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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
File: 6.7178
Synopsis of Previous Council Action:
12/04/00 Adopted Resolution No, 2000-340 awarding contract to Janus Corporation for abatement of
lead-based paint, asbestos, PCB abatement, and clean-up at the San Bernardino Santa Fe Depot.
11/20/00 Adopted Resolution No, 2000-327 awarding contract to Architect Milford Wayne Donaldson.
Inc. for preparing final plan, specifications and estimates for renovation of the San Bernardino Santa Fe
Depot.
10/02/00 Agreement for Professional Environmental Inspection Services approved with Earth Tech for
providing inspection of hazardous waste removal at the San Bernardino Santa Fe Depot.
3/06/00 Approval of the Rehabilitation and Adaptive Reuse Plan for the San Bernardino Santa Fe
Depot.
Subject: Authorization to execute Contract
Change Order No. Two to the contract with
Earth Tech., a Tyco International L TD
company, for Professional Environmental
Inspection Services for lead-based paint,
asbestos, PCB abatement, and clean-up at
the San Bernardino Santa Fe Depot.
MCC Date: 2/20101
From: James Funk, Director
Dept: Development Services
Date: February 7,2001
Recommended Motion:
Approve Contract Change Order No. Two to the contract with Earth Tech., a Tyco
International L TD company, for Professional Environmental Inspection Services for lead-based
paint, asbestos, PCB abatement, and clean-up at the San Bernardino Santa Fe Depot.
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Contact person: Jarb Thaipejr, Senior Civil Engineer
Phone:
5127
Supporting data attached: Staff Report, Proposal. Original Proposal Ward: 1
FUNDING REQUIREMENTS: Amount:
$41,345.00
Source: (Acct. No.) 123-558-5504-7178
Acct. Description: Restoration of San Bernardino Santa
Fe Depot
Finance:
Council Notes:
Agenda Item No. 11
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City of San Bernardino - Request for Council Action
Staff Report
Subiect:
Authorization to execute Contract Change Order No. Two to the contract with Earth Tech., a
Tyco International LTD company, for Professional Environmental Inspection Services for lead-
based paint, asbestos, PCB abatement, and clean-up at the San Bernardino Santa Fe Depot.
Backl!round:
On October 2, 2000 the Mayor and Common Council awarded a contract to Earth Tech, Tyco
International LTD company, for professional environmental inspection services for removal of
hazardous materials at the San Bernardino Santa Fe Depot. On December 4, 2000 the Mayor
and Common Council awarded a contract to Janus Corporation to perform abatement of lead
based paint, asbestos, PCB, and clean up of the depot.
During the bidding process, the City was asked by contractors to verify the estimated quantity
of asbestos that was to be removed from the depot. Earth Tech was asked to perform an
additional asbestos survey and sampling for an added cost of $3,900.50, this resulted in
Change Order No. One, which has been approved by the City Administrator.
Contractors also stated that due to the amount of clean up and additional quantity of asbestos to
be removed, the work could not be completed within 50 working days as required by the
specifications; they requested that the completion time be increased to 150 working days. Staff
verified the scope of work with Earth Tech and subsequently, supported an amended time of
completion of 120 working days.
Modification to the Oril!inal Contract
The original contract with Earth Tech was based on 50 working days to complete the project;
the amended time of 120 working days will result in an increase not to exceed $41,345.00.
Detail of the projected increase and the estimated revised contract cost is as follows:
Proiect Manager (60 hrs @ $80/hr) $ 4,800.00
Environmental Technician (560 hrs @ $50/hr) $28,000.00
PCM Asbestos Air Sample Analvsis (200 samnles @ $7.50 each) $ 1,500.00
Mileage (10,500 miles @ $.45/mile) $ 4,725.00
Proiect Manal!;er (4 hrs @ $80/hr) $ 320.00
Environmental Technician (40 hrs @ $50/hr) $2,000.00
Total for Chanl!e Order No. Two $41,345.00
Original contract amount $37,246.25
Chanl!;e Order No. One: Additional asbestos survev and sampling $ 3,900.50
Revised contract amount $82,491. 75
The revised contract amount is based on time and materials. If Janus Corporation is able to
complete the project sooner than 120 working days, the City's obligation to Earth Tech will be
for the actual time they spend inspecting the work.
-2-
Staff Reoort
Subiect:
Authorization to execute Contract Change Order No. Two to the contract with Earth Tech.
Financial ImDact:
All costs incurred for this project are charged to Account No. 123-558-5504-7178 (Restoration
of the San Bernardino Santa Fe Depot). The net cost of this change order is $41,345.00. In
addition, all costs associated with the Depot rehabilitation are reimbursable through the
$1,371,746.00 in federal transportation funds awarded, excepting the local match
requirements. The City received $168,926.00 from SANBAG on July 6, 1999 as local match
funds for this project.
Recommendation:
That the Mayor and Common Council approve Contract Change Order No. Two to the
contract with Earth Tech., a Tyco International LTD company, for Professional Environmental
Inspection Services for lead-based paint, asbestos, PCB abatement, and clean-up at the San
Bernardino Santa Fe Depot to Earth Tech for Professional Environmental Inspection Services
for lead-based paint, asbestos, PCB abatement and clean up at the San Bernardino Santa Fe
Depot.
- 3 -
lOa West Bcoadway, Suite 240, long Beach, Califocnia 90802-4443
January 29, 2001
Mr. Raymond A. Casey
City Engineer
City of San Bernardino - Development Services Department
Public Works Division
300 North "D" Street
3'd Floor, City Hall
San Bernardino, California 92418
Subject:
Ceiling Tile Quantities
San Bernardino Santa Fe Depot
Telephone
Dear Mr. Casey:
562.951.2000
Facsimile
Milford Wayne Donaldson Architect has requested that the 12" spline ceiling
tileslmastic possibly be removed during the removal of the specified asbestos- 562.95' . 2 , 00
containing materials and lead-based paint at the site. There is approximately 18,000
square feet of 12" spline ceiling tileslmastic to be removed. The majority of these
tiles are located in areas that are currently being abated or still need to be abated.
In the areas that have already been abated, the contractor should be required to place
two layers of 6-mil polyethylene sheeting on all critical barriers and cover the floor
with one layer of 6-mil polyethylene sheeting. Negative pressure should be
established and the ceiling tiles removed.
In the areas which are currently under containment or still need to be abated, the
preparation for the materials specified to be removed is sufficient for the additional
removal of the 12" spline ceiling tiles/mastic.
Janus has 5,000 square feet of spline ceiling tile removal included in their bid. They
have expended 2,000 square feet of this and most of the damaged ceiling tiles
required to be removed have been removed.
I have spoken with Jimmy Allums of Janus regarding this matter and he will be
contacting you regarding pricing for the additional materials.
EARTH@TECH
A tileD INTERNATIONAL LTO. COMPANY
San Bernardino Santa Fe Depot
12" Spline Ceiling Tiles/Mastic
January 29, 2001
Page - 2
Should you have any questions or require additional information, please do not hesitate to
contact me at (562) 951-2112.
Very truly yours,
Earth Tech, Inc.
Specialty Services Division
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Project Manager
Cc Jimmy Allums - Janus
. .
100 West Broadway, Suite 240, Long Beach, California 90802-4443
January 30, 2001
Mr. Raymond A. Casey
City Engineer
City of San Bernardino - Development Services Department
Public Works Division
300 North "D" Street
3'd Floor, City Hall
San Bernardino, California 92418
Subject:
Professional Environmental Inspection Services
San Bernardino Santa Fe Depot
Request for Change Order No.2
Dear Mr. Casey:
Earth Tech prepared a cost breakdown Professional Environmental Inspection
Services for the San Bernardino Santa Fe Depot Abatement Project dated September
10,2000. That cost breakdown was based on an abatement schedule of 50 working
days. Following bidding of the project, the abatement schedule was extended to 120
working days. In addition, the City has requested that a closeout document be
prepared at the completion of the project. Based on this change, Earth Tech is
presenting the following Request for Change Order. The change order costs are
presented by task.
Change Order Cost Estimate
Task 1 - Review of the Technical Sections of the Prepared Specification, Preparation
of a Pigeon Guano Specification Section and, Review of the Bidding Contractors
Qualifications
No Change Order 0.00
Task 1 Change Order Subtota1................................................................................$0.00
EARTHfVTECH
A tqeD /NTERNAnONAL LTO. COMPANY
Telephone
562.951.2000
Facsimile
562.951.2 IOO
.
San Bernardino Santa Fe Depot
Request for Change Order No.2
January 30, 2001
Page - 2
Task 2 - Assistance in the Bidding Process
No Change Order 0.00
Task 2 Change Order Subtotal........... ....... ....... ... ....... .... ... ..... ........ ....... ... ... ...... ....... ... ... ..... ......$0.00
Task 3 -Inspection of the Awarded Contractor's Performance and Implementation of Testing of
Personnel and Material (On-Site Project Oversight)
The change cost estimate for this task is based on additional 70 working days (120 total) as
identified in the addendum to the original specifications.
Project Manager (60 Hrs. @ $80/Hr.)..................................................................................4,800.00
Environmental Technician (560 Hrs. @ $50/Hr.)..............................................................28,000.00
PCM Asbestos Air Sample Analysis (200 Samples @ $7.50/Sample) ...............................1,500.00
Mileage (10.500 Miles @. $0.45/Mile) 4.725.00
Tasks 3 Change Order Subtotal.......................................................................................$39,025.00
Task 4 - Review of the Contractor's Submittals
No Change Order 0.00
Task 4 Change Order Subtotal. ...... .......... ....... ....... .... ... .......... .......... ... ............ ... ... ...... ..... ... .....$0.00
Task 5 - Review of Contract Change Orders
No Change Order 0.00
Task 5 Change Order Subtotal... ...... .......... ....... .............. .......... ...... ....... ......... ... ... ................. ...$0.00
Task 6 - Preparation of Closeout Document (New Task)
Project Manager (4 Hrs. @ $80/Hr.).......................................................................................320.00
Environmental Technician (40 Hrs. @. $50/Hr.) 2.000.00
Task 6 Change Order Subtotal.. ............ ....... ........... .... ... .......... .......... ... ... ... ...... ...... ...... ... ..$2,320.00
Change Order Total
Task I ....... ..... ... ... ..... ... ... ... ... ... ... ... ... ....... ....... ... .... ....... ... ....... ... ............. ... ... ... ... ... ... ... ........ ... ... ..0.00
Task 2.... ... ........ ... ..... ... ...... ... ... ... .......... ... ... .... ....... .... ... ....... ... ....... ... ... ... ... ... ... ... ... ... ............ ... ....0.00
Task 3.. ..... ........ ... ................................. .......... .... ....... .......... ....... ... ............................ ... ... ...39,025.00
Task 4.. ... ..... ..... ... ................................. .............. ....... ....... ... ....... ... ......................... .................. ...0.00
Task 5..... ..... ..... ... ................. ...... .......... ....... .............. ....... ... ....... ... ... ....... ... ... ... ... ... ... ........ ... ... ....0.00
Task 6 2.320.00
Project Total... ..... ... ........... ................... ....... ....... .... ................. ....... ... ... ... ......... ...... ......... .$41 ,345 .00
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.
San Bernardino Santa Fe Depot
Request for Change Order No.2
January 30, 2001
Page - 3
Should you have any questions or require additional information, please do not hesitate to
contact me at (562) 951-2112.
Very truly yours,
Earth Tech, Inc.
Specialty Services Division
1fL~
Project Manager
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October 24, 2000
Mr, Raymond A. Casey
Cily Engineer
City of San Bernardino - Developmenl Services Department
Public Works Division
300 North KD" Street
3rd Floor, City Hall
San Bernardino, California 92418
Subject:
Proposa. to Perform Additional Asbestos Snrvey and SampHng
San Bemardioo Santa Fe Depot
Dear Mr. Casey:
Harth Tech, Inc. is pleased to present the following proposal to perform additional
asbestos survey and sampling at the San Bernardino Santa Fe Depot. The nc:cd for an
additional a.'1bestos survey and sampling in the building is based on our review of the
report prepared by Converse and a walk of thc site performed by Earth Tech on
October 18, 2000. Our review of the survey report prepared by Converse identified
incoDllist.encies in the sampling of some of the materials. Additionally. some of the
materials were not sampled in accordance with the CaI-OSHA requirements. During
the walk of the building on October 18, 2000, Earth Tech identifIed approximately
four times as much asbestos-containing Ooor liIe as ill included in the specificatioDll.
Bused on this, it is our recommendation that additional asbestos survey and sampling
activities be performed to minimize change orders hy the abatement contractors. The
survey will be reslricted to the interior of the building a~ the exterior of the building
and the roof have been excluded from the abatement project.
Seope of Work
1. Earth Tech will provide a California Certified Asbestos Consultant and Site
Surveillance Technician to perform additional asbestos survey and sampling
activities al the site. lbe survey and sampling will be limited 10 flooring
IIllIterials, pipe iDlIu1ation, and damaged ceiling materials.
2. Materials which were improperly sampled or were not sompled will be bulk
sampled by the survey team,
EARTH@)TECH
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San Bernardino Santa Fe Depot
Additional Asbestos Survey and Sampling
October 24, 2000
Page - 2
3. 1bc samples will be submitted to llI1 independent laboratory for analysis by Polarized
Light Microscopy (PLM),
4. The asbestos-containing flooring materials, pipe insulation, and damaged ceiling
materials will be quantified for inclusion in the specification.
Cost Eltimate
Project ManagC1' for Site Visit (16 Hrs. @ S80/Hr.)............................................................1 ,280.00
Environmental Technician for Site Visit (16 Hrs. @ $501Hr.)......,..................,.....................800.oo
Project Manap for Data Colllltion (8 firs. @ $80/Hr.) ........................,...........,..................640,00
Environmental Technician for Data Collation (8 lIrs, @ $50/Hr.) ..............,.........................400.00
Asbestos Bulk Satnples (48 Samples@SIO/Sample)..................,.........................................480.00
MiJp"..... (290 Miles @$O,45/Mile) 130.50
Project Total. ,.......... ,..........,.........................................................mm...'......., ............,.......$3,730.50
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Earth Tech would like to perfonn the described work on Monday and Tuesday, October 30 and
31,2000. The data will be available for in~usion in an addendum by Thursday, November 2,
2000.
Should you have any questions or require additional information, please do not hesitate to
contact me at (562) 95 1-2112.
Very truly yours,
Earth Tech, Inc.
Specialty Services Division
4&
Project Manager
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