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Home My WebLink About29-Parks and Recreation , , From: ANNIE F. RAMOS, DIRECTOR CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Subject: RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OF SAN BERNARDINO OR HER DESIGNEE TO EXECUTE A CONTRACT WITH THE COUNTY OF SAN BERNARDINO TO PROVIDE YOUTH MENTORING SERVICES AS PART OF COMMUNITY CHALLENGE GRANT FOR THE PERIOD OF JULY 1, 2001 THROUGH JUNE 30, 2002. MICC Meeting Date: r..r- . .' ,^ , · L ; ~ . . .' \1/ ~ . ~ ,,"" ~ 'i i -j, Dept: PARKS, REC. & COMM. SVCS. Date: MAY 14, 2001 Synopsis of Previous Council Action: June 5, 2000: Resolution 2000-123 adopted extending Community Challenge Grant for the period of July 1, 2000 through June 30, 2001. November 1. 1999: Resolution 1999-271 ratified the execution of a contract with the County to provide Youth Mentoring Services for the period of July 1, 1999 through June 30, 2000. June 16. 1997: Council approved Resolution 97-177, authorizing the Director of Parks, Recreation and Community Services to execute an agreement with the County to provide mentoring services as part of a Community Challenge Grant. Februarv 3. 1997: Council authorized the Director of Parks, Recreation and Community Services to issue a Letter of Intent to provide youth mentoring. Recommended Motion: Adopt Resolution ~ i . ~ Signature Contact person: John A Kr::lmF!r phone. 5031 Supporting data attached:Staff reoort. Reso. Agmnt Ward: NIA FUNDING REQUIREMENTS: Amount:$49,275 Source: (Acct. No.) 123-551-xxxx fAcct. Description) Mentorin!l Focus Grant- ~ndS) fi Finance ~d-, Council Notes: t,NJa- Agenda Item No. ~ CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION Staff Report Subject: Resolution of the City of San Bernardino authorizing the Mayor of the City of San Bernardino or her designee to execute a contract with the County of San Bernardino to provide youth mentoring services as part of Community Challenge Grant for the period of July 1, 2001 through June 30, 2002. Background: This contract amends County agreement 99-856A2, which will allow the continuance of the Mentoring Program through the Community Challenge Grant. The Community Challenge Grant Partnership has existed since 1997, providing mentoring as an approach to reduce teen pregnancy. The Mentoring Program was established in April of 1995 as a project of the Mayor's Youth Task Force. The initial funding came from the City and the San Bernardino City Unified School District as a partnership to provide both mentoring and the Late Night Hoops Program. In November 1996, staff was invited to work with San Bernardino County Public Health Department to develop a proposal for a Community Challenge Grant through the State of California Department of Health Services. The focus of this grant was teen pregnancy prevention, targeting a core area of the City of San Bernardino. Mentoring was identified as a specific component of the proposal to reduce teen pregnancy. The County first received the grant in 1997 and the City was contracted to provide the mentoring services. The grant provided the 50 percent funding of the Mentor Coordinator salary, as well as providing for a part-time assistant, equipment, supplies, and associated costs, for a period of 29 months from February I, 1997 through June 30,1999. Total value to the City was $84,000 over the grant life. San Bernardino County Health Department applied for and was awarded a three-year renewal of the grant for the period of July 1999 through June 30, 2002. This contract is for a one-year period, July 1, 2001 through June 30, 2002. The grant with the State is renewed annually contingent upon funding. The grant again provides for 50 percent of the mentor coordinator's salary. The remaining costs for the mentoring program are covered by a grant from the California Endowment through November 30, 2002. The conditions of this grant are similar to the initial scope of work and includes a recreation activities component for which the City will receive reimbursement. A total of 25 mentor-mentee matches are called for in the grant. In addition to the mentoring relationship, resident artist activities, after-school recreation and family activities have been included to strengthen family bonds and address adolescent and family tssues. Financial Impact: There will be no general fund cost to the City. The grant will provide $49,275 for fiscal year 2000-2001. The required grant match of $15,625 is covered entirely by the volunteer hours of the mentors. Recommendation: Adopt Resolution. PERINATAL & ADOLESCENT LIFE SECTION (P.A.L.S.) 505 North Arrowhead Avenue, Suite 201 . San Bernardino, CA 92415-0048 (909) 388-5600 . Fax (909) 388.5620 COUNTY OF SAN BERNARDINO HUMAN SERVICES SYSTEM DEPARTMENT OF PUBLIC HEALTH THOMAS J. PRENDERGAST, JR., MD, MPH Director of Public Health May 11,2001 John Kramer Parks Recreation & Community Services Department 547 N. Sierra Way San Bernardino, CA 92401 Dear John, Attached please find the 7 (seven) copies of the Contract Amendment that needs to be signed. The Budget and Invoice are included as attachments. The Scope of Work is not included because that was a part ofthe original contract two years ago. We can amend that anytime during the 3 year contract time. The budget was created based on last year's distribution of funds. If you want to make any changes just let me know. Thank you, . L?/~" Linda Levisen, Program Manager PALS Section (909) 388- 5615 r '- C~ ('-~ \..", f0- 0'.. ~.n '07 \'~\:::!.;.uj U 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO EXECUTE A CONTRACT WITH THE COUNTY OF SAN BERNARDINO TO PROVIDE YOUTH MENTORING SERVICES AS PART OF COMMUNITY CHALLENGE GRANT FOR THE PERIOD OF JULY 1, 2001 THROUGH JUNE 30, 2002. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. The Mayor of the City of San Bernardino or her designee is hereby authorized and directed to execute on behalf of said City, a Contract with San Bernardino County relating to the provision of youth mentoring services as part of a Community Challenge Grant for the period of July 1,2001 through June 30, 2002, a copy of which is attached hereto, marked Exhibit "A" and incorporated herein by reference as fully as though set forth at length. SECTION 2. The authorization to execute the above referenced agreement is rescinded if the parties to the agreement fail to execute it within one hundred twenty (120) days of the passage of this resolution. 11/ 11/ III III III III III III III ",--- "-' C~ ;,...... \...'" 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AUTHORIZING THE MAYOR OF THE CITY OF SAN BERNARDINO OR HER DESIGNEE TO EXECUTE A CONTRACT WITH THE COUNTY OF SAN BERNARDINO TO PROVIDE YOUTH MENTORING SERVICES AS PART OF COMMUNITY CHALLENGE GRANT FOR THE PERIOD OF JULY I, 2001 THROUGH JUNE 30, 2002. I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the ,2001, by the following vote, to wit: day of Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA LIEN MCGINNIS SCHNETZ SUAREZ ANDERSON MCCAMMACK Rachel G. Clark, City Clerk day of The foregoing resolution is hereby approved this 2001. Judith Valles, Mayor City of San Bernardino Approved as to Form and legal content: JAMES F. PENMAN, City Attorney I'~ \...." ~ . E New Vendor Code Oept. Contract Number M Change CITYOFS772 SC PHL A 99-856A2 - X Cancel - County Department (c (,,\ . c \ ;il"pt. Orgn. Total Amount of Amendment. Public Health c~ .~ PHL 3305 $49,275 \::J. . . ,- County Department Contract"Representative Ph. Ex!. Amount of Contract Linda Levisen 388-5615 $147,825 Fund Oept. Organization Appr. Obj/Rev Source Activity GRCIPROJiJOB Number AM PHL 3305 200 2445 93470 Commodity Code Estimated Payment Total by Fiscal Year FY Amount 110 FY Amount 110 Project Name - - CCG - FOCUS Project 01102 $49,275 - - - - FOR COUNTY USE ONL Y County of San Bernardino FAS STANDARD CONTRACT THIS CONTRACT is entered into in the State of California by and between the County of San Bernardino, hereinafter called the County, and Name City of San Bernardino Address 300 North D Street hereinafter called Contractor San Bernardino, CA 92418 Phone Birth Date FederallD No. or Social Security No. e' ~ IS HEREBY AGREED AS FOLLOWS: se space below and additional bond sheets. Set forth service to be rendered, amount to be paid, manner of payment, time for perfonnance or completion, detennination of satisfactory perfonnance and cause for tennination, other tenns and conditions, and attach plans, specifications, and addenda, if any.) This is an amendment to agreement 99-856 made and entered into by the City of San Bernardino, hereinafter referred to as Contractor, and the County of San Bernarc:lino, a political subdivision of the State of California, hereinafter referred to as County. The San Bernardino County Department of Public Health will hereinafter be referred to as Department. 1 . Item 12 is changed to read: 12. The County agrees to reimburse Contractor a maximum of $49,275 for services provided pursuant to this agreement by Contractor and its subcontractors from Challenge Grant Number 99-85642 for expenditures incurred during the period July 1, 1999 through June 30, 2000. The County agrees to reimburse Contractor a maximum of $49,275 for services provided pursuant to this agreement by Contractor and its subcontractors from Challenge Grant Number 99-85642 for expenditures incurred during the period July 1, 2000 through June 30, 2001. The County agrees to reimburse Contractor a maximum of $49,275 for services provided pursuant to this agreement by Contractor and its subcontractors from Challenge Grant Number 99-85642 for expenditures incurred during the period July 1, 2001 through June 30, 2002. Expenditures submitted by Contractor for reimbursement must be consistent with the budget, consisting of one (1) page, incorporated herein as Attachment B. Carryover of funds from one budget period to another shall not be permitted. Reimbursement will be rendered in accordance with invoices submitted to the Department on a monthly basis. Invoices will be submitted in the format incorporated herein as Attachment C. c Page ...Lof-L 2., Item 14 is changed to read: 14. The term of this agreement is from July 1, 1999 to June 30, 2002. This agreement may be terminated without cause by either party upon thirty (30) days notice to the other party. Such notification shall state the effective date of termination. The obligation of County under this obligation is contingent upon the availability of Challenge Grant Number 99-85642 for the reimbursement of County's expenditures, as set forth in term one, above. In the event the State of California notifies the County that such funding is terminated or reduced, the County shall determine whether this Agreement shall be terminated or the County's maximum obligation reduced. County shall provide Contractor with written notification of such determination. ,- '- 3. Item 15 is changed to read: 15. The Public Health Program Administrator shall exercise full County rights under the terms of this contract. 4. Item 26 is changed to read: 26. All correspondence and notices required or contemplated by this agreement shall be delivered to the respective parties at the addresses set forth below and are deemed submitted one day after their deposit in the United States mail, postage prepaid. County Doug Hallen, PH Program Administrator Department of Public Health 351 North Mountain View Ave. San Bernardino, CA 92415-0010 Contractor Annie F. Ramos, Director Parks, Recreation, and Community Services Dept. 300 North D Street San Bernardino, CA 92418 c: COUNTY OF SAN BERNARDINO CITY OF SAN BERNARDINO (Print or type name of corporation, company, contractor, etc.) ~ Fred Aguiar, Chairman, Board of Supervisors By ~ (Authorized signature - sign in blue ink) Dated: Name (Print or type name of person signing contract) SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUMENT HAS BEEN DELIVERED TO THE CHAIRMAN OF THE BOARD Clerk of the Board of Supervisors of the County of San Bernardino. Title (Print or Type) Dated: By Address Deputy Approved as to Legal Form Reviewed by Contract Compliance Reviewed for Processing ~ County Counsel ('-- '\. .te ~.... ~ ~ Agency Administrator/CAO Date Date Page Lof..1.... Attachment B "...-. ........... FOCUS PROJECT BUDGET CITY OF SAN BERNARDINO PARKS, RECREATION, AND COMMUNITY SERVICES DEPARTMENT JULY, 11999 THROUGH JUNE 30, 2002 PERSONNEL FY 99/00 FY 00/01 FY 01/02 Mentor Coordinator 18,168 18168 18168 Mentor Coordinator Assistant (20 hr/week) 1 0,400 10400 10400 Project Coordinators (3) (36hr/month @$10) 13,032 12960 12960 SUBTOTAL PERSONNEL 41,600 41,528 41,528 FRINGE BENEFITS 2,179 2179 2179 TOTAL PERSONNEL $ 43,779 $ 43,707 $ 43,707 OPERATING EXPENSES C TRAVEL AND PER DIEM $ 621 621 621 SUBCONTRACTS $ - $ - $ OTHER COSTS Mentor Program Incidentals (Incentives, supplies) 4,875 4947 4947 TOTAL OTHER COSTS $ 4,875 $ 4,947 $ 4,947 INDIRECT COSTS $ 0 TOTAL PROJECT COSTS $ 49,275 $ 49,275 $ 49,275 MATCH 15,625 15,625 15,625 r~ ,"--, Attachment C ;'"-. , FOCUS PROJECT INVOICE "- CITY OF SAN BERNARDINO PARKS, RECREATION, AND COMMUNITY SERVICES DEPARTMENT Invoice Period: Expended this Expended Total Budget Period Year-To-Date PERSONNEL Mentor Coordinator $ 18,168 $ $ Mentor Coordinator Assistant (20 hr/week) $ 10,400 $ $ Project Coordinators (3) (36hr/month @$10) $ 12,960 $ $ SUBTOTAL PERSONNEL $ 41,528 $ $ FRINGE BENEFITS $ 2,179 $ $ TOTAL PERSONNEL $ 43,707 $ $ 1'-- OPERATING EXPENSES $ $ $ "- TRAVEL AND PER DIEM $ 621 $ $ SUBCONTRACTS $ $ $ OTHER COSTS $ $ $ Mentor Program Incidentals $ 4,947 $ $ TOTAL OTHER COSTS $ 4,947 $ $ INDIRECT COSTS $ $ $ TOTAL PROJECT COSTS $ 49,275 $ $ MATCH $ 15,625 $ $ Signature of Agency Officer Date r-- \....... . .' . I, REPORT IRECOMMENDATION TO THE BOARD OF SUPERVISORS OF SAN BERNARDINO COUNTY, CALIFORNIA AND RECORD OF ACTION Agreements listed below FROM: June 26, 2001 DOUG HALLEN, Interim Public Health F%GfJ~)A~iriini~fr~i~r Department of Public Health SUBJECT: '01 OCT -1 P 3 :D1 AMENDMENTS TO CONTRACTS WITH COMMUNITY CHALLENGE GRANT (CCG) PROGRAM SUBCONTRACTORS FOR YOUTH DEVELOPMENT ACTIVITIES RECOMMENDATION: 1. Approve Amendment No.2 to Contract 99.855 with Arts Council for San Bernardino County to provide youth development activities for at-risk youth in the amount of $23,460 from July 1, 2001 through June 30, 2002, increasing the total amount from $46,920 to $70,380. 2. Approve Amendment No.2 to Contract 99.856 with City of San Bernardino to provide youth development activities for at-risk youth in the amount of $49.275 from July 1, 2001 through June 30, 2002. increasing the total amount from $98,550 to $147,825. 3. Approve Amendment No.2 to Contract 99-857 with YWCA of Greater San Bernardino to provide youth development activities for at-risk youth in the amount of $21,265 from July 1, 2001 through June 30, 2002, increasing the total amount from $42,530 to $63,795. 4. Approve Amendment No.2 to Contract 99.1051 with Loma Linda University School of Public Health to provide evaluation activities for the CCG project in the amount of $33,145 from July 1, 2001 through June 30, 2002, increasing the total amount from $54,345 to $87,490. BACKGROUND INFORMATION: The Department of Public Health has been the recipient of grant funds from the State Department of Health Services for the provision of community-based services to prevent teen pregnancy through the Community Challenge Grant (CCG) Program since FY 1996/1997. On April 13, 1999, the Board approved submission of a grant application to continue services for the three-year period July 1, 1999 through June 30, 2002. The Board approved this three-year grant on September 14, 1999. The CCG grant application included professional services contract funds to continue services provided by the collaborative partners consisting of: Arts Council of San Bernardino County, City of San Bemardino Department of Parks and Recreation, YWCA of Greater San Bernardino, and Loma Linda University School of Public Health. The CCG Program serves youth age 10 to 17 that are at risk of teen pregnancy in cc: Public Health-Rhonda Florez w/a9reement Contractor w/agreement clo Public Health Auditor w/agreement SBD w/agreement Risk Management HSS File w/agreement Page 1 of 2 Record of Action of the Board of Supervisors mil DEFERRED/AP cou MOTION AYE 5 BY. ITEM 081 ; .., AMENDMENTS TO AGREEMENTS WITH COMMUNITY CHALLENGE GRANT SUBCONTRACTORS June 26, 2001 Page 2 of 2 San Bernardino, Colton, and Highland. The target area was selected based on State criteria of high teen pregnancy rates. Expansion of the Program beyond the designated service area was not possible due to limited funding. Prior to the start of the original grant in FY 1996/1997, all youth service providers in the target communities were invited to participate in the development of the grant application as collaborative partners. The above service providers were selected through a qualitative process based on their unique abilities to provide youth recreation and support programs, their community locations, and the recommendation of the State and local advisory group. These four service providers were again submitted as collaborative partners in the three-year grant application to the State for the period July 1, 1999 through June 30, 2002. These amendments will extend the service providers' contracts for the third and final year of the Program based on their successful provision of the service components, and will allow the Program to maintain uninterrupted services to the teen clients and their families. These amendments extend the term of the contracts to June 30, 2002 and provide the third year of funding for continued youth and family services. The Arts Council of San Bernardino County agreement provides $23,460 to support youth participation in visual and performing arts activities at all service provider locations. The agreement with the City of San Bernardino provides $49,275 to support mentoring, after-school recreation programs, career opportunities, volunteer services, and family support groups. The agreement with YWCA provides $21,265 to support after-school recreation programs, volunteer services, and family support groups. The agreement with Loma Linda University School of Public Health provides $33,145 for the required evaluation component of the program and program development and linkages between Program service provider sites. These agencies each contribute in-kind support for Community Challenge Grant Program activities. If the Department of Public Health is invited to submit a proposal to the State Community Challenge Grant Program for funding beyond FY 2001/2002, a competitive bid process will be utilized for selection of any subcontract agencies. REVIEW BY OTHERS: This item has been reviewed by Charles Larkin, Deputy County Counsel, and Gary Morris, Administrative Analyst, County Administrative Office. FINANCIAL IMPACT: Approval of these amendments will increase the total amount of the four contracts by $127,145. These expenditures are fully funded by the State grant. Expenditures and revenue are included in the Department of Public Health's proposed budget for FY 2001/2002. SUPERVISORIAL DISTRICT(S): Third and Fifth Districts PRESENTER: Doug Hallen, Interim Public Health Programs Administrator JUNE 26, 2001 ITEM ill