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Home My WebLink About09-Public Works From: ROGER G. HARDGRAVE ,.-, - REQUEST UR COUNCIL ACTION File No. 4.50 - 2 Establishment of New Positions of Subject: Construction Inspector & Secretary - National Pollutant Discharge Elimination System Program - Budget Code 310 CITY OF SAN BERt()RDINO Dept: Public Works/Engineering Date: 8-24-92 Synopsis of Previous Council action: 02-l7-92 -- Adoption of Resolution 92-59 authorizing execution of a National Pollutant Discharge Elimination System Storm Water permit implementation agreement. 03-16-92 First Reading of Ordinan~e designating storm drain system as a utility, adopted. 04-06-92 Final reading of Ordinance MC-828, designating storm drain system as a utility, adopted. 04-06-92 Adoption of Resolution 92-129 setting monthly fee for operation and maintenance. 05-04-92 Resolution No. 92-150 adopted, authorizing execution of a counterpart of final agreement. 08-20-92 Approved request to establish new positions in Public Works by Personnel Committee. Recommended motion: 1. That the new positions of Construction Inspector (1), Range 1350, $2,541 - $3,088/month, and Secretary (1), Range 1283, $1,820 $2,212/Month, be established in the Public Works Department, under Budget Code 310. 2. That the Director of Personnel be directed to update Section 10 of Resolution No. 6413, and Resolution No. 6433, to incorporate. the new positions of Construction Inspector and Secretary in the Public Works Dept. cc: Shauna Clark Barbara Dillon Contact person: Gene R. Klatt Staff Report, Charts, Supporting data attached: & Job Descriptions Phone: 5125 Ward: All FUNDING REQUIREMENTS: Amount: $37.050 (Fee on Water,Bills - Seven Months) Source: (Acct. No.1 001-310-52020 Acct. Oescri tion Elimination System Proqram Council Notes: 75-0262 MencHrltem No. q - ,.-.... CITY OF SAN BERt6:ADINO - REQUEST f-dR COUNCIL ACTION STAFF REPORT Page 1 of 2 In 1987, the Clean Water Act was amended by Congress to authorize the Environmental Protection Agency to regulate the discharge of storm waters into the waters of the United States. Regulations have been issued by the EPA pursuant to this authority. The California State Water. Resources Control Board, as designee of the EPA, has delegated authority for enforcement of these regulations to the various regional water control boards throughout the State. The regional board for our area (Santa Ana) has adopted the policy that a permit will be issued to the San Bernardino County Flood Control District, with the 17 cities being co-permittees. State Legislation allows Charter Cities to designate their storm drain system as a utility, and levy a fee to cover maintenance and operation costs. MC-828 was adopted to make this designation, and authorize a fee to be levied to recover costs for operation and maintenance of the storm drain system. A fee was set by Resolution No. 92-129, to provide a source of financing other than the General Fund. Budget Code 310 was established in the 1992/93 Budget for the National Pollutant Discharge Elimination System (NPDES). An amount of $68,300 was allocated for Personal Services. All costs incurred for compliance with this mandated program will be financed with the fee recently imposed on water usage. The esti- mated annual revenue from this fee is $270,000. The two new positions that will be required to implement the NPDES Program were recommended for approval by the Personnel Committee at their meeting of 8-20-92. RECOMMENDATION: We recommend that the following actions be taken: 1. Establish a new position of Construction Inspector, Range 1350, $2,541 $3,088/Month. The annual compensation for this position, including 21.73% for variable fringe benefits that rise with the salary, is: $37,008 $44,975 Based on Step 1 Based on Step 5 8/24/92 75.0264 ,......... CITY OF SAN BERNU:lDINO -.' REQUEST fa-dR COUNCIL ACTION STAFF REPORT Page 2 of 2 2. Establish a new position of Secretary, Range 1283, $1,820 - $2,212/Month. The annual compensation for this position, including 21.37% for variable fringe benefits that rise with the salary is: $26,507 $32,216 Based on Step 1 Based on Step 5 COSTS: It is expected that these positions will be filled by 12- 1-92. Therefore, salary costs for the 1992/93 Fiscal Year will be for 7 months, and will total $37,050. Also, we recommend that the Director of Personnel be directed to update Resolutions No. 6413 and 6433 to incorporate these two new positions. ATTACHMENTS: Copies of the current and proposed Organization Charts, and Job Descriptions, are attached for reference. 8/24/92 75-0264 -, ~ , J ~.1 CITY OF SAN BERNARDINO OCTOBER, 1987 APPROVED BY C.s.B. DATE I~-;l. ?-?? CONSTRUCTION INSPECTOR JOB DESCRIPTION Under qeneral supervision, to perform public work construc- tion inspection. in connection with materials and workmanship involved in a variety of'public works construction, repair, maintenance or alteration projects; to determine compliance with plans, specifications and departmental regulations, for streets, sidewalks, storm drains, sewers, curbs, gutters and other related appurtenances; and to perform related work as required. REPRESENTATIVE DUTIES Inspects construction of streets, curbs, gutters, storm drains, sewers, sidewalks, water lines, alleys and related structures; inspects street pavinq performed under contract for compliance with plans and specifications; inspects street light poles, block walls, fencinq, irriqation systems, concrete guard rails, street stripinq and other assigned projects, test. and reports on construction materials; determines whether construction and inspection are in confor- mity with safety regulations, report. work not in accordance with specifications and recommends work stoppaqe for noncom- pliance, checks buildinq pads; approves payment on public works contracts; signs off gradinq permits; makes final inspections; makes written reports of inspections; prepares construction chanqe orders; inspects private construction performed under permit to assure conformity with regulations; inspects work assignments to ensure satisfactory completion; investigates complaints and consults with the public; operates a two-way radio; delivers and picks up plans and specifications; operates a City vehicle; attends meetinqs and seminars; and performs related work as required. MINIMUM QUALIFICATIONS Graduation from hiqh school or G.E.D. equivalent of recent experience in journey~level public construction inspection of streets, storm drains, sewers, etc. and 3 years works and sidewalks, Possession of a valid Class III California Driver's License is required. GENERAL QUALIFICATIONS J(nowledqe of: Public works construction methods, procedures, equip- ment and materials; (Continued) -'--- ~"' l.... ~./ ,--., - Principals of alqebra, qeometry and triqonometry and their application to enqineering inspection: Methods and practices of public works inspection: Materials testinq procedures: Applicable codes, safety orders and municipal ordi nances: Appropriate safety precautions and procedures: Basic public relations. Abilitv to: Determine quality, materials "and workmanship throuqh inspection and to determine compliance with plans and specifications: Make accurate field notes and sketches: Maintain accurate records: Make required enqineerinq computations: Read enqineerinq plans and specifications: communicate effectively in writinq and orally: Relate lines and qrades indicated by survey sketches to construction projects: Provide clear explanations of standards and require- ments: Enforce requirements with firmness and tact: Make accurate estimates of construction progress and materials: Operate a vehicle observinq leqal and defensive driving practices: Understand and carry out oral and written instructions: Establish and maintain effective relationships with those contacted in the course of work. '. ORGANIZATIONAL RELATIONSHIPS The class of technical class received from a Construction Inspector is a journey-level in the enqineerinq series. Supervision is Senior Construction Inspector. c ----.. APPROVED BY. C.S.S. DAlE 7- 2f-cYl ,.: . '., '-. '--- c) CITY OF SAN BERNARDINO July, 1987 SECRETARY JOB DESCRIPl'ION Under general supervision, to serve as a secretary to manage- ment or professional staff: to perform secretarial and clerical duties of average difficulty requiring a knowledge of subject matter and departmental functions: to take and transcribe stenographic notes of correspondence, reports and business transacted in meetings: and to perform related work as required. REPRESENTATIVE DUTIES ..... Takes and transcribes dictation of letters, reports, bulle- tins and memoranda: composes letters and notices indepen- dently on routine matters: types letters, manuals, reports, bulletins, manuscripts, memoranda and other materials from straight copy, rough drafts, dictating machines, verbal instructions or established procedures: uses word processors to produce typewritten material: proofreads documents and reports: prepares and/or processes applications, forms, requisitions and vouchers: maintains petty cash fund and disburses monies: maintains ledgers and monitors expendi- tures: maintains inventories and orders supplies: reviews payroll time reports for accuracy: files correspondence, reports, bulletins and cards: maintains various filing systems, schedules and records: logs reports, applications, plans and/or telephone calls: types and issues permits: gathers and compiles routine data: acts as receptionist: makes appointments and maintains appointment calendars: initiates and answers telephone calls: interviews the public or other callers and either furnishes the desired information or refers callers to proper authority: sorts and distributes mail: distributes memoranda and reports: dispatches messages via radio: makes arrangements for meetings and conferences; assists in preparation of agendas; attends meetings of groups, such as staff, commissions and committees and county or other public agency associatio~s and takes minutes, transcribing and editing minute. 9f sucb meetings; makes travel arrangements; takes and transcribes dictation of a confidential nature; completes surveys sent to the city by other agencies; gathers and compiles data for administrative and public reports, bulletins, questionnaires and other documents: prepares complex worksheets and tables from raw data and makes varied mathematical computations on assembled materials; reviews various reports for accuracy and complete- ness: designs forms: coordinates and supervises the activi- ties of other employees in clerical operations: occasionally acts as superior's liaison with elected, appointed and staff officials; operates typewriter, word processor, computer terminal, duplicator, adding machine; calculator, dictating transcriber, radio, teletype machine and other (Continued) c (-.~ , c ,..-... -...J standard office equipment: and as required. performs related work ( MINIMUM QUALIFICATIONS Graduation from high school or G.E.D. equivalent and 1 year of intermediate-level clerical experience. Typing speed of 60 wpm and stenographic speed of 80 wpm. possession of a certificate in word processing may be requir- ed by completion of prObationary period. GENERAL QUALIFICATIONS Knowledge of: Stenography and machine dictation: Business telephone etiquette: English usage, spelling, grammar and punctuation: Basic mathematics: Modern office methods and practices, including filing systems, receptionist techniques, business correspon- dence and office equipment: Word processing techniques: Computer terminal operating methods: Modern secretarial practices and procedures. r Ability to: Perform clerical and secretarial work of average diffi- CUlty with accuracy and speed: Establish and maintain indexes and files: operate a computer terminal accurately and efficiently: Read, understand and apply moderately difficult mater- ials: Compose routine correspondence independently: Perform general word processing: Maintain the confidentiality of privileged information: Understand and carry out oral and written instructions: Establish and maintain effective relationships with those contacted in the course of work. 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