well as completes reports to the juvenile courts regarding the activities of juvenile offenders
under the jurisdiction of the court(s). The officer intervenes and counsels juvenile offenders and
provides referrals.
"
The probation officer is responsible for working in conjunction with a police officer. The
probation officer (PO) will ensure the smooth and expeditious administration of the juvenile
justice system (program Purpose Area #3) through curfew and probation compliance checks..
The PO enforces laws, investigates crimes, assists the police officer, completes crime and
casework reports and is a liaison between the juvenile offender and the appropriate court(s). The
PO counsels and intervenes with juvenile offenders and provides referrals to appropriate
community agencies / organizations.
NOTE: The partners in this project (San Bernardino Police Department and San
Bernardino County Probation Department) will share the proceeds from the JAIBG grant
equally. The partners are aware that their half of the funds provided will not cover the salaries of
the police officer or probation officer in their entirety and the balance of funds required will
come from other sources. This includes the cash match of$IO,588.
BUDGET CATEGORY AND LINE-ITEM DETAIL
A. Personal Services - Salaries/Employee Benefits COST
Personnel Costs Unit Costs Quantity
P-l (police Officer) - FTE $68,590.00 1 $ 52,490.00
Probation Officer - FTE 60,437.00 1 $ 52,490.00
-
$105,880.00
TOTAL
/-
\.-...
/'
L
c: OCJP-A303a (Rev. 7(97)
,,-
L
('-'
\.-
c
BUDGET CATEGORY AND LINE-ITEM DETAIL
B. Operating Expenses COST
-
-0-
TOTAL
OCJP-A303b (Rev. 7/97)
t"--
\....)
1'-.
,-,
(~
BUDGET CATEGORY AND LINE-ITEM DETAIL
C. Equipment COST
-
CATEGORY TOTAL -0-
PROJECT TOTAL $105,880.00
FUND DISTRlBUTION fEDERAL STAlE CASH IN-KlNDMATCH
MATCH
1. Amount of Funds 595,293.00 N/A 510,588 N/A
2. Percentage of Funds 90% N/A 10% N/A
OCJP-A303c (Rev. 7/97)
/""-
\-
1'--
\...,
/"...
'-
JAIBG 2000 AWARD ALLOCATION WORKSHEET
2) Additional Direct Grants received from other eligible recipients:
(See Program Guidelines, Appendix A. Use additional sheet if needed.)
City: Amount $
City: Amount $
City: Amount $
City: Amount $
City: Amount $
City: Amount $
City: Amount $
City: Amount $
City: Amount $
I) Unit of Local Government Direct Grant Amount
(See Program Guidelines, Appendix A)
Total from additional sheet (if needed) $
. Total amount received from other recipients
3) Total Amount of Federal Award (Calculation A + Calculation B above)
(A)$ 95,293.00
- -
(8)$ _-0-
(C)$ _ 95,293.00_
If you are applying funds toward construction ofa Pennanent Juvenile Correctional Facility (pJCF) then
use the alternate calculation found in the box on page two for items 4 & 5 below:
4) Total Project Cost [(Calculation C x 10) + 9]
5) Cash Match (Calculation D - Calculation C)
6) Administrative Costs to be Charged to Grant
7) Total Funds Available for Program Purpose Areas
(Calculation D - Calculation F)
8) Amount Funded to Program Purpose Areas 3-9: 3
4
5
6
7
8
9
is
is
is
is
is
is
is
$_52,940_
$
$
$
$
$
$
Total Amount Funded in Program Purpose Areas 3-9
9)
Minimum Funds Required in Program Purpose Areas 3-9
1
(D)$ _105,88J.J 1_
(E)$_ 10,588.11_
(F)$ _-0-
(G)$ _I 05,88 J.J 1_
(H)$ _52,940_
(1)$_47,646_
JAlBG 2000 AWARD ALLOCATION WORKSHEET
(""-\
\.....
(Calculation G x .45)
Is Calculation H equal to, or greater than Calculation I? Yes _X No
If not, is a waiver to spend funds differently included? Yes No
10) Amount Funded to Program Purpose Areas 1,2 and 10: 1
2
10
is
is
is
$ 52.940
$
$
Total Amount Funded in Program Purpose Areas 1,2 and 10 (J)$ _52,940
II) Minimum Funds Required in Program Purpose Areas 1,2 and 10 (K)$ _37,058
(Calculation G x .35)
Is Calculation J equal to, or greater than Calculation K? Yes _X_ No
If not, is a waiver to spend funds differently included? Yes No
12) Amount Funded to Program Purpose Areas 11 and 12:
11
12
is
is
$_-0-_
$_-0-
Total Amount Funded in Program Purpose Areas 3-9
(L)$ _-0-
(M)$ _105,880_
c
13) Total of all Allocated Funds (Calculation F + H +J +L)
14) Does Calculation M, Total of Allocated Funds, equal Calculation D, Total Project Cost?
YesL No
Only use the alternate calculations below for Items 4 & 5, if you are using grant funds for the
construction of Permanent Juvenile Correctional Facilities (pJCF). A definition for a PJCF is included
in Program Guidelines, Section 6.
4. Alternate Calculation for Total Project Cost
[((( Calculation C -Amount ofFedera1 Funds forPJCF) x 10) + 9) ] + [2 X Amount ofFedera1 Funds forPJCF]
(D)$
5. Alternate Calculation for Cash Match
[((( Calculation C -Amount ofFedera1 Funds forPJCF) x 10) + 9) ] - [Calculation C - Amount ofFedera1 Funds
for PJCF] + Amount of Federal Funds for PJCF
(E)$
/,--.
,
,...,.......
2
FY 2000 JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG)
PROGRESS REPORT
OFFICE OF CRIMINAL JUSTICE PLANNING
ATTENTION: GRANTS CONTROL
~...- 1130 K STREET, SUITE LL60
\.- (916) 324-9124
Following the instructions, please provide the information as indicated.
SUBMIT TWO (2) COPIES OF THE REPORT TO THE ABOVE ADDRESS:
Project
Project Title: San Bernardi no Juvenil e Accountabi 1 i t.lGrant Award #:
,
(hantee: City of San Bernardino
Grant Period: 4-1-01 - 6-30-02
Address: 300 North '0' St, San Bernardino
Report Period: I n it i a 1
Report Prepared By:
D. Waldo
Title: Seraeant
(Relationship to Project)
day-to~day responsibility
Telephone:
909-384~5658
BIfIrII
[ ] 1" Progress Report: Due July 30, 2001
[ ] 2"" Progress Report: Due October 30, 2001
[ ] 3'" Progress Report: Due January30, 2002
[ ] 4" Progress Report: Due April 30, 2002
.( I FINAUSth Progress Report: Due July 30, 2002
~~ion R~rt: Due 30 days after closure of any
extenston penod.
Narrative/statistical report to cover first 3 months of operation.
Narrative/statistical report covering first 6 months of operation.
Narrative/statistical report covering first 9 months of operation.
Narrative/statistical report covering first 12 months of operation.
Narrative/ statistical report covering entire grant period.
Do only if initial grant period is extended.
DYES
~O
Are grant funds being expended In accordance with the Grant Award Agreement?
(lfnot, please expIaln)
IC
Total Grant Award:
Total funds Expended to date:
. Total encumbered but not paid for: .
Total Grant b
$
Grant has not been awarded
at this tine
$
$
$
S REPO T IS ACCURATE AND IN ACCORDANCE wrrn OCJP POLICIES AND PROCEDURES.
,
Captain
3-26-01
Date
Signature - Project Director
Title
m...~~l1k~:
D Report accepted as submitted.
D Report NOT accepted as submitted.
D See attached comments.
/'''''
~port reviewed by:
Program Specialist
Date
I
FY 2000 JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG)
PROGRESS REPORT
/~~
l ;itions Authorized in Grant Award Agreement (please attach additional pages as needed):
......., Name of Staff Title % Grant Funded
2. Perry, Russell
Probation officer
50%
50%
1. Peck. Oevon
Police officer
3.
4.
fiYES ONo
c::JYEs liNo
c::JYEs liNo
Have all grant-funded positions been filled?
If NO, please explain below.
Have any of the job duties, as detailed in the Grant Award Agreement, changed.
If YES, please explain below.
Are there any personnel issues which may affect the project objectives and activities.
If YES, please explain below.
~,uIPment initially authorized in the grant award agreement should be ordered within the first four months so that it
~n be placed in service during the grant period (Grantee Handbook section 2320). If your equipment purchases exceeds
the space below, please attach a separate sheet to this report. Please detail any problems encountered in ordering/receiving
grant equipment.
c::JYEs
ON/A
fINo If the Grant Award allows for equipment purchases, has any equipment been purchased?
If YES, please detail below:
Equipment
Cost.
Date Ordered!
Received
State Equipment Tag #
Affixed (Yes or No)
1.
2.
3.
4.
5.
~~~
To assist the project in appropriate implementation of the grant award (programmatic and!or administrative), technical
C istance can be provided by your Program Specialist. Projects may request Technical Assistance at any time during the year.
c::JYEs ~O Please indicate if Technical Assistance is requested
2
FY 2000 JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG)
PROGRESS REPORT.
~
~ase provide a detailed narrative covering, at a minimum, the following areas for the appropriate reporting period.
\....- not provide any confidential information, as this is a public document.
FIRST PROGRESS REPORT (Due July 30. 2001)
. List any problems the project is experiencing in the transition into the new grant year. If the project has
implemented a new program title or selected new target areas, discuss any problems andlor experiences in
implementation.
. List the project's activities and accomplishments to date.
. Discuss those objectives which have not been implemented, why, and what steps will be taken to complete
implementation.
. Describe the project's source documentation designed to track the project's statistical information (i.e. each
component's tracking forms and statistical summary forms).
. . Identify any specific section of the Grant Award that may need to be modified prior to the first progress report
(i.e. budget changes due to staff changes, equipment changes, or modifications to program objectives). A budget
modification form (OCJP 223) must be submitted to formally amend the Grant Award.
SECOND PROGRESS REPORj (Due October 30. 2001)
. Discuss any problems andlor changes the project has experienced in meeting the terms of the Grant Award
Agreement during the first six months of the grant period.
. Discuss those objectives which have not been implemented, why, and what steps will be taken to complete
implementation.
~ Discuss in detail any significant accomplishments.
IRD PROGRESS REPORT (pue JanUlUY 30. 2002)
. Discuss any problems andlor changes the project has experienced in meeting the terms of the Grant Award
Agreement during the first six months of the grant period.
. Discuss those objectives that have not been implemented, why, and what steps will be taken to complete
implementation.
. Discuss in detail any significant accomplishments.
FOURTH PROGRESS REPORT (pue April 30. 2002)
. Discuss any problems andlor changes the project has experienced in meeting the terms of the Grant Award
Agreement during the first six months of the grant period.
. Discuss those objectives that have not been implemented, why, and what steps will be taken to complete
implementation.
· Discuss in detail any significant accomplishments.
FINAJ./FINAL PROGRESS REPORT (pue July 30 2002)
. Discuss the impact the project has had on the problems identified in the project's problem statement according to
the Grant Award Agreement.
· Specifically address activities and accomplishments for the entire 12-month grant period.
· Describe the progress the project has had on meeting the expected outcome.
/
,-....,.....
3
FY 2000 JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT (JAIBG)
PROGRESS REPORT
:.-' ljed Title: San Bernardi no Juven i1 e Accountabi 1 ity Project
( lject Goal: To hold accountable those persons who are on probati on and deter them from
'--;" further criminal activity.
Projected
Number
State Objective 1 as listed in grant award:
(List Output Measure(s) as listed in grant award)
Arrest of juveniles 300
Curfew/Probation
Compliance Checks 1000
Referrals to 300
Alternative Programs
List Outcome Measure(s) as listed
in the grant award and provide
information to date as to what
has been achieved:
~::;P~:b~~~:~;~:;Pli~nce Checks
Referrals to Alternative. Programs
State Objective 2 as listed in grant award:
(List Output Measure(s) as listed in grant award)
Referrals to court
150
Public contact
500
150
Citations
List Outcome Measure(s) as listed
in the grant award and provide
information to date as to what
has been achieved:
Referrals to court
1st
QUARTER
2nd
QUARTER
3rd
QUARTER
4th TOTAL
QUARTER TODATE
This objective funds one police officer to work with one
probation officer to modify behavior, provide inter-
vention, and hold accountable juvenile offenders.
~ARRA~IVE.
These totals will be taken from statistics
generated by officer activities.
This objective funds one probation officer to work with
one police officer to contact juvenile offenders,
provide intervention, conduct compliance checks, and
ensure smooth and expeditious administration of the
juvenile justice system.
NARRATIVF:
These totals will be taken from statistics. generaged _ .
by officer activities.
(..~ ., 1 i c contact
\...e.-at ions
*Copy this page and attach to list additional objectives and measures stated in the grant award agreement.
4
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ETHNIc SWORN NON.swoR."'i DEPA.R'l'M:ENT
TOTAl.
W~~ 1&0 65.25 24 1'.IS 204 49S
BLACK MALE 20 7.2S 3 2.1S 2J S.SS
IfISp A.'lJC .". r .. .7 11S 4 2.IS SI 12.2S
~AancMALE 6 2.2S 0 0 6 US
01 HW. MALE 0 0 1 .11 1 .2S
TOTAL ~ 32 28S
Mm'E lDfALB 11 6.2S 13 Sl.1S .90 21.6S
BLACK lJMA.Li 2 .1S 13 9.2S 15 3.61
HJSpANlC'K~r.. 4 US 20 IUS 24 $.IS
~A. ..a;.--&Y~ 0 0 2 US 2 oJS
OJ"EI( 1'.nf.&Ii- 0 0 I .7S I .25
TOTAL . 23 109 132
..
COMBINED TOTAL 276 1 141 , 411
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~ -"l-D \ Item # Co Resolution # La:::, \ - 1~3
Vote: Ayes 1-' Nays ~ Abstain ~ Absent -G-
Change to motion to amend original documents:
Reso. # On Attachments: V Contract term: -
Note on Resolution of Attachment stored separately: ==-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
p(~ r
Date Sent to Mayor: 10 - L\:-o ,
Date of Mayor's Signature:
Date of Clerk/CDC Signature:
See Attached:
See Attached:
See Attached:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney ./
Parks & Rec.
Code Compliance Dev. Services
Police ,-/ Public Services Water
Notes:
NullNoid After: -
By: -
Reso. Log Updated: /
Seal Impressed:
Date Returned: -
Yes ,./" No By
Yes No~ By
Yes No V By
Yes No~ By
Yes No / By
EDA
./'
MIS
Finance
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: 1I1S...- Date: &, I f] 101
Revised 01/12/01