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CITY OF ~AN BERNCRDINO - REQUEST OR COUNCIL ACTION
From:
Peggy Ducey
Subject:
Consultant Contract to Perform a
Feasibility Study and Implementation
Plan for City-Operated Emergency Transport
Service
Dept:
City Administration
Date:
9/14/92
Synopsis of Previous Council action:
August 17, 1992 - Mayor and Council directed City Administrator to negotiate a
contract with Emergency Care Information Center to perform a
Feasibility Study and Implementation Plan for City-operated
emergency transport service.
Recommended motion:
Adopt resolution.
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Contact person:
Supporting data attached: yes
Peggy Ducey
Phone: 5122
Ward:
FUNDING REQUIREMENTS:
Amount: $21.500
001-]01-53150 ($ 7,310)
Source: (Acct. No.1 111-102-53150 ($14,190)
Acct. Oescri tion
Professional
Council Notes:
Agenda Item No /::1.
75.0262
CITY OF SAN BER~DINO - REQUEST ~R COUNCIL ACTION
STAFF REPORT
On August 17, 1992, the Mayor and Common Council directed the City
Administrator to negotiate a contract with Emergency Care
Information Center (ECIC) to perform a feasibility study and
implementation plan for a City-operated emergency ambulance
transport service. ECIC was previously hired to perform an
analysis of the city's emergency medical response system, which
and was presented to Council on April 20, 1992.
ECIC will prepare a study that includes the following information:
1. Description of current medical transportation system;
2. Projection of demand for services;
3. List of feasible alternatives to meet projected demand;
4. Analysis of each alternative, including legal
ramifications, and financial, capital and staffing
resources necessary for successful implementation;
5. Barriers to implementation.
The project will begin on October 15, 1992, and a draft report will
be submitted no later than December 15, 1992. The final report
will be submitted within fourteen days after receipt of comments on
the draft. The consultant shall be paid fixed price contract of
$21,500, of which $14,190 will be paid by AB 2766 funds.
RECOMMENDATION
That the attached contract with Emergency Care Information Center
be approved.
75-0264
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EMERGENCY CARE INFORMATION CENTER
Proposal to the
City of San Bernardino
fora
Peulblllty Study of the Options for Providina
Emeraency and Non-Emeraency Medical Treatment and Transportation
SCOIW oJ S,rvkll
The Emeraency Care Information Center will undertake a study of the feasibility for the City
of San Bernardino to provide emereency and non-cmereency medical transportation to their
residents and visitors.
The final report will include the following:
1. A description of the delivery of medical transportation as it exists today.
2. A projection of the demand for services (contm,ent on the availability of historical dala).
3. A list of fgable alternatives to m~ the proJected demand.
4. An analysis of each alternative to include:
A. The legal ramifications:
. the impact of the feJulations of local EMS agency and thc State EMS Authority
. the impact of third party reimbursement poliCies
B. Resources needed to implement the alternative.
. staflin,
capital equipment - vehicles, communications, buildings
. cxJl!lndable ~uipment &, supplies
vehicle operatlna costs
. trainina COSlI
. public education costs
billinl and collections
. administrative overhead
. backup mutual aid from other sources
C. The cost of the alternative
. start-up costs
. operating costs
. capital costs
D. Bow the altemative will be [manced.
. projected revenues by source: direct billing, subscriptions, municipal funds, etc.
. need for start-up capltal
B. Barriers to implementation
The IeI1 Source 01 EMS In'ormatlon
Medlcal9111ntormotlOn System . EMS In~der Newslelter . The ECIC Dotaboso . Research 8< Consulling Services
P.O. Box 2789.Carlsbod. California 92018 . 619/431-9797 . FAX619/431-8135
A DIVISION O~ JrM5 (;UMMlJNIC.:ATIONS
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PmpoIlll1
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September 8, 1992
7fmq'ram,
Ploject will beain on October 15, 1992. A draft report will be submitted no later than
December 15, 1992. A Pinal Report will be submitted no iater than fourteen days after receipt
of eommentll on the draft.
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BClC aarees to undertab this project for a fixed price of $21 ,500 to be paid in three
installments as follows:
$7,000 on execution of the contract
$7,000 on receipt of draft.
S7,SOO upun ~tance of the Pinal Report
PrDJ,t;I Stqff
James O. Pale, J.D., Executive Director of the Emergency Care Information Center, will
serve as Project Director. Mr. l'aae has been active in the Fire Service and EMS IlIlluKlry Cur
over 35 years. He has conducted similar studies (or 12 other communities. He will be
responsible for quality lWutallce of all project deiiverab1cs and will oversee the fmal report
development and presentation.
lim Pac~ wlJIploC;4 hillIDdOJlrlllUltG cdllQlltion and eamaJ a law dq:rte during his 16 years
with the Los Anldes County Pire Department, where he advanced throulh the ranks to the
position of Battalion Chief. He has been a member of the California Bar since 1971. In 1973,
he was selected by the Governor of North Carolina to create and lead that state's EMS agency.
In 1976, he was appoinled Executive Director of the ACT (Advanced Coronary Treatment)
Foundation, and man~cx1 a national program of technical assistance to communities seeking to
clw1ge or improve their emergency medical services.
While empioyed by ACT, Mr, Pale founded lems (Journal of Emergency Medical Services)
and also ICrved as Mana&er of a Technical Support Services proBram for the U.S. Fire
Administration. In 1984, while maintaining his ownership of lems Communications, he
Ietumed to the fire service. In 1989, he retired as Fire Chief of the City of Monterey Park in
Los Angeles County.
Mr. Page continuea to serve as Chairman of the Board of lems Communications and Executive
Director of the company's Emeraency Care Information Center (ECIC).
Mr. Page serves on the Advisory Board fur the Congressional Fire Services Institute. He has
a lJfetime Fire Science TeachinB Credential in the California Community Colleee system. He
is an Adjunct Auistant Professor of Emergency Health Services at the University of Maryland,
and he serves on California's Commission on Emergency Medical Services. He has authored
Cour bwb, includin& -Effective Company Command, . a fire company supervision text, and
The P8Illmed!CI, a pictorial history Of EMS developments from 1969 to 1979. Presently, he is
C:O-writinJ a book on BMS lepllssues.
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Propoaal
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September 8, 1992
In his spare time,' Mr. Pap lectures on 1epl iss\Kl$ throulhout the U.S. and provides pro bono
I.al lCpI'Oaelltation to EMTI and paramedics in disciplinary matters. He and his wife live in
Carbbad, Califomla and have four adult childnm.
Tom Scott, A.M., Director of the Erneracncy Care Information Center, willlelVe as Project
Manaaer and will be responsible for day to day project activities and team coordination.
Mr. Scott baa been involved with EMS proarams since 1976. He is a fonner State EMS
Director for AJasJca. He baa also manapd a reaionaJ EMS Council where his primary role
was providina consulting services to the 3' EMS services in the realon. During his tenure, he
helped 10 communities develop new EMS services as well as helped existin& services
tnuWtion from volunteer to paid services.
Mr. Scott has been Director of the ECIC since Iuly, 1991. He has a masters deirce in Health
Policy and Plannina from the School of SocJa1 Service Administration, The University of
Chicaao.
Geoffrey Cady, B.S., MICP, Research Director for the Emeraency Care Information Center,
will serve as the primary staff person for the project.
Mr. Cady has been a paramedic for 13 years. He baa been a supervisor for a private
ambulance service. Since joinin. the EClC he haa conducted surveys of the 200 largest city
EMS systems, EMS salary surveys, and has completed a survey job satisfaction among for
firefighter/paramedics. For consulting projects he focuses on the demand analysis, staffing
conficurations, management of vehicles, equipment and supplies and human resource
devdopment.
He has a B.S. in business administration from San Dieso State University with an emphasis in
strateaic management and organizational behavior.
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RESOLUTION
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH EMERGENCY CARE INFORMATION CENTER
3 RELATING TO AMBULANCE SERVICES STUDY.
4 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AS FOLLOWS:
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SECTION 1. The Mayor of the City of San Bernardino is hereby
authorized and directed to execute on behalf of said City an
Agreement with Emergency Care Information Center a copy of which is
attached hereto, marked Exhibit "A" and incorporated herein by
reference as fully as though set forth at length.
SECTION 2. The authorization to execute the above-referenced
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execute it within sixty (60) days of the passage of this
resolution.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council
of the City of San
Bernardino at a
meeting thereof, held on the
day
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1 RESOLUT!ON AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH EMERGENCY
CARE INFORMATION CENTER RELATING TO AMBULANCE SERVICES STUDY.
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3 COUNCIL MEMBERS AYES NAYS ABSTAIN ABSENT
4 ESTRADA
5 REILLY
6 HERNANDEZ
7 MAUDSLEY
8 MINOR
9 POPE-LUDLAM
10 MILLER
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City Clerk
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The foregoing resolution is hereby approved this
day
, 1992.
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W. R. Holcomb, Mayor
City of San Bernardino
Approved as to form
20 and legal content:
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JAMES F. PENMAN
city Attorney
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By:
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AGREEMENT
THIS AGREEMENT, made and entered into this
day of , 1992 by and between the CITY OF SAN
BERNARDINO ("City") and EMERGENCY CARE INFORMATION CENTER
("Consultant"):
WITNESSETH
NOW THEREFORE, the parties hereto agree as follows:
1. City hereby engages Consultant to perform the following
services:
A. Prepare a feasibility study for providing emergency
medical treatment and transportation to the City of San
Bernardino residents and visitors:
1. A description of the delivery of medical
transportation as it exists today.
2. A projection of the demand for services (contingent
on the availability. of historical data).
3. A list of feasible alternatives to meeting the
projected demand.
4. An analysis of each alternative to include:
a. The legal ramifications; including necessary
inter-ci ty agreements, j oint powers, mutual
aid, etc., and the impact of the regulations
of local EMS agency and State EMS authority.
b. Resources needed to implement the alternative;
including staffing, vehicles, communication
equipment, expendable equipment and supplies;
vehicle operating costs; training costs;
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17 city Administrator or her designee. Consultant shall at designated
18 time intervals submit a claim for payment to the City in the manner
19 and form as prescribed by the City Administrator.
20 4. This Agreement shall commence upon execution of this
21 contract by both parties. This Agreement may be terminated by
22 either party upon thirty (30) days written notice to the other.
23 5. For all purposes Consultant shall be considered as an
24 independent contractor and not as an employee of the City.
25 6. Except as specifically provided herein, Consultant shall
26 not be entitled to any employee benefits, such as, but not limited
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c.
public education costs; billing
collections; administrative overhead
backup mutual aid from other sources.
The cost of the alternatives: start-up costs,
operating costs and capital costs.
How the alternatives will be financed:
Projected revenues by source - direct billing,
SUbscriptions, municipal funds, etc., and need
for start-up capital.
Barriers to implementation.
and
and
d.
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2. Consultant shall be paid a fixed price of $21,500 to be
paid in three installments as follows:
a. $7,000 upon execution of agreement.
b. $7,000 upon receipt of draft.
c. $7,500 upon acceptance of final report.
3. Supervision of Consultant shall be coordinated with the
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to, vaoation leave or accrual, sick leave, retirement benefits,
paid vacation, seniority, etc.
City shall not deduct from
Consultant's compensation any withholding except as is required for
such independent contractors. Consultant shall be responsible for
all taxes on said compensation.
7. Consultant agrees to defend, indemnify, save and hold
City, its officers, agents and employees harmless from any claim or
suits that may be brought by third persons on account of personal
injury, death, or damage to property, or a property or business or
personal interest, arising from any negligent act or omission by
Consultant while performing services under this Agreement.
8. Any notices to be sent pursuant to this Agreement from
one party to the other shall be deposited with the United states
Postal Service postage prepaid and addressed as follows:
TO THE CITY:
City Administrator
city of San Bernardino
300 N. "D" Street
San Bernardino, CA 92418
TO THE CONSULTANT: Emergency Care Information Center
P. O. Box 2789
Carlsbad, CA 92018
Nothing in this section shall be construed to prevent the
giving of notice by personal service.
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1 AGREEMENT WITH EMERGENCY CARE INFORMATION CENTER RELATING TO
AMBULANCE SERVICE.
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3 IN WITNESS WHEREOF, the parties hereto have executed this
4 Agreement on the day and date first above shown.
CITY OF SAN BERNARDINO
By:
W. R. "BOB" HOLCOMB
Mayor
11 JAMES F. PENMAN,
City Attorney
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By:
CONSULTANT
JAMES O. PAGE
Executive Director
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