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SAN BERNARDINO CITY FIRE DEPARTMENT
Interoffice Memo
SUBJECT:
Fred Wilson, Assistant city Administrator ._
William L. wright, Fire Chief {L /u.i- f7L,.r
Fire Department Engine and Ladder Truck Purchase
TO:
FROM:
DATE:
July 31, 1992
The Fire Department has 11 front line fire engines and two front
line aerial ladder trucks. In reserve, the department has three
fire engines and one reserve truck.
The front line fire engines purchase dates range from 1979 to 1989.
The reserve fire engines were purchased in 1963, 1968 and 1975.
The front line trucks were purchased in 1963 and 1982. The reserve
truck was purchased in 1965.
The Insurance Services Office (LS.O.) and the National Fire
Protection Association (N. F. P.A.) recommend, under normal
conditions, front line service of ten years for fire engines and
five additional years for a reserve engine. Recommendation for'
ladder trucks is 15 years of front line service and five additional
years as a reserve.
Five of the Fire Department's 11 front line fire engines are ten
years old or older. The three reserve engines are 17, 23 and 30
years old. The two front line ladder trucks are ten and 30 years
old and the reserve truck is 27 years old. At the present time our
reserve truck is out of service. It is being refurbished and
painted by our own firefighters on and off duty.
In order to meet LS.O. and N.F.P.A. guidelines, as well as
maintain a dependable fleet, it is recommended that an engine be
replaced every year and a truck replaced when needed, depending on
the age. Even at this rate of replacement, the oldest front line
engine would then be 16 years old before it would be replaced. The
oldest engine would be put in reserve for about five years and
would have approximately 21 years of service. It should be noted
that the N.F.P.A. states that at no time should any fire apparatus
exceed 25 years of service.
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Fred Wilson, Assistant City Administrator
July 31, 1992
Page Two
There has not been a consistent replacement plan, consequently, the
fleet is becoming older and due to the high number of responses is
beginning to wear out rapidly. If the purchase of fire engines and
ladder trucks are not done on a consistent planned basis, it can
result in a major unanticipated expenditure during a budget year.
Therefore, because of the age and condition of the entire fleet, I
recommend the City approve the purchase of one fire engine and one
ladder truck.
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CITY OF SAN BER~RDINO -
REQUEST ~R COUNCIL ACTION
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From: .Dean R. Meech, Purchasing Agent
Subject: One Each,
Dept: Purchasing
Date: May 14, 1992
One Each,
Fire Parper Truck with Radios
and Accessories .
100 Foot Aerial Ladder Truck
with Radios and Accessories
Bid: F-92-17 & F-92-18
Synopsis of Previous Council action:
None
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Recommended motion:
Adopt Resolutions
Dean R. Meech 4~",/~
Signature
Contact person:
Dean R. Meech. Purchasina Aaent
Phone:
5085
Supporting data attached:
Yes
Ward:
N/A
FUNDING REQUIREMENTS:
Amount: S1 010 ]65.20
Source: (Acct. No,) 001-202-55141 & 001-202-55147
IAcct, Descriotion)
Fire Pumoer /Enruial Truck
Finance: ;tJ r-
Council Notes:
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75.0262
Agenda Item No.3 3 - ..3 6
CITY OF SAN BERHCf'DINO - REQUEST OR COUNCIL ACTION
STAFF REPORT
F-92-17 & F-92-18
The proposed purchase is for one (1) each, fire pumper truck (F-92-
17) and one (1) each, 100 foot aerial ladder truck (F-92-l8) to be
utilized in daily operations by the Fire Department.
At the request of the department, appropriate specifications were
prepared, published and furnished to area suppliers.Both bids were
publicly opened and declared on march 31, 1992. The fOllowing is a
summary of bids received.
COMPANY
TOTAL BID (INCLUDING TAX)
F-92-l7 Fire Pumper
Section 1 & 3 only
adjusted without Section 2
(accessories)
BWM Fire Company
*Seagraves Fire Apparatus Inc.
Fire-Bann Corporation
$275,834.61
$251,894.72
$287,570.74
F-92-l8 100 Foot Aerial Ladder Truck
*Seagraves Fire Apparatus Inc.
$483,245.82
Fourteen (14) suppliers of fire apparatus for the fire pumper truck
(F-92-l7) and fourteen (14) suppliers for the 100 foot aerial
ladder truck (F-92-l8) were solicited. Eight (8) vendors failed to
respond, six (6) vendors responded, three (3) no bids and three (3)
valid bids on the fire pumper truck (F-92-17). The Purchasing Agent
recommends the bid of SeagraveS Fire Apparatus Inc. as meeting the
City's requirements.
Ten (10) vendors failed to respond, three (3) vendors responded,
two (2) no bids and one valid bid on the aerial ladder truck (F-92-
18). This type of equipment is rather specific equipment and
certain manufacturers do not meet California State requirements in
some cases. Fortunately the valid bid is a Seagraves and is in line
with our fire fleet standards at present. The Purchasing Agent
recommends the bid of Seagraves on the ladder truck as meeting the
City's requirements.
We bid the
accessories.
suppliers of
vehicles in
We also bid
these items.
three sections; unit, options and'
the accessories separately to normal
In weighing the bids we found. the accessories section lacking
substantially when bid by the truck manufacturers. We had also bid
the accessories separately in the open marketplace. We would prefer
to procure the accessories required by the vehicles in the open
market secured by two quotations, Q20070 and Q20075, rather than
from the truck manufacturers who just pass those accessories
through at an unnecessary cost to the City.
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The procurement of the accessories will involve 13 different
suppliers of these goods. The accessory cost is $104,339.17
overall. The open market purchase of these accessories this way is
the best advantage to the city (see resolution and attachment on
accessories).
The acquisition of vehicles and accessories will be a lease
purchase transaction for all items.
The fire pumper truck (F-92-17) cost is $251,894.72 including tax.
The 100 foot aerial ladder truck (F-92-l8) cost is $483,245.82
including tax. The accessories for both vehicles cost is
$104,339.17.
Total cost for both vehicles including accessories is $839,479.71.
The lease purchase amount to finance is $839,479.71 including tax.
The cost to finance is $170,685.49 at7.03 percent interest.
Payments are 6 months in arrears for 10 semi-annual payments of
$101,016.52 over 5 years. The total payout is $1,010,165.20. The
lease purchase vendor is Municipal Leasing Corporation. The lease
purchase payment schedule commences approximately 6 months after
take down.
Specifications as bid have been reviewed with the Fire Department
who concurs that the bid of Seagraves on both pieces of equipment
meets specifications and requirements. It is therefore recommended
that the bids be accepted for contract.
ACCOUNT NUMBER: 001-202-55141
001-202-55147
TOTAL AMOUNT: $1,010,165.20
t1?~~
Dean R. Meech,
Purchasing Agent
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A PURCHASE
ORDER FOR THE FURNISHING AND DELIVERY OF RADIOS AND ACCESSORIES
FOR FIRE PUMPER TRUCK (F-92-l7) AND 100 FOOT AERIAL LADDER TRUCK
(F-92-l8), TO BE UTILIZED BY THE FIRE DEPARTMENT IN ACCORDANCE
WITH BID SPECIFICATIONS 020070 AND 020075.
BE IT RESOLVE~~Y THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS yOLLOWS:
SECTION 1. That all of the vendors listed on Attachment
"A", attached hereto and incorporated herein, are the lowest and
best responsible bidders for the furnishing and delivery of Radios
and Accessories for. Fire Pumper Truck (F-92-l7) and 100 Foot
Aerial
Ladder Truck
(F-92-l8)
in accordance with Bid
Specifications 020070 and 020075 for the total amount of
$104,339.17; pursuant to this determination, the Purchasing Agent
is hereby authorized and directed to issue Purchase Orders for
said Radios and Accessories for Fire Pumper Truck (F-92-17) and
100 Foot Aerial Ladder Truck (F-92-l8) to said lowest and best
responsible bidders; such award shall only be effective upon the
issuance of a Purchase Order by the purchasing Agent; and all
other quotations therefor are hereby rejected.
SECTION 2.
The authorization to issue above-referenced
Purchase Orders is rescinded if they are not issued within sixty
(60) days of the passage of this resolution.
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RESOLUTION AWARDING A PURCHASE ORDER FOR THE FURNISHING AND
DELIVERY OF RADIOS AND ACCESSORIES FOR FIRE PUMPER TRUCK (F-92-l7)
AND 100 FOOT AERIAL LADDER TRUCK (F-92-l8), TO BE UTILIZED BY THE
FIRE DEPARTMENT IN ACCORDANCE WITH BID SPECIFICATIONS Q20070 AND
Q20075.
I HEREBY CERTIFY that the foregoing resolution was duly
adopted by the Mayor and Common Council of the City of
San Bernardino at a
meeting thereof, held on the
, 1992, by the following vote, to wit:
day of
Council Members:
AYES
NAYS
ABSTAIN
ESTRADA
REILLY
HERNANDEZ
MAUDSLEY
MINOR
POPE-LUDLAM
MILLER
ABSENT
City Clerk
The foregoing resolution is hereby approved this
of , 1992.
day
W. R. HOlcomb, Mayor
City of San Bernardino
Approved as to
form and legal content:
JAMES F. PENMAN,
City Attorney
By:L )l.,f~
{l
DCR[Radios.Fir]
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ATTACHMENT "A"
QUOTE # Q20070
ACCESSORIES (INCLUDING TAX):
L.N. CURTIS (39,541.02)
OREGON FIRE ($5,744.26)
HALPRIN ($23,734.80)
WAJAX-PACIFIC ($3,708.55)
SAFETY AIR CUSHION, INC ($8,600.00 - NO TAX)
ALLSTAR FIRE ($5,309.33)
CASCADE FIRE ($4,450.94)
HONDA WORLD ($2,790.68)
GENERAL WELDING ($2,945.89)
L.A. RESCUE ($74.89)
W.W. GRAINGERS (283.13)
QUOTE # Q20075
RADIOS (INCLUDING TAX):
COM SER CO ($5,361.64)
MOTOROLA ($1,794.04)