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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept:
City Administrator's
Office 0 R ' I' . ~ I .~ L
II ""'lIwrt
May 25, 2001
Subject:
Resolution of the Mayor and Common
Council of the City of San Bernardino
authorizing submittal of a loan
application to the California Energy
Commission for the implementation of
energy efficiency improvement projects.
MICC Meeting Date: June 4, 2001
From: Fred Wilson,
City Administrator
Date:
Synopsis of Previous Council Action:
None
Recommended Motion:
Adopt Resolution.
~
Signature
Contact person: .Ian WagAR
Phone: 5122
Supporting data attached:
Yes
Ward:
FUNDING REQUIREMENTS: Amount: $365,930
Source: (Acct. No.) 631-331-5507
(Ar.d nF!l'<r.ription) I Jtility Flinn
Finance:
Council Notes:
Agenda Item No. 11
(pIli/OJ
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject: Resolution of the Mayor and Common Council of the City of San Bernardino
authorizing submittal of a loan application to the California Energy Commission for the
implementation of energy efficiency improvements projects.
Background: The Facilities Management Department maintains 142 buildings within the City
of San Bernardino. During the past ten years, the City has used State and Southern California
Edison loan programs to finance energy efficiency projects. With utility costs for these buildings
expected to increase next year by an estimated 46%, staff has been exploring energy
conservation projects for next year.
In response to high electricity prices and power outages, the state legislature passed, and the
Governor signed AB 29X and SBSX. These bills provide $48 million in loans at a three percent
interest rate for installing energy saving projects. There is no match requirement. The loans
must be paid back from energy savings within 11 years. Priority consideration will be given to
applications that complete and install their projects before May 1,2002. Loan applications are
being accepted on a first-come, first served basis until the funds are exhausted.
The following two projects have been identified by Facilities Management for this loan funding:
1. City Hall is a 105,000 square foot office building with two each two hundred ton screw
chillers. These units were installed in 1997, and handle the building quite efficiently during the
summer. The building also has a 40 reciprocal chiller for computer room operations during night
and weekend hours. This unit is twenty years old and nearing the end of its usable life. During
the winter, City Hall needs anywhere from 40 to 150 tons of cooling, depending on the weather.
The 200-ton chillers are very inefficient at this level, and constantly stop and start, causing
wmeeded wear and tear on the machines. This proposal is to replace the 40-ton reciprocal chiller
with a 100 ton split system screw chiller. This will allow the building to cool more efficiently on
nights, weekends, and during the winter, resulting in energy savings. Payback in reduced energy
costs is estimated at 39 months. The estimated cost for the purchase and installation of the new
chiller is $132,250
2. The package air conditioning units at nine locations (listed on Attachment "A") that are
proposed is a compilation project. These are all package units that are more than fifteen years
old, do not have economizers, and have very low energy efficiency ratings. This project will
replace 20 units ranging from 4 to 20 tons in size. The new units will have standardized energy
efficiency ratings of 12 or higher. The payback schedule is beneficial on this project due to the
twenty-four hour per day operation of the fire stations and the high use of the recreation centers.
Also, most of these locations have had electric price increases of$.081 per kWh since January,
making the projects much more appealing. Anticipated payback on the air conditioning units
ranges from 10 months to 28 months. The estimated cost for the purchase and installation of the
20 new units is $233,680.
The projected start date for these projects, ifloan funding is approved, is July 2001, with a
tentative project completion date of November 2001. The Energy Commission is offering an
early completion date incentive of five percent for projects completed prior to December 31,
2001; therefore, it is anticipated that the loan amount of $365,930 will be reduced by five
percent.
Financial Impact: If approved by the Energy Commission, the loan funds will be available on a
reimbursement basis. For each reimbursement request, receipts or invoices for expenses incurred
must be submitted along with payment verification by the City. Project costs totaling $365,930
will be paid from Utility Expenditure Account No. 631-331-5507, and reimbursement will be
made to the Utility Fund revenue account. Loan repayment will be made from energy savings
realized by the increased efficiency ofthe chillers and air conditioners.
Recommendation: Adopt resolution.
Energy Efficiency Projects (A)
Fiscal Year 2001-2002
Option A
----=--=---------- ------ --- ----- --- -----~----
--- ---- ------------ ----- - - ----- ---- ----- -- - -- -- ----
- -------- ----- --- -- - - - - ---
- - -~~-- -- -- - - -- - - -- -
-- --------------- ~-- - - -- - -~- -
-----"--=-.~----;:::,===- ==--- -= =---=---'=--=----- -=-----=----=------"'---- -- =:::-.......=--------=---=- --~ =---- ~--
Fire Station 221
Fire Station 222
Fire Station 227
Fire Station 228
Fire Station 231
Parks & Rec. Admin
Nicholson Center
Lytle Creek Center
Perris Hill Sr. Center
Cit Hall
2
2
2
2
2
1
2
2
5
1
20 Ton
4 Ton
4 Ton
4 Ton
5 Ton
4 Ton
5 Ton
4 Ton
5 Ton
100 Ton
16,000
3,400
3,400
3,400
4,500
4,000
4,500
3,400
4,400
100000
32,000
6,800
6,800
6,800
9,000
4,000
9,000
6,800
22,000
100,000
2 years
10 months
10 months
10 months
16 months
14 months
16 months
14 months
16 months
28 months
Contingency 15%
City of San Bernardino Facilities Management
Total
$30,480
$233,680
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING SUBMITTAL OF A LOAN APPLICATION
TO THE CALIFORNIA ENERGY COMMISSION FOR THE IMPLEMENTATION OF
ENERGY EFFICIENCY IMPROVEMENT PROJECTS.
WHEREAS, the California Energy Commission provides low interest loans to schools,
hospitals, local governments, special districts, and public care institutions to fmance energy
efficiency improvements; and
WHEREAS, the Mayor and Common Council of the City of San Bernardino support
the implementation of energy efficiency improvement projects to facilitate conservation and
decrease the City's energy consumption to the extent possible.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND COMMON
COUNCIL OF THE CITY OF SAN BERNARDINO, that if recommended for funding by
the California Energy Commission, the Mayor and Common Council authorizes the City of San
Bernardino to accept a loan up to $365,930.
BE IT ALSO RESOLVED, that the amount of the loan will be paid in full, plus
interest, under the terms and conditions of the Loan Agreement and Promissory Note of the
California Energy Commission.
BE IT FURTHER RESOLVED, that the Mayor is hereby authorized and empowered
to execute in the name of the City of San Bernardino all necessary documents to implement and
carry out the purpose of this resolution, and to undertake all actions necessary to undertake and
complete the energy efficiency projects.
III
III
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING SUBMITTAL OF A LOAN APPLICATION
TO THE CALIFORNIA ENERGY COMMISSION FOR THE IMPLEMENTATION OF
ENERGY EFFICIENCY IMPROVEMENT PROJECTS.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held
on the
day of
, 2001, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LIEN
MCGINNIS
SCHNETZ
SUAREZ
ANDERSON
16 MCCAMMACK
17
18
19
20
21
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
day of
2001.
22
23
24
25
26
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Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City Attorn
By:
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APPLICATION FOR ENERGY COMMISSION FINANCING
1. APPLlC.ANT INFORMATION
Applicant:
City of San Bernardino
M. dd 300 N "D" St
aihng A ress:
San
Bernardino Ca 92418
City Zip
San Bernardino Ca 92418
City Zip
Street Address: 300 North "D" St
County: ~~n R~rn:=llr,.{; no
Contact Person: James Sharer
Title: F~r; 1 i 1"' ; p~ ni TPr-t'nr
Telephone: (QI1Q)384-5244 Fax:(909) 384-5012
E-mail address:sharer_ja@ci.san-bernardino.ca.us
2. PROJECT
A. Have you already applied for utility rebates and incentives for the projects that you are
requesting loan funding?
o Yes, Go to Item B
o No, we have not applied but plan to do so in the future, Go to Item B
Gl No. we do not plan to apply for any utility rebates, Go to Question 3
o Don't know what programs are available, Go to Question 3
B. If you have applied for utility rebates or plan to do so for the projects in your loan application,
please indicate:
Name of Utility:
Name of Utility Efficiency Programs:
Estimated Amount of Rebate, if known:
3. PROJECT SCHEDULE
Tentative project start date: T111 y ?11111
Tentative project completion date: Nnvpmhpr ?I1I1T
4. .PROJECT BUDGET
Total project costs (include all installation costs): -$. 365 . 93ft.
Amount requested from the Energy Commission: -1-.365.. 911L
5. CERTIFICATION
To the best of my knowledge and belief, the data in this application are correct and complete.
Name of Authorized Representative: Deborah R. Morrow
Title: Administrative Analyst II
Signature of Authorized Representative: j)I.-trr'h/Ll ';ip.flJ~
~
Date: OS/24 /Olelephone: (909) 384-5244
Fax::(909) 384-5012
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
June 6, 2001
TO:
Jan Wages, Administrative Assistant to the City Administrator
FROM:
Michelle Taylor, Senior Secretary
RE:
Resolution 2001-129, Mayor and Common Council Meeting of June 4, 2001
CC:
City Attorney, Finance
Resolution 2001-129 was assigned a previously issued number; therefore, I am sending you a
corrected copy. Please replace your copy of Resolution 2001-129, Resolution of the Mayor and
Common Council of the City of San Bernardino authorizing submittal of a loan application to
the California Energy Commission for the Implementation of Energy Efficiency Improvement
Projects, with Resolution 2001-129A.
If you have any questions, please give me a call at ext. 3206.
Hartzel Li
Subject:
HartzeLLi
Wednesday, June 06, 2001 4:40 PM
Ann Harris (E-mail); Annie Ramos; Attorney; Aurora Mendoza (E-mail); Bernard Kersey; Bill
Meyrahn; Connie Ramirez; Debbie Brummett; Dena Peters; Donna Ward; Doug Leaper: Edy
Rose; Ernest Dowdy (E-mail): Glenn Baude; Glenn Cline; Janis Ingels: Joan Vollucci; John
Kramer; John Murphy; Judy Johnson; Leticia Briggs; Lyn Humphrey: Mark Yavomicky; Mary
Freiberg; Pat Gantes; Rachel May; Sharlene Williams-Bragg; Stanley Yelton; Veronica
Martinez
Correction to Council Summary of 6-4-01
From:
Sent:
To:
Please be advised that on Agenda Item No. 11 on the Mayor and Common Council Summary of 6/4/01,
the resolution number has been changed from Resolution No. 2001-129 to Resolution No. 2001-129A.
I apologize for any inconvenience this may have caused.
Unda Hartzel
City Clerk's Office
1
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** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): C'o-4. -C\ Item #
Vote: Ayes \- '\ Nays e-
Change to motion to amend original documents:
II Resolution #
Abstain -G-
2(0\ -\Z9A
Absent -e-
Reso. # On Attachments: -=-- Contract term: -
Note on Resolution of Attachment stored separately: -=--
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY
prol~ /
Date Sent to Mayor: 10 -.q -()I
Date of Mayor's Signature: (.,-5-0/
Date of Clerk/CDC Signature: b 'S -6 I
Date MemolLetter Sen
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
See Attached:
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413, 6429, 6433, 10584, 10585, 12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney
Parks & Rec.
,/
Dev. Services
Code Compliance
Police
Public Services
Water
Notes:
NullNoid After: -
By: -
Reso. Log Updated: ,,/
Seal Impressed: v"
Date Returned: -
Yes ./ No By
-
Yes No L By
Yes No L By
Yes No vi' By
Yes N07 By
EDA
Finance y' MIS
AQn,Il,,s,T ILA'rrIlL
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term, etc.)
Ready to File: tYI'T Date: ~ J " 101
Revised 01112/01