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Home My WebLink About42-Parks and Recreation .CI'I~Y OF SAN BER~RDINO "'-~I - REQUEST'wrOR COUNCIL ACTION From: . ANNIE RAMOS DIRECTOR PARKS, RECREATION and Dept: COMMUNITY SERVICES Date: August 26, 1992 Subject: Authorization to utilize City forces and equipment and to waiye the costs incurred relative to assisting The Inland Empire Hispanic Chamber of Commercl with the 16th of September Celebration at ~prromhp I akp Park nn sP.pt, la, lq & 20. Synopsis of Previous Council action: 9/3/91 -- Approved waiver of fees and use of City forces in connection with 16th of September celebration at Nunez Park. Recommended motion: That utilization of City crews and equipment-for assisting The Inland Empire Hispanic Chamber of Commerce, in their 16th of September celebration at Seccombe Lake Park be authorized; and that the fees in the amount of $3,750 for use of facilities and equipment and the expenses incurred by the use of City forces and equipment in providing said assistance be waived. ~ l. It.~ ~ignature -- Contact person: Annie Ramos Supporting data attached: Yes Phone: 5030 Ward: 1 FUNDING REQUIREMENTS: Amount: Source: (Acct. No.! (Acct. DescriPtion) Finance: Council Notes: 75-0262 Anon~-::a 1+......... f\1^ '-i ~ o-!T~OFSAN BERNCADlNO -'REQUEST hJR COUNCIL ACTION STAFF REP9RT The Inland Empire Hispanic Chamber of Commerce has schedule the use of Seccome Lake Park for their Annual Mexican Independence Day celebration. As part of their request, they have requested a waiver of the fees and costs involved for use of the park. (See attached letter from The Chamber dated Auqust 14, 1992. ) The Application/Permit for use of the facility alonq with the Special Conditions, and a list of fees and incidental manpower and equipment costs in the amount of $3.750 involved for this event are also attached. Resolution NO. 91-35 allows the Mayor and Common Council to exempt non-profit corporations and associations, orqanized primarily for patriotic, civic betterment or charitable purposes, from the rates and fee schedule for the use of park and recreation facilities, services and equipment under the condition that payinq the fees would create a hardship or if the event is of unusual benefit to the citizens of San Bernardino. This event is one in which a larqe seqIDent of the population participates and which has been attended in the past when held at Nunez Park by approximately 50,000 over the 3 day period. This event features entertainment, food and drink. This activity when held at Nunez Park was extremely successful in promotinq Hispanic history and culture in our City. The benefits of the event for all City inhabitants are such that, as has been done for other such events, the fees could be waived. JUSTIFICATION FOR PLACEMENT ON THE SUPPLEMENTAL AGENDA The Chamber's request for use of City forces and waiver of fees was not received in time to be placed on the reqular aqenda. The use of the facility is scheduled for September 18, 19 & 20, 1992; therefore, it is necessary that action be taken on this item at the September 7th meetinq. 324 Staff Reportjjj .~, -{ ~~ (l~ff6~ ......." w ff 9 f[$T!{fJ 9 NT!f[ Efd~ffJrc 8 @}~EJJlL w August 14, 1992 Mayor and Common Council San Bernardino Oty Hall San Bernardino, CA. 92411 Reference: Waiver of Fees Dear Mayor and Council Members, For our 16th of September celebration, we are asking for a waiver of all fees and costs required by the city depa. huents. We look forward to your continued support, coopemtion and assistance in making this memorable event for the entire Inland Empire; primarily the San Bernardino area. 'The success of this event reflects the positive teamwork bringing pride and joy to our community. Your prompt response would be appreciated. Respectfully, ~~ f'~~; I.E.H.C.C P.O. Box 7300.972 Mount Vernon Avenue. San Bernardino, CA 92411 . (714) 888-2188 , ~~ B~t/'B~ Honorable W. R. Holcomb and Common Council CiRall \ ~ N. "D" Street San Bernardino, CA. 92401 August 14, 1992 Dear Mayor and Council, The Inland Empire Hispanic Chambec of Commerce is planning it's 35th Annual .16 de Septiembre- c:elebration, and request the use of Secx:ombe Park on September 18th through Septembec 20th. Along with this request, we also like to sell beer during this time frame. Please note the following time schedules for the p..~ activities: Friday, Septembec 18th, the Carnival, Entertainment, and Food will commence at 5:00 p.m.. and end at 10:00 p.m.. The sale of beer will start at 5:00p.m. until 9:00 p.m.. Satw-dayand Sunday, Septembec 19th and 20th, the festivities will be the same, except that the hourS of the celebration will be between 12:00 p.m. and 10:00 p.m" Again, the sale of beer will end at 9:00 p.m. . ~ ~ ~ As in the past, we have hired the D"'Cellsary personnel for security as well as maintaining the cleanliness of the park. We intend to do the same fer this year. We sinc:erely hope that this request may be possible; 110 that it will enable us to celebrate our Hispanic-American heritage in the City of San Bernardino. Respectrl1lly, CC: Annie Ramos, Director, Parb and Recreation Department Daniel Robbins, Chief of Police William Wright, Fire Chief Manuel MORiI1O, Director, Public Services P.O. Box 7300' 972 MountVemon Avenue' San Bernardjno, CA 92411' (714) 888-2188 , .~ ~ ~..) PARKS, RECREATION AND COMMUNITY SERVICES <,-",\:D~ ..;~!}~;~~ i_. ~~-- - ~.\'* ~ I '.(c" ..~-;~.\;:, :i,....."~:J." ;:: .~~~ ,~_.. ;1:;;7 "~i/,jJI~~""~~~ ~/_)'4;:If,j.\~ APPLICATION/PERMIT TO USE PUBLIC PARK OR RECREAnON FACILITY Date of Application: ~ugtl"", 1" 1 qq? Name and AddressofApplicantlOrganization: Tn 1 :lnn ....mrd ,,"10 J,.:H:ar::ll1"l;'" f"Ih:::am'hor nf: f"'nmmo,..,...o PAO. ~nY 7~On. ~~n ~~Tn:lr";nn ,..= Q?6" Facil~yRequested: ~"C"C"n",h.. T."k.. DateOfActiv~,~~ I'..?n P~,..lr Time of Activity: Nature of ActivitylEvent: 1 F,- do<> ~"p"';mhr.. (1); ..,,"',,) Describe Planned Activ~ies: , , @.M.TO In A.~~ R~nnQr Fnnn ~nn~hQ ~ ~oor ~::lIlo~ Estimated Attendance: F.. 00 n Is Activity Open to the Public? )' 9 G RQ Will Sound Amplnication or Public Address System be Used? l' '" or Time of Day Amplnier is to be Used: M9gR A.MJP.M. To 1 g (Section 12.80.130, City Municipal Code Applies.) Admission Fee? A.MJP.M. HOLD HARMLESS AGREEMENT Applicant hereby acknowledges that he/she has read. understands, and will comply w~h all provisions of Chapter 12.80, Municipal Code, C~y of San Bemardino, Calnomia pertaining to use of Park and Recreation facll~ies" Applicant hereby assumes all responsibility to leave areas in a neSt and clean cond~ionMPlicant agrees to hold harmless and indemnify the City of San Bernardino, Calnomia, from any and all liability for injury to personWi'" p..operty occuring as a resutt of this activity and agrees to be liable to said City for and all damage to any park, facility, building, pOOl, equipment, and fum~ure owned or controlled by City, which results from the activity or permittee or is caused by any participant in said activity. ~ ~. 'lInatUr IC8nt .NOTE: This perm~ is subject to cancellation by any Polic;e OfflC8r who determines violation of any provision of the City Municipal Code. CLEANING DEPOSIT: U area/facility is not left in clean cond~ion,the depos~ shall be forfe~ed. KEY DEPOSIT: Keys shall be retumed w~hin two (2) working days after the event for which the key(s) is issued. U kayes) is not returned promptly, the deposit shall be forfe~ed. r7EtJ~K A. ./lt01 ltil/' Printed Name 01 Applicant eVil ~/"'Nl'"/ti pr ~ Address () l7DnJ 92J 2 Y C~y Zip . AVAILABLE:_ YES NO SPECIAL CONDITIONS APPLY: _ YES NO FEESIOEPOSIT(S) REOUIRED:_ YES NO FEES: RECEIVED BY: ON RECEIPT': BY: DEPOSIT(S): RECEIVED BY: DEPOSIT RETURNED TO: DATE: )(APPROVEp J;J DJ.SAPPRO~I?...DA\E: 1-7'-<;1.. ~1'~ C'-"~"1 a.urw ~~~L~n& ~muni~SeMC8. DISTRIBUTION: WI-IrrE: tEPT., FACI.I1Y GREEN: APPLICANT' USER CANARY: DEPOSIT RLE PINK: POLICE DEPT. GOLDENROD: RISK MGMT. oj ,....... u ---.., __.J SPECIAL CONDITIONS OF PERMIT As Part of the Public Park Use Permit, the followinq repre- sents an.understandinq between the City of San Bernardino and l-\ Vi- p1lA...A. ~ C{ Ci.____~/l , relatinq to the use (appl~can8 ~ of $.Qe.CffL.ll-...t LA ~11 (hAlt.-- for I~ - ~ <" ~ (nameCoff'fi)Ci1~Y), (f d/!,_-.../r.e'1 j y (1.-\ ~r--.... r /.' (purpose of use) durinq the period ~IJ l~h\'1 'd-o t /t11'Jt:ti ~'\.- /Iec...... fb Ip/'k-7, (d~te a d1hou ) (date and hour All requirements must be completed not later than ;;l/~J7~ . Failure to (5 workinq days prior to event) comply with any provision/requirement of these special conditions will be cause for immediate termination of this permit. PERMITS AND LICENSES Applicant aqrees to obtain all necessary permits and licenses required for the various activities and events to be conducted throuqhout the period of use of the facility and to provide proof of same to the Parks, Recreation and Community Services Department. Followinq is a list of permits, licenses and other require- ments: _d.. 'l'EH~:&.~Y rrc:l!:_ PERMIT - Apply for this in the Planninq and Buildinq Services Office, Third Floor, City Hall. 2. FIRE DEPARTMENT PERMIT - Apply for this at the City Fire Department, 200 E. Third Street. 3. ENVIRONMENTAL HEALTH ITINERANT PERMIT - Apply for this at 385 N. Arrowhead Avenue. 4. BUSINESS LICENSE - This includes a Business License for each vendor and service provider.) Apply for this at City Clerk's Office, Second Floor, City Hall. -1- , 1 o ~ ...",.1 5. ABC LICENSE AND TEMPORARY SELLER'S PERMIT AND SALES AND USE TAX RETURN - (For Alcohol Sales) Apply for this at the State Board of Equalization Office, 3D3 W. 3rd Street. 6. ~~i: A;:~:~nz~ng c~rn;va~ ,....a ~r..~utdoor, enter- t:;:: y t F th~a t City Po ce t., V~ce and N ivision. 'th all California State Divis n of Occupational Safety an Health po ~c linq with ca ivaI amusement rides and cov ed und w by Labor Code Sect 7900 throuqh 7915. Ri ndors will comply with Police epartment person otH City department personnel reque to' ect their ride p its. In the event of a malf n of an amusement ride or n accident resultinq patron injury or fatality, the r vendor will i iate 'the Police Department fully cooperate nvestiqation. SECURITY AND CROWD CONTROL Applicant will provide security and crowd control for the event on a 24 hour basis with a written duty schedule to be provided to the Parks, Recreation and Community Services Department and the Police Department. The duty schedule will provide the name, address and telephone number for the individual responsible for security alonq with the names and duty times for each individual workinq as crowd controller andlor daY/niqht security quard. CLEANLINESS OF FACILITY AND CLEAN-UP DEPOSIT Applicant will provide for continuous clean-up durinq the event. Applicant will make arranqements with City Refuse Division for provision of trash bins and for the time the bins are to be emptied. Applicant aqrees to provide person- nel to empty trash receptacles into the larqe trash bins prior to scheduled pick-up time by ~he Refuse Division. A facility Cleaninq Deposit of $~OO:~ is required. The fayility shall be cleaned by applicant not later than Noth! L Cj- ;;11- "fa-. (Date/Time) Cleaninq Deposit shall be forfeited if, upon inspection by a Parks, Recreation and Community Services Department represen- tative, the facility has not been properly cleaned. PORTABLE RESTROOMS Applicant aqrees to for the anticipated ically located and applicant. provide portable restrooms as required attendance. Restrooms will be strateq- will be kept clean and supplied by -2- t c ~ ~~ EMERGENCY RESPONSE' Applicant aqrees that in the event of an emerqency response by City forces as a result of activities of the event, all salary and material costs shall be borne by the applicant; i.e., pluqqed sewer lines, electrical failure, riots, mass arrests, major crime responses, etc. ALCOHOLIC BEVERAGE SALES AND/OR CONSUMPTION Alcoholic beveraqe use for any event on City property must be approved by the city AdministratoF' In addition, alcoholic beveraqe sales must be approved by the city Police Depart- ment and an ABC License must be obtained. Alcohol use fees ~$~a The Parks, Recreation and Community Services Department will. forward the request for Alcohol use to City Administrator when the formal request is received and the alcohol waiver fees are paid. In the event that alcoholic beveraqe sale andlor use is approved for this event, the applicant shall hold the City Harmless from any potential liability claims resultinq from the sale andlor use of alcoholic beveraqes on the facility premises. Applicant will strictly enforce all ABC laws with attention to the prohibition of sale andlor use of minors and by requirinq proper identification when particular alcohol by necessary. CONTRACTURAL AGREEMENTS Applicant shall furnish to the Parks, Recreation and Com- munity Services Department a copy of siqned contracts between applicant and any vendors or other providers of services for the event. INSURANCE REQUIREMENTS Applicant shall procure and maintain in force durinq the term of this permit and any extension thereof, at its expense, public liability insurance in companies and throuqh brokers approved by City, adequate to protect aqainst liability for damaqe claims throuqh public use of or arisinq out of acci- dents occurrinq in or around the premises, in a minimum amount of $l,OOOrOOO. The City shall be named as additional __ insured in the policy. The Applicant's insurance will be primary to any coveraqe the City of San Bernardino may have in effect. Such insurance policies shall provide coveraqe for City's continqent liability on such claims or losses resultinq from activities of the permit. An appropriate certificate of insurance shall be furnished to the Director of Parks, Recreation and Community Services. Failure to -3- 1 ,..... \......; ,.-.., .-.-/ provide insurance as stated herein will be immediate termination of this permit. cause for In addition, all vendors and service providers shall provide Certificates of Insurance in the amount of $1,000,000 with the City named as additional insured. BOND FOR DAMAGES AND OTHER UNFORESEEN COSTS Applic~t shall provide a damaqe bond in the amount of $ 1000. to cover damaqes to City property and equipment which may occur and to ~ecover other costs which may accrue as a result of the scheduled activities. -4- 8/20/91 f c "'"' ....".,) FACILITY USE FEES & DEPOSITS FEES (NON-REFUNDABLE) ~quip/FacilitY/Serv. Unit Quantity IUnit Price [Extension Pa rk Use Fee Per/Day 3 $100 $300 Pavi 11 i on Use ($41-1st hr + $8 E pch add. hr. = $121 per da .) $363 Concession Bldg. Use Per/Day " 3 $50 $150 Extra Trash Cans Each 20 $2.50 $50 Refuse Charges (40 yd. r ll-off bin w/ (1) one extra pi d up) $746 Fi re Permi t $41 Incidential Manpower & Eql ipment ost for 3 jdays $2,100 TOTAL $ 3,750.00 DEPOSITS (REFUNDABLE) !I'YPE CASH/CHECK Damage Bond $1 ,000 Clean-up Bond $500 TOTAL $ 1,500.00 (SPECIALCONDt2 ) 'J -.. , --;< ., . .~ !--'-~:1 ~ ~ ~ ~ ~4 ~ . . . ~.' .~ ~ ~. \0 . i' ~ o ~. ~ (!:. 1.l1 ~ ~ ,~. cCt... ~ <:;:) ~. (f) -. . " r" ~. I I ". J Entertainment Booths Lighting & Sound Security Port-a-Potty Booths Food Insurance Electrician Ticket Sellers Beer Sanitation Clean-Up Crew Program Permits Generators Miscellaneous , , , - BUDGET FIESTA INTERNATIONAL $35,000.00 3.900.00 3.500.00 3.500.00 7.000.00 3~000.00 1.630.00 300.00 360.00 100.00 300.00 750.00 1,225.00 1.500.00 1,500.00 $63,565.00 :::#,/,/