HomeMy WebLinkAbout10-Code Compliance
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Oept: Mayor/Code Compliance
Subject: A resolution of the City of San
Bernardino authorizing an application for
grant funding under the Community
Code Enforcement Pilot Program
From: Glenn Baude, Code Compliance
Director
Date: February 5, 2001
Synopsis of Previous Council Action:
No Previous Action
Recommended Motion:
Adopt Resolution
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Signature
Contact person: r.IAnn R"",rlA
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Supporting data attached: Staff Reoort. Resolution and Aoolication
Ward: All
FUNDING REQUIREMENTS: Amount: In-kind match of $3.480.570 over 3 vears.
orimarilv from the NIP Prooram
Source: (Acct. No.)
(A"'l't n,::t.clt~riptinn)
Finance:
Council Notes:
Agenda Item No.
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CITY OF SAN BERNARDINO- REOUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Resolution of the City of San Bernardino authorizing an application for funding under the
Community Code Enforcement Pilot Program.
BACKGROUND:
The Community Code Enforcement Pilot Program, through the California Department of Housing
and Community Development, provides funding to increase staffing for local code enforcement.
Applying cities must submit a proposal and application providing for development of a code
enforcement team and community code enforcement pilot program. Funding is available for three
years with a maximum total grant of $450,000. Staffhas submitted an application for $368,580
to fund a Senior Code Compliance Officer and Code Compliance Officer II for the term of the
grant. The application has been submitted to meet the filing deadline but it is not complete until a
Council resolution authorizing the application is approved.
Under the proposal, the new officers would be teamed with a Code Enforcement Officer II
position funded under the Neighborhood Initiative Program (NIP) and the Program Manager in
Economic Development also funded by the NIP to form a new proactive Housing Improvement
Team (HIT). The team would work in conjunction with the City's federally funded
Neighborhood Initiative Program, which focuses neighborhood revitalization efforts in seven
target areas established by Council.
Although the grant does not require matching funds to be eligible, applications are rated and
ranked based on established criteria. Since one of the rating criteria is the amount of matching
funds, hours or resources, funding provided through the Neighborhood Initiative Program has
been identified as a match. By leveraging the Community Code Enforcement Pilot Program grant
funds with NIP funds and combining these efforts in a new, creative program, staff believes the
incident of substandard housing win be substantially-reduced in the target areas.
FINANCIAL IMPACT
In Exhibit 4, Page 7 ofthe grant application, it has been indicated that the City win provide
matching funds in the amount of $139,790 for this program in addition to the funds available
through the NIP program. Of this amount, the large majority ($103,390) of this match is to be
provided through in-kind services by existing City personnel. The remaining $36,240 win be a
hard donar cost to the General Fund over the 3-year grant period. This amount win be spread
over the grant period as fonows:
Year 1:
$30,240 for vehicles, uniforms, telephones, and office materials (see Appendix B
of the application for the Year 1 Budget)
Year 2:
$3,000 for uniforms, telephones, and office materials
Year 3:
$3,000 for uniforms, telephones, and office materials
Total:
$36,240
At the end of the three-year period, if there is no extension of the grant, alternate funding would
need to be identified to continue the program or the two grant-funded employees would need to
be absorbed into Code Compliance Department vacancies.
RECOMMENDATION
Adopt the resolution authorizing an application for funding under the Community Code
Enforcement Pilot Program.
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING SUBMITTAL OF AN APPLICATION FOR GRANT
FUNDING UNDER THE COMMUNITY CODE ENFORCEMENT PILOT PROGRAM
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The City of San Bernardino (hereinafter referred to as "City") is a public
entity established under the laws of California and empowered to enter into an agreement to
receive State funds to promote code enforcement efforts.
SECTION 2. The California Department of Housing and Community Development
(hereinafter referred to as the "State") is authorized to make grants to assist with code
enforcement efforts.
SECTION 3. The City wishes to obtain from the State a grant for assisting with code
enforcement activities.
SECTION 4. The City may submit to the State an application for Community Code
Enforcement Pilot Program Funds.
SECTION 5. The City is further authorized to request amendments, including, but
not limited to funding increases in amounts up to amounts approved by the State, and to
execute any and all documents required by the State to govern and secure these amendments.
SECTION 6. If the grant is approved, the City authorizes Mayor Judith Valles to
execute in the name of the City, the application and agreement, and other instruments necessary
or required by the State for the making and securing of the grant, and any amendments thereto.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING SUBMITTAL OF AN APPLICATION FOR GRANT
FUNDING UNDER THE COMMUNITY CODE ENFORCEMENT PILOT PROGRAM.
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a regular meeting thereof, held on the 5th
day of February 2001, by the following vote, to wit:
7 Council Members:
AYES
NAYS
ABSTAIN ABSENT
8 ESTRADA
9 LIEN
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19 2001.
MCGINNIS
SCHNETZ
SUAREZ
ANDERSON
MCCAMMACK
City Clerk
The foregoing resolution is hereby approved this
day of
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Judith Valles, Mayor
City of San Bernardino
Approved as to
Form and legal content:
JAMES F. PENMAN,
City orney
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STATE OF CALIFORNIA
DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT
DIVISION OF CODES AND STANDARDS
COMMUNITY CODE ENFORCEMENT PILOT PROGRAM
1800 Third Street, Suite 260
Sacramento, CA 95814
APPLICATION FOR CODE ENFORCEMENT FUNDING
1. APPLICANT INFORMA nON
Name: City of San Bernardino - Code Compliance Division
Address: 201 B North E Street
City,-State, ZIP: San Bernardino, CA 92401
Contact: Glenn Baude
Title: Director of Code Compliance
Phone: (909) 384-5205 Fax: _( 909) 384-5247
E-mail Address:baude_gl@ci.san-bernardino.ca.us
2. APPLICANT BACKGROUND AND EXPERIENCE
a. Type of Organization:
x
City
County
City and County
b. Legal Status:
Resolution authorizing application. (See Appendix "A" for Sample)
(A letter from the department head may be substituted providing it states a
resolution will be obtained at the earliest feasible time and in any event prior to
a contract being executed). (Exhibit 1)
c. Code Enforcement Experiem:e:
I. Provide a brief description of your organization's history and experience
with code enforcement. (Exhibit 2)
II.. List the geographic area(s), and provide map, where your organization
currently operates code enforcement program(s). (Exhibit 3)
3. LEGISLATIVE DISTRICT AND REPRESENTATIVE
Applicant Office Location:
Assembly:
State Senate:
Congress:
District No: 62 Representative: John Longville
District No: -32- Representative: N..ll Sa to
District No: ~ Representative: Joe Baca
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4. GRANT REQUEST
TOlal Grant Funds requested: $ 368,580
Year one disbursements $ 117.180
Year two disbursements $ 122,800
Year three disbursements $ 128.600
a. Will the grant funds be used as salary for a code enforcement officer and
directly related program costs? Yes X No
b. Will the grant funds requested be in addition to the applicants existing
funding for code enforcement? Yes x No
5. MATCHING FUNDS/HOURS
Total matching funds/hours $ 3.480 .570 and/or hours week
Year one match $1.171,100 and/or hours week
Year two match $1.152.650 and/or hours week
Year three match $1.156.820 and/or hours week
a. Do the matching funds being provided by applicant represent at least the
cost of one city planner. health official and/or comparable specialist for at
least 20 hours per week for the three-year duration or other comparable
resources?
Yes
x
No
b. What will the matching funds or reserves be providing and who will provide them?
Staff, housing rehab funds, and other expenses will be provided.
See Exhibit 4, Pages 6 - 7. .
6. PROPOSED COMMUNITY CODE ENFORCEMENT PROGRAM (Exhibit 4)
Provide a detailed description of the conununity code enforcement pi~t program your
organization is requesting funding for.
The proposal must provide for the development of a code enforcement team consisting
of a least one full-time code enforcement officer and a part-time city planner, health
officer, or comparable specialist.
Additionally, the proposal must identify, in general terms. the nature, source, and
timing of the matching resources. Additionally, the proposed program must include
one or more activities which can be measured to indicate the success of the program
and/or which may be replicable in other jurisdictions. Some types of program activities
are set forth in the attached Application Process Memo as item number 6, under the
rating and ranking of applications section.
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7. CONSISTENCY OF PILOT PROGRAM WITH LOCAL AGENCIES AND PLANS
(Exhibit 5)
Provide a plan demonstrating an intent to ensure a cooperative and effective working
relationship between code enforcement officials, local health department officials, local
prosecutorial agencies, and officials operating local programs providing public funds to
finance affordable rental housing rehabilitation and repairs which includes assistance to
owners and prevention or mitigation of resident displacement.
a. The plan should demonstrate a commitment from all participating agencies involved
with the community code enforcement program to minimize or mitigate
displacement, and facilitate repairs and rehabilitation. (Include an
acknowledgement from officials of all participating agencies, and a referral system
showing available funding through local, state, federal and private assistance
programs.)
b. The plan should explain and demonstrate in specific terms the consistency of the
proposed community code enforcement program with local specific or general
plans, including the housing element, Consolidated Plan and federal housing plans.
8. PROPOSED PROGRAM TARGET AREA(S) INFORMATION (Exhibit 6)
If the community code enforcement program includes more than one target area, please
provide the following information for each target area. Provide a map with geographic
boundaries of each target area outlined. (NOTE: information may be derived from
documents used for other purposes, such as the federal Consolidated Plan, housing
element, or funding requests; sources of information [e.g., 1990 Census] and terms'
definitions [e.g., "deteriorated"] should be identified.)
a. What was the target area population and composition based on the 1990 census?
b. What was the total city or unincorporated area population and composition based on
the 1990 census.
c. Is the target area populated by high percentages of lower income households with
significant numbers of deteriorating housing stock containing reported or suspected
housing code violations? Yes x No
d. What percentage of the housing units in the program target area is considered
substandard? Varies by target area - c:;,,., %
Exhibit 6(d)
e. What percentage of substandard housing units in the program target area do lower
income households occupy? No data source available - See %
Exhibit 6 (e)
f. What percentage of housing units in the program target area is suspected of being
owned by absentee owners? Varies by target area - See %
Exhibit 6(f)
g. What percentage of applicant's total housing stock is in the program target area?
3.3 %
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h. What is the ratio of housing units in the target area relative to the total number of
housing units in the city or unincorporated jurisdiction? 3 _ 3 %
I. What is the number of complaints, related to building and housing code standards,
within the target area relative to the rest of the jurisdiction? Include complaints from
other agencies and private companies, i.e. termite inspectors, utility companies.
varies by target area - See Exhibit 6(i) %
J. What is the number of housing units affordable to lower income households that will
be rehabilitated or otherwise brought into compliance with applicable building and
housing codes as a result of the proposed community code enforcement program?
100 %
k. What is the estimated amount of grants and low interest rehabilitation loan funds.
from sources other than thrs program, that will be made available during each of the
three program years to the owners of housing units in the target area affordable to
lower income households that are determined to need rehabilitation or repair pursuant
to the program? Indicate sources and approximate amounts (e.g., redevelopment
funds, HOME funds, CDBG funds. etc.) $ 1.000.000
9. FINANCING A V AILABILITY (Exhibit 7)
Explain and demonstrate in specific terms applicants working relationship with local
government housing rehabilitation financing agencies, including financing availability,
staff resources, and willingness to finance affordable rental housing rehabilitation and
repairs which includes assistance to owners and prevention or mitigation of resident
displacement.
Provide the following information on each agency:
Agency Name
Program Name
Contact Person Title
Title
Phone No. () email
Types of assistance
10. VIOLA nON REVIEW (Exhibit 8)
Explain lInd demonstrate in specific terms applicants plan for timely and effective
administrative and judicial enforcement of code violations and plans to identify and
prosecute owners with habitual, repeated, multiple code violations that have remained
unabated beyond the period required for abatement.
a. Include evidence of a cooperative and working relationship between other agencies
including, but not limited to:
I. Code enforcement officials.
II. Local prosecutorial agencies.
III. Local health department officials.
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b. Describe procedures to be used with landlords, owners and tenants for dealing with
violations including but not limited to:
1. Write-ups - Notice of Violation.
II. Notification to violators and tenants.
III. Timeline for re-inspections and legal referrals.
IV. Extension procedures
V. Mitigating circumstances - "Good faith" efforts.
c. Describe procedures to be used for judicial enforcement including but not limited
to:
I. Repercussions of noncompliance.
II. Guaranteed commitment to prosecute.
III. Establishing timelines for compliance.
IV. Protection of tenants, if applicable.
V. Selection of civil versus criminal prosecution.
11. MATCH REQUIREMENTS (Exhibit 9)
Explain and demonstrate in specific terms for any entity, agency or division providing
the matching hours or funds. all of the following.
a. Local appropriate agency intent to provide the required match.
b. Local appropriate agency intent to carry on funding or hours each year of the grant
period for continued community code enforcement activity.
12. CODE ENFORCEMENT STAFFING (Exhibit 10)
Provide a project organization chart and identify and explain the current and increased
staffing and/or resources dedicated to local building code enforcement using existing
funds the State grant funds, and local matching resources. Include information on each
of the following topics.
a. The current staffing level dedicated to existing code enforcement in the Building
Department.
.
b. The current staffing level dedicated to existing code enforcement activity in the
health, prosecution and/or housing departments, if those departments are involved
in this grant effort.
c. The number of proposed new staff or other resources and the agency(s) they will
work for or report to.
d. For each new staff person or other resource identified in item c, indicate the
percentage of time devoted to this project.
e. For each new staff person or other resource identified in item c, attach a job
description and hiring qualifications, or equivalent performance requirements and
contracting procedures.
13. CODE ENFORCEMENT STAFF VISIBILITY (Exhibit 11)
Provide a plan demonstrating the method applicant will use to insure high visibility of
code enforcement staff and how applicant intends to create close and frequent
communication and interaction with property owners, tenants and other residents of the
target area, including in the evenings and on weekends. Some methods may include:
a. High Visibility
I. Means of visibility. E.g. marked car, logo on vest, sign, !D. volunteers, etc.
II. Frequent visits in the target area, other than scheduled inspection or complaint
visits.
b. Close Communication
I. Available, phone line with messaging
II. Timely responses to request for assistance
III. Type of response (e.g.. written, telephone, personal)
IV. Visits to rehabilitation sites during repairs (other than required inspections)
V. Multi-lingual documents, forms, and speakers.
14. CODE ENFORCEMENT COMMUNIY MEETINGS (Exhibit 12)
Provide a plan showing how applicant intends to have and structure the formal and
informal meetings to be conducted by the code enforcement team to inform owners and
residents of the pilot program. The plan may include but is not limited to:
a. Meeting locations to be within target area.
b. Meeting times relative to the needs of the people serlled.
c. Persons and agencies or other resources that will attend meetings.
d. Procerlures for the meetings.
,
e. Means of judging public response to meeting.
f. Procedures to ensure that appropriate bilingual staff attend meetings.
g. Provisions for open discussion groups for interested parties.
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15. PROGRAM ANNUAL BUDGET (Exhibit 13) (See Appendix "B" for sample format.)
Provide a copy of the program's annual budget for year one, including sources and
uses of funds, hours, or other resources based on the community code enforcement
program goals and staffing described above.
16. APPLICATION AUTHORIZATION
THIS APPLICATION WAS PREPARED BY:
Glenn Baude
Director of Code Compliance
Name (Print or Type)
Title
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, Signature
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, Date
THIS APPLICATION IS SUBMITTED BY:
I/We certify that the information and statements submitted in and attached to this
application. are true, accurate and complete to the best of my/our knowledge. I/We
authorize the Department of Housing and Community Development to verify any
information pertaining to this application. I/We acknowledge and understand that if
facts and/or information herein are found to be misrepresented, it may constitute
grounds for rejection of the application or default of the Community Code Enforcement
Pilot Program grant for which this application is being made.
Glenn Baude
Name (Print or Type)
Director of
Code Compliance
Title
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Date
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Signature
(.l09) 384-5205
Phone
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Name (Print or Type)
Title
Date
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Signature
Phone
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CODE COMPLIANCE DIVISION
201-B North "E" Street. San Bernardino. CA 92401-0001
909.384.5205
Fax: 909.384.5247
www.cLsan-bernardino.ca.us
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State of California
Department of Housing and Community Development
Division of Codes and Standards
Communit)' Pilot Program
1800 Third Street, Suite 260
Sacramento, CA 945814
EXHmIT 1
December 14, 2000
Dear Jo Maynard and Brad Harward:
As required, I agree to obtain a resolution authorizing our application for funding under
the Community Code Enforcement Pilot Program. The resolution will be obtained at the
earliest feasible time in any event will be obtained prior to a contract being executed.
If you need clarification, have questions or need additional information regarding our
application please call me at (909) 384-5364.
Sincerely,
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Glenn Baude
Director, Code Compliance Department
Exhibit 2: Organization History and Experience
Division Overview
Code Compliance has functioned as a separate City division since 1997. Prior to that time, Code
Compliance was a function of the Development Services (planning and building) Department.
The new division was created by the Mayor and Council in recognition that blight was serious
community issue, and the number of code enforcement complaints had risen to dramatic levels.
The Division is funded through General Fund and Community Development Block Grant dollars.
The Code Compliance Division has responsibility for enforcing Building, Housing, Dangerous
Building, Zoning and all municipal codes related to property maintenance. The Division also
administers an aggressive demolition program that targets blighted, abandoned commercial
buildings. Additionally, Code Compliance Officers serve to link property owners to sources of
community assistance, such as the City's Economic Development Agency housing rehabilitation
grants and loans. Often, violations can only be solved through the provision of assistance by one
of the City's many programs.
The Division currently employs 16 Code Compliance Officers. Officers are assigned by
geographic areas that mirror the San Bernardino Police Department's geographic areas, which
facilitates close coordination and relationships between police officers and code officers.
Code Compliance Officers routinely handle approximately 20,000 inspections a year, which are
all made in response to a complaint submitted to the Division by phone or in writing. Because of
the volume of complaints received, most officers have a backlog of 200-300 complaints at any
given time. This makes it impossible for them to do any proactive enforcement. The Code
Enforcement Pilot Program grant is being sought to begin a substantial proactive enforcement
and rehabilitation effort.
Comoliance Methods
The Division typically uses three methods to gain compliance:
. Education voluntary compliance
· Adffiinistrative process
. Criminal Citation
As part of our program to gain voluntary compliance, the Division has established strong
partnerships with neighborhood associations to distribute written information and hold regularly-
scheduled neighborhood meetings. The Division has also developed a video encouraging
maintenance of property and providing educational information.
The administrative process includes issuing a Notice of Violation, conducting a hearing, and
providing the right to appeal. The Division conducts over 700 hearings each year.
City of San Bernardino
Exhibit 2, Page I
Criminal citations include infractions and misdemeanors for violations of the Municipal,
Housing and Building Codes as well as zoning and property maintenance violations. Code
Compliance issues approximately 500 criminal citations annually.
Code enforcement programs are operated throughout the city of San Bernardino; a map of the
City is provided as Exhibit 3.
City of San Bernardino
Exhibit 2, Page 2
Exhibit 3
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Exhibit 4: Proposed Community Code Enforcement Program
The City of San Bernardino proposes to use the pilot program funds to hire 1 Senior Code
Compliance Officer and 1 Cdde Compliance Officer II. These new officers would be used to
form a new proactive Housing Improvement Team that will work in conjunction with the City's
federally-funded Neighborhood Initiative Program (NIP), which focuses housing and
neighborhood revitalization efforts in 7 target areas in the city.
The proposed program will leverage Community Code Enforcement Pilot Program grant funds
with NIP funds, and combining these efforts in a new, creative program that partners code
enforcement officers with a housing program expert. With this approach, the City believes the
incidence of substandard housing will be substantially reduced in the target areas. Using the 7
target-areas already established for the NIP will not only streamline program evaluation and
administration related to the Housing Improvement Team, but make available-oonsiderable
matching resources.
In this Exhibit, we will first outline the NIP program, Code Compliance's current role in that
program, and the potential role of a proactive code enforcement team. Secondly, we will explain
in detail the City's proposed Housing Improvement Team.
Backllround of the Existinll Neillhborhood Initiative Prollram
Through the efforts of Congressman Jerry Lewis, the Neighborhood Initiative Program (NIP)
was established by federal law in 1998 to begin a model revitalization program in the cities of
San Bernardino, Redlands, and Highland. The funds are administered by the County of San
Bernardino, and each city receives a portion of the funds for specific, county-approved activities.
The funds are primarily used for acquisition and rehabilitation of HUD-owned housing, small
grants for property improvements, neighborhood infrastructure improvements, and demolitions.
The program also offers incentives for investors to improve their rental properties. The total
funding available to the cities and county through the program is $15 million.
The goals and objectives of the NIP program are highly consistent with the goals of the
Community Code Enforcement Pilot Program. According to the federal guidelines, the goals of
the NIP program are as follows:
· Make an impact both visibly and structurally in targeted neighborhoods
· Increase percentage of owner occupied residences, concentrating on first time homebuyers.
. Eradicate blight in neighborhoods.
. Bring housing stock up to code.
. Develop safe neighborhoods.
. Forge partnerships with all segments of the community.
· Revitalize existing multi-family rental units as a crucial component of a healthy
neighborhood.
· Create employment opportunities emphasizing "welfare to work" initiatives.
The NIP program is intended to be a comprehensive, interdepartmental and community approach
which works in concert with residents, businesses, and city departments to revitalize deteriorated
City of San Bernardino
Exhibit 4, Page 1
residential communities. Under this program, the residents and various departments work
together to bring substandard housing stock into code compliance; to develop safe
neighborhoods; and to forge partnerships with local non-profit organizations that provide
affordable housing services. In accordance with the regulations developed by the County of San
Bernardino, NIP program funds are being used for the following activities in the target area:
. Acquisition, rehabilitation, and sale of HUD homes. Homebuyers must be owner-occupants.
. Encouraging home ownership by providing down payment and closing cost assistance
. Demolishing and replacing deteriorated HUD housing
. Providing incentives for investors to rehabilitate their rental housing units
. Beautification grants to improve the appearance of homes
. Improving neighborhood infrastructure (street lighting, sidewalk repairs, etc.)
. Educating community members-regarding property maintenance standards, including
workshops on gardening, basic repairs, budgeting, and the City's Property Maintenance
Ordinance
. Cleaning up junk and debris
. Involving children in the process by implementing blight education programs in the schools
. Documenting results
To accomplish the goals of the NIP program, the Mayor and Common Council designated 7
target areas located in various areas of the city. These areas were selected based on the
concentration of HUD homes, the conditions of housing, geographic distribution, and the
likelihood that the Neighborhood Initiative Program would be able to make a significant, lasting
impact on the condition of the neighborhood.
The NIP program uses a team approach to improve communities, and the Code Compliance
Division is an integral part of that team. However, because the primary focus of the NIP funding
is on housing acquisitiOn/rehabilitation and infrastructure improvement, the NIP program
provides funding for only I Code Compliance Officer and I NIP Program Manager. (The NIP
Program Manager has expertise in housing acquisition and rehabilitation issues, and administers
these programs.) Given the amount of blight in the target areas, the number of housing
complaints received from these areas are more than the single Officer can efficiently inspect and
resolve. There is certainly no capacity for a proactive code enforcement program, which the City
believes is necessary for to address the substandard housing issues in these residential
neighborhoods.
Additionally, code enforcement efforts have been complicated in the 7 target areas by the
disenfranchisement of area residents from the NIP program and the lack of involvement in City's
efforts to eradicate blight in residential housing. For example, Code Compliance Division
records show that the number of complaints received in the target areas is consistent with the
number received in other areas of the city; however, given the level of blight in these
neighborhoods, the Division should be receiving significantly more complaints from the
residents of these areas. This signals either a lack of concern among residents regarding the
condition of their housing, a lack of confidence in the City's ability to address and resolve these
issues, or simply that residents are accustomed to such conditions. Without addressing these
issues with residents regarding community involvement, trust, and establishing a sense of
City of San Bernardino
Exhibit 4, Page 2
responsibility for their own neighborhoods, the long-term effectiveness of the NIP program is in
serious question.
ProDosed Housing ImDrovement Team (HITI
The new Code Compliance Officers will join the eXisting staff to form a new Housing
Improvement Team (HIT). HIT will consist of the following:
· One (1) Senior Code Compliance Officer and one (1) Code Compliance Officer - These
positions will be funded by the Community Code Enforcement Program Grant.
· The City's NIP Program Manager - This position brings housing program expertise to the
team, and will be devoted to the team at least 20 hours per week.
· One (1) Code Compliance Officer - This position is already funded through the
Neighborhood Initiative Program.
· One (1) senior Police Officer - available on an as-needed basis
· One (1) Fire Prevention Officer - available on an as-needed basis
This team will work with staff from the City's Economic DevelopmentIHousing Division, Police
Department, City Attorney's Office, and Public Services Department to begin a proactive code
enforcement and housing improvement program, with the goal of reducing the incidence of
substandard housing in the 7 target areas. This program will be conducted in close partnership
with 3 key non-profit San Bernardino agencies: Neighborhood Housing Services of the Inland
Empire, San Bernardino Neighborhood Cluster Association, and Los Padrinos Youth Services.
The Neighborhood Improvement Team will be uniquely positioned to gain compliance with
applicable codes because of the tremendous resources it can make available through the NIP
program to the property owners and tenants in the target area. Moving through the areas on a
block-by-block basis, the Team will use the regular code compliance citation process, but will
also be able to educate residents about the various NIP programs that can assist these residents
with compliance. Because of the NIP Program Manager's participation on this team for at least
20 hours per week, the Code Compliance Officers will have a deep knowledge and
understanding of these housing programs and can provide direct linkage and contact with the
Program Manager.
Program Activities
The Housing Improvement Team (HIT) will be responsible for a number of key activities in the
target areas. These program activities could be readily replicated in other California cities:
1. HIT will conduct an initial survey of all housing within the target areas. They will go door-
to-door contacting property owners and tenants to not only conduct inspections for this
detailed survey, but to educate them regarding the City's activities in their neighborhoods.
Grant and loan information and applications appropriate to the given needs will be
distributed directly to owners and tenants. HIT's Fire Prevention Officer will be called upon
as needed for expertise regarding fire life/safety issues. For survey purposes, data regarding
deficiencies and violations on housing units will be noted and entered into a database that
will provide baseline information against which the effectiveness of the HIT program can be
measured.
City of San Bernardino
Exhibit 4, Page 3
It is important to note that NIP program resources will be available to both owner-occupied
housing and rental housing occupants. This is unique in that a tenant can qualify based on
income, and with the approval of the property owner the tenant can receive a grant to
improve the housing unit. HIT will educate tenants regarding this unique opportunity.
2. In cases where there is not cooperation from property owners to voluntarily correct code
enforcement violations, HIT's Code Compliance Officers will enforce housing, building,
and property maintenance codes. Citations will be issued or Administrative Orders obtained
to correct the violations. HIT will work closely with the City Attorney's Office, which
currently has 2 attorneys assigned full-time to code enforcement activities and prosecutions.
These attorneys will assist HIT in obtaining warrants to conduct inspections, and will
prosecute criminal citations.
3. HIT will evaluate Jor possible demolition any residential properties that are vacant,
substandard, and considered a public nuisance. Demolition funds for this purpose would be
obtained through the Neighborhood Initiative Program. The subsequent vacant lots will be
evaluated by HIT to determine if they should remain as open space (thereby reducing the
housing density of the area), or be infilled with new housing that can be sold to a qualifying
first-time home buyer. By having the NIP Program Manager as a key part of the HIT team,
this integrated code enforcementlhousing approach to the most substandard housing concerns
will be possible.
4. If occupied properties are deemed to be an immediate hazard and threat to life and safety,
HIT will relocate tenants or owners using funds provided by the Economic Development
Agency and administered by the City Attorney's Office. They will be provided with
immediate lodging in an area hotel, and first month's rent and security deposit to assist with
finding new, safe living arrangements. (This issue is also addressed in Exhibit 5(a) -
MinimizinglMitigating Displacement).
5. HIT will work with existing neighborhood associations to create neighborhood groups
specific to the target areas. HIT's senior Police Officer will be used to help facilitate
relationship-building, as the Police Department has already established relationships with
some residents in the areas. Neighborhood meetings will be organized, and block captains
will be selected to form working community committees. These groups will provide a forum
for HIT to educate tenants in the area regarding resources available- to help them purchase
homes, as well as the other resources available through the Neighborhood Initiative Program.
The non-profit Neighborhood Housing Services will provide homebuyer education
information at meetings, and the San Bernardino Neighborhood Cluster Association will
assist with developing the organization of these neighborhood groups. Los Padrinos Youth
Services will assist with the removal of debris and litter, weed abatement, and graffiti
abatement services provides through its youth employment program.
6. HIT's code compliance officers will organize community cleanup days. Free dumpsters will
be provided by the City's Public Services Department, and the code officers will be on hand
to assist residents in removing debris from their homes and yards, and to encourage
participation in the cleanup days.
7. HIT will provide presentations to elementary school children on the importance of keeping
their neighborhoods "green and clean". Materials from the existing blight education
City of San Bernardino
Exhibit 4, Page 4
program, called "Blight Busters", will be used for these presentations. The eXlstmg
relalionship between the City and the San Bernardino City Unified School District will
facilitate these presentations.
Measuring Success
The City understands that as with any grant-funded program, measuring the accomplishments of
the program can be nearly as essential as the success of the program itself. Since outcome
measurement has already been built into the Neighborhood Initiative Program, and the Housing
Improvement Team will be working as another tool in that program, HIT's success in eradicating
substandard housing will be effectively measured using a number of tools.
Measurements will include tracking program outputs (those activities that are involved in
achieving results), as well as the more essential outcomes (the results themselves). Though
program outputs should be measured in order to gauge the resources involved in the program, the
outcomes (in this case, reducing the incidences of substandard housing) are of greatest interest to
the State of California, the City, and to other entities seeking to replicate a successful program.
Typical measurements will include the following:
· Documentation of HIT program outDuts will be maintained concerning:
I. Number of code enforcement inspections performed
2. Number and type of enforcement actions taken
3. Number of cleanup days
4. Number of community presentations
5. Number of housing rehabilitation grants provided, and their amounts
6. Number of housing rehabilitation loans provided, and their amounts
This documentation will be provided via a quarterly HIT Progress Update, which will be
distributed to HIT's project partners, the City's elected officials, local media, the State
Department of Housing and Community Development, interested cities, and other interested
parties. The HIT Progress Update will also be posted on a HIT program web page within the
City's official web site.
· HIT program outcomes - that is, our success in eradicating substandard housing through this
creative, team approach to code enforcement - will be evaluated on an annual basis through
the following:
I. An annual survey will be conducted concerning the condition of all housing in the target
areas. The survey will use criteria that will be standardized to ensure consistency in
evaluation methodology over the 3-year program period. Specifically, the survey will
note the incidences of substandard housing in the target areas, and will include photo
documentation of the target areas. By comparing the incidences of substandard housing
found each survey to the baseline survey data, the HIT program's effectiveness in
meeting program goals will be evaluated.
In addition, comparing photo documentation will provide a visual mechanism for
evaluating the condition of housing, although this is a somewhat more subjective method.
However, the City believes this comparison of photo documentation is valuable in
City of San Bernardino
Exhibil4, Page 5
demonstrating the practical results of the HIT program to the residents of the target areas,
other city residents, community leaders, and leaders in other cities.
2. Property values will be analyzed an mapped annually for each of the target areas, again
using the City's advanced GIS system. This data will be compared to baseline property
value data that will be gathered prior to the start of the HIT program. As the HIT
program reduces the amount of substandard housing in the target areas, this will be
reflected by a corresponding stabilization and/or increase in property values. This data
will also be compared to property value trends citywide to determine whether or not
growth in property values outpaces growth in other neighborhoods.
It should be noted that despite the growth in real estate values in southern California, and
even in the Inland Empire, property values in San Bernardino have remained flat or
declined slightly for the past several years. This has been the case even with well-
maintained homes in quality neighborhoods. Therefore, the success of the HIT program
may not result in increases in property values, but we would expect to observe at least a
stabilization of home values as compared to other similarly distressed neighborhoods in
the city.
3. Incidences of Part I violent crimes and Part II property-related crimes will be mapped
annually for each of the target areas using the City's GIS system. These maps and their
corresponding data will be compared with baseline crime data gathered at the start of the
program to determine if the incidence of crime has diminished in the target areas.
Furthermore, this information will be compared with crime trends citywide to determine
if crime declines more quickly in the target areas than is found in other areas of the city.
Though crime reduction is not a stated goal of the Community Code Enforcement Pilot
program, it is the City's belief that substandard housing and crime are often companion
issues. If the HIT program can not only reduce substandard housing but also lower crime
rates, that this will give other cities a new perspective with regard to the role of code
enforcement activities in a city's overall quality oflife.
Information regarding these HIT program outcomes will be provided via the quarterly
HIT Progress Update, and posted on the HIT program web page within the City's official
web site.
Other measurements of results can be developed as required by the State Department of Housing
and Community Development. In addition, other measurements may be developed as the
program develops and the HIT staff sees the need for other measurements.
Matching Resources
Appendix B provides more detail regarding the proposed matching funds for Year 1. Matching
funds for all 3 years are summarized as follows:
Uses
Personnel
Non-Personnel
Matching Funds - Year 1
Source 1 * Source 2 **
30,400 110,460
30,240 -0-
Total
140,860
30,240
City of San Bernardino
Exhibil4, Page 6
Housing rehabilitation
program funds
Total Year 1 match
Uses
Personnel
Non-Personnel
Housing rehabilitation
program funds
Total Year 1 match
Uses
Personnel
Non-Personnel
Housing rehabilitation
program funds
Total Year 1 match
-0-
60,640
1.000.000
1,110,460
1.000.000
$ 1,171,100
Total
148,840
3,800
1.000.000
$ 1,152,650
Total
153,020
3,800
1.000.000
$ 1,156,820
.Source 1 - City General Fund or CDBG.
.Source 2 - Neighborhood Initiative Program funds, HOME funds, or other housing fund
sources of the City's Economic Development Agency
Matching Funds - Year 2
Source 1 * Source 2 **
33,450 115,400
3,800 -0-
-0-
37,250
1.000.000
1,115,400
As these tables demonstrate significant matching resources, both in funding and staff time, will
be provided to leverage the Community Code Enforcement Pilot Program funds:
Matching Funds - Year 3
Source 1* Source 2**
35,100 117,920
3,800 -0-
1.000.000
1,117,920
-0-
38,900
· The City will provide matching funds estimated at $139,790 (see Source I column) over the
3-year program period for other costs related to the grant-funded Senior Code Compliance
Officer and Code Compliance Officer positions. These costs include provision of 50% of an
Administrative Clerk II; 10% of the Director's salary and benefits; telephone, 2 vehicles,
office materials, and uniforms.
Resources-ror this match have been committed by City Administrator Fred Wilson on behalf
of the City. The costs will be absorbed by the City's General Fund or other local funding
sources, such as Community Development Block Grant funds (CDBG).
· Matching funds in the amount of not less than $1 million annually will be made available
through the Neighborhood Initiative Program to offer a wide array of housing preservation
and improvement programs to residents living within the target areas (these are detailed
earlier in this Exhibit). These funds are used exclusively for housing improvements in the 7
target areas, and are an essential part of the HIT programs combined code enforcement and
housing improvement effort.
· NIP funding and/or other housing funds will also be used to pay for the NIP Program
Manager and Code Compliance Officer II. These positions are now on staff and will be in
place for the 3-year program period. The NIP Program Manager, who has extensive
City of San Bernardino
Exhibit 4, Page 7
experience with housing rehabilitation program administration, will serve as the 20 hour per
week required component of the City's HIT program.
· Staff time provided as needed to the HIT program by the Police Officer and Fire Prevention
Officer. The value of this staff time has not been calculated in the City's grant match, but
approximate value of this time is estimated to be $20,000 annually.
City of San Bernardino
Exhibit 4, Page 8
Exhibit 5: Consistency of Pilot Program with Local Agencies and Plans
The success of the proposed pilot program will be closely tied to the strength of its relationships
and links to other City departments, local non-profit organizations, and other entities. Key
partners have committed their support to the City's grant proposal, and their roles are envisioned
as follows:
Economic Develooment Agencv - The Economic Development Agency (EDA) of the City of
San Bernardino, the economic development arm of the city, administers the Neighborhood
Initiative Program (NIP) that the proposed pilot program will complement. As a key part of this
program, the Agency concentrates its financial and other resources to improve housing and
neighborhood conditions in certain geographic areas of the City, and leverage the NIP program
funds.
The NIP Program offers existing homeowners and investors certain economic incentives to help
improve their homes and rental property. These incentives include: up to $25,000 oflow interest
loans to help owners make repairs and improvements to their homes or rental properties to
eliminate health and safety, code violations. Housing beautification grants are also made
available to homeowners to help beautify the exterior of their home such as paint, landscaping
and fencing grants of up to $5000 per housing unit.
As the new Code Enforcement Officers begin their proactive enforcement, they will be able to
educate homeowners and tenants concerning these incentives and maximize the use of incentives
in the target areas. The Department's partnership with EDA and its integral role in the NIP
Program will only be enhanced by the new pilot program.
Neighborhood Housing Services of the Inland Emoire - Neighborhood Housing Services (NHS)
serves as the City's non-profit administrator of various homebuyer and home improvement
programs in the target areas funded through the NIP program. The Code Compliance Division
works closely with NHS to identify and refer potential clients that are seeking to resolve code
compliance problems. NHS resources will be an important component of the pilot program's
mission to reduce the incidences of substandard housing.
Neighborhood Cluster Association - The neighborhoods of the city of San Bemardino are
organized into associations formed under the umbrella of the Neighborhood Cluster Association
of San Bernardino. This very active, non-profit association now consists of 60 neighborhood
cluster groups throughout San Bernardino, with thousands of members. These associations have
established close working relationships with City Hall to address a number of community
concems, especially crime and blight. Association volunteers have established community
newsletters, organized regular neighborhood clean-up days, and have even assisted in the City's
code enforcement efforts. By closely coordinating with the Housing Improvement Team, the
Association will be able to organize sub-committees of target area residents and facilitate
communication with residents.
Los Padrinos Youth Services - This non-profit association employs former gang members and
other at-risk youth to provide graffiti abatement, clean-up, landscaping, and other similar
City of San Bernardino
Exhibit 5, Page I
services under contract with local cities. Los Padrinos will provide these services in the HIT
target areas, and will provide labor and vehicles for neighborhood clean-up days. Because many
Los Padrinos crew members are residents of the City's target neighborhoods, they also provide
an important communications link.
Citv Attomev's Office - The City Attorney's Office has prosecutorial responsibility for
violations of the City's Municipal Code, including property maintenance and zoning violations.
In this capacity, the Attorney's Office works closely with the Code Compliance Department on a
daily basis. This partnership will extend to the pilot program.
Police Deoartment - Because of the serious blight concerns found throughout the city of San
Bernardino, and the established nexus between blight and crime rates, the Police and Code
Compliance Departments work in a closely coordinated effort. Both departments are organized
along the same geographic areas, facilitating regular working relationships between field Sfaffs.
Code Compliance Officers regularly partner with Police Officers to conduct "sweeps" in
response to large numbers of complaints and/or concentrations of crime. Under the proposed
pilot program, the proactive officers will use information provided by the Police Department to
help prioritize their efforts, and will work with the beat officers to disseminate information about
the NIP program.
Public Services Deoartment - The City's Public Services Department provides all residential
refuse collection services for city households. As an important component of the City's blight
reduction efforts, the Department provides weekly "Neighborhood Clean-up Days" that rotate
through out the City and provide an opportunity for residents to drop off bulky objects, yard
waste, junk, and other debris. The Department also provides special containers and hauling for
clean-up efforts conducted by the City's non-profit partners.
The Public Services Department is also an integral part of the Neighborhood Initiative Program.
Using NIP funds, the Department plans to make sidewalk repairs; remove and replace, or trim
trees; and upgrade street lighting. These improvements are necessary to improve the overall
appearance of the target neighborhoods.
a. Minimize/mitigating disolacement - The City's active enforcement program has necessitated
a comprehensive displacement assistance program that was established by the Mayor and
Council in accordance with state and federal law. Whenever possible, displacement is
avoided as a matter of City policy. In situations where displacement cannot be avoided,
residents are provided with comprehensive relocation assistance that includes physical
moving assistance, location and funding of temporary housing, referrals to local non-profit
agencies, and other necessary provisions. The displacement assistance program is
administered by the City Attorney's Office. All participating agencies, including Code
Compliance, Economic Development Agency, Police Department, Fire Department, and
local are all highly aware of this program and assist in its administration.
b. Consistencv with local soecific or general olans - The City's Pilot Program is consistent with
the City's General Plan (including the Housing Element), the Consolidated Plan, and the
goals adopted by the Mayor and Common Council in October 1998. Since the overall NIP
City of San Bernardino
Exhibit 5, Page 2
Program and proposed pilot program are a comprehensive approach to neighborhood and
housing revitalization, they are consistent with the City's goals and objectives set forth in the
General Plan Housing Element and Consolidated Plan. Moreover, the pilot program is
consistent with the mission and fundamental purposes of the Redevelopment Agency of the
City of San Bernardino which is to improve, expand and preserve the affordable housing
stock within its jurisdiction.
City of San Bernardino
Exhibit 5, Page 3
Exhibit 6: Proposed Program Target Area(s) Information
a. The target area populations and compositions are as follows:
Comoosition
Percent below poverty level:
Target Area
Area I
Area 2
Area 3
Area 4
Area 5
Area 6
Area 7
Percent Below Poverty Level
35%
36%
22%
27%
14%
34%
48%
Source: 1990 Census data, updated by the California Department of Finance
(Note: Race/ethnicity data cannot be detennined for the target area, as the areas do not
follow exact Census tracts or Census blocks. Staff believes the areas to be generally
more populated by minority individuals than is generally found citywide.)
b. The total city population and composition are as follows:
Pooulation: 184,900
Source: 1990 Census data, updated by the California Department of Finance
Comoosition:
White
Black
Asian & Pacific Islander
Other Races
Total
56%
15%
5%
24%
100%
Hispanic Origin
43.32% (included in total above)
Source: 1990 Census data and updates, National Decision Systems
d. The following table shows the percentage of housing units considered substandard in
each of the program target areas:
Target Area % Deteriorating % Dilaoidated Total
Area I 26% 1% 27%
Area 2 56% 1% 57%
Area 3 8% 0% 8%
Area 4 50% 0% 50%
City of San Bernardino
Exhibit 6, Page 1
Area 5
Area 6
Area 7
11%
52%
22%
0%
0%
0%
11%
52%
22%
For the purposes of the property condition survey, the terms "deteriorating" and
"dilapidated" were defined as follows:
Deterioratinl!: Substandard condition. One or more serious violations may exist, but the
unit could be rehabilitated with substantial dollars.
Dilaoidated: Substandard condition. Several violations exist and the unit is no longer
able to be economically rehabilitated; is structurally unsafe or unsound; and has no
further useful life and should be demolished.
Source: This data was collected in a survey of all residential structures in the city
conducted by the City of San Bernardino Development Services Department in
conjunction with the San Bemardino Fire Department.
e. The City is not aware of a data source that can provide information concerning the
percentage of substandard units occupied by lower income households. However, given
the poverty levels characterisic of the areas as noted in (a) above, it can be reasonably
presumed that most (if not all) substandard units are occupied by lower income
households.
f. The following table shows the percentage of housing units suspected of being owned by
absentee owners (rental units) in each of the target areas:
Tarl!et Area
Area I
Area 2
Area 3
Area 4
Area 5
Area 6
Area 7
% of Rental Units
70%
40%
34%
90%
50%
52%
74%
Source: City of San Bernardino Business Registration Division. All owners of rental units
in the City are required to obtain a business registration certificate. Data concerning
registered rentals is part of the City's GIS database.
g. Approximately 1,935 housing units are contained in the target areas, or 3.3% of the city's
housing stock.
Source: Development ServiceslFire Department survey referenced in Item D above.
City of San Bernardino
Exhibit 6, Page 2
h. Approximately 1,935 housing units are contained in the target areas, or 3.3% of the city's
housing stock. (Note: This question appears to be a restatement of the question in "g"
above.)
Source: Development ServiceslFire Department survey referenced in Item D above.
i. On an annual basis, 20,000 complaints are logged citywide by the City's Code Compliance
Division. The complaints attributable to each of the target areas area estimated as follows:
Target Area
Area 1
Area 2
Area 3
Area 4
Area 5
Area 6
Area 7
Total
Number of
Comolaints Annuallv
280
130
180
60
160
55
175
1,040
% of Citywide
Comolaints Annuallv
1.4%
.7%
.9%
.3%
.8%
.3%
.9%
5.3%
J. Through the efforts of the proposed Housing Improvement Team in conjuction with the
Neighborhood Initiative Program, 100% of the affordable housing in the target areas will be
brought into compliance and/or rehabilitated. The size of the target areas is limited so that
this results can be achieved. If all substandard units are rehabilitated, this will mean that
498 affordable units will be restored to compliance through this program over the 3-year
period.
k.
Year
Year 1
Funding Source
Neighborhood Initiative
Year 2
HOME funds
EDA housing funds (20% funds)
Neighborhood Initiative
Year 3
HOME funds
EDA housing funds (20% funds)
Neighborhood Initiative
Amount
$1,000,000
$1,000,000'
$1,000,000'
"The City has committed to provide at least $1 million annually in grants and low interest loans for lower
income households to improve their homes in the Neighborhood Initiative target areas. In this frrst year,
these funds will be provided through the NIP program, but future years are contingent upon approval by the
County of San Bernardino and funding availability. In Year 2 and Year 3, funds may come from any or a
combination of the sources stated, depending upon the County's approval and the determination of HOME
and housing fund allocations by the Mayor and Council.
City of San Bernardino
Exhibit 6, Page 3
legend:
. Hue Housing
. Neighborhood Inittiative
Target Areas
Exhibit 6
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eO-"fl 1:..1~t.1 r.f) C'9-n.l 98, L
&~_~L "~Zf~
<0."" 8'.U llJ la 'U~' .,u
1:.." L 8"'1 ---1 - S,/I
59 '" b~T'::;" ~t.
..-------- 02:"~' '" '~n' ".U
_S~-:."fJ__ .,~,L -~ t.~"1 Z!lJI
~ _ tZ "1:..1 r-- Oe:..rt.l 8?;.!t.1
'~)~'l Il">'l....n
.....' -'7 ~ 6'''1:..1
., 0S'71
I CO-'U C2wO'< I -7<, 05-710 I
l---- e8, L '7819'1 - '4.,L
C 20,'U 72-'''1 - IS 710 1-6C 10
11171 - I t.'l,-.,t.L 88'1L
- Ml-"I CI0 5<, /'~-'" ~,-". I
~ :::c.. 71.......,....... (D -;::;.....
:;l : 0 '.' crl dMf~ i ~ '~~~' 'I' <I
~~b.i~~,. , " "ijI~~ II
~ ~ c"~ '14 l i ~ (,
~~ ~~I:/\'~f~l\id.::J~'~~~~~~+~ <}::fl
J, :! ~ ~ ~ 1l "Sl
~ : w 7.t.:~l
- ~ '::i:':"'
~ al- a'~~clo
I ~ B€;Sl
,
'"
M
"
p n- .- (\ M
F 0 ~!!>,CD- 51-'
~ ~ ~~~ tD~ off;.
P: tl- 0".. "7"
';~~
"~;~' f-
LEGEND: HOUSING STATISTICS WtA2.
A 96 = 43S1S B MAINTENANCE 101 = 45S1S
B 128 = 57S1S C MAINTENANCE 1
C 1 HUD HOUSING 10
-------------------
-------------------
TOTAL 225
Alt::J'I3I.1D"DI.I"nn ra,rTrATrllr" T A ___...
'0.
.,
I(
H
10.......
....' .' '
o .:
:t . .
..~.-.
ell r
UI-
~AN I:SI:RNARDINO
/;'~(Ii::~ji;iI~:;Ifu . {$;fL..
"/"~~~~~j.. l~- :~:~: .. ..
~.... "
,,/
,
. ,
\:--.-----------------'
L.n th
<D
N
o
.'
,,-,- '.
..
o
--8.~---
..-
M'
<D
<D
N
o
,.
?:
j "
.
M
o
,
'd
0"'"
,
in'"
;:; \..
i~
i
lS;Ul::;
II I J
LEGEND: HOUSING STATISTICS
,4((4.. g
~tO....,.
o. .
2:
A 305
B 23 B MA I NTENANCE
12
-------------------------
-------------------------
TOT AL 328 HUD HOUS I NG 10
NEIGHBORHOOD INITIATIVE TARGET AREA
-
CITY
LEGEND:
A
B
C
HOUSING
OF
"
~'"
'"
'"
~ ::)
\J
"
o
o
~ 'I
lr~E
OI.OE
snl
SO&OE
E2'11
, 80~OE
,-- 6~1
U) to-r:m:
SE: II
(..:J SQ-J::m;
7 6l.l
50-<:OE
E; . 1
-L 70~OE
1S"\1
E EOE
5511
~O-<:OE
(~. t
'"
"
H
lS
:,
SAN
u>
w'"
on,
0_
'"
5~E
Znl
51Z:0E
O'l!'ll
9l-~OE
9c.ll
U..OE
Ot:'ll
81-<:OE
n..l
SI..OE
Ol"'ll
O~..OE
9Jl1l1
I~-EOE
0:'.1
~~..OE
~~I
t:2'-r:OE
99d
7~..OE
O,!'ll
Sc.C:l
,. I ~ (, ~ "
" , 0-'-0
~l 80-;"32' -c..:l
Z to-~SZ OI-7.SZ
5'':1 9~ ~ I
~ 9~~~ II~S~
7 I
Z 50-7.SZ Zl-~S~
6:"'~1 ~l
~ 70i:S~ El-~S~
5 I
Z EO~SZ
1 1
~ 1tZS
t I
~
])
STATISTICS
50
50
1
~~ ~
ro'l I I
....". ., l"l N .
-------------------------
-------------------------
BERNARDINO
~~l II 9S01
s1\'o1 IGo:
o
':t
~
-<
o
~
JJ
~s
Em
' - -
- , I
~ ---
c
H
ct
10
~
~
u
~
-,.\ r'.,I" i
--,' :', .' J ;~,
~w 0
- _ N
-..t, r r>- m O'l I
o ~, ~ N ,N
c-ClT
~t./JJ If
B MAINTENANCE
39
TOTAL 101 HUD HOUSING
NEIGHBORHOOD INITIATIVE
to,
... ...
o -
:it
6
TARGET AREA
B MAINTENANCE 25 = ~~ 'U
HUD HOUS I NG 1 4 ,--------r I. 'i I
NEIGHBORHOOD INITIATIVE
CITY
OF
LEGEND: HOUSING STATISTICS
A
B
C
299 =89~
36 =11~
o
--------------------
--------------------
TOTAL
335
SAN
- '~,
~ ."~ .._ I-i'~-I--=-,-,I
"", ., ;~! I I I I I I I
:-4 ~> ""..f -1-t~~~;J__1
~ .,., ,,11111
".. · _,I,_!,-1,1- ......
- :-~J:'""1 ::~T
~1~: ~ ~ 1 ,', ;,~:, '~r",o.~-1," .
-.;; ; ,. '.. .. (:..f.1
... _I !:!:,' . .
-' . ~,iFjF,;p,ifli:iI'" ,,' ~"
~ . ~ "1.,. ,. ",
.:1 m-"'Ti.; 'f;:;~b~~:~'97H ST --
4= ~ ,', ~ ~ 'V~ r~~, '
J '~' ~ ft~ ~u:,,",,:,
- _-I2f: ~~l I~ llfl~~a:ttll"''''9~~---=jltf
~!2 1~2- .~;; .:.B7H 5T
f- -~? ~V !!"W~;'~ :~lm1 .'!~111:
- '1ts I tl"'t . I - 19 ", I
.: ~' 01!U-181~22'N~ .~J) .A.,' ~
.:: r~i · J 16. ~ d · d !~!U~
"",. -y'mw"'" ,.
-, ILL r".1.:
)2 _ _~ ' 4: iAl!! l
~ E-,,";,~T "i~~ I' ;;iT; I~ :~ r~
I - ~~ 111 -4"-'" I.. N.. N_ ~
.! '.~;l ~ ~ A~ ,';!, , , : !~ ~~
=' . 'f,.! · ! -~. 111 II ro'I
~ ~. ~.~:;~;~~ ~;.!r.l.l'~Gii ST
- ~:' ,~j .19 ~'i , , ~1Ie, ,t: 7 7 ,~~i1.iJ.
.g ..~ N~I".e I lif ' li'- 1i\i4"4N,.
J'! Jir:'~~: ;,': '~;;"X~,~
;, :' :', ~ ~ '" ~H~~J"!i~~~1
.'.lii{ ~~.tI* ~~
~:;fj.. ,4!:h~~T,~~r~~i ,44,T::~..~
i. j, .. '" ~f-;"" d ...j ..,j ... _-
-::- ,. ~ '" r , I " -< I " I , I ,. I I
.~..~, ~j"'llll'1l' '-taioi'
i .-"]-Q"I::::' i~',US'
~ ~' ~~i~ ~W~~1mi":
232-22 ~ -I aNd g 0>1 ~ ..,j uf ~_ ~
: :~J!~ ~~'" '~'~~~j
~II"'~='J S7,; d". I ~ ~, ,:o,~c ,.jST =
=-"~ ' , , , " """"
~ ~ ~ ''1''1''1 ~ ~ ~
~ "~.U ~:'Ll · J ·
~ ,,"'" ,. """ ~~
Ii ~ ';Ai ':J) ~""W -,q-''Iq''~
,c..,ST ST j-~I~~T ST
I rif. J d ~ d.l &11 " d ". =
. " I , '.:..c " I , ';;:~
",.", 'I ~ 'I ~ no ~ ~
~,~ .. .., I,," . .~ I.
~::OO "" lr:l~1 ~~~~~~~1~~
BERNARDI.NO
\
ku.~
.
-
1.?lloll
"
I-In'"
"" ~ uJ ~
TARGET
AREA
C;1 I r
ut-
LEGEND:
A
B
C
"-,
,
,
r
I c-.:- (~
,~ i
~ "
"
L1J "
~ :>
l <C
"'"-J:.._ l -
f-i .
.. I
-
0
G
"'
~-
L~
l
.---!
'I I
.
II
40
44
o
TOTAL
-------------~-----------
-------------------------
B4
:SAN
l:SI:HNAHU1NU
tl Z
__________n__0j-______
Lf) ro-
:::_:-Q:::~:::::~~
N N
nn _ _ ___. __ _ 'f\j_____n
I
i
.,
~
<.0 ""r
(]) . C
N Nr
-- I'
"
"
o
~(
1 (
(")(])(
-(]).
N
Ie:
.L....J
to
:t . '.
NEIGHBORHOOD INITIATIVE TARGET AREA
Z
Z
71 lZZ
~- ZZZ
Ib6
f7_ZZZ
lS6
CruZ
lZZ-7'i.O(1
-Z-66 -- ~
.-1~
67-UZ
-().
t66
lO- U- 7l
" (") N
lJl lJl(")LD ("1LJ) (Y)Lf) ("')
ro rt- 1 to I 11l I
666 (") 1 (") - (") - (") -
...----N-N........N
~ N '\J rl
N 0
Lf) Lf) NlJ) Nf"t'- N
(") I N I - 101
(y) NM NM NC'1 N
..- N- N- N..- N
( -J.
i c: C'T
-L-J 01-
o
~u. "
=48~
=52~
B MAINTENANCE
36 = 43~
HUD HOUSING
5
"'... ,
",r
~,......
g ~ "...,..." U.I. IV V
~
I I"::~
~
,.
~
;1310
:5l;
1-11
"
;:, ~'!iJ.!~ J'
~I'!!- ,~_.,.._... ~
,,;.<, ; - -, - -
~ i~M:~ ~ 01l.~.S2-0S
~ b l~jt~ 1~JI~4
1.4~4 1~M:S l0 1i33 1i112
...J U,,"-Q3 1~IS
1F"1
,
~<l8?t
::~lf
Lei" ~ ~. . '4P/
- - - '> ~ 183
l~jt- 4.'. i"'~.: to.'
- - - ,-J O"S!"f82- .
-.-J W
_~~~! <C ,". 'J
'II' '-'11 :. ;:". ,,;:;. c;J,
n3-11 I .~ - ....~.. ro-
:~' ~ ill i~ -l..J&..:,~ ,J"
1.4TH 51 - - .~Jr.li!i
LU ~ ,,,I_ltol 2:~08
:; ~~~ ~ '~1.~: 2~J~5
~.i>--~ ..i~. .~. =i:
f...2l/ j1..i3 ..:.!'~- ~ .
. . !Z- luj.' .;1I~. _:.~ .
u'j _ ':"~_ > .':'~_ ,:I!~L '326
~ ~nC ,n!lJ!;.i:.J .I~- ,:M~.. ~,2-26
,'''';', . '.~::" ~ ,;4;. ,:lI!':" ~,..~O.
~ . ":~. IU' .~:'~.. ,;__:. 'lll' 2,;r,.
~ _ ~'If., I ill 2 '.';:;' 21:!'0' ~ ill'
- ) JTH 51
-, ~~ ~
-'i \L- Pi 1~ ,,,.
";0 -" if- or,
,,; - ~, I - . '
~- :i I.
,,;... ..J
L.L
CD
-l~M:l
:.:1 '506
,",,1-05
~ ~ .
,MIf.
20 - , 20"6
. ]!kl 071 ~1'
'36' .
. 1-:=,~_
~~;.
~. .
~, ;.r.
\!E~t
. ,:~ .,..
.:~;.--I.iiiiii.i
_ l~tr30'-~'
,:11;, ,;w'~
;1=1=
~
-~
.;,
.;jl
:.11:
.;,~. Cl
~Q
. ~..'-y:.. :~~.
l: . ;"~~~L
" n,. ,;!;.
:ff.'.
;111;
:>~A
~<~.
.:If::''
.:ff.'.
'i
on
:!*
+
~
- ~ - 23,0..33
.~<~,
.::-'...:
1215
37 I
"0
N
I'"
1~~~:~ :y
.11?3
- ~ H'~ -
.
, _ .'4'"
. _ 1"2-~
j~~~
,.,:0. "l-
,~..::, '.2<L
,,,0
112"30
,~ :~:t
,J'"'H].~ ~
' '''Ill
- . - t=:1~,.j !'~
'::~: t- -_~,.
,,,... ..J.~;: ~~ I
,:~. . - .
~; ts8> .
"d-,"3-o ~ ~ JiIO-
15TH ST
- .,
ll.'46-1'i'J- 6U"'6
iZ93- uu- 1
- - .:tI
.~1I
:w:"
,:~.
'.
,,..
" _;;17':' ~
",
,,1 !;"
:;..
~, tiE'.' I~~.
t ' to,;.
.
, -.
. ;~;O f'
_ J.~)
~""'"\'9
~"
,:Jr"
1219
2~-03 Z 2f
~ ~72~3
o ~. 191
0146- 32_31022- 4
LEGEND: HOUSING STATISTICS
. .
A
B
292 =
81 =
t8~
22~
-------------------------
------------~-~~---------
".:~~ :.:
~8" ,1l1!~Q 3!
J.~ ,,~~~^ <:
,J , .::~:.
~ :J ~Em- :::
: -, ~ 2' 1 t_~
~ E J. N~
. .
_I I ";J
8 MAINTENANCE
2:11"09
2:~O
1:n2
~,2-11
2:~2'
,
2113
"
.:'f.:.
. .
,;J!;, :l":
~~ N
i@ . ~ 7
N ~
. '~ 7
* N N N ~
T>.'
"
[.'2-3!
..
';~;;;i&iO~';.:
..~~.i
.
o
'r
'iIi' .
lS~~~,
';'fi'
',~~,
"f,:,-.
,
"
01
'<p.'
~dI!I6'~}:
...' -J . '''''''.~
teJ!loi<,i ;"'__
'...'" "'..lfIie'.'
lldEa.iif~ ~~i~~~! iJ O~ ~
"
090
"
090
;1);.
.
.
13.c:i
~'3-oJ'.;
.:11.:.
'"
122-
I:;
'"
.~~
U:i
,~'J " .i~:;
141. 2U-
~
!
,.d
43-0 jii
N
"', .,
, ,."
I';
Ii
,
14:;
1 1 1
~ I:
,-
/Vai
.
y
51 = 15~
TOT AL 313 HUD HOUS I NG
NEIGHBORHOOD INITIATIVE
22
TARGET AREA
-
Exhibit 7: Financing Availability
The City's Code Compliance Division works closely with the Economic Development Agency's
Housing Division, which is responsible for administering the city's HOME and CDBG funds,
20% housing set-aside funds, and the Neighborhood Initiative Program. The resources
available through the Neighborhood Initiative Program are discussed in great detail in Exhibits 5
and 6. In summary, the City has committed $1 million annually for the 3 program years to fund
housing rehabilitation (including rental housing rehabilitation and repairs). Additionally, a
comprehensive displacement mitigation program is also in place and is discussed in detail in
Exhibit 5.
The following contact information is provided for the EDA Housing Division, which funds these
programs, and Neighborhood Housing Services of the Inland Empire, which administers many of
these programs on behalf of the City.
Agency Name:
Program Name:
Contact Person:
Title:
Phone:
Email:
Types of assistance:
Agency Name:
Program Name:
Contact Person:
Title:
Phone:
Email:
Types of assistance:
City of San Bernardino
Exhibit 7, Page 1
Economic Development AgencylHousing Division
Housing Programs (NIP, HOME, CDBG, others)
Maggie Pacheco
Director of Housing and Community Development
(909) 663-1044
moacheco@sbrda.org
Funding and administration of all City housing repair, rehabilitation, and
first-time homebuyer programs
Neighborhood Housing Services of the Inland Empire (NHS)
Acquisition, Rehabilitation, and Resale program (ARR) in the target areas;
administers loan programs on behalf of the Economic Development
Agency
Dawkins Hodges
Director
(909) 884-6891
dawkins@.nhsie.org
Administration of the Economic Development Agency's ARR program in
the NIP target areas; administration of loan programs on behalf of the
Economic Development Agency
Exhibit 8: Violation review
Because the city of San Bernardino has had a well-developed code enforcement program for
several years, the Code Compliance Division has a very effective administrative and judicial
enforcement system:
a. Coooerative and working relationshios between other agencies - The City of San Bernardino
uses a team approach to enforcing violations. Senior Code Compliance Officers and Code
Compliance Officers (in most cases, these also enforce Health Codes) routinely conduct
inspections with Fire Department Inspectors, Police Officers, Animal Control Officers, and
certified Building Inspectors. At many inspections there is a Deputy City Attorney on-site to
advise inspectors. Because of the City's emphasis on blight reduction as a priority
community goal, these entities are accustomed to working closely together to achieve results.
b. Procedures for dealing with violations - The administrative process used to enforce codes can
vary with the type of violation. The normal process starts with an inspection and issuance of
a Notice of Violation. Copies of the Notice are provided to all interested parties including
the property owner, mortgage company, and all tenants.
Depending on the nature of the violations, follow-up inspections are conducted within 24
hours, 72 hours, or 10 days. With the normal 10 day process, an inspection is conducted
after 10 days and if the corrections are not made, or a commitment to timely progress and
repairs has not been made by the owner, the property is set for hearing before the City's
Hearing Officer.
The Hearing Officer conducts hearings bi-monthly. He determinates if the violations exist,
orders payment of costs and penalties if appropriate, and sets time frames to correct all
violations. His orders can be appealed by the property owner to the Board of Building
Commissioners. The owner has ten days to file an appeal or the order becomes final.
Once time frames expire and corrections are not made, the City has two options to enforce.
Violations can be corrected by obtaining a warrant to make the repairs and then lien the
property, or in extreme cases the structure can be demolished. The second option is
accompanied by a criminal citation for violation of the hearing order. This is a misdemeanor
and prosecuted by the City Attorneys' Office. In some cases, property owners have received
not only fines but also jail time.
Flexibility is built into the process to help facilitate the goal of compliance. Code
Compliance Officers have the ability to extend time frames up to 10 days for "good faith
efforts". Beyond that time, officers may request that the Field Operations Supervisor extend
time frames. The Field Operations Supervisor has the authority to extend time frames an
additional 120 days based on the type and volume of violations, exigent circumstances, and
"good faith efforts" of the owner. Once a matter is brought to hearing, the hearing order
usually allows the Code Compliance Director to extend times frames for 120 days based on
the same reasons. Because a Hearing Order remains with the property, repeat offences can
go directly to abatement or criminal citation without repeating the process.
City of San Bernardino
Exhibit 8, Page 1
There are instances where 24 hour or 72 hour notices are issued or summary abatement is
done. These are done prior to the hearing process and a hearing is provided after the
corrections. Examples of violations considered for summary abatement are health and safety
violations, hazardous conditions, and life safety issues. Warrants are obtained on all
abatements. In extreme cases, summary/immediate abatements are done with a verbal
warrant issued by a judge and a written warrant is issued after the abatement.
c. Judicial enforcement in the city of San Bernardino involves the use of criminal citations.
These citations are also used to gain compliance. In most cases, criminal citations are
infractions, but upon a third violation they become misdemeanors. Some citations are
misdemeanors and are filed as such.
A key to resolution of these criminal citations is the Code Enforcement Court. The Court
>vas created through the efforts of the city of San Bernardino in cooperation with the County
of San Bernardino Court. Hearing of citations for code enforcement issues are held every
Tuesday and Thursday momings. The same judge hears all code enforcement citations,
which enhances prosecution because the judge is familiar with issues and standards related to
code enforcement.
The City Attorney's Office prosecutes all citations filed with the court, and has dedicated 2
attorneys on a full-time basis to file and prosecute these citations. They also assist with
warrant preparation, and in many high profile cases are on site during inspections to offer
advice.
The time frames allowed for compliance prior to issuance of criminal citations can also v1ry.
Owners who indicate refusal to make corrections or cooperate are cited immediately. Others
are give notice and opportunity to comply; they are usually given 10 days, but extensions can
be granted using the same criteria as the administrative process. There are some violations
for which a tenant can be held accountable and is cited based on violations on the property
created by the tenant. Some examples are vehicles parked on the front yard, and or an
accumulation of trash and debris.
The decision of whether to use the civil or criminal process is determined by many factors.
One of the first criteria considered is if the nature of the violation lends itself to correction by
the City. If so, the administrative process is used. Also taken into consideration is the need to
have a hearing order because of the possibility of repeat offenses and the level of
responsibility the owner is taking for the conditions on the property. The type offenses that
are good candidates for the administrative process are property maintenance violations (such
as overgrown weeds, litter and debris) and inoperable vehicles on the property. Those
violations are easily corrected by city abatement crews, if necessary.
The criminal process is often used to address violations that the City can not under normal
circumstances correct through abatement. Examples of such violations include dead lawns or
other lack of landscaping, leaking roofs, or hazardous wiring. These are conditions the City is
not normally able to correct using public resources. The advantage afforded under the
City of San Bernardino
Exhibit 8, Page 2
--
Neighborhood Initiative Program is that grants and loans are available to correct these
violations.
There is also consideration given to the level of cooperation or lack of cooperation by the
property owner. When an owner blatantly refuses to accept the need to correct a violation
and attempts to educate him and convince him have failed, an immediate citation can be
issued. Additionally, there are some cases where a criminal citation is issued and
concurrently the administrative process is initiated. This is done in cases where there is a
need to issue an immediate criminal citation but also a need to obtain an order to do
corrections, escalate the violation to a misdemeanor, or eliminate repeat offenses.
The Code Compliance Division and City Attorneys Office work with Inland Empire Fair
Housing to insure that tenants are treated fairly and there is no retaliation against tenants by
landlords for reporting violations. In instances where conditions warrant immediately
vacating properties tenants are initially relocated to area motels then are assisted in finding
suitable housing and provided first months rent and security deposit. Financial support for
the tenant's rights efforts ofInland Empire Fair Housing is provided by the City through its
Economic Development Agency.
City of San Bernardino
Exhibit 8, Page 3
Exhibit 9: Match Requirements
a. The intent of the city of San Bernardino to provide matching funds pursuant to this
application is evidenced by the attached letter of commitment from City Administrator
Fred Wilson (Exhibit 9-1)
b. Exhibit 9-1 also verifies the City's intent to carry on both funding and hours each year of
the grant period for continued community code enforcement activity.
City of San Bernardino
Exhibit 9, Page 1
Exhibit 9-1
OFFICE OF THE CITY ADMINISTRATOR
FREDERICK A. WILSON - CITY ADMINIS11lATOR
300 North "D" Street. San Bernardino' CA 92418-0001
909.384.5122' Fax: 909.384.5138
www.cLsan-bernardino.ca.us
December 15, 20'00
Department of Housing and Community Development
Division of Co~s and Standards
1800 Third Street, Suite 260
Sacramento, CA 95812-1407
To Whom It May Concern:
As the City Administrator of the City of San Bernardino, I have authorized the Code
Compliance Division to pursue grant funding through the Community Code Enforcement
Pilot Program.
The elimination of substandard housing and related blight is a high priority of our Mayor
and Common Council. The addition of the proposed Housing Improvement Team will
allow the City to implement a proactive enforcement program closely coordinated with
our housing programs in the same seven (7) target areas of the federally-funded
Neighborhood Initiative Program. This leveraging of funds will allow us to achieve the
program goals and make efficient use of the State grant funding.
The City intends to provide the required match as detailed in this application.
Additionally, both the committed funding and hours will be provided for each year of the
grant period so as to ensure the continuation of this new community code enforcement
program.
The resolution of the Mayor and Common Council authorizing this grant application will
be forwarded in early January. In the meantime, if you have any questions please contact
me at (909) 384-5122. We look forward to partnering with the State of California to
improve housing conditions for San Bemardino residents.
Sincerely,
it. L ' '';1. (b J6j
. '61 U J1h!---.J .~_
Fred Wilson ..-
City Administrator
CITY OF SAN BERNARDINO
ADOPTED SHARED VALUES: Integrity' Accountability' Respect for Human Dignity' Honesty
Exhibit 10: Code Enforcement Staffing
a. There are II Code Compliance Officers and 5 Senior Officers currently dedicated to Code
Compliance. In addition, administrative support is provided by 5 Administrative Clerks, I
Account Clerk, and an Administrative Operations Technician. The Department also has 2
weed abatement employees and 2 Vehicle Abatement Officers. The management staff
consists of a Director, Field Operations Supervisor, and an Administrative Operations
Supervisor.
Code Compliance is separate city Division, and not part of the Building Division or
Development Services Department. Enforcement of Housing and Building Codes is the
responsibility of Code Compliance.
b. There are 2 Deputy City Attorneys assigned to code enforcement activities. Health and
housing code violations are enforced by Code Compliance; there is no separate staff
dedicated to these functions. No existing Housing Division staff is dedicated to code
enforcement activity at this time.
c. The new Senior Code Compliance Officer and Code Compliance Officer II are proposed for
hiring through the grant program. In the technical chain of command, these officers will
report to the City of San Bernardino Code Compliance Division's Field Supervisor.
However, for program coordination purposes, they will coordinate their work through the
Neighborhood Initiative Program Manager.
d. The new positions will devote 100% of their time to the proposed Housing Improvement
Team program.
e. The job descriptions, including minimum hiring requirements, are attached (Exhibit 10-1).
City of San Bernardino
Exhibit 10, Page I
Exhibit 10-1
CODE COMPLIANCE
Director of Code Compliance
Glenn Baude
-
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Code Graffiti Neighboorhood Weed
Compliance Removal Revitalization Abatement
(8) Employees Contract (19) Employees (2) Employees
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CODE COMPLIANCE OFFICER II
JOB DESCRIPTIQN
Under general supervision, performs complex technical office and field work associated
with the enforcement of municipal and other related codes, including zoning, land use,
housing, litter, sanitation, vehicle abatement and public nuisance code provisions; and,
performs other related work as assigned.
REPRESENTATIVE DUTIE.s
ProviQes courteous and expeditious customer service to the general public and City
department staffs.
Ensures compliance with City codes and ordinances which pertain to such areas as
nuisance, zoning, substandard housing, health, sanitation and vehicle abatement; receives
and investigates complaints and surveys the City for possible code and ordinance
violations; explains ordinances to citizens and works with citizens to gain voluntary
compliance to applicable codes and ordinances.
Inspects dwellings, buildings, businesses, commercial properties and building construction
projects for violations of applicable City ordinances and codes; reports irregular or
suspicious circumstances to the Police Departmen~ prepares reports and letters regarding
related ordinance and code violations; reviews grant deeds and tract maps to ascertain
property ownership; maintains logs and applicable records.
Issues, when required, citations and directives to offending parties outlining or describing
steps for compliance; requests, with supervisor's approval, assistance from other
departments and outside agencies as necessary; seeks, when required, prosecution
through the Municipal Court system; coordinates with the City Attorney; assists with
complaint preparation; appears at the arraignments; and, provides court testimony as'
needed.
Routinely adheres to and maintains a positive attitude towards City and department goals;
and, performs related work as required.
MINIMJ.JM QUALIFICATIONS
Graduation from high school or GED, and two (2) years of experience in real property
research, enforcement of municipal codes, property inspection or complaint investigations.
Possession of a valid Class "C" California Driver's License is required. For out-of-state
applicants, a valid driver's license is required. A valid Class .C. Califomia driver's license
must be obtained within ten (10) days of appointment (CA Vehicle Code 12405c)._
Page 1 of 3
-_.
ORGANIZATIONAL RELATION~HIP~
The class of Code Compliance Officer II is a joumey-level generalist class involved in the
enforcement of City codes. Supervision is received from supervisory classes within the
assigned City department. Supervision may be exercised over subordinate personnel.
APPROVEOJ > 'I2w;}
Director of Huma Resources
DATE:
CSB APPROVED DATE:
10/13198
JD:CODE.COMPLIANCE.OFFICER.l1 10123198 dp
Page3of3
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S~ORCODECOMPLMNCEO~CER
JOB DESCRIPTION
Under Code Compliance Field Supervisor, assists with the coordination of the City's code
enforcement activities; to perform the more complex office and field duties associated with the
interpretation, application and enforcement of municipal and other related codes, including
zoning, land use, vehicle abatement, housing, building, litter, sanitation and other public
nuisance code provisions; to coordinate and provide training, supervision and evaluation of code
enforcement and clerical personnel; and, to do other related work as assigned.
REPRRC;ENTATIVE DlITIFS
Provides\:ourteous and expeditious customer service to the general public and City d~ent
staffs.
Ensures compliance with City codes and ordinances which pertain to such areas as nuisance,
zoning, weed control, vehicle abatement, substandard housing, health and sanitation; receives
and investigates complaints, and surveys the City for possible code and ordinance violations;
explains ordinances to citizens and works with citizens to gain voluntary compliance to
applicable codes and ordinances. Serves as liaison to neighborhood groups, boards, commissions
and the Council.
Inspects dwellings, buildings, vacant lots, businesses and commercial properties for violations
of applicable City ordinances and codes. Prepares reports and letters regarding related ordinance
and code violations. Reviews title reports to ascertain property ownership to insure due process.
Maintains logs and applicable records.
Issues when required citations and directives to offending parties outlining or describing steps
for compliance. Seeks when required prosecution through the Municipal Court sntem;
coordinates with the City Attorney; assists with complaint preparation; appears at arraignments;
and, provides court testimony as needed. Performs the more complex and specialized duties
associated with code enforcement:-
Requests assistance from other departments and outside agencies as necessary. Assists with the
scheduling of workloads and provides supervision, training, evaluation and technical assistance
to code enforcement and clerical persoimel.. Serves as Acting Code Compliance Field Supervisor
as required; routinely adheres to and maintains a positive attitude towards City and department
goals; and, performs related work as required.
Page 1 of 3
Research, extract and retrieve appropriate data from other departments and outside
agencies;
Makes public presentations to various groups.
ORGANIZATIONAL RHT ATIONSHIPS
The class of Senior Code Compliance Officer is the entry mid-manager level in the code
compliance series. Supervision is received from the Code Compliance Field Supervisor or
Department Director. Supervision may be exercised over subordinate personnel.
APPROVED, ~riw4~ ~"- -
Director of Human esources
DATE: 7 - l 5 . 9 e
CSB APPROVED DATE:
7/14/98
JD:30459.SR.CODE.COMPUANCE.OFF July 15. 1998 dp
Page 3 of 3
Exhibit 11: Code Enforcement Staff Visibility
Close involvement with property owners, tenants, and residents has been a hallmark of the City's
Code Compliance Department. The Department is highly involved in the community, and this
involvement will extend to the new Housing Improvement Team. With a tremendous need to
ignite community interest and support in the target areas, it is anticipated that staff visibility will
be a major focus of the HIT program.
a. High Visibilitv
1. All Code Compliance Officers are in uniform and have vests, jackets, polo shirts,
IDs, and badges identifying them as Code Compliance Officers. They also drive
city cars that have the city logo and "Code Compliance" marked on the doors.
II. Code Compliance Officers will be highly visible in the larget areas in additioa-to
their proactive inspection duties. As previously stated, they will be going door-to-
door through the neighborhood contacting property owners and tenants as part of
the initial target area surveys, and on a continual basis. HIT officers will also be
scheduled to work Saturdays when more residents are generally at home.
HIT officers will attend all neighborhood meetings and community events
involving residents of the target areas, including events held in the evening and
weekends. They will assist with community cleanup programs on Saturdays.
They will be in the area daily meeting with owners and tenants, addressing
violations, and providing information on assistance available through the NIP
program. Again, this involvement is essential to achieving the objectives of the
HIT program.
b. Close Communication
1. Code Compliance Officers each have their own office lines with personal voice
mail, so that residents can easily leave messages for specific officers. In addition,
they carry Nextel cell phones with pager, message service, and radio
communication.
II. With the additional funding from the Community Code Enforcement Pilot
Program, HIT officers would be able to conduct a first inspection within 24 hours
on common complaints in the target areas, and an immediate response to health
and life safety issues. These responses would be in addition to the proactive
efforts of the HIT personnel in the target areas.
III. Complaints are received and responded to in several ways. Generally, complaints
are responded to via telephone, e-mail or personal contact, depending upon the
wishes of the complaining party.
When responding to violators interested in discussing their case or g81mng
information regarding assistance programs, the same techniques are used
City of San Bernardino
Exhibit 11, Page I
depending upon the wishes of the individual. In the program target areas, a large
number of personal contacts are anticipated as the HIT staff works in the field.
The Code Compliance Department is also moving to the use of wireless
communication. Code Compliance Officers are provided with laptops that give
them real time communication with our permits and inspection program while in
the field. Complaints can be recorded and received by an officer in the field
instantly. Also, inspections can be made and recorded in the field and notices
printed out and available for the officer on his return to the office. This system of
communication will increase the efficiency of the HIT program.
IV. HIT staff involved in the project area will routinely visit sites of housing
rehabilitation efforts-and demolition projects. These visits are necessary to ensure
timely rehabilitation and demolition, and to assist contractors with issues related
to the project which will prevent delays. This will also help homeowners and
tenants to see that the code enforcement team is not only interested in
enforcement, but in the ultimate goal of improving housing quality.
V. All HIT and NIP information and forms will be provided both in Spanish and
English. In addition, Spanish-speaking staff is available in the Code Compliance
Department and other partner City departments. If necessary, a Spanish-speaking
City employee will be assigned to attend community meetings and events.
City of San Bernardino
Exhibit 11, Page 2
Exhibit 12: Code Enforcement Community Meetings
a. Meeting locations to be within the target area - The Housing Improvement Team will hold
regular evening meetings with the Neighborhood Cluster Associations that include the target
areas. These meetings will be held at community facilities, churches, or homes within the
target areas. From these group, block captains will be identified and act as a community
steering committee for this program. This organization of the target area residents will be
done with the assistance of the Neighborhood Cluster Associations.
b. Meeting times relative to the needs of the oeoole served - Meetings with the Housing
Improvement Team will be held in the evenings and on weekends in each neighborhood in
order to maximize participation. If daytime meetings are favored by area residents, those
will also be arranged.
c. Persons and agencies or other resources that will attend meetings- The HIT staff will attend
all meetings and use the opportunity to bring in other agencies to address specific problems,
such as the Police Department, housing staff, Fire Department, City Attomey's Office,
Neighborhood Housing Services, and/or Los Padrinos Youth Services. The Mayor and
members of the Common Council also routinely attend these meetings.
d. Procedures for meetings - Information regarding meeting dates, times, and agendas will be
disseminated by the HIT program staff as well as the Neighborhood Cluster Association
members. Initially, meetings will chaired by the HIT program staff and the President of the
existing neighborhood cluster association. After the community steering committees are
formed, they will select their own chairpersons, and the HIT staff will be present to provide
staff support.
e. Means of iudging oublic resoonse to meeting - Public response to the meetings will be
primarily evaluated by the level of meeting attendance, degree of attendee involvement in
group discussion, interest in subsequent meetings, and ultimately in the level of involvement
in the project. Meetings will be held a various times, nights or weekends and at different
locations within the target area to maximize public participation and enhance response to
these meetings.
f. Procedures to ensure that aoorooriate bilingual staff attend meetings - The Code Compliance
Division and/or Housing and Community Development Division will provide bilingual staff
at all meetings.. This is an established procedure currently in place within the Code
Compliance Division.
g. Provisions for ooen discussion grouos for interested oarties - At each meeting, a time will be
provided to break into small groups for discussions with a staff facilitator concerning
community issues. In addition, the Neighborhood Cluster Associations always provide for
an "open forum" time on the meeting agenda during which any issue can be raised by any
meeting attendee.
City of San Bernardino
Exhibit 12, Page I
APPENDIX "B"
SAMPLE ANNUAL BUDGET FORMAT
Year 1
Including Sources and Uses Information
(Estimate if actual not available)
EXHIBIT 13
USES CEIP Other Funds. Total
Grant Funds (Identify Sources) Annual
I 2 3 Budget
PERSONNEL
SERVICES
I. Salaries
$90,315 $17,000 $103,23 210,550
2. Employee benefits $15,885 $3,400 $7,225 26,490
3. Admin Supervisory K~:) 10,000 $
10,000
SUB-TOTAL
PERSONNEL $106,180 30,400 $110,46 $ 247,040
NON-
PERSONNEL
4. Space rent N/A N/A
5. Utilities
N/A N/A
6. Telephone 2,640
7. Equipment $5,000 25,000
8. Office materials 2,000
9. Other costs (detail): 1,000,0 pO $1,000, DOl
Housina rehab
a. Vehicle Gas & $6,000 $ 6,00l
b. U . f $600 $ 601
nJ. orms
SUB. TOTAL
NON-PERSONNEL Sill ,000 SiQO ,240 ;1 oooe 00 $1 041 24
TOTAL
ANNUAL BUDGET $117,180 $60,640 1,110,~ 60 $1,288,28
NOTE: List the details of each category on a separate page.
· Sources of Funds: I.
2.
3.
City of San Bernardino General Fund or CDBG
Neiqhborhood Initiative Proiect Fund or other
housing fund sources
SHL 02 (New 11-001
II CCEPP APPLICATION
Exhibit 13: Category Detail for Year 1 Budget
The following provides details of each category given on the budget format.
PERSONNEL SERVICES
CEIP FUNDS
GEN. FUNDS
NIP FUNDS
1. Salaries
1 Sr. Code Officer
1 Code Officer II
50% Admin Clerk 1 Program Manager
1 Code Officer II
2. Benefits
2 positions
y:, Clerical position Code Officer II
3. Admin. Sup. -
10% Director's Salary
and benefits
NON-
PERSONNEL
4. Space Rent None; will use
existing space
5. Utilities None; will use
existing space
6. Telephone None Office phone,
Nextel cell phone
charges, and wireless
laptop charges
7. Equipment 2 laptop computers 2 vehicles
8. Office Materials None Paper products, office
products etc.
9. Other costs
a. Vehicles fuel and
maintenance
b. Uniforms
** FOR OFFICE USE ONLY - NOT A PUBLIC DOCUMENT **
RESOLUTION AGENDA ITEM TRACKING FORM
Meeting Date (Date Adopted): ~ -5 ,,0 \ Item # I ()
Vote: Ayes I -I') Nays.&-
Change to motion to amend original documents: -
Resolution # 2m \ - 32
Abstain B Absent .G-
Reso. # On Attachments: -==-
Contract term:
Note on Resolution of Attachment stored separately: -=-
Direct City Clerk to (circle I): PUBLISH, POST, RECORD W/COUNTY Date:
DateSentto~ !)-(,,-o\
Date of Mayor's Signature: '" 'is' -D I
Date ofClerk/CDC Signature: ;'). '6 -0 \
Date Memo/Letter Signature:
60 Day Reminder Letter Sent on 30th day:
90 Day Reminder Letter Sent on 45th day:
See Attached:
See Attached:
See
Request for Council Action & Staff Report Attached:
Updated Prior Resolutions (Other Than Below):
Updated CITY Personnel Folders (6413,6429,6433,10584,10585,12634):
Updated CDC Personnel Folders (5557):
Updated Traffic Folders (3985, 8234, 655, 92-389):
Copies Distributed to:
City Attorney ./
Parks & Rec.
/
Code Compliance
Dev. Services
Police Public Services
Water
Notes:
N ull/V oid After:
See Attached: -=-
Reso. Log Updated:
Seal Impressed:
/
,/
Date Returned:
Yes ./ No By
Yes No~ By
Yes No V By
-
Yes No v By
Yes No 7 By
EDA
Finance ,/
MIS
Others:
BEFORE FILING. REVIEW FORM TO ENSURE ANY NOTATIONS MADE HERE ARE TRANSFERRED TO THE
YEARLY RESOLUTION CHRONOLOGICAL LOG FOR FUTURE REFERENCE (Contract Term. etc.)
Ready to File: ....ffiL
Date: /). 9-0\