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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Dept: City Administrator's Office
Subject: Approval of a grant
application for Congestion Mitigation/Air
Quality (CMAQ) funds for the
construction of an East Valley Regional
LCNG Fueling Facility.
From: Fred Wilson, City Administrator
Date: May 24,2001 OR I G I NAL
Synopsis of Previous Council Action:
Recommended motion:
1. Approve the submittal of the application for CMAQ funds in the amount of $911,859;
2. Approve the project implementation schedule as outlined in the application;
3. Commit to allocate required local matching funds of $118,141 (if the project is
selected for CMAQ funding).
~
Signature
Contact person: Lori Sassoon, Lynn Merrill
Phone: 384-5122
Supporting data attached: Staff report, application
Ward: All
FUNDING REQUIREMENTS: Amount: Matching funds of $118,141, if grant is
awarded
Source: (Acct. No.) To be determined
(Acct. Description) General Fund
Finance:
Council Notes:
lDJ'-I1 DL
Agenda Item No. -3
Staff Report
Subiect:
Approval of a grant application for Congestion Mitigation/Air Quality (CMAQ) funds for
the construction of an East Valley Regional LCNG Fueling Facility
Backl!round:
On April 4, San Bernardino Associated Governments (SANBAG) issued its South Coast
Air Basin CMAQ Call for Projects. As indicated in that document, the Congestion
Mitigation/Air Quality (CMAQ) program was re-authorized by the federal government in
the 1997 Transportation Equity Act for the 21st Century, commonly referred to as TEA-
21. The purpose of the CMAQ program is to fund transportation projects or programs
that contribute to the attainment of certain federally-established air quality standards and
result in tangible reductions in carbon monoxide, ozone precursor, and particulate matter
emissions. The award ofthese funds is administered locally through SANBAG.
In the past, the City has received CMAQ funding for various traffic signal and congestion
mitigation projects throughout the city. This year, it is proposed that in addition to
several small signal and circulation-improvement projects that are being submitted by
Development Services, that the City submit an application for funds to construct a
publicly-accessible East Valley Regional Liquefied /Compressed Natural Gas (LCNG)
Fueling Facility at the City Yard.
LNG fueling stations are different from CNG stations in that LNG is a manufactured
product that is delivered via tanker truck to the fueling station. CNG is delivered through
the natural gas pipeline system. LCNG fueling stations have the capacity to fuel both
types of vehicles by "de-liquifying" the LNG and converting it into CNG to fuel CNG
vehicles.
A regional LCNG fueling facility is needed for several reasons. First, new South Coast
Air Quality Management District rules require that all refuse collection vehicles
purchased by the City after July 1, 2001, and all other heavy-duty vehicles purchased
after July 1, 2002, be powered by fuels other than diesel or gasoline. While there is a
great deal of debate about the best alternative fuel for use in these heavy-duty
applications, LNG has emerged as the preferred fuel over CNG due to its higher energy
content. This higher energy content results in engines with more torque and much smaller
fuel tanks. In the case of refuse collection vehicles, the smaller tanks allow more capacity
for refuse to be carried by the truck.
Though LNG is the preferred fuel for heavy-duty applications, there is currently no
publicly-accessible LNG or LCNG fueling facility in the San Bernardino valley.
Unfortunately, the closest such location is in the city of Ontario. Omnitrans is planning
the construction of an LNG fueling system at its San Bernardino facility, but it is
currently not intended to be a public-access location. Staff has discussed this option with
Omnitrans, but it appears that a number of technical and logistical barriers exist to
expanding the regular use of their facility beyond Omnitrans' own fleet. The City of
Colton is preparing to construct a LCNG facility along the 10 Freeway, but the land for
that facility has yet to be acquired and that City is still in the process of securing all
necessary funding.
Given the new SCAQMD rules and the lack of accessible LNG fueling infrastructure in
the area, staff suggested to SANBAG that a group of other major fleet operators in the
area be formed to develop strategies for rule compliance and to consider the construction
of a joint LNG facility. SANBAG was helpful and supportive of this concept, and the
first meeting of the downtown-area "Alternative Fuels Working Group" was held in early
March 2001. This group has been meeting on a regular basis to evaluate options, and
clearly there is some intention by at least the City, County, Caltrans, Omnitrans, and
some private fleet operators to work together toward a solution.
The working group has been identifying the heavy-duty fleets in the area that will fall
under the SCAQMD mandates, discussing the teclmologies, and contemplating the
potential for a shared LNG fueling station. With the discussions by the Alternative Fuels
Working Group in the early stages, however, there is insufficient time to create a formal
partnership or other mechanism to discuss, approve, and submit a CMAQ joint
application. Therefore, staff is recommending that the City submit an application to
construct a facility that would potentially be used by the members of the working group
as well as other public and private heavy-duty fleet operators in the area.
As outlined in the CMAQ application prepared by the Public Services Department with
the assistance of the Development Services Department, $911,859 in CMAQ funds
would be used to construct an LCNG fueling station adjacent to the current fuel island at
the City Yards. It is anticipated that it would be approximately 14 months from the time
CMAQ funds became available to the time the facility becomes operational.
Staff anticipates that the LCNG fueling station would be operated by a private fIrm, and
that the cost of its operation would be offset by a surcharge on each unit of fuel
purchased by the end-user. In this way, each user of the facility (including the City)
would bear its appropriate, proportionate cost of the fueling station.
With the City's leadership, the construction of the Regional LCNG Fueling Facility
would be an important fIrst step in the development of alternative fueling infrastructure in
the East Valley, and would likely encourage more private fleet operators to eliminate
polluting diesel vehicles. Alternatively, the City is under no obligation to construct a
LCNG fueling facility at this time. However, with the SCAQMD refuse truck rule
effective on this July 1 and only one (1) year until the heavy-duty vehicle rule becomes
effective on July 1,2002, a proactive approach seems prudent. For these reasons, staff is
recommending that the Mayor and Council approve the CMAQ application at this time.
Financial Impact:
$911,859 in CMAQ funds are requested in the application for the construction of the East
Valley Regional LCNG Fueling Facility; the total cost of the project is estimated at
$1,030,000.
Federal guidelines require a local match of not less than 11.47% of the total project cost.
In accordance with that requirement, the City would be obligated to allocate local
matching funds of $118,141 if the CMAQ funding is awarded. It is anticipated that this
match would come from the General Fund, although staff would also approach the other
members of the Alternative Fuels Working Group to solicit their participation.
Once the fueling facility is constructed, there will be ongoing costs associated with the
operation of the facility by either a private operator or the City. Those costs are unknown
at this time, but would be funded through a fueling surcharge paid by all users of the
facility.
Recommendation:
It is recommended that the Mayor and Common Council:
1. Approve the submittal of an application for CMAQ funds in the amount of$911,859;
2. Approve the project implementation schedule as outlined in the application;
3. Commit to allocate required local matching funds of $118,141 (if the project is
selected for CMAQ funding).
DRAFT
Congestion Mitigation & Air Quality Program
TEA-2} Call/or Projects in the South Coast Air Basin
EXHIBIT A: PROPOSER AND PROJECT INFORMATION
Please provide the following proposer information in the space provided. Return this page as part of
you CMAQ proposal.
Lead Agency:
Address:
City of San Bernardino
300 North D Street
San Bernardino, CA 92418
Director of Public
Services/Assistant to the
Title: City Administrator
Fax #: 909-384-5190
Contact Person: Lynn Merrill/Lori Sassoon
Telephone Number: 909-384-5140
E-Mail Address:
MerrillJy@ci.san-bernardino.ca.us
If Joint Proposal or Public/Private Partnership, Include Partner(s) Agency Name,
Contact Person, and Telephone Number:
Project Name:
East Valley Regional LNG/LCNG Fueling Facility
Brief Project Description (single paragraph summary): The project islO construct the East Valley Regional
LNGlCNG Fueling facility that will establish a public accessible LNG/CNG fueling infrastructure for municipal, governmental, special district
fleets and the general public operating in the San Bernardino area. This station will serve those vehicle fleets affected by the South Coast Air
Quality Management District's series 1190 rules relating to alternative fuels. It will provide the necessary link in SCAQMD's effort at
developing an open-architecture plan for alternative fuels infrastructure in order to ensure system compatibility and development of a true
network within the air basin. Currently, the nearest LNG/CNG facility is located approximately 22 miles away at the United Parcels Service
facility located at the Ontario International Airport. A second facility is located approximately 70 miles away in Barstow. The East Valley
Regional LNG/CNG Fueling Facility will provide an alternative fueling location for UPS and other users in the event of the Ontario facility
being out~f-service for any reason, and complements the proposed LNG facility located at Agua Mansa Road and the 60 Freeway. The
proposed location is located with three miles of Interstate 215 and five miles of Interstate 10. This facility will have exposure to approximately
42,400 trucks operating along these two Interstate Highways. Studies have shown that most heavy-duty diesel truck users will seek diesel fuel
within 3 miles of their current location; for alternative fuels this distance can be six miles, placing the proposed East Valley Regional
LNG/CNG Fueling Facility within range of these potential market for alternative fuel users. Users within the metro-San Bernardino area
include the City of San Bernardino, the County of San Bernardino, Omnitrans, Cal- Trans, San Bernardino Unified School District, Colton
School District, as well as private operators such as those trucking finns operating out of the Burlington Northern Santa Fe Intennodal Yard,
Stater Brothers Markets and various other users.
CMAQ Funds Requested:
Local Match Amount:
Total Project Cost:
Source(s) of Local Match:
$ 910,000.00
$ 120,000.00
$ 1,030,000.00
$
$
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DRAFT
Congestion Mitigation & Air Quality Program
TEA-21 Call/or Projects in the South Coast Air Basin
EXHIBIT A: PROPOSER AND PROJECT INFORMATION
PROJECT DESCRIPTION/SCOPE OF WORK - PART 1
(Return this page as part of your CMAQ proposal)
A. Please provide a detailed Project Description and Scope of Work. Include the following elements, at a
minimum: a) Project Goals and Objectives; b) Scope of Work, including all proposed Project Tasks
related to project design, development, and implementation; and c) Project End Products. Please
attach extra sheets if necessary.
Construction of the East Valley Regional LNG/CNG Fueling facility. The scope of work will be to design, engineer
and construct a regional fueling facility capable of dispensing LNG and CNG from Iiquified natural gas.
PROJECT GOALS AND OBJECTIVES
The goal of this station will be to serve those vehicle fleets affected by the South Coast Air Quality Management
District's series I 190 rules operating in and through the metro-San Bernardino area. It will provide the necessary
link in SCAQMD's effort at developing an open-architecture plan for alternative fuels infrastructure in order to
ensure system compatibility and development of a true network within the air basin. Currently, the nearest
LNG/CNG facility is located approximately 22 miles away at the United Parcels Service facility located at the
Ontario International Airport. A second facility is located approximately 70 miles away in Barstow. The East
Valley Regional LNG/CNG Fueling Facility will provide an alternative fueling location for UPS and other users in
the event of the Ontario facility being out-of-service for any reason, and complements the proposed LNG facility
located at Agua Mansa Road and the 60 Freeway. The proposed location is located with three miles of Interstate
215 and five miles ofInterstate 10.. This facility will have exposure to approximately 42,400 trucks operating along
these two Interstate Highways. Studies have shown that most heavy-duty diesel truck users will seek diesel fuel
within 3 miles of their current location; for alternative fuels this distance can be six miles, placing the proposed East
Valley Regional LNG/CNG Fueling Facility within range of these potential market for alternative fuel users. Users
within the metro-San Bernardino area include the City of San Bernardino, the County of San Bernardino,
Omnitrans, Cal- Trans, San Bernardino Unified School District, Colton School District, as well as private operators
such as those trucking finns operating out of the Burlington Northern Santa Fe Intermodal Yard, Stater Brothers
Markets and various other users.
The objectives include:
I. Establish an initial regional fueling station capable of meeting the short-tenn fueling needs of
LNG/CNG vehicles operating under the SCAQMD 1190 series rules within the metro-San
Bernardino area;
2. Provide a publicly accessible fueling facility that is operational 24-hours a day, seven days per
week;
3. Provide a facility consistent with the South Coast Air Quality Management District's open
architecture plan to ensure compatability between stations in order to establish a true network of
facilities capable of servicing the 42,000 potential diesel trucks operating through the 1215/110
crossroads.
The scope of work will consist of the following tasks:
PROJECT TASKS
TASK 1 - Prepare a Request for Proposal to identify a qualified contractor/vendor with the capability to design, a
LNG/CNG fueling facility at the City of San Bernardino municipal yard. Work includes developing a scope of
services, evaluation criteria for award and sample contract language.
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TEA.2} Call/or Projects in the South Coast Air Basin
TASK 2 -- Solicit responses to Request for Proposal. Identify and negotiate with a qualified vendor for the design
ofa facility.
TASK 3 - Review contractor design and approve design. Obtain necessary local, state and federal permits and land
use approvals, as necessary. Revise and fmalize design. Prepare any revisions to cost estimates.
TASK 4 - Using the design work accomplished in Task 2, solicit responses to a Request for Proposal to build the
facility.
TASK 5 -- Award contract for construction of the East Valley Regional LNG/CNG Fueling Facility.
TASK 6 - Construct East Valley Regional LNG/CNG Fueling Facility. Commence construction offacility, to be
located adjacent to the City of San Bernardino's existing fueling facility, located at the intersection ofpershing and
Redick Streets, on the west side of the City's Municipal Service Yard.
TASK 7 -Perform appropriate acceptance testing offacility, including calibration of pumps, beta-testing of fueling
accounting system and fuel tracking systems.
TASK 8 - Begin operation.
PROJECT END PRODUCT.
Construction and operation of an alternative fuel facility capable of dispensing both Liquified Natural Gas and
Compressed Natural Gas from liquified natural gas.
IICH-OAIMERRILL_L YlAQMD Alternative FuelslCMAQ ApPlication Forms Completed.doc
DRAFT
Congestion Mitigation & Air Quality Program
TEA-21 Call/or Projects in the South Coast Air Basin
EXHIBIT A: PROPOSER AND PROJECT INFORMATION
PROJECT DESCRIPTION/SCOPE OF WORK. PART 2
(Return this page as part of your CMAQ proposal)
B. Please describe in detail the proposed Project Organizational Structure, including: a) Description of
the agency implementing the project, if other than a SAN BAG member agency; b) Use of
subcontractors, if any; c) Key project staff, including Project Manager, and d) Project reporting
structure.
The agency implementing the project will be the City of San Bernardino. The specific Departments involved will
be Development Services and Public Services.
Due to the nature and scope of this project, the City will solicit for and enter into an agreement with a contractor to
design, engineer, construct and operate the East Valley Regional LNG/CNG Fueling Facility. The City regularly
uses private vendors to perfonn public works and facilities projects of this type.
Key Project staff include Ray Casey, City Engineer, Lynn Merrill, Director of Public Services and Lori Sassoon,
Assistant to the City Administrator. Mr. Casey will oversee technical and engineering support in order to coordinate
the development of the Request for Proposals for both the Design and construction through the City's Engineering
Department. Mr. Merrill will serve as Project Manager and principal contact person for the construction and
operation. Ms. Sassoon will provide inter-governmental liaison and grant management.
The City has developed a project management infrastructure capable of managing large projects, as well as
providing appropriate reporting on Federal and State funded projects. Reports shall be prepared and reviewed by
the City Engineer and Project Manager relating to schedule, problem and issue resolution, and funding expenditure.
C. Indicate the Environmental Document{s) required for the project, if applicable (e.g., Negative
Declaration, CE, EIR, etc., and the estimated approval date:
It is anticipated that this project will be submitted for applicable environmental review through the City's Planning
Department. An initial study may be prepared relating to the project scope and will be reviewed by the City's
Design and Environmental Review Committee. This project, being undertaken by the City of San Bernardino, is
subject to the California Environmental Quality Act (CEQA). Preliminary review of this project suggests that the
project will qualify for a Negative Declaration (with or without mitigation measures). If CMAQ funding is
awarded, environmental clearance pursuant to the National Environmental Protection Act (NEPA) will also be
required. This will involve preparation of an Environment Assessment (EA) leading to a Finding of No Significant
Impact (FONSI) or a Categorical Exclusion. An EIS will not be required.
IICH-OAIMERRILL_L YlAQMD Alternative FuelslCMAQ Application Forms Completed.doc
DRAFT
Congestion Mitigation & Air Quality Program
TEA-21 CalIf or Projects in the South Coast Air Basin
EXHIBIT A: PROPOSER AND PROJECT INFORMATION
PROJECT DESCRIPTION/SCOPE OF WORK - PART 3
(Return this page as parl of your CMAQ proposal)
D. If applicable to your proposed project, please attach an 8 Yo" x 11" Site MaplPlan to this Exhibit.
E. Projec~ Readiness - Please describe the time frame for project implementation and any anticipated
barriers to project completion. Address other funds used to match or support the project. If project
requires on-going funding, include a discussion on what funding will be used for continuing operation.
Upon Notice of A ward of funds from the San Bernardino Associated Government, the City will prepare a request
for Council Action, authorizing the release of the Request for Proposal. This will be completed within 45 days from
award. Simultaneously during this time, the City will develop the Request for Proposal for the design of the
LNG/CNG Fueling Facility and prepare the necessary applications for inclusion in the Regional Transportation
Improvement Program (RTIP). Upon approval by the Council to authorize release of the RFP, the City will release
the RFP. The City anticipates a 60day selection process for the design consultant, with an award of contract
anticipated 30 days after recommendation ofthe contractor. We anticipate approximately 180 days for design,
engineering and environmental review to be completed. Upon completion of the design and engineering process,
the City will issue a bid package for the construction of the facility. We anticipate that this process will take
approximately 60 days for the bid process, and 30 days for award of contract. Actual construction is expected to
take approximately 90 days. Approximately 30 days will be required for acceptance testing and any miscellaneous
unresolved issues. The entire length of time on this project will be approximately 525 days, or 18 months.
The City has completed similar projects of this nature. Approximately four years ago, the City constructed a new
diesel and gasoline fueling island at this proposed site. At that time, infrastructure was installed to support
alternative fuel systems, including electrical and plumbing stub-outs, placement of concrete pads and support
facilities. The City has previously identified potential design/build and operate vendors who would be capable of
accomplishing this project in the time allocated. Therefore, the City does not anticipate any significant or
insurmountable barriers to the timely completion of this project. In addition, the City has successfully applied for
and managed CMAQ projects in the past. The City is currently is currently performing a project to renovate the
historic Santa Fe Depot, using funding sources such as TEA-21 funds. Staff has successfully worked with CalTrans
on a variety of infrastructure and transportation issues, and has developed an excellent working relationship with
CalTrans.
Fund matching for this project will be made available through the City's normal budget process, and the required
11.47% match will be obtained through reallocation of priorities ofthe Capital Improvement Budget, Unallocated
Fleet Budget that provides fuel to all City Departments excluding water, or through a proposed User Fuel Charge.
On-going funding support will be through the sale of fuel to both internal and external customers. The City is
anticipating the use of a private operator to handle sales, operations and maintenance of the facility; this cost will be
paid by the per unit fuel charge to each user.
IICH-OAIMERRILL_L Y\AQMD Alternative FuelslCMAQ Ap~8cation Fonns Completed.doc
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Congestion Mitigation & Air Qualify Program
TEA-21 Call/or Projects in the South Coast Air Basin
EXHIBIT B: PROJECT BUDGET
(Return this page as part of your CMAQ proposal)
A. Budget Summary Data: Please complete the following Table listing project costs by category and
funding source.
BUDGET
COMPONENT
ENVIRONMENTAL
CMAQ $
FUNDING
OTHER $
$60,000
FUNDING
OTHER $ SOURCE(S)
$ City of San
Bernardino
$0
DESIGN & ENGINEERING
ROW/SITE ACQUISITION
CONSTRUCTION
CAPITAL EQUIPMENT
- -----
OTHER DIRECT COSTS
(please specify below)
$60,000 $60,000 $ CMAQlCity
--------- ------..... ------.----- ---------
$0 $0 $ N/A
-----.--...------. ---------------- ------"-
$250,000 $0 $ CMAQ
..--..--.----------
$600,000 $0 $ CMAQ
-------- --.----...------------ -------.---.----.----.
$ $ $
----...------ ----------.. .---.....-----.--.---.----
$ $ $
TOTAL COSTS
$910,000.00
$120,000
$
YES NO
Is the Project Local Match Greater than or Equal to 11.47% of the Total Project Cost?
l&l
o
If You Checked the "NO" Box, Does Your Project Qualify for 100% CMAQ Funding?
o
l&l
If You Checked Both "NO" Boxes, Please Refer to Section 1.0.5. for a Description of Project Local
Match Rel!ulrementsl
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Congestion Mitigation & Air Quality Program
TEA.2] Call/or Projects in the South Coast Air Basin
EXHIBIT C: PROJECT IMPLEMENTATION SCHEDULE
(Return this page as part at your CMAQ proposal)
Please provide, either in the space provided below or separate attached sheet, a Milestone Schedule for
your proposed CMAQ project. The schedule should include anticipated start and completion dates for
each task, activity, or milestone identified in Exhibit A, "Project Description/Scope of Work". Also, please
identify anticipated dates for inclusion in the Regional Transportation Improvement Program (RTIP),
submission of applications to CaltranslFederal Transit Agency, and quarterly report submission to
SAN BAG.
Note: If the project is not already included in an approved RTIP, anticipate inclusion to occur
around November 2001. Any work requiring reimbursement cannot begin before the project is
included In an approved RTIP.
The format requirements for the Project Implementation Schedule are flexible. A template is provided
below:
PROJECT MILESTONE START DATE COMPLETION
Example: Task 1 - Purchase Right-at-Way... July 2001 October 2001
------------ ...--------.--.--.--.....------- -
Completion of CMAQ Call for Proj Award June 4, 2001 July 11, 2001
- ---_._-----------.---- --------.---...--- -- -
Project Inclusion in RTIP July 11, 2001 November 2001
- --.------.-- -----------.---...-.-- ---.---.-
TASK 1 : Prepare Design RFP November 2001 December 2001
---- --.---- ----.-------.--.--.--- ---- .---
TASK 2: Negotiate/Award Design RFP December 2001 March 2002
- .----.---.-----.--.------.-.-----. .---
TASK 3: Review/Approve Design March 2002 September 2002
--- .---.....--...---.--- ------------- --------
TASK 4: Solicit Bid for Construction September 2002 November 2002
- - "-----------...--.--...--.---- 1------.-----.--.-.-.- -----.--.-------
TASK 5: Award Construction Contract November 2002 December 2002
--.------..----.--- -------"---..----------.---.- ----.----.----.-
TASK 6: Construct EVRLNG/CNG FF December 2002 March 2003
----.-.-.-.--.-.--.--.--.-.--.-.- .. -------------.----.-.-.--.- ----.------------
TASK 7: Acceptance Testing March 2003 April 2003
-..-.--.------... .-.---..-.--.-.-....-....-.-.-.........-.-.-.---- _._---_._---------~-_._----_.._._._. -.-....-.-.--.-........--...-.--.-.-.-.-.....-.-.-.-.-
TASK 8: Begin Operation May 2003 On-going
---.---.-----------------......-...-.-.--.----.-.-. ----------,-- - ------- .--.-.-.-.-.-.-----.-.----
-.-- -...--.---- ----.--.-.-.-----.-- -.-- -.--.-.-.----------
------------- --.---.----.-.------ ----.........-.-----.-- ...-...--.-----..-.-------
------....-...-....---------..-......------- ----------------..-- --.---.----------.---.--.-.-
- .--------------- ----.--.-.--.--- -.---...- .--.-.-.---.--------
If a separate milestone schedule is attached, please label the attachment "Exhibit C: Project Milestone
Schedule" and include in your proposal package.
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Congestion Mitigation & Air Quality Program
TEA-l1 Call/or Projects in the South Coast Air Basin
EXHIBIT D: EMISSIONS REDUCTION INPUT DATA
(Return this page as part of your CMAQ proposal)
A. QUALITATIVE ANALYSIS: In the space below, please provide a concise description of how the
proposed project will contribute to attainment of the National Ambient Air Quality Standards and/or
demonstrate consistency with the California Clean Air Act or South Coast Air Quality Management
Plan. A separate sheet can be attached is desired. Please label the attached sheet "Exhibit D:
Emissions Reductions Qualitative Analysis".
This project will contribute to attainment of the National Ambient Air Quality Standards, as well as the South Coast
Air Quality Management Plan by providing the necessary infrastructure needed in the metro-San Bernardino area
for LNG/CNG fueling. Currently, the City, in cooperation with the San Bernardino Association of Governments
has been working to identify various user fleets that will need to comply with the Rule 1190 series issued by the
South Coast Air Quality Management District. Through this process, approximately 300 medium and heavy duty
gasoline or diesel powered vehicles have been identified within the City, County and special district fleets. For
example, the City of San Bernardino is operating a fleet of approximately 100 heavy duty vehicles, with 83 refuse
collection vehicles subject to Rule 1193.
The project is to construct the East Valley Regional LNG/CNG Fueling facility that will establish a publicly
accessible LNG/CNG fueling infrastructure for municipal, governmental, special district fleets and the general
public operating in the San Bernardino area. It will provide the necessary link in SCAQMD's effort at developing an
open-architecture planJor alternative fuels infrastructure in order to ensure system compatibility and development
of a true network within the air basin. Currently, the nearest LNG/CNG facility is located approximately 22 miles
away at the United Parcels Service facility located at the Ontario International Airport. A second facility is located
approximately 70 miles away in Barstow. The East Valley Regional LNG/CNG Fueling Facility will provide an
alternative fueling location for UPS and other users in the event of the Ontario facility being out-of-service for any
reason, and complements the proposed LNG facility located at Agua Mansa Road and the 60 Freeway. The
proposed location is located with three miles ofInterstate 215 and five miles ofInterstate 10. This facility will have
exposure to approximately 42,400 trucks operating along these two Interstate Highways. Studies have shown that
most heavy-duty diesel truck users will seek diesel fuel within 3 miles of their current location; for alternative fuels
this distance can be six miles, placing the proposed East Valley Regional LNG/CNG Fueling Facility within range
of these potential market for alternative fuel users. Users within the metro-San Bernardino area include the City of
San Bernardino, the County of San Bernardino, Omnitrans, Cal- Trans, San Bernardino Unified School District,
Colton School District, as well as private operators such as those trucking firms operating out of the Burlington
Northern Santa Fe lntermodal Yard, Stater Brothers Markets and various other users.
\\CH-OAIMERRILL_L YlAQMD Alternative Fuels\CMAQ A~tication Forms Completed. doc
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EXHIBIT D: EMISSIONS REDUCTION INPUT DATA - Continued
B. QUANTITATIVE ANALYSIS: The SAN BAG Technical Staff will calculate the emissions reductions
attributable to each proposed CMAQ project. Proposers do not need to submit arithmetic calculations
as part of their proposal. However, to assist SAN BAG and the Evaluation Subcommittee members in
accurately assessing the air quality benefits of your proposed project, please provide all requested
input data, as applicable to your project category.
The SAN BAG Technical Staff will analyze each proposed project using emission calculation
methodologies recommended by Caltrans and the California Air Resources Board.
Input data templates'are provided for the following project categories:
. On-Road Cleaner Vehicle Purchases and Re-powering
. Off-Road Cleaner Vehicle Purchases and Re-powering
. Operation of New Transit Bus Service
. Vanpools and Shuttles
. Vanpool/Carpool Park and Ride Lots
. Traffic Signal Coordination
. Bicycle Facilities
. Telecommunications
. Ridesharing and Pedestrian Facilities
PLEASE RETURN THE APPLICABLE EMISSIONS REDUCTION DATA INPUT FORM(S) WITH YOUR
PROPOSAL. The above categories do not encompass all eligible CMAQ project categories. Should your
project fall outside of the above listed categories, please provide the necessary emissions calculation
input data as a separate attachment. Please label this attachment "Exhibit D: Supplemental Emissions
Reductions Input Data".
Please note that proposers are not precluded from submitting their own emissions reduction calculations.
Any calculations submitted will, however, be reviewed by the SAN BAG Technical Staff and are subject to
revision to insure consistency in evaluation among all candidate projects.
If you have questions regarding submission of emissions reductions input data, please contact the
SAN BAG Technical Consultant by telephone or fax at (760) 738-8392.
PROJECT CATEGORY 1. ON-ROAD CLEANER VEHICLE PURCHASES AND RE-POWERING
Category Definition: The purchase of a motor vehicle that is certified to be less polluting than a typical
new vehicle (cleaner purchase) or an engine replacement that transforms a vehicle into a less polluting
one (cleaner re-power). For heavy-duty on-road vehicles, these projects are usually the purchase of a
cleaner, alternative-fueled engine or vehicle in lieu of a new conventional diesel-fueled engine or vehicle.
For emissions reductions to be credited to the project, the vehicles purchased must emit less pollution that
conventional new vehicles meeting current emissions standards.
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DRAFT
Congestion Mitigation & Air Quality Program
TEA-21 Cal/for Projects in the South Coast Air Basin
EXHIBIT D: EMISSIONS REDUCTION INPUT DATA - Continued
Please Provide the Following Input Data for Each New or Re-powered On-Road Vehicle Proposed
Vehicle Type, Make, and Model Not Applicable
--.-------.---------- --- --------..
New Engine Make and Model ---------------- -----------------------------------
-----
Old Engine Make and Model (if re-power)
-.---------- - - ---------------
New Engine Fuel Type (CNG, LNG, LPG, etc_)
---...-------.-- ----.---.---- ..----.-----.........----.-------
Old Engine Fuel Type (if re-power)
_m.....__...___.___ -----....----------------------------------------------
Estimated Vehicle Life (years) --------------------
---------------------------.---.---.--.--.--.
Annual Vehicle Miles in South Coast Air Basin (SCAB)
--------------...--. ---------------- -----------------
Annual Vehicle Hours of Operation in SCAB
PROJECT CATEGORY 2. OFF-ROAD CLEANER VEHICLE PURCHASES AND RE-POWERING
Category Definition: Replacing uncontrolled diesel engines in off-road equipment, such as agricultural or
construction equipment, with lower emitting, controlled diesel engines or altemative fuel engines_ Re-
powering vehicles with cleaner new engines is performed in lieu of rebuilding the old engine.
Please Provide the Following Input Data for Each New or Re-powered Off-Road Vehicle Proposed
Vehicle Type, Make, and Model Not Applicable
------.-.-----...------------.----...--.--. ..----- ..----- ..__m....__.___.........__...............__.__..
New Engine Make and Model
_____.....__n___.__.____ -------------------------------
New Engine Horsepower
---------.--. __.______.____.____.____.___.......___n__.____
Old Engine Make and Model (if re-power)
--.---.---------- ---.--.---.--.-. --------.----.----.--.---.
New Engine Fuel Type (Diesel, CNG, LNG, LPG, etc_)
- .--.------.-.------- -------------- ---.--------.---.--.-.-.---.-.-.-.--
Old Engine Fuel Type (if re-power)
---------------------- --------------------------------------------
Estimated Vehicle Life (years)
---....--.--...--------------. --.-.-......---.-.----------------.---.------
Annual Vehicle Miles in South Coast Air Basin (SCAB)
-----.----.-. -.-.-.-......-.----- ----.---.-.-.-.-.--.-.--.-.--.-.---
Annual Vehicle Hours of Operation in SCAB
------..--.--------- -----.--- -----------.-.--.-.-----
Engine Load Factor, % (default value is 50%)
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Congestion Mitigation & Air Quality Program
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EXHIBIT D: EMISSIONS REDUCTION INPUT DATA - Continued
PROJECT CATEGORY 3. OPERATION OF NEW TRANSIT BUS SERVICE
Category Definition: New, extended, and increased-frequency routes with cleaner, alternative-fuel
vehicles provide additional hours of bus service per year and serve additional people. These are fixed-
route services implemented by transit agencies. Cleaner, alternative-fuel buses should be used in the bus
service expansions in order to offset the additional emissions created from the new transit service and
achieve an overall project net emissions reduction.
Please Provide the Following Input Data for Each New Transit Service Route Proposed
Number of .operating Days per Year Not Applicable
------------.--------...-....--.- --------.----...--...--.-.....--.....--
Average Daily Ridership of New Service -------.....--..---
----- ....--...-...- -
Average Length of Automobile Trips Replaced (miles) .------------
---.------
Percent of Riders Who Drive to the Bus Service
- -------.----- --------......--....-.---.--.---.......-
Annual Vehicle Miles Traveled (VMT) for the New Transit Service -----.....-........-...--...-...------
. --..---.. -..
Percent of Riders Who are Transit Dependent
PROJECT CATEGORY 4. VANPOOLS AND SHUTTLES
Category Definition: Projects include commuter van pools, tourist or shopping shuttles, rail feeders to
work site, etc. Services are operated by transit agencies, paratransit providers, local governments, and
private businesses. In most cases, the shuttle service must reduce long-distance automobile trips or be a
clean-fuel vehicle in order to reduce emissions cost-effectively.
Please Provide the Following Input Data for Each New Van pool or Shuttle Service Proposed
Number of Vanpool/$huttle Operating Days per Year Not Applicable
- ---.----- -- ----............--............---....--...------
Average Daily Ridership of New Vanpool/Shuttle
- .-----------------.-- -...-----------------"------.---.---
Average Length of Automobile Trips Replaced (miles)
... --.--------------.----------------..---.
Percent of Riders Who Drive to the Van pool or Shuttle
--.---.------.-------- -----.---................--........--.---
Annual Vehicle Miles Traveled (VMT) for the Van pool/Shuttle
--.------------- --- --------------
Van or Shuttle Fuel Type (gasoline, CNG, LPG, etc.)
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DRAFT
Congestion Mitigation & Air Quality Program
TEA-21 Call/or Projects in the South Coast Air Basin
EXHIBIT D: EMISSIONS REDUCTION INPUT DATA - Continued
PROJECT CATEGORY 5. VANPOOUCARPOOL PARK AND RIDE LOTS
Category Definition: Provision of park-and-ride lots may encourage the formation of van pools and
carpools.
Please Provide the Following Input Data for Each New Park-and-Rlde Lot Proposed
Number of Parking Spaces for New Park-and-Ride Lot ---- Not Applicable
-------------------------
Number of Added Spaces to Existing Park-and-Ride Lot
.------------- ---------------....-......---.....--.-----.- -
Lot Utilization Rate (default value is 0.75)
PROJECT CATEGORY 6. TRAFFIC SIGNAL COORDINATION
Category Definition: Improvements to signal timing that reduce overall vehicle stops and delays and/or
that give transit vehicles priority. These include traffic signal synchronization, interconnection, improved
timing projects, and transit signal priority projects.
NOTE: Signal timing and other actions that Increase traffic speeds and flows to the detriment of
overall traffic performance or that offer a significant Inducement to travel by automobile are not air
quality beneficial. Speed Improvements to higher than 30 mph Increase NO, emissions and may
discourage walking and bicycling. These results may be counterproductive to meeting clean air
goals.
Emissions reductions in Reactive Oraanic Gases (RaG) and Max are associated with increasina averaae
traffic soeeds to uo to 30 moho
o NO, emissions start increasing when average vehicle speeds are greater than 30 mph
o Carbon monoxide emissions start increasing when average vehicle speeds are greater than
45 mph
o ROG emissions start increasing when average vehicle speeds are greater than 50 mph
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DRAFT
Congestion Mitigation & Air Quality Program
TEA.2} Call/or Projects in the South Coast Air BQ3;n
EXHIBIT D: EMISSIONS REDUCTION INPUT DATA - Continued
Please Provide the Following Input Data for Each Road Segment and Congested Period (i.e., AM
peak and PM peak) Affected by the Proposed Signalization Project
Length of Conaested Roadwav Seament (miles) Not Applicable
...--...------------------ --------------------------
Traffic Volume During Conaested Period - "Before Project" Traffic
Count Data OR Before Project Average Daily Traffic (ADT)
-- ---.---.----- ---- .------------.---.--.--.--.-------.-----.
Traffic Volume During Congested Period - "After Project" Traffic
Count Data OR After Project Average Daily Traffic (ADT) ----
---.------.-- --------...---------
"Before Project" Average Vehicle Speed During Congested Period
(determined by "floater car" data or other measurement)
-- -----......------......
"After Project" Estimated Average Vehicle Speed During Congested
Period (determined by transportation simulation, volume/capacity
ratios, Level of Service (LOS) tables, or other methods)
PROJECT CATEGORY 7. BICYCLE FACILITIES
Cateaorv Definition: Bicycle paths (Class 1) or bicycle lanes (Class 2) are targeted to reduce commute
and other non-recreational automobile travel. Class 1 facilities are paths that are physically separated
from motor vehicle traffic. Class 2 facilities are striped bicycle lanes giving preferential or exclusive use to
bicycles. Bicycle lanes should meet Caltrans' full-width standard depending on street facility type.
Please Provide the Following Input Data for Each New Bicycle Facility Proposed
Type of Bicycle Facility (Class 1 or Class 2) Not Applicable
-----.-...---...------.----. -----...--.....- ---------.---
Length of Bicycle Path or Lane (miles)
-------------_..._"-_....-----------...-- .------...........--..-----------.------.----...--...-----.--------....
Average Length of Bicycle Trip (miles)
----.-----.------- ---"--------------.....----...------.
Average Daily Traffic Volume on Roadway Parallel to
Bicycle Facility (ADT)
----.---....--..........--...------- --_..---- --.------.-.-.-.-.--.--.-.-.-.-.--.-.-.-.--.--.--.
City Population (number of residents)
____.___m____._____._.________ ----------.-----------------------.-.---------
List Types of Activity Centers in the Vicinity of the
Bicycle Facility (e.g., bank, church, hospital, park & ride
lot, office park, light rail station, post office, public
library, shopping center, grocery store, university,
community college, elementary school, etc.)
IICH-OAIMERRILL_L YlAQMD Alternative FuelslCMAQ A~cation Forms Completed.doc
DRAFT
Congestion Mitigation & Air Quality Program
TEA.2l Cal/for Projects in the South Coast Air Basin
EXHIBIT D: EMISSIONS REDUCTION INPUT DATA - Continued
PROJECT CATEGORY 8. TELECOMMUNICATIONS
Category Definition: Programs and equipment that enable teleconferencing or videoconferencing from
home, a neighborhood center, or within a local govemment or public agency, thus eliminating automobile
trips.
Please Provide the Following Input Data for the Proposed Telecommunications Project
Number of Work Weeks per Year Not Applicable
--".-----------------.........-----.---- -----.------.--
Number of Weekly One-Way Automobile Trips Eliminated (Le"
home-to-work trips or work-la-meeting trip) ----.-..---.......-...-.---.---
....-..--------.--------
Average Lenglh of Automobile Trips Eliminated (I.e., distance from
home-to-work or work-to-meeting, miles)
---.......---...-.------.---.-- -"---
For Telecommuting Centers, Number of Weekly One-Way Trips to
Telecommuting Center
~- .- ..-------.....-.--------------------.--- ---------"---_._._-~--
For Telecommuting Centers, Average Length of Automobile Trip to
Telecommuting Center
PROJECT CATEGORY 9. RIDESHARING AND PEDESTRIAN FACILITIES
Category Definition: Ridesharing programs replace drive-alone automobile trips by encouraging
carpooling and other less polluting modes of travel. Pedestrian facilities replace automobile trips by
providing or improving pedestrian access. (An example is a pedestrian passageway over several lanes of
heavy traffic providing a safe walking access to adjacent activity centers.)
Please Provide the Following Input Data for the Proposed Ridesharing or Pedestrian Facility
Project
Number of Work Weeks or Operating Weeks per Year Not Applicable
- - ------- ...____._________._.___.___......__...__.......__......,........__....n..____.
Number of Weekly One-Way Automobile Trips Eliminated
___._______..._m...________.________ -----"-------_._---- ...--.--.....--.........-----..--..................--
Average Length of Automobile Trips Eliminated
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DRAFT
Congestion Mitigation & Air Quality Program
TEA-2/ Cal/for Projects in the South Coast Air Basin
EXHIBIT D: EMISSIONS REDUCTION INPUT DATA - Continued
PROJECT CATEGORY 10. ALTERNATIVE-FUEL VEHICLE REFUELING INFRASTRUCTURE
Category Definition: The availability of alternative-fuel infrastructure enables operators of fleets, including
transit operators and public agencies, to consider the purchase of lower-emitting clean fuel vehicles in lieu
of conventionally-fueled vehicles. Although the infrastructure itself does not result emissions reductions, it
is a necessary component of an alternative-fuel vehicle emissions reductions strategy.
Alternative-fuel infrastructure can either be a new development or an expansion of an existing refueling
station.
Please describe the proposed alternative-fuel infrastructure, including: a) technical description of the
refueling hardware, storage capacity, time-fill and fast-fill capacity; etc.; b) site location; c) public
accessibility; d) hours of operation; e) primary fleet users; f) types of vehicles that will primarily utilize the
facility (i.e., transit buses, school buses, light-duty automobiles); and g) selected hardware vendor and fuel
provider, if 1<nown.
Please Provide the Following Input Data as Applicable to the Proposed Alternative-Fuel
Infrastructure Project
Type of Altemative Fuel (CNG, UCNG, LPG, etc.) UCNG
------- - ---
For New Infrastructure Development, Provide the Estimated Monthly 6,095 DFE at Year 1/1 30,488
Alternative Fuel Throughput in Units of Diesel Equivalent Gallons DFE at Year 5
----.-.- -. ---------...------------.---
For Expansion of Existing Altemative-Fuel Infrastructure, Provide the Not Applicable
Current Facility Base Load in Diesel Equivalent Gallons per Month
----------.----- -------...........-.----------
For Expansion of Existing Infrastructure, Provide the Projected Monthly Not Applicable
Increase in Alternative-Fuel Throughput Expressed in Units of Diesel
Equivalent Gallons.
The proposed facility will consist of single above ground horizontal LNG storage tank of 15,000 gallon capacity,
with the capability of adding an additional 15,000 gallon tank at a later time, should demand warrant. The system
will consist of an L/CNG pump, an L/CNG sequencing panel and control system, a 30,000 standard cubic feet
compressed natural gas storage tank, two CNG dual hose dispensers, operating at both 3,000 psi and 3,600 psi, and
a single LNG dispenser with capability to add a second dispenser if volume should warrant.
This equipment will be placed in an area of approximately 25 feet by 75 feet on the north side of the current fueling
station located at the City of San Bernardino Municipal Service Yard, located at the intersection of Pershing and
Redick Streets, approximately one block east of Arrowhead A venue.
Each dispenser will have a fill rate of approximately 40-gallons per minute, with a filling cycle time of between 6
and 8 minutes per vehicle. The site is currently available to the public on a 24-hour operation. The primary fleet
users would be the City of San Bernardino, the County of San Bernardino, Omnitrans, Cal- Trans, San Bernardino
Unified School District, Colton School District, as well as private operators such as those trucking firms operating
out of the Burlington Northern Santa Fe Intermodal Yard, Stater Brothers Markets and various other users including
an armored car company, a pest control company and various small construction contractors. The facility would
service light- to heavy-duty vehicles within the respective fleets, including sedans, pick-up trucks, dump trucks,
refuse collection vehicles, street sweepers and other types of on- and off-road equipment. The following table
shows the City of San Bernardino vehicle fleet, and a proposed conversion plan for converting vehicles to
alternative fuels, starting in Calendar Year 2003:
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TEA.2} Call/or Projects in the South Coast Air Basin
City of San Bernardino Projected Year 1 Year 2 Year 3 Year 4 YearS
Gasoline/Diesel Fleet Number in
Fleet as of
December
31,2001
Automated Sldeloadlng Refuse 42 7 7 7 7 7
Collection Trucks -
Front Loading Refuse Collection 19 2 2 2 2 2
Trucks
Roll-off Collection Trucks 11 1 1 1 1 1
Rear Loader/Special Duty 4 0 0 0 0 0
Refuse Collection Trucks
Light Duty Vehicles 503 50 50 50 50 50
Medium Duty Vehicles 33 3 3 3 3 3
Heavy Duty Vehicles 115 12 12 12 12 12
TOTAL NUMBER OF VEHICLES 727 73 73 73 73 73
The following table shows the Estimated Annual Alternative Fuel Throughput in Units of Diesel Equivalent
Gallons, starting in Calendar Year 2003 and based upon the above vehicle replacement schedule:
City of San Bernardino Fuel Usage BASE YEAR Year 1 Year 2 Year 3 Year 4 Year 5
Fuel Usage
(Gallons)
Annual Diesel Fuel Usage 408,600 40,860 81,720 122,580 163,440 204,300
Displaced
Average Monthly Diesel Displacement 3,405 6,810 10,215 13,620 17,025
Annual Unleaded Gasoline Usage 352,188 35,219 70,438 105,656 140,875 176,094
Displaced
Average Monthly Gasoline Displacement 2,935 5,870 8,805 11,740 14.675
TOTAL ESTIMATED MONTHLY DIESEL FUEL 6,098 12,195 18,293 24,390 30,488
EQUIVALENTS
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EXHIBIT E: MOBILITY BENEFITS INPUT DATA
(Return this page as part of your CMAQ proposal)
A. QUALITATIVE ANALYSIS: In the space below, please provide a concise description of how the
proposed project will contribute to congestion mitigation, improved traffic flow, and/or reductions in
travel delay within the South Coast Air Quality Management Plan. Please discuss the facility type(s)
deriving the mobility benefit, I.e., arterial, collector road, etc. A separate sheet can be attached is
desired. Please label the attached sheet "Exhibit E: Mobility Benefits Qualitative Analysis".
NOT APPLICABLE
IICH-OAIMERRILL _ L YlAQMD Alternative FuelslCMAQ Ap)llcation Forms Completed.doc
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EXHIBIT E: MOBILITY BENEFITS INPUT DATA - Continued
(Return this page as part of your CMAQ proposal)
B. QUANTITATIVE ANALYSIS: Please provide the following quantitative data as it relates to the
proposed CMAQ project. The data should be based upon the results of transportation simulations or
models, volume/capacity ratios, Level of Service (LOS) tables, or other analytically derived prediction
of traffic flow improvement.
MOBILITY BENEFIT INDICA TOR
EXISTING CONDITION
AFTER IMPROVEMENTS
Not Applicable
Average Daily Traffic (ADT)
Peak A.M. Traffic Volume (specify hours)
Peak P.M. Traffic Volume (specify hours)
- --...-----...-. .........---------------.-
Level of Service by Speed (LOS)
Vehicle Miles Saved per Year
Hours of Travel Delay Saved per Year
Not Applicable
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EXHIBIT F: PROJECT AUTHORIZATION DOCUMENTATION
(Return this page as part of your CMAQ proposal)
I Certify That::
I am authorized to act on behalf of the proposing entity and co-participants, if any;
The information presented herein is, to the best of my knowledge, complete and accurate;
The proposing agency is eligible to receive federal TEA-21/Congestion Mitigation and Air Quality Program
funding;
CMAQ funding, if awarded, will be used solely for the purposes stated in this proposal, and will not be
used to supplant other federal, state, or local funding available for the same purposes as the
project/program proposed herein;
Local match funds identified within this proposal have been fully authorized and obligated or encumbered
for sole use on the proposed project;
Additionally, I Affirm That:
Upon notification of a CMAQ funding award, this agency will enter into a Contract with San Bernardino
Associated Governments. I further acknowledge that failure to comply with the terms set forth in the
Contract may result in revocation of CMAQ funds.
DRAFT
Signature
Title
Date
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