HomeMy WebLinkAbout15-Public Services
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director
Dept: Public Services C :. " ~. . . . " . I L
Date: January 26,2001
Subject A resolution authorizing the execution of a
purchase order between the City of San Bernardino and
Holland-Lowe Construction, Inc. for pavement repairs
on Hospitality Lane between Waterman Avenue and
Harriman Place
Council Meeting Date: February 5, 2001
Synopsis of Previous Council Action
Recommended Motion:
1. That the Mayor and Common Council authorize the Director of Finance to amend the FY2000/2001 budget and
transfer $80,000 from Account 001-402-5111 to Account 001-402-5502, Contractual Services
2. Adopt resolution
~ 4tMerrill
Contact person:
Lynn Merrill
Phone:
5140
Supporting data attached:
Ward:
All
FUNDING REQUIREMENTS:
Amount:
Source:
$74,352.20
001-402-5502
Contractual Services
~~cI~~_
Fmance
Council Notes:
:J/5/01
, ,
Agenda Item No. 15
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
A resolution authorizing the execution of a purchase order between the City of San Bernardino and
Holland-Lowe Construction, Inc. for pavement repairs on Hospitality Lane between Waterman Avenue
and Harriman Place
BACKGROUND
On November 27, 2000, a formal bid process was initiated to solicit bids for repairs to 27,597 square
feet of the street pavement on Hospitality Lane, between Waterman Avenue and Harriman Place and
the repair of one set of traffic signal actuator loops. The request for quote, Bid Number F-01-52 was
advertised in the Sun Newspaper, the San Bernardino Area Chamber of Commerce, the City's Web
Site. Bid packages were sent to six (6) contractors. Two bids were received, both from local San
Bernardino contractors. The results are as follows:
CONTRACTOR CITY PRICE PER TOTAL PRICE
SQUARE
FOOT
Holland-Lowe Construction Inc. San Bernardino $2.60 $74,352.20
Avila Construction Inc. San Bernardino $4.25 $119,787.00
The total price includes $71,752.20 for the asphalt repairs, and $2,600 for the replacement of a traffic
loop set at one intersection. Based on the total price for this work of $74,352.20, the recommended
lowest and best qualified vendor is Holland-Lowe Construction, Inc. of San Bernardino. Holland-
Lowe has completed several projects for the City and staff has detennined that Holland-Lowe is
qualified to perform this contract.
Staff budgeted $100,000 during FYOO-Ol for pavement repairs within Account 001-402-5502. An
additional amount of $80,000 was carried over from FY99-00 to FYOO-Ol for similar work. The Public
Services Department is, therefore, requesting that the Purchasing Manager be authorized to issue a
purchase order to Holland-Lowe Construction, Inc. in an amount not to exceed $74,352.20. Work in
this area would commence no later than March 1" and would be completed within 60 days after
commencement, weather pennitting.
Copies of the Request for Quote Bid Number F-01-52, the bid package submitted by Holland-Lowe,
area maps for both proposed areas of repair and photographs of the existing pavement are included.
FINANCIAL IMPACT
Staff budgeted $100,000 during FYOO-Ol for pavement repair in account 001-402-5502, with
approximately $68,200 remaining. An additional amount of $80,000 was carried over from FY99-00 to
FYOO-Ol for the purchase of asphalt. This amount in addition to the funding for asphalt this fiscal year
is more asphalt than can be used under current staffing levels. Staff is recommending transferring
$80,000 from account 001-402-5111, Materials and Supplies to 001-402-5502, Contractual Services to
equal a total amount of $148,200 for this and future projects.
RECOMMENDATION
Adopt the resolution.
Bid #F01-52-Asphalt Repair
-Hospitality Lane-
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(C;(Q)[PV
Resolution No.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A PURCHASE ORDER BETWEEN THE CITY OF SAN
BERNARDINO AND HOLLAND-LOWE CONSTRUCTION, INC. FOR PAVEMENT
REPAIRS ON HOSPITALITY LANE BETWEEN WATERMAN AVENUE AND
HARRIMAN PLACE
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That Holland-Lowe Construction, Inc., is the best and lowest bidder for
providing services for pavement repairs. Pursuant to this detennination and the results of Bid No.
FOl-52, the Purchasing Manager is hereby authorized and directed to issue a purchase order to
Holland-Lowe, Inc. in an amount not to exceed $74,352.20.
SECTION 2. The authorization to execute the above referenced purchase order is
rescinded if it is not issued within sixty (60) days of the passage of this resolution.
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Januazy 25,2001
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RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A PURCHASE ORDER BETWEEN THE CITY OF SAN
BERNARDINO AND HOLLAND-LOWE CONSTRUCTION, INC. FOR PAVEMENT
REPAIRS ON HOSPITALITY LANE BETWEEN WATERMAN AVENUE AND
HARRIMAN PLACE.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Connci1 of the City of San Bernardino at a
meeting thereof, held on
the
day of
,2001, by the following vote, to wit:
Connci1 Members:
N'\}'s
Abstain
Absent
Ayes
ESTRADA
LIEN
McGINNIS
SCHNETZ
SUAREZ
ANDERSON
Ml.CAMMACK
Rachel Clark, City Clerk
City of San Bernardino
The foregoing resolution is hereby approved this
day of
, 2001.
Judith Valles, Mayor
City of San Bernardino
Approved as to form and
Legal content;
James F. Penman, City Attorney
25
26 BY:
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Janruuy 25,2001
2
..
November 27, 2000
SUBJECf: REOUEST FOR OUOTES RFO F-OI-52
Gentlemen/Ladies:
The City of San Bernardino (City) invites bids from qua1ified vendors for:
Asphalt Repain - Hospitality Lane, Waterman Avenue to Harriman Place
on behalf of the City's Public Services - Streets Department.
Please read this entire RFQ package, paying particular attention to due dates, the
Instructions to Bidders, Technical Specifications, General Specifications and Price Forms.
Bids must include all requested information and forms, and must be signed by an
authorized agent of the offering company in order to be considered responsive.
Sincerely,
.
David Batson
Purchasing Manager
SECTION L
INSTRUCTIONS TO BIDDERS
I. INSTRUCTIONS TO BIDDERS
A. Examination of Bid Documents
1. By submitting a bid, the Bidder represents that it has thoroughly examined
and become familiar with the items required under this RFQ and that it is
capable of quality performance to achieve the City's objectives.
2. The City reserves the right to remove from its mailing list for future RFQs,
for an undetermined period of time, the name of any Bidder for failure to
accept a contract, failure to respond to two (2) consecutive RFQs and/or
unsatisfactory performance. Please note that a "No Bid" is considered a
response.
B. Addenda
Any City changes to the requirements will be made by written addendum to this
RFQ. Any written addenda issued pertaining to this RFQ shall be incorporated into
the terms and conditions of any resulting Purchase Order. The City will not be
bound to any modifications to or deviations from the requirements set forth in this
RFQ as the result of oral instruction.
C. Clarifications
1. Examination of Documents
Should a Bidder require clarifications of this RFQ, the Bidder shall notify
the City in writing in accordance with Section C.2 below. Should it be
found that the point in question is not clearly and fully set forth, the City
will issue a written addendum clarifying the matter which will be sent to all
persons who have requested the RFQ.
2. Submittinl!: Reauests
a. With the exception of oral questions asked at any Job Walk, all
questions, clarifications or comments shall be put in writing and
must be received by the City no later than December 5, 2000, and
be addressed as follows:
City of San Bernardino
300 North "0" Street
4th floor, Attn: Carol Doemner
San Bernardino, CA 92418
b. The exterior envelope of all requests for clarifications, questions
and comments must be clearly labeled, ''Not an Offer." The City is
not responsible for failure to respond to a request that has not been
labeled as such.
The City will also accept questions sent by facsimile machines;
however, all faxed questions must be received by the City no later
thim the date and time specified above. Send facsimile transmissions
to (909) 384-5043, attention Carol Doemner.
c. Inquiries received after December 5, 2000 will not be accepted.
3. City ResDonses
Responses from the City will be communicated in writing to all recipients
of this RFQ, and will be postmarked no later than December 7, 2000.
D. Submission of Bids
1. Date and Time
All bids are to be submitted to City of San Bernardino, Attention: Carol
Doemner. Bids received after 3:00 p.m., December 20, 2000, will be
rejected by the City as non-responsive.
2. Address
Bids shall be addressed as follows:
City of San Bernardino
300 N. "D" Street, 4th floor
San Bernardino, CA 91418.
Bids may be delivered in person to the Purchasing Department, 4th floor of
the above address.
3. Identification of Bids
Bidder shall submit a bid package consisting of:
a) a signed original and one (1) copy of its bid, and
b) a completed and signed Price Form.
The bid package shall be addressed as shown above, bearing the Bidder's
name and address and clearly marked as follows:
"RFQ F-OI-52:
Aspbalt Repair - Hospitality Lane"
4. Accentance of Bids
a. The City reserves the right to accept or reject any and all bids, or
any item or part thereof, or to waive any informalities or
irregularities in bids.
b. The City reserves the right to withdraw this RFQ at any time
without prior notice and the City makes no representations that any
contract will be awarded to any Bidder responding to this RFQ.
c. The City reserves the right to postpone bid opening for its own
convenience.
E. Pre-Contractual Exoenses
Pre-contractual expenses are defined as expenses incurred by the Bidder in:
1. preparing its bid in response to this RFQ;
2. submitting that bid to City;
3. negotiating with City any matter related to this bid; or
4. any other expenses incurred by the Bidder prior to date of award, if any, of
the Agreement.
The City shall not, in any event, be liable for any pre-contractual expenses incurred
by Bidder in the preparation of its bid. Bidder shall not include any such expenses
as part of its bid.
F. Contract Award
Issuance of this RFQ and receipt of bids does not commit the City to award a
Purchase Order. The City reserves the right to postpone bid opening for its own
convenience, to accept or reject any or all bids received in response to this RFQ,
and to negotiate with other than the selected Bidder(s) should negotiations with
the selected Bidder(s) be terminated. Tbe City also reserves the ril!:bt to
aooortion tbe award amonl!: two or more Bidden.
G. Accent.nee of Order
The successful Bidder will be required to accept a Purchase Order in accordance
with and including as a part thereof the published Notice Inviting Bids, and the
RFQ documents including all requirements, conditions and specifications contained
therein, with no exceptions other than those specifically listed in the written
purchase order.
SECflON n.
TECHNICAL SPECIFICATIONS
SPECIFICATIONS
ASPHALT REPAIR OF SAN BERNARDINO STREETS
Hospitality Lane, Waterman Avenue to Harriman Place
DESCRIPTION OF WORK
The project consists in general of removal of existing deteriorated portions of
street surfacing, replacement of asphalt concrete, providing traffic control, and
clean up of construction debris. The intent of these specifications is to provide for
a complete and finished project in accordance with the provisions in connection
therewith all necessary labor, tools, implements, equipment, materials and
supplies
Whenever the terms Standard Specifications" is used, it shall mean the Standard
Specifications for Public Works Construction, latest edition." In case of conflict
between these specifications and Standard Specifications, these specifications
shall take precedence over and be used in lieu of the Standard Specifications.
TRAFFIC CONTROL
Attention is directed to Section 7-10, "Public convenience and Safety", of the
Standard Specifications for Public Works Construction, latest addition and these
special provisions. .
Warning signs, lights and devices for use in performance of work on Highways
shall conform to the "Manual of Traffic Controls" 2000 Edition and the "Work Area
Traffic Control Handbook", 2000 Edition, adopted by the City of San Bernardino.
The Contractor shall so conduct his operations as to offer the least possible
obstruction and inconvenience to the public. Convenient access to abutting
properties shall be maintained whenever possible. Contractor shall maintain a
minimum of one traffic lane in each direction at all times. All excavations opened
during any day will be paved back to a safe condition by the end of the same
day.
All places of business and residences along the streets that are within the limits
of work shall be notified in writing at least five (5) days prior to commencement of
work. This notification shall explain the sequence of work and indicate any
restrictions of access. Verbal notification shall be given to all places of business
and residences at least 18 hours in advance of commencing work that will affect
access to and from properties.
The project to be completed is adjacent to a freeway on and off ramp. Contractor
shall contact Cal Trans for any contract work which may affect the operation of
the ramp. Permits, restrictions, conditions or requirements by Cal Trans are at
the contractor's expense.
1
UTILITY REQUIREMENTS
The Contractor is advised of the existence of the utility notification service
provided by UNDERGROUND SERVICE ALERT (USA). USA member utilities
will provide the Contractor with the precise locations of their substructures in the
construction area when the Contractor gives at lease two (2) working days notice
to the Underground Service Alert by calling 1 (800) 422-4133.
CLEARING, GRUBBING, REMOVALS, RELOCATIONS, AND SITE MAINTENANCE
The work covered by this section shall include disposal of A.C. removed,
vegetation, tree roots, trash, and other objectionable material from the project;
sawcutting or milling of A. C. pavement; demolition, and other such items as may
be called for on the plans; protection and maintenance of existing improvements,
including utilities, within the right-of-way which are to remain in place; and
maintenance of the site in a neat and orderly condition throughout the
construction period.
REMOVAL OF TRASH AND OTHER OBJECTIONABLE MATERIAL
All trash and organic material within six inches of the finished surface shall be
removed. In addition, any trash or organic material, including roots, encountered
in demolition of any work perfonned shall be removed.
REMOVAL OF EXISTING A. C. PAVEMENT
Existing asphalt concrete pavement shall be removed within the limits indicated
on the plans, or as listed on the project order list and as marked in the field. The
limits of removal shall be saw cut or milled and the remaining edges of existing
pavement shall be neat and sound to the satisfaction of the Engineer.
If the edge of any existing asphalt concrete paving to be joined with new work is
damaged by the Contractor's operations, the existing asphalt concrete shall be
again sawcut parallel to the original cut and such additional portion removed and
replaced at the Contractor s expense.
Existing asphalt concrete shall be removed to a depth of six (6) inches. All
material removed shall become the property of the contractor and shall be
disposed at an appropriately pennitted recycling site.
2
DISPOSAL OF MATERIAL REMOVED
All material removed in clearing and site maintenance operations, including
temporary asphalt paving removal as specified herein, shall become the property
of the Contractor until he has disposed of it at approved recycled center with
copies of tickets to be provided to the City.
SITE MAINTENANCE
Throughout the period of construction, the contractor shall maintain the site of the
wor1< in a safe, neat, and orderly condition free of any hazardous conditions,
trash, debris, surplus materials, and objectionable matter of any kind, all to the
satisfaction of the Engineer.
Throughout the period of construction, the Contractor shall control dust in
accordance with the requirements of the City of San Bernardino, and as specified
in the Standard Specifications. Dust shall be controlled continually during
construction operations by watering and by such other means, and at such time
as may be required by the City.
During the course of construction, the Contractor shall protect all existing
improvements, including underground utilities, which are to remain in place within
and adjacent to the right-of-way from damage resulting from his operation.
COMPACTION OF SUBGRADE
Subgrade shall be scarified, watered and compacted as necessary to obtain 95%
relative compaction.
ASPHALT CONCRETE PAVEMENT MATERIALS
Asphalt concrete shall be in accordance with the Standard Specifications for
Public Wor1<s Construction, latest addition.
The grade of asphalt concrete materials shall be AR-4000, in conformance with
Section 203-6 of the Standard Specifications. The finish course of A. C.
pavement shall be Class 'C2'; however, underlying courses may be Class "B.
Asphalt cOncrete used for 1-112" thickness and variable thickness overlays shall
be Class "C-2", unless otherwise directed by the Engineer.
3
Asphalt Concrete shall be constructed in accordance with Section 302-5 of the
Standard Specifications to the limits and grades shown on the construction plans
and as specified by the Engineer. The maximum thickness of any A.C. paving
course shall not exceed six inches.
Tack coats shall be applied in accordance with Section 302-5.3 and 302-05.4 of
the Standard Specifications.
ASPHALT CONCRETE PAVEMENT DISTRIBUTION AND SPREADING
At all locations where new asphaltic concrete pavement is joining or overlaying
existing asphalt pavement, the Contractor shall feather the new pavement to
fonn a smooth transition with the existing pavement.
All A. C. overlays over 500 L.F. shall be applied with a paving machine such as a
Barber-Greene, as specified in Section 302-05.5 of the Standard Specifications.
All A. C. overlays over 200 L.F. shall be applied with a spreader box machine.
ASPHALT CONCRETE PAVEMENT - ROLLING
Initial or breakdown compaction shall consist of a minimum of three coverages of
a layer of asphalt mixture. A pass shall be a movement of a roller in both
directions over the same path. A coverage shall be as many passes as are
necessary to cover the entire width being paved. Overlap between passes during
any coverage made to insure compaction without displacement of material in
accordance with good rolling practice shall be considered to part of the coverage
being made and not part of a subsequent coverage. Each coverage shall be
completed before subsequent coverages are started. Three-wheel rollers and
pneumatic rollers shall not be pennitted.
TRAFFIC SIGNAL LOOPS
Traffic Signal loops damaged as a result of pavement repair operations are under
the jurisdiction of Cal Trans and shall be replaced as needed at the direction of
Cal Trans. Full compensation for sawcutting, placing of wiring, fillers, connections
and all other work related to replacing traffic signal loops are included in the unit
price for a set of loops and no other compensation will be allowed. The City of
San Bernardino has applied to Cal Trans for a pennit to remove and replace the
existing traffic loops that may be affected by the pavement replacement
operations. We expect to have the pennit when the Notice to proceed is issued.
The City shall obtain and pay for the pennit.
4
CLEANUP OF STREETS
At the completion of the day's operations, the street shall be left clean and free of
debris generated by the contractors operations.
PAYMENT
Full compensation for sawcutting, removal of deteriorated asphalt, furnishing and
installing asphalt concrete, clean up after construction and traffic control shall be
included in the unit price for remove and replace and no other compensation will
be allowed.
HOURS OF WORK
Hours of work shall be Monday through Friday, between the hours of 7:00 a.m.
and 3:30 p.m. unless otherwise approved in advance.
TIME OF COMPLETION AND LIQUIDATED DAMAGES
Attention is directed to the provisions in Section 6-1, "Construction Schedule and
commencement of work, in Section 6-7.1, "Time of Completion", and. in Section
6-9, "Liquidated damages". Failure of the Contractor to complete the work within
the time allowed will result in damages being sustained by the Agency. Such
damages are, and will continue to be, impracticable and extremely difficult to
determine. For each consecutive day in excess of the time specified for the
completion of work, as adjusted in 6-6, the Contractor shall pay to the Agency, or
have withheld from monies due it, the sum of $250, unless otherwise provided in
the Specifications.
The time of completion is 15 Working days from the date of the "NOTICE TO
PROCEED".
The "NOTICE TO PROCEED" will not be issued until after January 2, 2001
LOCATION OF WORK
See attachment "A"
5
ATTACHMENT "A"
Repair of San Bernardino Streets
Hospitality Lane East of Waterman Avenue
To Harriman Place
Location Dimension Square footage
number
1 5 x 112 560
2 13 x 150. 6 x 23 2088
3 8x80 12x25 940
4 8x61 488
5 5x57,19x25.14x67 2838
6 13 x 36 468
7 12 x 281 3372
8 6x112,6x138x15 870
9 9x26 234
10 15x20, 8x21, 25x 100 2968
11 7x54 378
12 6x60 13x163 2479
13 13 x63 819
14 13 x 44 572
15 17x30,6x13,5x30 1266
16 12 x 133 6 x 13, 5 x 30 1824
17 12 x 98 1176
18 7x68 8x90 3x37 1397
19 5xTI 2Sx44 1485
20 4 x 178 1485
21 13 x 51 663
TOTAL 27,597 sa. feet
6
~EcnON m.
BID CONTENT AND FORMS
m. BID CONTENT AND FORMS
A. BID FORMAT AND CONTENT
1. Presentation
Bids should not include any unnecessarily elaborate or promotional
material. Information should be presented in the order in which it is
requested. Lengthy narrative is discouraged, and presentations should be
briefand concise. Bids shall contain the following:
a. identification of Bidder, including neme, address and telephone;
b. proposed working relationship between Bidder and subcontractors,
if applicable;
c. acknowledgment of receipt of all RFQ addenda, if any;
d. neme, title, address and telephone number of contact person during
period of bid evaluation;
e. a statement to the effect that the bid shall remain valid for a period
of not less than 90 days from the date of submittal; and
f. signature of a person authorized to bind Bidder to the terms of the
bid.
Bidder may also propose enhancement or procedural or technical
innovations to the Technical Specifications which do not materially
deviate from the objectives or required content of the project.
2. ExceotionslDeviations
State any exceptions to or deviations from the requirements of this
RFQ, stating "technical" exceptions on the Technical Specifications
form, and "contractual" exceptions on a separate sheet of paper.
Where Bidder wishes to propose alternative approaches to meeting
the City's technical or contractual requirements, these should be
thoroughly explained.
3. Aooendices
Information considered by Bidder to be pertinent to this RFQ and which
has not been specifically solicited in any of the aforementioned sections
may be placed in a separate appendix section. Bidders are cautioned,
however, that this does not constitute an invitation to submit large amounts
of extraneous materials; appendices should be relevant and brief.
B. LICENSING AND CERTIFICATION REOUlREMENTS
By submitting a bid, bidder warrants that any and all licenses and/or certifications
required by law, statute, code or ordinance in perfonning under the scope and
specifications of this RFQ are currently held by bidder, and are valid and in full
force and effect. Copies or legitimate proof of such licensure and/or certification
sha11 be included in bidder's response. Bids lackin2 cODies and/or Droof of said
licenses and/or certifications may be deemed non-resDonsiye and may be
reiected.
C. ~OST AND PRICE FORMS
Bidder shall complete the Price Form in its entirety including: I) all items listed
and total price; 2) all additional costs associated with performance of
specifications; and 3) Bidder's identification information including a binding
signature.
Bidder shall state cash discounts offered. Unless discount payment terms are
offered, payment terms shall be "Net 30 Days". Payment due dates, including
discount period, will be computed from date of City acceptance of the required.
services or ofa correct and complete invoice, whichever is later, to the date City's
check is mailed. Any discounts taken will be taken on full amount of invoice,
unless other charges are itemized and discount thereon is disallowed.
Freight terms shall be F.O.B. Destination, Full Freight Allowed, unless otherwise
specified on price form.
PRICE FORM
REQUEST FOR QUOTES:
RFQ F-OI-52
DESCRIPTION OF RFQ:
Asphalt Repair - Hospitality Lane, Waterman Avenue to
Harriman Place
BIDDER'S NAME/ADDRESS:
NAMPJI'ELEPHONE NO. OF
AUTHORIZED REPRESENTATIVE
Please provide detailed Firm Fixed Price cost information in the spaces provided below, and any
other incidental or additional costs required to complete the Technical Specification requirements.
Are there any other additional or incidental costs which' equired by your firm in order to
meet the requirements of the Technical Specifications? Yes
answered "Yes", please provide etail of said additio cost.
Please indicate any elements of the Technical Specifications which cannot be met by your firm. -
~4. -> )
Have you included in your bid all infonnational items and forms as reque8 No
(circle one). If you answered "No", please explain:
This offer shall remain firm for 90 days from RFQ close date.
Terms and conditions as set forth in this RFQ apply to this bid.
Cash discount allowable
(30) days.
%
days; unless otherwise stated, payment terms are: Net thirty
In signing this bid, Bidder warrants that all certifications and documents requested herein are attached
and properly completed and signed.
From time to time, the City may issue one or more addenda to this RFQ. Below, please indicate all
Addenda to this RFQ received by your firm, and the date said Addenda was/were received.
Verification of Addenda Received
Received on: E
Received on:
Received on:
Addenda No:
Addenda No:
Addenda No:
PHONE:7f6Q51;cD
AUTIlORIZED SIGNATURE:
PRINT SIGNER'S NAME AND TITLE:
DATE SIGNED:
COMPANY NAME & ADDRESS:
YlC- ~
,
IF SUBlWIllNG A "NO BID", PLEASE STATE REASON(S) BELOW:
NON - COLLUSION AFFIDAVIT
TO: THE COMMON COUNCil.., CITY OF SAN BERNARDINO
In accordance with Title 23, United States Code, Section 112, the undersigned hereby states, under
penalty of peljury:
That he/she has not, either directly or indirectly, entered into any agreement, participated
in any collusion, or otherwise taken action in restraint of free competitive bidding in
coMection with RFQ F-01-52.
Signature of bidder X
!!ce~1/!e! ml(1;/. 5(j qAjf
Subscribed and sworn before me this ~ day of ~~ 200-9
Notary Public in and for the County o~.J.... ~ftj) , State of California.
~G&
U
My commission expires
. 't!o~
~==,~,c]~.~~;~
CALIFORNIAALlrPlJBPOSEACKNOWI.1;'l)G~NT
State of California ~~d .. / I
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to be the pcrsonOO Whosc.nam~. i llfe SU. bscriJl..cd to. thc
within instrument and acknowled to me that!!$1sheft!rey-
executed the same in ; ertrheir 3uthori7.ed
capacity(iIs), and that b hi - ignature(A) on the
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the personOO acted, executed the instrument.
PIaGONoIIIySoalAbow
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OPTIONAL
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and could prevmtj'rt:llNlulent removal and reanochment olmis form 10 another document.
Description of Attached Document
Title or Type of Document:
Document Date:
Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer
Signer's Name:
[] Individual
[1Curpun1teOfticet - T"1tIe(s):
[] Partner - [] Limited [] General
H Attmney -in Fact
[]Trustee
o Guardian or Conservator
[] Other:
ToporllMnbha
Signer Is Representing:
SPECIFICATIONS
ASPHALT REPAIR OF SAN BERNARDINO STREETS
Hospitality Lane, Waterman Avenue to Harriman Place
SCHEDULE OF PRICES - BASE BID
Item Description Estimated Unit Unit Price Extended Amount
Number Quanti
A. A.C. 27,597 Square 2.&0 "'1 I} '7 5:;2.
Remove foot
and re lace
B. Traffic loop Set Each ,OD
Eastbound
/uuLAp;
CENTS
($
The undersigned hereby certifies that he/she has an appropriate license, issued by the
State of California to provide this work; that such license will be in full force and effect
throughout the duration of construction; and that any and all subcontractors to be
emPIOy~~i~~~Awi~~ similarly licensed.
Dated ~ CONTRACT
I]OCf()5/
California Contractor's Ucense No.
The above bid proposal includes Addenda No's
~eJ- .
7
SUBCONTRACTOR"S LIST
For
ASPHALT REPAIRS OF SAN BERNARDINO'S STREETS
Hospitality Lane, Waterman Avenue to Harriman Place
As required by Califomia State Law, the General Contractor bidding will hereinafter state
the subcontractor who will be the subcontractor on the job for each particular trade or
subdivision of the work in an amount in excess of one-half of one percent of the General
Contractor's total bid and will state the firm name and principal location of the mill, shop,
or office of each. If a General Contractor fails to specify a subcontractor, or if he
specifies more than one subcontractor for the same portion of work to be performed
under the contract in excess of one-half of one percent, he agrees that he is fully
qualified to perform that portion himself and that he shall perform that portion himself.
NAME OF FIRM OR
CONT. T f
c....
LOCATION
CI
REJECTION OF BIDS
The undersigned agrees that the City of San Bernardino reserves the right to reject any
or all bids, and reserves the right to waive informalities in a bid or bids not affected by
law, if to do seems to best serve the public interest
8
SEcrIONV.
GENERAL SPECIFICATIONS
GENERAL SPECIFICATIONS
1. Each bid shall be in accordance with Request for Quotes (RFQ) Number F..oI-52. All
specifications are minimum. Bidders are expected to meet or exceed these specifications as written.
Bidder shall attsch to their bid a complete detailed itemization and explanation for each and every
deviation or variation from the RFQ specifications and requirements. Conditional bids, or those that
take exception to the RFQ specifications and requirements, may be considered non-responsive and
may be rejected
2. The City reserves the right to accept or reject any and all bids and to award a contract to the bidder
whom best meets the City's requirements. This may include waiver 0( minor irregularities or
discrepancies, or nonconfonnity to specifications in appropriate cin:umstances. Purchase shall be on
a best buy basis after due consideration 0( all relevant factors, including but not limited to,
worlananship, accessibility o(parts and service, known evidence o(msnufacturer's responsibility and
record, durability and known operational record 0( product and suitability as well as confonnity to
City needs and requirements. In all cases the best interest of the City shall prevail in all contract
awards.
3. The City 0( San Bernardino reserves the right to purchase more or less than the quantities specified
at unit prices bid.
4. Bids shall be finn offers, subject to acceptance or rejection within 90 days 0( the opening thereof.
S. Regular dealer. No bidder shall be acceptable who is not a reputable msnufacturer or dealer of such
items as submitted for bid consideration.
6. All materials, workmanship and finish entering into the construction 0( the equipment must be of the
best 0( these respective kinds and must confonn to the character of the equipment and the service for
which it is intended to be used and shall be produced by use 0( the current msnufacturlng processes.
"Seconds", factoI}' rejects, and substandard goods are !!21 acceptable.
7. Each bidder shall submit with their bid 8 copy 0( the proposed product specifications, complete
detailed drawings, and other descriptive matter in sufficient detail to clearly describe the equipment,
materials and parts offered.
8. Manufacturer and/or Contractor shall defend any and all suits and assume all liability for any and all
claims made against the City 0( San Bernardino, or any 0( its officials or agents for the use of any
patented process, device or. article fonning a part 0( equipment or any item furnished under the
contract.
9. Each bidder must state in their bid the guaranteed delivel}' date 0( product and/or services in number
of calendar clays from the date 0( contract execution by the City 0( San Bernardino, time is 0( the
essence relative to this contract. Contractor shall prosecute the work continuously and diligently and
shall deliver the items at the earliest possible date following the award of the contract.
10. Each bidder shall list in their bid all factory, msnnfacturer's and/or dealer's warranty and/or
guarantee coverage and shall submit such written documents evidencing the same attached to the bid
11. Successful bidder(s) (Contractor) shall furnish and deliver to the City complete equipment as bid and
awarded, ready for instaIlation and fully equipped as detailed in these specifications.
12. Price shall be quoted F.O.B. San Bernardino(aIl transportation charges shall be fully prepaid), and
shall include all discounts. Bid shall include California sales tax, where applicable, computed at the
rate 0(7.75% (this will normally be shown as a separate line item on the price form).
13. City shall make payment within thirty (30) days after the complete delivery and acceptance 0( the
specified items by the City of San Bernardino and receipt of the Contractor's priced invoice.
14. All "standard equipment" is included in any bid Bidders furnishing bids under these specifications
shall supply all items advertised as "standard" equipment even if such items are not stipulated in the
specifications, unless otherwise clearly excepted in the bid
15. The items which the bidder proposes to furnish the City must comply in all respects with the
appropriate safety regulations 0( all regulatol}' commissions 0( the Federal Govenunent and the State
0( California, whether such safety features and/or items have been specifically outlined in these
specifications or nol
16. Contractor delivering equipment pursuant to this RFQ specifications shall guarantee that equipment
meets specifications as set forth herein. If it is found that equipment delivered does not meet
requirements of these specifications the Contractor shall be required to correct the same at their own
expense.
17. By submitting a bid, each bidder agrees that in the event complete delivery is not made within the
time or times set forth pursuant to this specification, damage will be snstained by the City, and that it
is, and will be impractical and extremely difficult to, ascertain the actual damage which the City will
snstain in the event of and by reason of such delay.
18. In case the delivery of the items under this contract is de18yed due to strikes, injunctions, government
controls, or by reason of any cause or circumstance beyond the control of the Contractor, the time for
delivcry may be extended (in the City's sole discretion) by a number of days to be detennined in each
instance by mutual written agreement between the Contractor and the Purchasing Manager of the
City of San Bernardino. The City shall not unreasonably refuse such extension.
19. Contract. Each bid shall be submitted and received with the undcnrtanding that acceptance by the City
of San Bernardino ofbid in response to this solicitation shall constitute a contract between the
Contractor and the City. This shall bind the Contractor to furnish and deliver at the prices bid and in
complete accordance with sll provisions ofRPQ No.II'..01-S2. In most cases the basis of award will
be the City's standard purchase order that may or may not incorporate this solicitation by reference.
20. Prolu"bited interest. No member, officer, or employee of the City or of any agency of the City during
his tennrc or for one year thereafter shall have any interest, direct or indirect in this contract or the
proceeds thereof. Fnrthennore, the parties hereto covenant and agree that to their knowledge no
board member, officer or employee of the City has any interest, whether contractual, non~ntractual,
financial or otherwise, in this transaction, or in the business of the contracting party other than the
City, and that if any such interest comes to the knowledge of either party at any time, a full and
complete disclosure of all such information will be made in writing to the other party or parties, even
if such interest would not be considered a conflict of interest under Article 4(commencing with
Section 1090) or Article 4.6 (commencing with Section H20) of Division 4 of TiUe I of the
Government Code of the State of California
21. One Document. These specifications, the notice inviting bids, RFQ F.0l-52, the Contractor's bid, any
written agreement executed by the parties, the purchase order and all docnments referred to in the
complete specifications and purchase order, and sll written modifications of said documents shall be
constnJed together as one document. Anything called for in anyone of said documents shall be
deemed to be required equally as if called for in sll. Anything necessary to complete the work
properly sha1l be perfonned by the contractor, whether specifically set out in the contract or not. All
sections of the specifications shall be read as constituting a whole and not as an aggregation of
individual parts, and whatever is specified in one section shall be constroed as applying to all
sections.
22. The City of San Bernardino reserves the right to accept or reject any and all bids.
23. Prompt payment. Each bidder may stipulate in their bid a percentage prompt payment discount to be
taken by the City in the event the City makes payment to the Contractor within ten (10) working days
of receipt of material and approval of invoice. For the purpose of this provision, payment is deemed
to be made on the date of mailing of the City check. NOTE: prompt payment discounts will only be
nsed during bid evaluation in the cue of ties.
24. Inquiries. Direct sll inquiries to Carol Doemner at 909-384-5548. Technical qnestions may be sent
via fax to 909-384-5043. The answers to material questions will be provided to all potential bidders.
2S. BidlPrice forms. No bid will be acceptable unless prices arc submitted on the pricing forms
furnished herein, and sll required forms arc completed and included with bid. Deliver all bids, signed
and sealed, to the Purchasing Division, Finance Department at 300 North "D" Street, 4th Floor, City
Hall, San Bernardino, California 92418. CLEARLY MARK THE RPQ SPECIFICATION
TITLE "Asphalt Repair - Hospitality Lane, Waterman Avenue to Harriman Place" AND
NUMBER lI'..el-52 ON THE OUTSIDE 011' THE ENVELOPE.
26. Time. AIl bids must be received in the Purchasing Division no later than 3:00 p.m. PST
Wednesday December 20, 2000, where at stich time and said place bids will be publicly opened,
examined and declared. Any bid may be withdrawn by bidder prior to the above scheduled time for
the opening ofbids. Any bid received after that time and date specified shall NOT be considered.
17. The City of San Bernardino reserves the right at its own discretion to award separate contracts for
each category, or to award multiple contracts, or to award one contract for furnishing and delivering
of all equipment and/or services in all categories.
18. Equipment In the purchase of equipment, Contractor shell be required to furnish one (1)
OPERATORS MANUAL and one (1) PARTS MANUAL for all equipment bid
19. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is
accepted, it will sssign to the purchasing body all rights, title, and interest in and to all causes of
action it may have under Section 4 of the Clayton Act (U.S.C. See IS) or under the Cartwright Act
(Chapter 2, commencing with Section 16700 of Part 2 of Division 7 of the Business and Professions
Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing
body pursuant to the bid Such sssignment shall be made and become effective at the time the
pnrchasing body tenders final payment to the bidder.
30. Contractor shell indemnify, defend and hold City, its officers, employees and agents hann1ess from
any claim, demand, liability, suit, judgment or expense (including, without limitation, reasonable
costs of defense) arising out of or related to Contractor's perl'ormance of this agreement, except that
such duty to indemnify, defend and hold hann1ess shall not apply where injury to person or property
is caused by City's wiI1fuI misconduct or sole negligence. The costs, salary and expenses of the City
Attorney and members ofhis office in enforcing this Agreement on behalf of the City shall be
considered as "attorney's fees" for the purposes of this paragraph.
31. WhiIe not restricting or limiting the foregoing, during the tenn of this Agreement, Contractor shall
maintain in effect policies of comprehensive public, general. and automobile liability insurance, in the
amount of $1,000,000 combined single limit, and statutory worker's compensation covemge, and
shell file copies of said policies with the City's Risk Manager prior to undertaking any Work under
this Agreement. The policies shall name the City as an additional insured and shall provide for ten
(10) day notification to the City if said policies an: terminated or materially altered.
32. FAI1lIFUL PERFORMANCE BOND. Not reaulrecL The Contractor will be required to furnish a
cashier's check, certified check or faithful perl'ormance bond made payable to the City of San
Bernardino in an amount equal to 100"10 of the bid price to inswe the contractor's faithful
performance of this contract. Said surety shall be subject to the approval of the City of San
Bemsrdino, bonds sha1l be in accordance with Ordinance No. 821, Section 2400, and the corpomtion
issuing said bond sha1l have a rating in Best's most recent insurance guide of" N' or better.
33. Written contract docnments, duly authorized and signed by the appropriate authority, constitute the
complete and entire agreement(s) that may n:snIt from the RFQ.
34. City may, at its discretion, exercise option year renewals for up to 3 years, in one year increments.
35. By submitting a bid, bidder warrants that any and all licenses and/or certifications required by law,
statute, code or ordinance in perl'orming under the scope and specifications of this RFQ are currently
held by bidder, and an: valid and in full force and effect. Copies or legitimate proof of such licensure
and/or certification shell be included in biddets response. BIds laclUn!! conies and/or nroof of said
licenlCl and/or certIfications may be deemed non-resoonsiye and may be reiected.
SPECIFICATIONS
ASPHALT REPAIR OF SAN BERNARDINO STREETS
Hospitality Lane, Watennan Avenue to Harriman Place
SCHEDULE OF PRICES - BASE BID
Item Description Estimated Unit Unit Price Extended Amount
Number Quantltv
A. A.C. 27,597 Square Ii If ~ f, 0"
Remove foot //1, :;J..87--
and reoIace )
B. Traffic loop Set Each J' U-..... .2 p,,-
Eastbound ....
Total Amount of Base Bid:
00 r. J../buBaC'1J NIIVS.,.;:;:Gv nk.,_-.o 5'4.v",_ I-I,,;o.i>"~/ r~(IRY S;S"PA/.
t>A;- I /~; ;'8/4... ) DOLLARS AND aP '" CENTS
The undersigned hereby certifieS that helshe has an appropriate license, issued by the
State of CaDfomia to provide this work; that such Deense WIll be In fuD force and effect
throughout the duration of construcllon; and that any and aD subcontractors to be
employed on this project wiD be similarly licensed.
Dated /:)..- 'i (J -Oc>
S'O '1 S"lff- R
Califomia Contrador's License No.
CONTRA~~ /.
///ff
8rgnature
R;c.HRAO P~u7_ F)...:UCJ
Print or Type Name and Title
The above bid proposal includes Addenda No's
.
V, c- ~ ,IJ;fEs
7
-,.,~
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted):
Vote: Ayes i - f")
~-5-{)\
Item #
\$
Resolution #
Nays
-E7
Abstain
B
"2m 1-2,C
Absent ~
Change to motion to amend original documents: -
Reso. # On Attachments:
Contract term:
NulI/Void After: Lj {, -01 J(PO {Jp,'/-S
1
Note on Resolution of Attachment stored separately: -=-
Direct City Clerk to (circle 1): PUBLISH, POST, RECORO W/COUNTY Date:
See Attached: ~
Ukt--l
Date Sent to MlIYor: 2-(,,-0\
Date of Mayor's Signature: ~- 1.\ -0 ,
Date of Clerk/CDC Signature: ..J. - )r -0 I
Reso. Log Updated: ,,/'
Seal Impressed: ,,/
Date Memo/Letter Sent for Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
See A
See Attached:
Date Returned:
Request for Council Action & Staff Report Attached: Yes -L
Updated Prior Resolutions (Other Than Below): Yes
Updated CITY Personnel Folders (6413, 6429, 6433,10584,10585,12634): Yes
Updated CDC Personnel Folders (5557): Yes
Updated Traffic Folders (3985, 8234, 655, 92-389): Yes
No By
No.L By
No 1 By
No .,/ By
No ~ By
Copies Distributed to:
City Attomey./ Code Compliance
Dev. Services EDA
Finance ./
MIS
Public Services ,/ Water
Others:
Parks & Rec.
Police
Notes:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: ~
Date: ;l - (1-0 ,