HomeMy WebLinkAboutR15-Redevelopment Agency
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DBVBLOPIIEKT DEPARTIIB.T
OF TIIB CITY OF SAN IlERIIARDllIO
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REOUEST FOR eOlMISSIOll/CODllCIL ACTIO.
From: ICENNETH J. HENDERSON
Executive Director
Subject: lY 1992-1993 CDBS A~
BETWEEII TIIB eITY AlID OPrIOK
HOUSE, IKCORPORATED - SHELTER
Date: July 17, 1992
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SvnoDsis of Previous eommissionlCouncil/Committee Action(s):
On February 17, 1992, the Mayor and Common Council approved and
adopted the FY 1992/1993 CDBG Program Mix and authorized staff to
solicit proposals for same.
On May 18, 1992, the Mayor and Common Council took an action
establishing June 1, 1992 at 3:00 p.m., for the date and time certain
of the FY 1992/1993 CDBG Public Hearing.
On June 1, 1992, the Mayor and Common Council reviewed recommendations
submitted by the Community Development Department Citizen Advisory
Committee and approved same for CDBG funding assistance for Fiscal
Year 1992/1993.
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RecommPnded lIotion(s):
(Mavor an" Common Council)
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CITY OF SAN
BERNARDINO AND OPTION HOUSE, INCORPORATED - SHELTER.
Admi1trator
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becutive Direc or
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Contact Person(s):
Kenneth Henderson/Art Hassel
Phone: 5081
Project Area(s):
All Pr01ect Areas
Ward(s): All Wards
Supporting Data Attached:
Staff ReDort: Resolution: Exhibits
FUNDING REQUIREMENTS:
Amount: $ 20.000.00
Source:
FY 92/93 CDBG LOC
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Budget Authority: PreviouslY Established 6/1/1992
Commissionleouncil Kotes:
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ICJH:SWP:AB:dls:2489J
eOlMISSIOK IlEETIKG AGElIDA
lIeeting Date: 07/20/1992
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Agenda It_ llulllber:
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DBVBLOPMBKT DBPARTME.T
OF TIlE CITY OF SAN R'RvRnnlKO
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STAFF REPORT
ODtion House. IncorDorated - Shelter
FY 1992/1993 CDBG Aareement
On June 1, 1992, the Mayor and CODDllon Council conducted the FY
1992/1993 CDBG Public Hearing and awarded Community Development Block
Grant funds to certain public service, capital improvement and fair
housing projects. Agreements are now required to :I.Ilplement said
projects .
The attached Agreement between the City and Option Rouse, Incorporated
- Shelter, includes a "scope of services" and "pro&ram budget",
referred to in the Agreement as Exhibits "A" and "8", respectively.
These Exhibits are incorporated by reference as though fully set forth
at length.
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Adoption of the attached Resolution by the Mayor and Common Council
authorizes and directs the Mayor and City Clerk to execute the
Agreement as described herein. Per the direction of the Mayor and
Common Council at the above referenced Public Hearing, CDBG funds will
not be dispursed unless and until minutes from the nonprofit agency's
board meetings over the last twelve (12) montha and financial
statements, preferably audited, have been submitted to the Department.
Staff recommends adoption of the attached Resolution.
J. BE1UJ 0., becutive Director
Development Department
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ICJH:SWP:AB:dls:2489J
eOMMISSIOII IlElTIKG AGEIIDA
MeetiD& Date: 07120/1992
Agenda Itell -..mer: J~
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RESOLDTIO. IIIDIBER
RESOLDTIO. OF THE MAYOR AlID COIKl. COUIICIL 01' THE CIT! OF SAK
BERlfARDlBO AUTIIORIZIKG AlID DlRECTIKG THE BDCOTIOJr OF A
COIlMDlIITY DEVELOPIIDT BLOcr: GRA1I1' lUlOlIllG ACIIRbwo: BErw6UI THE
eITY OF SAK BEDARDlBO AND OPTIO. HOUSE, IKCORPOIIADD _ SHELTER
BE IT RESOLVED BY THE MAYOR AlID COIKlB COUIICIL OF TIll CITY OF
5 SAK BERltARDIBO AS FOLLOWS:
6 Section 1.
I (a) The Mayor of the City of San Bernardino ia hereby authorized
8 and directed to execute, on behalf of the City, an agreeaent for
9 CODDIIUUity Development Block Grant funding with ODtion Houae.
10 IncorDorated - Shelter, which agreement is attached hereto aa Exhibit
11 "1", and is incorporated herein by referenced as though fuly set forth
12 at length. The agreement provides for the granting of CoIaunity
13 Development Block Grant funda in the following lIIIIount of $20.000.
14, Section 2.
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(a) The Authorizations to execute the above referenced agreement
16 is reacinded if the parties to the agreement fail to ezeeute it within
17 sixty (60) days of the passage of this Resolution.
18 III
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RESOL1J1'IO. OF TIll eITY OF SAN RRllwnnIIIO AUTHORIZUl: TIll UlClJrIO. OF A
CDBG AGREEPwo: IIB'rlIEU TIll CITY A1ID OPrIO. HOUSB, mCORPOIIADD _ SIIELTD
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meeting thereof, held on
3 I HEREBY CERTIFY that the foregoing Resolution waa duly adopted by
4 the Mayor and COllllllon Council of the City of San Bernardino at
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6 the
day of
, 1992, by the following
i vote, to wit:
COUKCIL MI!MIlns:
ADa
II&D
ABSTAI.
ESTHER ESTRADA
JACK REILLY
RALPH HERNANDEZ
MICHAEL MAUDSLEY
TOM MINOR
VALERIE POPE-LUDLAM
BORINE MILLER
ABSDr
City Clerk
of
The foregoing resolution is hereby approved this
, 1992.
21 W.R. Holcomb, Mayor
day
22 Approved as to
form and legal content:
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JAMES F. PEl'lMAB,
City~
By: ...t'.eJ
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STATE OF CALIFORNIA )
COUNTY OF SAN BERNARDINO ) BS
CITY OF SAN BERNARDINO )
I, City Clerk of the City of San
Bernardino, DO HEREBY CERTIFY that the foregoing and attached copy of
Mayor and Common Council of the City of San Bernardino Resolution
No. is a full, true and correct copy of that now on file in
this office.
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IN WITNESS WHEREOF, I have hereunto Bet my hand and affixed the
official Beal of the Mayor and Common Council of the City of San
Bernardino this _ day of , 1992.
City Clerk
City of San Bernardino
By:
Deputy
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AGREEMENT
THIS AGREEMENT is entered into effective as of the 1st dav of Julv 1992,
at San Bernardino, California, between the City OF SAN BERRARDINO, a municipal
corporation, referred to as "City", and OPTION HOUSE, mCORPORATED, a
nonprofit cODDllunity service organization, referred to as "Subrecipient". City
and Subrecipient agree as follows:
1. Recitals.
(a) Subrecipient has requested financial assistance from City for
fiscal year 1992/1993 from funds available through the Community Development
Block Grant Program from the United States of America to City.
(b) SUbrecipient representa that the expenditures authorized by
, this Agreement are for shelter and support services for battered women and
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their children for up to thirty (30) days, which are valid and eligible
eommunity development purposes, as defined in CFR Part 570 in accordance with
federal law and regulations, and that all funds granted under this Agreement
will be used for no purpose other than those purposes specifically
authorized. The specific purposes and scope of services of this particular
grant are set forth in Exhibit "A", attached hereto and incorporated into this
Agreement as though fully set forth herein.
(c) Subrecipient will comply with applicable uniform
administrative requirements, as described in 24 CFR, Part 570.502.
(d) SUbrecipient will carry out each activity, program andlor
project in compliance with all federal laws and regulations as set forth in 24
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CFR, Part 570, with the following exceptions, (i) the Subrecipient does not
assume the environmental responsiblities of the Grantee as described in 24
CFR, Part 570.604, and; (ii) the,Subrecipient does not assume the Grantee's
responsiblities for initiating the review process under Executive Or~er Number
12372.
(e) Subrecipient will comply with the requireaents set forth in
the Uniform Relocation Assistance and Real Property Acquisition Policy Act of
1970, as amended, (URA), 49 CFR, Part 24 in accordance with federal
regulations when attempting to or acquiring any building or parcel of land.
Subrecipient will be required to obtain written approval from the Executive
Director of the Development Department prior to any activity taking place
within the confines of ORA 49 CFR, Part 24, as amended.
2. P.v.ents.
City shall reimburse Subrecipient for allowable costs incurred
1ZIIder the scope of this Agreement and applicable Federal regulations, which
have not been paid for or reimbursement will be made at least on a monthly
basis, with the total of all such reimbursements not to exceed $20,000.
3. ImD...
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This Agreement shall commence Julv 1. 1992, and terminate June 30,
4. Use of """,,-: Budpet: Travel LiaitatiOD..
(a) The funds paid to Subrecipient 8hall be used by it solely for
the purposes set forth in Paragraph l(b) of this Agreement, and in accordance
with the program budget submitted by Subrecipient to the City of San
Bernardino Community Development Department, a copy of which is attached to
this Agreement as Exhibit "B". This bUdget shall list all sources of funding
for the program covered by this Agreement, whether from State, Federal, local
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or private sources, and shall identify which sources are paying for which
Specific portions of the program, by line-item, to the extent practicable.
(b) 10 Travel expenses for out-of-state travel shall be included
in this program unless specifically listed in the budget as submitte~ and
approved, and all travel expenses to be funded from funds provided hereunder
shall be specifically identified as travel expense, which Shall be negotiated
between the City of San Bernardino Development Department and Subrecipient in
the budget. Any travel expenses incurred by Subrecipient above the budgeted
amount or for out-of-state travel shall not be eligible for reimbursement
unless the prior written approval of the Executive Director of Development
Department of the City of San Bernardino, or designee, has been obtained.
(c) Funds shall be used for purposes authorized by the Community
DeVelopment Bloc:lt Grant Program only, and no portion of the funds granted
hereby shall be used for any purpose not speCifically authorized by this
Agreement.
(d) Only net payroll shall be periodically reimbursed by City as
an allowable cost. Any amounts withheld ,by SUbrecipient from an employee's
pay for taxes, social security, or other withholdings are actually paid over
to another entity, shall not be included as wages or expenses eligible for
reiabursement as an allowable cost until such time aa the withheld taxes,
80cial security, or other Withholding and not immediately paid over to another
entity entitled to such payment. Upon such payment and the submission of
evidence of such payment to the City of San Bernardino Development Department,
such expenses shall be regarded as an allowable cost, and the City shall
reimburse Subrecipient for such obligation.
(e) Subrecipient shall be allowed, with the prior written approval
of the Development Department of the City of San Bernardino, to make changes
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to the budget during the first three (3) quarters of the fiscal year, so long
as Subrecipient 18 in compliance with Section "2" of this Agreement at the
time of submisaion of the budget modification request. A Tariation in the
itemization of costs, as set forth in the proposed budget submitted ~o City,
not to exceed ten percent (10%) as to any particular line item, shall be
allowed, provided that the prior written approval of the Executive Director of
the Development Department of the City of San Bernardino is obtained, it being
understood that the total amount of the grant shall not be varied thereby.
(f) The parties intend that grant funds be utilized within the
time period covered by this Agreement, and entitlement to any funds not
expended or obUgated shall revert to the City. Ro reserve for the future
shall be established with the funds except as may be authorized to meet
commitments made for services provided during the period of this Agreement,
but not yet paid for at the conclusion of this Agreement.
(g) Subrecipient shall remain in compliance witb all state,
federal and local laws prior to the receipt of any reimbursement hereunder.
This includes, but is not limited to, all laws and regulations relative to the
form of organization, local business licenses and any laws and regulations
specific to the business and activity carried out by SUbrecipient.
leillbursement shall not be made to Subrecipient which is not operating in
compliance with all applicable laws. Reimbursements may be subsequently paid,
at the direction of the Executive Director of the Development Department for
reimbursement costs incurred during the period when compliance is achieved
before expiration of this Agreement.
'5. AccountillR: Audit.
(a) Prior to the final payment under this Agreement, and at such
other times as may be requested by the Executive Director of the Development
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Department of the City of San Bernardino, SUbrecipient shall submit to the
Director an accounting of the proposed and actual expenditures of all revenues
froa whatever source accruing to, the organization for the fiscal year ending
June 30, 1992.
(b) Financial records shall be maintained by Subrecipient in
accordance with Generally Accepted Accounting PrinCiples, and in a manner
which permits City to trace the expenditures of funds to source
documentation. All books and records of subrecipient are to be kept open for
inspection at any time during the business day by the City, its officers or
agents, and by any representative of the United States of America authorized
to audit community development block grant programs.
(c) Standards for financial management systems and financial
reporting requirements established by 24 CFR, Parts 85.20 and 85.22 shall be
fully complied with by SUbrecipient. Subrecipient acknOWledges that the funds
prOVided are federal funds.
(d) SUbrecipient's financial management system shall provide for
accurate, current and complete disclosure of the financial results of each
program sponsored by this Agreement. It is the responsibility of SUbrecipient
to adequately safeguard all assets of the program, and SUbrecipient shall
assure that they are used solely for authorized purposes.
6. Services Available to Residents: MonitorillR and ReDortillR
ProRram Performance.
The services of Subrecipient shall be made available to residents
and inhabitants of the City of San Bernardino unless otherwise noted in
Exhibit "A". 10 person shall be denied service because of race, color,
nstional origin, creed, sex, marital status, or physical handicap.
SUbrecipient shall comply with Affirmative Action guidelines in its employment
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practices. Subrecipient shall also monitor the program's activities and
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submit written reports quarterly, or more often if requested, to the Executive
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Director of the Development Department of the City of San Bernardino, in
accordance with 24 CFR, Part 85.4l(c)(d) and Part 85.21. Failure to. provide
such quarterly performance reports may prevent the processing by City of
Subrecipient's requests for reimbursement, and may justify temporary
withholdina as provided for in Paragraph "11" hereof. City reserves the right
to waive such breach, without prejudice to any other of ita rights hereunder,
upon a finding by the Executive Director of the Development Department that
such failure was due to extraordinary circumstances and that such breach has
been timely cured without prejUdice to the City.
7. Procurement Practies: Conflict of Interest.
SUbrecipient shall comply with procurement procedures and
guidelines established by 24 CFR, Part 85.36(d)(1), Subrecipient "Procurement
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Standards". In addition to the specific requirements of 24 CFR, Part 85,
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Subrecipient shall maintain a code or standards of conduct which shall govern
the performance of its officers, employees or agents in contractina with and
expending the federal grant funds made available to SUbrecipient under this
Agreement. Subrecipient's officers, employees or agents shall neither solicit
nor accept gratuities, favors, or anything of monetary value from contractors
or potential contractors. To the extent permissible by state law, rules, and
regulations, the standards adopted by Subrecipient shall prOVide for
penalties, sanctions or other disciplinary actions to be applied for
Violations of such standards by either the Subrecipients's officers, employees
or agents, or by contractors or their agents. SUbrecipient shall provide a
copy of the code or standards adopted to City forthwith. All procurement
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transactions without regard to dollar value shall be conducted in a manner so
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as to provide maximum open and free competition.
The Subrecipient shall be
alert to organizational conflicts of interest or non-competitive practices
among contractors which may restrict or eliminate competition or otherwise
restrain trade. Subrecipient agrees to adhere to conflict of interest
provisions set forth in 24 CFR Section 570.611 and to the procurement rules
specified in 24 CrR, Part 85.36, in its expenditure of all funds received
under this Agreement.
8. Anti-,ac:k Baelt Provisions: Eaual EmDlovment Olloortunitv.
All contracts for construction or repair using funds provided under
this Agreement shall include a provision for compliance with the Copeland
"Anti-Kick Back" Act (18 V.S.C. 874) as supplemented in Department of Labor
Regulations (29 CFR, Part 3). This Act provides that each contractor or
aubgrantee shall be prohibited from inducing, by any means, any person
employed in the construction, completion or repair of public work, to give up
any part of the compensation to which helshe is otherwise entitled.
SUbrecipient shall report all suspected or reported violations to City. All
contracts in excess of $10,000.00 entered into by Subrecipient using funds
provided under this Agreement shall contain a provision requiring compliance
with Equal Employment Opportunity provisions established by Executive Order
Kumber 11246, as amended.
9. Prevail 'ft. WaRe Reauiremt!Dt_
Any construction contracts awarded by Subrecipient using funds
provided under this Agreement in excess of $2,000.00 shall include a provision
for compliance with the Davis-Bacon Act (40 U.S.C. 276(a) to 276(a)(7)) and as
supplemented by Department of Labor Regulations (29 CrR). Under this act,
contractors shall be required to pay wages to laborers and mechanics at a rate
not less than the minimum wages specified in a wage determination
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determination made by the Secretary of Labor.
In addition, contractors ahall
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place a copy of the current prevailing wage determination iasued by the
Department of Labor in each solicitation and the award of a contract shall be
conditioned upon the acceptance of the wage determination. SubrecipJent shall
report all suspected or reported violations to City.
10. Approval of Citv of any Charaes: Use of Proaram Income.
(a) City hereby requires SUbrecipient to notify the City in
writing, of its intent to charge a fee for any service, the prOVision of which
is assisted pursuant to the Agreement. City requires Subrecipient to obtain
the prior written approval of City for any charges or fees to be charged by
Subrecipient for such services, and of any rules and regulations governing the
provision of services hereunder.
(b) Program income represents gross income received by the
Subrecipient directly generated from the use of funds provided hereunder.
" Such earnings include interest earned on advances and may include, but will
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not be limited to, income from service fees, sale of commodities, usage and
rental fees for real or personal property using the funds provided by this
Agreement. As to such income, it shall be first applied to eligible program
activities, before requests for reimbursement and, in the use, shall be
subject to all applicable provisions of this Agreement. Income not so applied
shall be remitted to City. Subrecipient shall remit all unspent program
income to the City within thirty (30) days subsequent to the end of the
program year (June 30, 1993).
11. TemDOrarv Withholdfn...
The Executive Director of the Development Department of the City of
San Bernardino is authorized to temporily withhold the payment of funds to
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SUbrecipient when the Director determines that any violation of this Agreement
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has occurred. Funds shall be withheld until the violation is corrected to the
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appeal the decision of the Executive Director to the Mayor and Common
Council. The sole grounds for such appeal shall be that no violatio~ of the
Agreement has occurred. Subrecipient shall file such appeal within fifteen
(15) days after such first Withholding. The Mayor and Common Council shall
set a date for the hearing of such appeal Which is within thirty (30) days
following the date of filing.
12. Records Retention.
Financial records, supporting documents, statistical records, and
all other records pertaining to the use of the funds prOVided under this
Agreement Shall be retained by Subrecipient for a period of three (3) years,
at a minimum, and in the event of litigation, claim or audit, the records
shall be retained until all litigation, claim or audit findings involving the
... records, have been fully resolved. Records for non-expendable property
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acquired with federal funds provided under this Agreement shall be retained
for three (3) years after the final disposition of such property.
13. PrODertv "n.Dement Standards.
Non-expendable personal property, for the purposes of this
Agreement, is defined as tangible personal property, purchased in whole or in
part with federal funds, which has useful life of more than one (1) year and
an acquisition cost of one-thousand dollars ($1,000.00) or more per unit.
Real property means land, including land improvements, structures and
appurtenances thereto, exclUding movable machinery and equipment.
Non-expendable personal property and real property purchased with or improved
by funds provided under this Agreement shall be subject to the property
management standards set forth in 24 CFR, Part 85.32.
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14. Tenafnat:ion for Cauae.
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(a) City reserves the right to terminate this Agreement in
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accordance with 24 CFR, Part 85.43, and any and all grants and future payments
vnder this Agreement, in whole or in part, at any time before the da~e of
completion of this Agreement whenever City determines that the Subrecipient
has materially failed to comply with the terms and conditions of this
Agreement. In the event seeks to terminate this Agreement for cause, City
shall promptly notify the SUbrecipient in writing of the proposed termination
and the reasons therefore, together with the proposed effective date.
Subrecipient Shall be given an opportunity to appear before the Mayor and
Co-.on Council at the time at which the Mayor and CODDllon Council are to
consider such recommended termination, and shall be given a reasonable
opportuni ty to show cause why, if any exists, the Agreement should not be
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terainated for cause. Upon determination by the Mayor and Common Council that
the contract should be terminated for cause, notice thereof, including reasons
for the determination, shall promptly be mailed to the SUbrecipient, together
with information as to the effective date of the termination. Such notice may
be given orally at that hearing. The determination of the Mayor and Common
Council as to cause shall be final.
(b) In the event of any termination whether for cause or for
convenience, SUbrecipient shall forthwith provide to the Development
Department any and all documentation needed by the Development Department to
establish a full record of all monies received by Subrecipient and to document
the uses of same.
15. Termination for Convenience.
City or Subrecipient may terminate this Agreement in whole or in
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part provided both parties agree that the continuation of the project would
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not produce beneficial results commensurate with further expenditure of
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funds. In such event, the parties shall agree upon the termination
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conditions, including the effective date and, in the case of partial
terminations, the portion to be terminated. The Subrecipient shall.not incur
new obligations for the terminated portion after the effective date and shall
cancel as many outstanding obligations as possible. City shall allow
SUbrecipient full credit for the City's share of the non-cancellable
obligations properly incurred by the Subrecipient prior to termination.
16. Reversion of Assets.
SUbrecipient agrees that upon expiration of this Agreement, the
Subrecipient shall transfer to the City any and all CDBG funds not used at the
time of expiration and any accounts receivable attributable to the use of CDBG
funds. Subrecipient agrees that any real property under ita control, which
was acquired or improved, in whole or in part, with CDBG funds in excess of
,. $500.00 shall either, (i) be used to meet one (1) or the three (3) national
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objectives as set forth in 24 CFR, Part 570.208 until five (5) years after
expiration of the Agreement or such period of time as determined appropriate
by the City, or; (ii) is disposed of in a manner which results in the City
being reimbursed in the amount of the current fair market value of the
property less any portion thereof attributable to expenditure of, or
improvement to, the property by Subrecipient. Such reimbursement is not
required after the period of time specified in "i" above.
17. Hold Harmless.
Subrecipient agrees to indemnify, save and hold harmless the City and the
Development Department and their employees and agents from all liabilities and
Charges, expenses (inclUding counsel fees), suits or losses, however
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occurring, or damages, ariSing or grOWing out of the use of or receipt of
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funds paid under this Agreement and all operations under this Agreement.
Payaents under this Agreement are made with the understanding that the City
and the Development Department are not involved in the performance of services
or other activities of the Subrecipient. SUbrecipient and its emplofees and
agents are independent contractors and not employees or agents of City and the
Development Department.
18. AIIendllent.
This Agreement may be amended or modified only b7 written agreement
signed by both parties, and failure on the part of either psrty to enforce any
provision of this Agreement shall not be construed as a waiver of the right to
compel enforcement of any provision or provisions.
19. Assitrn"ent.
This Agreement shall not be assigned by SUbrecipient without the
prior written consent of City.
20. Kotices.
All notices herein required shall be in writing and delivered in
person or sent certified mail, postage prepaid, addressed as follows:
As to City:
XENNETH J. BERDERSON
Executive Director
Development Department
Economic Development Agency
201 North "E" Street, Third Floor
San Bernardino, CA 92401
As to SUbrecipient
Option House, Inc.
838 Borth Lugo Street
San Bernardino, CA
21. Evidence of Authoritv.
SUbrecipient shall provide to City evidence in the form of a
certified copy of minutes of the governing body of Subrecipient, or other
adequate proof, that this Agreement has been approved in all its detail by the
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governing body of the Subrecipient, that the person(s) executing it are
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authorized to act on behalf of SUbrecipient, and that thiB Agreement is a
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binding obligation on Subrecipient.
22. eertificatiOll of Assurance.
Subrecipient shall comply with the program requirements attached
hereto as Exhibit "e", which are incorporated by reference as thOUgh fully set
forth at length and made a part of this Agreement by execution of all
certifications and assurances of the CDBG program.
23. Entire A.Rret!lllent.
This Agreement and any document or instrument attached hereto or
referred to herein integrates all terms and conditions mentioned herein or
incidental hereto, and supersedes all negotiations and prior writing in
respect to the subject matter hereof. In the event of conflict between the
terms, conditions or provisions of this Agreement, and any such document or
, instrument, the terms and conditions of the Agreement shall prevaiL
,
24. Ko Third Partv Beneficiaries.
No third party shall be deemed to have any rights hereunder
against any of the parties hereto as a result of this Agreement.
III
III
III
III
III
III
III
III
,
,
-13-
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n 1992/1993 CDBS AGRBJaIwrr ur....... CITY AIID OPrIOK BOUSE, IKCORPORA1'BD
IN WITRESS WHEREOF, the partie. hereto have executed thi. Agreement on the
date and year first hereinabove written.
ATTEST:
CITY OF SO BERNARDIlW
By:
City Clerk
W.R. Holcomb, Mayor
City of San Bernardino
SIlBUCIPIEIIT
Approved as to form and
legal content:
By:
JAMES F. PENMAN,
City Attorney
By: ~~~
./
BY:
AJB:lag:0805E
Rev. 05/1992
-14-
IS
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,..",",.
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","'
CITY or SAN BERNARDIIIO
DEVELOPIUIfr DEPAR:nmwt
...,
~Certification and Assurance-
(To AccOllp~ eDBG Aareeaent)
I Veleata Scott / Executive Director
,
(Rame and title of Official)
, of the
Option House, Inc. located at
(Kame of Agency/Organization)
P.O. Box 970, San Bernardino, CA 92402 do hereby
(Address of Agency/Organization)
make the following certification and assurance to accompany the
Community Development Block Grant Agreement between
Option House, Inc.
(Rame of AgencY/Organization)
and the
City of San Bernardino:
a) Certify that the information booklet for CDBG Program requirements
has been read and understood, and
,.
IIlo,
b) Assure that the
Option House, Inc.
(Name Of Agency/Organization)
will
comply with all governing requirements as stipulated herewith in the
performance of the CDBG Agreement.
-.........
!
1/lflr Jf(;2
( (Dat / I
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Development
(Dste)
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OI,tion BOIIR€'. In". WI'lR th", ini tifd provider of domest.ic violene..
serv iees in San H"l'nal'dirw Count.y, Option 1I0uRe reslll te"f:l from a
hrrpHl bl'lBed ("oaU, Ll ('n uf nerviees U1at camp. togethel ulld'?r' the
""or'lin"tion of t.h" Coali Lion for the Prevention r>f Ahuse of
\'1'>1"811 l)lll,j r'hild!'en. Th'" PF'~.abJ ishment of tlll" flhpl tel' r'cs,ult'-",l
from "nppclr-; 8FlseE:sment; r,omr,t1prJ by parti"ipating "p'>llclI"Fl to
pI"ovid", n shelt",!, reE'ourcp for women ~'it.h/out chiJdrml who were
e:;:p",rienclnp dom'?stic vioJ",ncp within the family.
The I'Igency hi'll': functionr.d und",r t,wo umbrella pr'ogl'amr:. Thre
or-iRinal Option lIous",. opened in Sept.ember 1977. war; esLI'Il>1,isllf',d
hy t.I'fl C..;nh"al VRlley 11ental He", 1 th Association. In 19rJ0, Option
lIouRe came under' t.he administration of the Coalition fot, Lh",
PleventlolJ UI AbuE:e uf Women and Children. In ,luly of 1"102.
Option House il1COrpOI'a ted, becoming a separ'ate agenc;'.
,.
-..
In ,lune of 1983. Option lIo11Be moved to its current. f ac i lit.y, a
!i,13(10 square foot bUilding. This new bUilding offAr8 1'1 wpJ 1-
pI "nned, pIellflAn~, envi l'Ollment for victi ms of domest.ie vin lence in
crisis (as well a.El belng fully accessible for' hal1di<:apf,pd
individuo,ls). it. iR t."!> first faCility built sp8ciflcI'Illy t.o
hnusp. vieLims of dom"'st.ic violencp. in the st.atFJ of CaUfrH'nia,
Ilnd the Recowl such faellity built in t.he nation.
InitiAl services Wel'e dFJveloped through Lhe criteria esL...blished
ill t.he ori",illal PI'esloy legislr,'-iol1 which included bl'lsic F:helt,>"
care, emot.ion.~J rmpport,. l'Asour'CA m'il11'1gAment. and fed J oW-III'
sp.rviees. Opt,ion JIol.lne cUI'r'pntly receiveE': fundinp: thr.-f')l1;:;h
County- DPGG (SB 1216), AI'l'Owlwad United Way, RedlRnds Ar'el'l Uni t.rJrj
\-hy, Sbrolt.el' Hnw, Cit).-. COIJllnulIlt,y DevnlopJIlf:nt Block Gl'nnt., F(Joel
For All, public/private donat.i()llS Rllel fUlIdraising,
rI:.Q;(jJj;_~
The ag8ncy's mission iR Lhreefold: 01) t.o providp a safe hnvpn t.o
f..male vic~,ims of domeFltic violence and thei.r chiJ dr-ell dlll'lnp,
eriais slt.uations; 02) to pr~vide non-vIolent alternatives to
vict.ims of domestle v10lellce and their chilrJl'",n tl,rough
educa tion, information mId ,",WRreness (al lowln/;! them t.u make elD
informed dec ision) whIch wi 11 l,,"ad to all indepp.ndelll; and
p'"oduct.i.ve 1 i (esLyle free of vlolAnce Slid ahuse; 03) t.o l'rovide
educat.ioll, illformati on, and awnrenesn t.o the genet'al public r'e:
domest.i.c violence.
,
....
Option Bouse, Inc. currently has two sites, Their DomestIc
Violence Outreach Center is located at 1610 North "D" St.reet. ill
t.he city of San Bel'nar'dino. The location of t.he rdlle-b",dr'oom
Shr>l t.er faci U t.y if' kE'pt. confidrmLi,llJ in order to protAct. t,he
uat.tFlreel w()m'~n and chi ldren who "".Ist seek services.
B
EXHIBIT A
6
I _,_,_
r'h~,
'-'
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~
;'
TnELQpJ,j.Ol),lJouse__l:lhe.lte,J.:: facilit.y (first and foremost) provjden a
safe pll3ce tl.' stay for battered women wJ t,h or w,lthout r:-hiJdt'pl1
who finu themsi!'.1ves in f\ Ii,fe-threatening crisis eit.ul3t.ion dnp. to
th", violence from their matp.. The Shelter offers a complptF, in-
hour;", progt'RlII inr,lusive of, but not limitAd to: FJUpport. grrmpn:
information/erill~l3tjon ,0, awareneBS on: women-A health is>;luPE:; law
p.nforc~'OIent fllld c\<)lIIent.ic violence; nutri tiol); parent.ing (wi j,h
certificate); substance abllE:e; cat'ep.r development; vJct.lm'n
t'ight.s; et.c,. nwre is <<Iso a Public Health Nurse avai lable to
th", women and chi Idren OIl a ~lep.k ly basis.
,,",
The Shp.l tel' fi'lr:i Ii ty. ill conjunction wi t,h other communi, ty- hi'lsed
hllm"'-n serv ice providet'B, also offel's to its res:l dellts suppnrt
BPEosions i'lod clCiE:ses outr.ide of the SheltFlr facility. Th(, wc'mpn
att'md a weekly therap","tic counselinR group at Inll3lld Rpl'13viol'al
S",rvices. GED and Job Skill needs are met through/at ,JTPA.
Resident chi lrlren pa~t.i~ipate in excursions offereri thl'ouph the
Community Set'vice Department, (we nlUst get. them to aud rr'om CSD).
The vast majority
wom<>n and rhildr'..n
from other agencies
of RABsion"" clABses and trainings for the
are facilitated by human serv:lc.. providers
without. cost to Option House, Inc.
t1"
,
Residents may stA.Y 13 pel'iod of fort.Y-five (45) day",. and bc
grantAd a two'.\~eek extension, given e}:tinllating c ircumst,an"es.
'1'1"0 averaf1.e lellf1.th of E:tH~' is sixty (60) days. The Sh..1 tel' hi'lB
nine (9) bedrooms, may.ilTlum c:1L'ac i ty thirt,~, (30) _ An averap,e of
[oul',.hu!l'h'"d womfm and chi Idl'en seek refuge in a gi veIl ,veal'.
Th!L..J).QI1l~J_ifLVJoJ.e.nQ~_J),\)j,r.S'''Q1L.centf!c is an important source of
sllj:'por1.. fnI' families who ha"',, D}:i,t,I':rl the Shelt,(-t, fA.cilU.y, as
well as for' t.hose femi'll.. victims of domestic violence who arc, Iwt
in /leed of she.l ter-, but. do lwed i'lnd want continUing suvport. The
OUj,l'eaeh Rerv,ices are iu..lusJve of. but, not limited to: 'fPO's;
court. i'ldvoca';'y; nUPPol'L p't.'onp BeRRionE; which are offer'ed t.wice
week] y wi th r-hildcare Pi")V idee!; viet. im advor:acy; iBsu8noe of
foodRtuffs (e:v.--r'''RidAntn); clot.hing/furllit.ure (ex-residents) H!';
availabl'e: and information/education f. Awareness to the pubJir;
l'e: domestic vj o1ence through onr' <Juar'terly newsletter and
volunteer t.raini.nR'3; fwd presentatiolls to 10'Ja l SP1'V;,ce
orgmd7.atJonF', sf!rvir;e pt'oviders and schools. lnformati.on a,nd
refel'ral services can 13.1 so be obtained at Ute Center.
Option Honse, Inc. fOCuses on providing an empowering environment
for bat.ter'ed women and their children. Victims of domestic
violence are made awal'p that th8Y can have an independent and
produ~tive lifestyle free of violence and abuse. We provide the
information and education; the alternatives; and the opt.ions.
They must make the decision.
.".
We help t,hem.. .help
only) Together (t.hat)
t.hose in need)_
themselves! As our motto states: (It is
We Can MaIre A Difference (in the lives of
,
c
EXHIBIT A
Is
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['P!JOli UOU,f r.i Fll!lmlS SOVRrf ......"
mums ~uw UWf. ~l SF em cr~'i11 j:EMn. DF3S FOO04 SHEll ER SAW.[! 51 FAUL FriO R:.~. mIl !! C!I ~H~' DEfltlT Pt:D6ET
CPDG ALL II'~N m HERS FEES lGl~L
p'IRCL 21.m 1.60' ~te24 41"2 2,'73P, ~ 5. ~ ~p jr~ 2.139 IJ.m I,m t.,li':l 2:; .2i4 2.17.9 ~ -" 15~ .lit.
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O~L T~l c .,...,!, 1.151 ! ,e~ J.m j,447 2P~ 4F~ 2.3ze ~~p. ~-~,r. ~1 ~ 233 r, 2f,.58:
.... ~ -'''' ;.
\JIi\H , ["~F 2. 5C.~ ~:'ir ~ r 4r.j !,H 173 173 ~ e r F f.b ~ 5. 5~,'::
p.ECRUrrWG r e e e e 0 0 r r r 7, 0 r 0 75
HeES 4 sm e A e e e 0 ~ 0 I e ~ 1;" 115 e .~'5e
ST~FF PVLFr.r!T 0 3?e 0 0 250 311 e 0 e e e e . 19 r L~r0
=~l'0 0 0 e e 0 0 r e ! e e 0 , . r
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1tl5'Jf,MlrE 1.319 ,6' 0 r 0 1.1 '! e f 610 F 3r~ ", 16 1 1,3i0
';1"
AW!U'ilI'IB r ne e r r ~,;;r e r 1~~ 0 f r e e ...~"
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, , "
OF JCE or': 0 17~; 0 ~ 425 e e ! ~ e 0 . 0 e m
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RfiiT e e p,1'6 0 8 . e 0 e e . 0 0 . B. 'in
< < <
K1HlJES !iF '95 0 0 0 0 127 0 e e ~ r ~ . bee
~T;TAt:E e ~ e ,4~ 0 r e ~ 0 e r r . m
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fRINT]t'G 0 ~ ! 3?'3 0 0 e e 3re e 0 0 0 r m
TELEFUmlE r e ~t2e~ e e e 0 . 0 0 0 0 3 0 4.in
<
UTIlITlEE 1,988 7b2 0 1m 4,762 0 e 2SB . r e . F 0 12,l~e
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FRO~Ol Jr'; e 0 e e r 0 e 0 e e [4 0 ~'H C m
TRAVEL.. 0 0 e ~ 0 . e 0 r 0 a, ~ 21:. r m
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TOl~l EFEN3E !~'~5~~ 11 ,43'1 2fle~f ll\f-f.f 1e~~e0 tE',207 I,crt 3.e~r .'; ,rr8 I,B00 B,f'~0 30,m 3~e61 .. "1~ 21t.,837
1 ~ i. 1 ~,
, OF T:JTAl 21,~1 5.2' Q.12 4,61 4.61 ..,.., ,.,., ( " 13B 6.=;1 0,B3 3.6; I'.B' 1,&2 UB j~~
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;-;~lrtEP . 5 COMF'
F[[RI'! 1 HiS
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S'AFF OVLPH~T
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6,B24 1~0,176 3.~,} "'-~7
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.,
e m !.0. e
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20,"1, 21",B'7 9,22 1,6\7
-------.-------------------------
OrTJO~ HOVSf P,~DGET ;;,2113
IN(OME PL!DG~ T sq~F.E{ y. J
----------- ---- ..---.--- ---
~~Ii .5.554 .'
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5[COB6 2~,r:~e 'f.
c,:ry [DB l~.re~ ,
"
PH1, n.~~;l :'
OF;5 48..2r7 2.3
SHU N3W 3,p:ee
feOC'IALl 1,5if
GAI~'!n F 1).P.~0 7
51 PAc'l 1,E~e 1
F~lDR4JS~ B,c.~f 4
D3tlmm 3e,0ti? 14
5E.'1 ~EE 3,~~r 1
ICTAL IN m,49, J~.l
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- ---- ----------- - .,-- ---- --
EXHIBIT B
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