HomeMy WebLinkAboutR09-Redevelopment Agency
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DEVELOPMENT DEPARTMENT
OF TIlE CIn OF SAl'I BERlWIDIBO
REOUEST FOR COMMISSION/COUNCIL ACTION
From: KENNETH J. HENDERSON
Executive Director
Subject: FY 1992-1993 CDBG AGREEMENT
BETWEEN TIlE CIn AND CATHOLIC
CHARITIES - OFFICE ON AGING
Date: June 30, 1992
SvnoDsis of Previous Commission/Council/Committee Action(s):
On February 17, 1992, the Mayor and Common Council approved and
adopted the FY 1992/1993 CDBG Program Mix and authorized staff to
solicit proposals for same.
On May 18, 1992, the Mayor and Common Council took an action
establishing June I, 1992 at 3:00 p.m., for the date and time certain
of the FY 1992/1993 CDBG Public Hearing.
On June I, 1992, the Mayor and Common Council reviewed recommendations
submitted by the Community Development Department Citizen Advisory
Committee and approved same for CDBG funding assistance for Fiscal
Year 1992/1993.
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Recommended Motion(s):
(Mavor and Common Council)
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AUTHORIZING AND DIRECTING THE EXECUTION OF A COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDING AGREEMENT BETWEEN THE CIn OF SAN
BERNARDINO AND CATHOLIC CHARITIES - OFFICE ON AGING.
y
AdJ6inistrator
KE J. BEND RSON
Executive Direc or
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Contact person(s):
Kenneth Henderson/Art Hassel
Phone:
5081
Project Area(s):
All Project Areas
Ward(s) :
All Wards
Supporting Data Attached:
Staff Reoort: Resolution: Exhibits
FUNDING REQUIREMENTS:
Amount: $ 19.820.00
Source:
FY 92/93 CDBG LOC
Budget Authority:
PreviouslY Established 6/1/1992
Commission/Council Notes:
KJH:SWP:AH:dle:5788R
COMMISSION MEETING AGENDA
Meeting Date: 07/06/1992
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Agenda Item Number:
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DEVELOPMENT DBPARTMBNT
OF TIlE CIn OF SAN BERlWIDINO
STAFF REPORT
Catholic Charities - Office on A2inR
FY 1992/1993 CDBG A2reement
On June 1, 1992, the Mayor and Common Council conducted the FY
1992/1993 CDBG Public Hearing and awarded Community Development Block
Grant funds to certain public service, capital improvement and fair
housing projects. Agreements are now required to implement said
projects.
The attached Agreement between the City and Catholic Charities - Office
on Aging, includes a "scope of services" and "program budget", referred
to in the Agreement as Exhibits "A" and "B", respectively. These
Exhibits are incorporated by reference as though fully set forth at
length.
Adoption of the attached Resolution by the Mayor and Common Council
authorizes and directs the Mayor and City Clerk to execute the
Agreement as described herein. Per the direction of the Mayor and
Common Council at the above referenced Public Hearing, CDBG funds will
not be disbursed unless and until minutes from the nonprofit agency's
board meeting over the last twelve (12) months and financial statemnts,
preferably audited, have been submitted to the Department.
Staff recommends adoption of the attached Resolution.
N. Executive Director
ent
KJH:SWP:AH:dle:5788R
COMMISSION MEETING AGENDA
Meeting Date: 07/06/1992
Agenda Item Number: ~
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USOLll'fiOll IIllIIBIR
USOUJrIOII 01' rBJ: MYOR .&lID CCIR). COUIICIL 01' rBJ: CITY OF SAIl
_nnIBO ~RlZI~ .&lID DIRECTIIIG rBJ: DlCDrIOII 01' ~
CO'-'...lft IlBVEtOPIIEIIT BLOlZ c:RAlIr rmmI~ .tC"K-15IIX ............ rBJ:
CITY 01' lWIlI1!D.nnIBO .&lID CUIIOLIC CIIARITIU - OI'l'ICI O. ~GIBG
BB IT RESOLVED BY rBJ: MYOR .&lID CCIR). COUlICIL OF rBJ: CIn OF
lWI RlnI.&DnIBO AS I'OU.OWS:
7 Sec:tion 1.
8 <a> The Ma)'or of the Cit)' of San Bernardino is hereby authorized
9 and direc:te4 to lIZec:ute, on behalf of the Cit)', an acresent for
10 Communit)' Development Bloc:k Grant fUDdina with Catholic Charities _
11 Office on .ldna, which acre.ent is attached hereto as Izhiblt -1-, and
12 is incorporated harein by referenced as thouah fu1)' set forth at
13 1enath. The acresent provides for the arantina of Co_ity
14 Development B1oc:k Grant fUDda in the followina U10Ullt of $19.820.
15 Sec:tion 2.
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is resc:in4ed if the parties to the aaresent fail to exec:ute it within
<a> The .luthorlzationa to lIZecute the above referenced agreement
sut)' (60) dqs of the passaae of this Resolution.
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RESOLDTIO. OF THE CIn OF SAlIIIEIllUDIBO AUTIIOUZmG THE EXECUTION OF A
CDBG AGbuusm; BETWED THE CIn AND CArBOLIC CHARITIES - OFFICE O. AGING
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3 I HEREBY CERTIFY that the foregoing Resolution was duly adopted by
4 the Mayor and CODlllon Council of the City of San Bernardino at
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meeting thereof, held on
a
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day of
, 1992, by the following
7 vote, to wit:
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COUNCIL MEMBERS:
Am
II.t.D
ABSTAI.
ABSERT
ESTIlER ESTRADA
JAClC REILLY
RALPH BERKANDEZ
MICHAEL MAUDSLEY
TOM MINOR
VALERIE POPE-LUDLAM
1'I0RINE MILLER
City Clerk
The foreloina resolution is hereby approved this
. 1992.
day
of
21 W.R. Holcomb, Mayor
22 Approved as to
form and legal content:
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JAMES F. PENMAl'I,
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1 STATE OF CALIFORNIA )
COUNTY OF SAN BERlWIDINO ) ss
2 CIn or SAl'I BERlWIDINO )
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I, City Clerk of the City of San
Bernardino, DO HEREBY CERTIFY that the foregoing and attached copy of
Mayor and Common Council of the City of San Bernardino Resolution
No. is a full, true and correct copy of that now on file in
this office.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the
official seal of the Mayor and Common Council of the City of San
Bernardino this _____ day of , 1992.
City Clerk
City of San Bernardino
By:
Deputy
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AGREEMEIIT
THIS AGREEMENT is entered into effective as of the 1st dav of Julv 1992,
at San Bernardino, California, between the City OF SAN BERNARDINO, a municipal
corporation, referred to as "City", and CArBOLIC CHARITIES - OFFICE ON
AGIBG, a nonprofit community service organization, referred to as
"Subrecipient". City and SUbrecipient agree aa follows:
1. Recitals.
(a) Subrecipient has requested financial assistance from City for
fiscal year 1992/1993 from funds available through the Community Development
Block Grant Program from the United States of America to City.
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(b) Subrecipient represents that the expenditures authorized by
'-- this Agreement are for personnel management assistance for elderly persons,
frail and vulnerable elderly, to transform their lives from a state of
dependecy to dynamic inter-dependence and shared autonomy, which are valid and
eligible community development purposes, as defined in CFR Part 570 in
accordance with federal law and regUlations, and that all funds granted under
this Agreement will be used for no purpose other than those purposes
specifically authorized. The specific purposes and scope of services of this
particular grant are set forth in Exhibit "A", attached hereto and
incorporated into this Agreement as though fully set forth herein.
(c) Subrecipient will comply with applicable uniform
administrative requirements, as described in 24 CFR, Part 570.502.
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(d) Subrecipient will carry out eaCh activity, program and/or
project in compliance with all federal laws and regulations as set forth in 24
CFR, Part 570, with the following exceptions, (i) the Subrecipient does not
assume the environmental responsiblities of the Grantee as described in 24
CFR, Part 570.604, and; (ii) the Subrecipient does not assume the Grantee's
responsiblities for initiating the review process under Executive Order Number
12372.
(e) Subrecipient will comply with the requirements set forth in
the Uniform Relocation Assistance and Real Property Acquisition Policy Act of
1970, as amended, (URA), 49 CFR, Part 24 in accordance with federal
regulations when attempting to or acquiring any building or parcel of land.
Subrecipient will be required to obtain written approval from the Executive
Director of the Development Department prior to any activity taking place
within the confines of URA 49 CFR, Part 24, as amended.
2.
Pa_ents.
City shall reimburse Subrecipient for allowable costs incurred
under the scope of this Agreement and applicable Federal regUlations, which
have not been paid for or reimbursement will be made at least on a monthly
basis, with the total of all suCh reimbursements not to exceed $19,820.
3. IuL
This Agreement shall commence Julv L 1992, and terminate June 30.
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4. Use of Funds: BuclRet: Travel Liaitation.
(a) The funds paid to Subrecipient shall be used by it solely for
the purposes set forth in Paragraph l(b) of this Agreement, and in accordance
with the program budget submitted by SUbrecipient to the City of San
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Bernardino Community Development Department, a copy of which is attached to
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(...,. this Agreement as Exhibit "B". This budget shall list all sources of funding
for the program covered by this Agreement, whether from State, Federal, local
or private sources, and shall identify which sources are payina for which
specific portions of the program, by line-item, to the extent practicable.
(b) No Travel expenses for out-of-state travel shall be included
in this program unless specifically listed in the budget as submitted and
approved, and all travel expenses to be funded from funds provided hereunder
shall be specifically identified as travel expense, which shall be negotiated
between the City of San Bernardino Development Department and Subrecipient in
the budget. Any travel expenses incurred by Subrecipient above the budgeted
amount or for out-of-state travel shall not be eligible for reimbursement
unless the prior written approval of the Executive Director of Development
Department of the City of San Bernardino, or designee, has been obtained.
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(c) Funds shall be used for purposes authorized by the Community
Development Block Grant Program only, and no portion of the funds ,ranted
hereby shall be used for any purpose not specifically authorized by this
Agreement.
(d) Only net payroll shall be periOdically reimbursed by City as
an allowable cost. Any amounts withheld by Subrecipient from an employee's
pay for taxes, social security, or other withholdinaa are actually paid over
to another entity, shall not be included aa wages or expenses eligible for
reimbursement as an allowable cost until such time as the withheld taxes,
social security, or other withholding and not immediately paid over to another
entity entitled to such payment. Upon such payment and the submission of
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evidence of auch payment to the Ci ty of San Bernardino Development Department,
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such expenses shall be regarded aa an allowable cost, and the City shall
reimburse Subrecipient for such obligation.
(e) Subrecipient ahall be allowed, with the prior written approval
of the Development Department of the City of San Bernardino, to make chllIlles
to the budget during the first three (3) quarters of the fiscal year, so long
as Subrecipient is in compliance with Section "2" of this Agreement at the
time of aubmission of the budget modification request. A variation in the
itemization of coata, aa aet forth in the proposed budget submitted to City,
not to exceed ten percent (lOX) aa to any particular line item, shall be
allowed, provided that the prior written approval of the Executive Director of
the Development Department of the City of San Bernardino is obtained, it being
understood that the total amount of the grant shall not be varied thereby.
(f) The partiea intend that grant funds be utilized within the
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expended or obligated shall revert to the City. No reserve for the future
shall be established with the funds except as may be authorized to meet
commitments made for aervices provided during the period of this Agreement,
but not yet paid for at the conclusion of this Agreement.
(g) Subrecipient shall remain in compliance with all state,
federal and local laws prior to the receipt of any reimbursement hereunder.
This includes, but ia not limited to, all laws and regulations relative to the
form of organization, local business licenses and any laws and regulations
specific to the business and activity carried out by Subrecipient.
Reimbursement shall not be made to Subrecipient which is not operating in
compliance with all applicable laws. Reimbursements may be subsequently paid,
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at the direction of the Executive Director of the Development Department for
reimbursement costs incurred during the period when compliance is achieved
before expiration of this Agreement.
5 . Acc01Dl.t illll: Audi t .
(a) Prior to the final payment under this Agreement, and at such
other times as may be requested by the Executive Director of the Development
Department of the City of San Bernardino, Subrecipient shall submit to the
Director an accounting of the proposed and actual expenditures of all revenues
from whatever source accruing to the organization for the fiscal year ending
June 30, 1992.
(b) Financial records shall be maintained by Subrecipient in
accordance with Generally Accepted Accounting Principles, and in a manner
which permits City to trace the expenditures of funds to source
documentation. All books and records of subrecipient are to be kept open for
inspection at any time during the business day by the City, its officers or
agents, and by any representative of the United States of America authorized
to audit community deVelopment block Irant programs.
(c) Standards for financial management systems and financial
reporting requirements established by 24 CFR, Parts 85.20 and 85.22 shall be
fully complied with by Subrecipient. Subrecipient acknOWledges that the funds
provided are federal funds.
(d) SUbrecipient's financial management system shall provide for
accurate, current and complete disclosure of the financial results of each
program sponsored by this Agreement. It is the responsibility of SUbrecipient
to adequately safeguard all assets of the program, and Sub recipient shall
assure that they are used solely for authorized purposes.
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6. Seroyieea Available to Resident.: 1Ion:l tort". aft" ReDCtrtfft.
<:: Proar.. PerfD...ft~e.
The services of Subrecipient shall be made svai1able to residents
and inhabitants of the City of San Bernardino unless otherwise noted in
EXhibit "A". No person shall be denied service because of race, color,
national origin, creed, sex, marital status, or physical handicap.
Subrecipient shall comply with Affirmative Action auidelines in its employment
practices. Subrecipient shall also monitor the program's activities and
submit written reports quarterly, or more often if requested, to the Executive
Director of the Development Department of the Ci ty of San Bernardino, in
accordance with 24 CFR, Part 85.4l(c)(d) and Part 85.21. Failure to provide
such quarterly performance reports may prevent the processing by City of
Subrecipient's requests for reimbursement, and may justify temporary
withhOlding as provided for in Paragraph "11" hereof. City reserves the right
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to waive such breach, without prejudice to any other of its rights hereunder,
upon a finding by the Executive Director of the Development Department that
such failure was due to extraordinary circumstances and that such breach has
been timely cured without prejudice to the City.
7. Procurement Practies: Conflict of Interest.
SUbrecipient shall comply with procurement procedures and
guidelines established by 24 CFR, Part 85.36(d)(1), Subrecipient "Procurement
Standards". In addition to the specific requirements of 24 CFR, Part 85,
Subrecipient shall maintain a code or standards of conduct which shall govern
the performance of its officers, employees or agents in contracting with and
expending the federal Arant funds made available to SUbrecipient under this
Agreement. Subrecipient's officers, employees or agents shall neither solicit
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nor accept gratuities, favors, or anything of aonetary value from contractors
<::. or potential contractors. To the extent permissible by state law, rules, and
regulations, the standards adopted by Subrecipient shall provide for
penalties, sanctions or other disciplinary actions to be applied for
violations of such standards by either the Subrecipients's officers, employees
or agents, or by contractors or their agents. Subrecipient shall provide a
copy of the code or atandards adopted to City forthwith. All procurement
transactions without regard to dollar value shall be conducted in a manner so
as to provide maximum open and free competition. The Subrecipient shall be
alert to organizational conflicts of interest or non-competitive practices
among contractors which may restrict or eliminate competition or otherwise
restrain trade. Subrecipient agrees to adhere to conflict of interest
provisions set forth in 24 CFR Section 570.611 and to the procurement rules
specified in 24 CFR, Part 85.36, in its expenditure of all funds received
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under this Agreement.
8. Anti-fick Back Provisillll8: Eaual EmD10vaent ODDOrtunitv.
All contracts for construction or repair using funds provided under
this Agreement shall include a provision for compliance with the Copeland
"Anti-Kick Back" Act (18 U.S.C. 874) as supplemented in Department of Labor
Regulations (29 CFR, Part 3). This Act provides that each contractor or
subgrantee shall be prohibited froll inducing, by any lIeans, any person
employed in the construction, completion or repair of public work, to give up
any part of the cOllpensation to which he/she is otherwise entitled.
Subrecipient shall report all suspected or reported violations to City. All
contracts in excess of $10,000.00 entered into by SUbrecipient using funds
provided under this Agreement shall contain a provision requiring compliance
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with Equal Employment Opportunity provisiona eatablished by Executive Order
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9. Preyailfn. Veae 2eauir..ent.
A:D.y conatruction eontracta awarded by Subreeipient using funds
provided under this Agreement in excess of $2,000.00 shall include a provision
for complianee with the Davis-Bacon Act (40 U.S.C. 276(a) to 276(a)(7)) and as
supplemented by Department of Labor Regu1ationa (29 CFR). Under this act,
contractors shall be required to pay wages to laborers and mechanics at a rate
not less than the minimum wages specified in a wale determination
determination made by the Secretary of Labor. In addition, eontractors shall
place a eopy of the eurrent prevailing wale determination issued by the
Department of Labor in each solicitation and the award of a contract shall be
conditioned upon the acceptanee of the wage determination. Subrecipient shall
report all suspeeted or reported violationa to City.
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10. ADoroval of City of IUlV Ch-rltes: Use of Proltr.. Ineome.
(a) City hereby requires SUbrecipient to notify the City in
writing, of its intent to Charge a fee for any service, the provision of which
is assisted pursuant to the Agreement. City requires Subrecipient to obtain
the prior written approval of City for any Charges or fees to be Charged by
Subrecipient for such services, and of any rules and reaulationa governing the
provision of serviees hereunder.
(b) Prolram ineome represents aross income received by the
Subrecipient direetly generated from the use of funds provided hereunder.
Such earnings inelude interest earned on advances and may include, but will
not be limited to, income from service fees, sale of eommodities, usage and
rental fees for real or personal property using the funds provided by this
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Agreement. As to such income, it shall be first applied to eligible program
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activities, before requests for reimbursement and, in the use, shall be
subject to all applicable provisions of this Agreement. Income not so applied
shall be remitted to City. Subrecipient shall remit all unspent program
income to the City within thirty (30) days subsequent to the end of the
program year (June 30, 1993).
11. r-urY Vit-hholdina.
The Executive Director of the Development Departlllent of the City of
San Bernardino is authorized to temporily withhold the payment of funds to
Sub recipient when the Director determines that any violation of this Agreement
has occurred. Funds shall be withheld until the violation is corrected to the
satisfaction of the EXecutive Director. Subrecipient shall have the right to
appeal the decision of the EXecutive Director to the Mayor and Common
Council. The sole grounds for such appeal shall be that no violation of the
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(15) days after such first withhOlding. The Mayor and Common Council shall
set a date for the hearina of such appeal which is within thirty (30) days
following the date of filina.
12. Records Retention.
Financial records, supportina documents, statistical records, and
all other records pertainina to the use of the funds provided under this
Agreement shall be retained by Subrecipient for a period of three (3) years,
at a minlmum. and in the event of litiaation, claim or aUdit, the records
shall be retained until all 1itiaation, claim or audit findings inVOlving the
records, have been fully resolved. Records for non-ezpendable property
acquired with federal funds provided under this Agreement shall be retained
for three (3) years after the final disposition of such property.
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13. PrODertv ..ft..eaen.t StAftdard8.
c. lion-expendable personal property, for the purposes of this
Agreement, is defined as tangible personal property, purchased in whole or in
part with federal funds, which has useful life of more than one (1) year and
an aequisition cost of one-thousand dollars ($1,000.00) or more per unit.
Real property means land, including land improvements, structures and
appurtenances thereto, excludina movable machinery and equipment.
Non-expendable personal property and real property purchased with or improved
by funds provided under this Agreement shall be subject to the property
management standards set forth in 24 CFR, Part 85.32.
14. Temination for Cause.
(a) City reserves the right to terminate this Agreement in
aeeordance with 24 CFR, Part 85.43, and any and all grants and future payments
under this Agreement, in whole or in part, at any time before the date of
( eompletion of this Agreement whenever City determines that the Subrecipient
has materially failed to comply with the terms and conditions of this
Agreement. In the event seeks to terminate this Agreement for cause, City
shall promptly notify the Subrecipient in writing of the proposed termination
and the reasons therefore, together with the proposed effective date.
Subrecipient shall be given an opportunity to appear before the Mayor and
Common Council at the time at which the Mayor and Common Council are to
consider such recommended termination, and shall be given a reasonable
opportunity to show cause why, if any exists, the Agreement should not be
terminated for cause. Upon determination by the Mayor and Common Council that
the contraet should be terminated for eause, notice thereof, ineluding reasons
for the determination, shall promptly be mailed to the Subrecipient, together
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with information as to the effective date of the termination. Such notice may
be given orally at that hearing. The determination of the Mayor and Common
Council as to cause shall be final.
(b) In the event of any termination Whether for cause or for
convenience, Subrecipient ahall forthwith provide to the Development
Department any and all documentation needed by the Development Department to
establish a full record of all monies received by Subrecipient and to document
the uses of same.
15. Termination for Convenience.
City or Subrecipient may terminate this Agreement in whole or in
part provided both parties acree that the continuation of the project would
not produce beneficial results commensurate with further expenditure of
funds. In such event, the parties shall acree upon the termination
conditions, inCluding the effective date and, in the csse of partial
terminations, the portion to be terminated. The Subrecipient shall not incur
new obligations for the terminated portion after the effective date and shall
cancel as many outstanding obligations as possible. City shall allow
Subrecipient full credit for the City's share of the non-cancellable
oblications properly incurred by the Subrecipient prior to termination.
16. Reversion of Assets.
Subrecipient agrees that upon expiration of this Agreement, the
Subrecipient shall transfer to the City any and all CDBG funds not used at the
time of expiration and any accounts receivable attributable to the use of CDBG
funds. Subrecipient acrees that any real property under its control, which
was acquired or improved, in whole or in part, with CDBG funds in excess of
$500.00 shall either, (i) be used to meet one (1) or the three (3) national
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objectives as set forth in 24 eFR, Part 570.208 until five (5) years after
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expiration of the Agreement or such period of time as determined appropriate
by the City, or; (U) is disposed of in a lIIlUIJ1er which results in the City
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being reimbursed in the 8IIIount of the current fair market value of the
property less any portion thereof attributable to expenditure of, or
improvement to, the property by Subrecipient. Such reimbursement is not
required after the period of time specified in "in above.
17. Bold Bal'llless.
Subrecipient aarees to indemnify, save md hold harmless the City and the
Development Department md their employees md agents from all liabilities and
charges, expenses (includina counsel fees), suits or losses, however
occurring, or damages, arising or arowina out of the use of or receipt of
funds paid under this Agreement md all operations under this Agreement.
Payments under this Agreement are made with the understandina that the City
C, and the Development Department are not involved in the performance of services
or other activities of the Subrecipient. Subrecipient and its employees and
agents are independent contractors md not employees or agents of City and the
Development Department.
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This Agreement may be 8IIIended or modified only by written agreement
signed by both parties, md failure on the part of either party to enforce any
provision of this Agreement shall not be construed as a waiver of the right to
compel enforcement of any provision or provisions.
19. A..f....,..ent.
This Agreement shall not be assigned by Subrecipient without the
prior written consent of City.
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20. 1I0tice..
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All notice. herein required shall be in writing and delivered in
person or sent certified mail, postage prepaid, addressed as follows:
As to City:
As to SUbrecipient
lENBETII J. HENDERSON
Executive Director
Development Department
Economic Development Agency
201 North "E" Street, Third Floor
San Bernardino, CA 92401
Catholic Charities
Office of Aging
150 East Olive Street
Colton, California 92324
21. Evidence of Authoritv.
SUbrec1pient shall provide to City evidence in the form of a
certified copy of minutes of the governing body of SUbrecipient, or other
adequate proof, that this Agreement has been approved in all its detail by the
governing body of the SUbrecipient, thst the person(s) executing it are
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binding obligation on Subrecipient.
22. Certification of Assurance.
Subrecipient shall comply with the program requirements attached
hereto as Exhibit "C", which are incorporated by reference as though fully set
forth at length and I18de a part of this Agreement by execution of all
certifications and assurances of the CDBG program.
23. Entire Aareement.
This Agreement and any document or instrument attached hereto or
referred to herein integrates all terms and conditions mentioned herein or
incidental hereto, and supersedes all negotiations and prior writing in
respect to the subject matter hereof. In the event of conflict between the
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terms, conditions or provisions of this Acreement, and any such document or
C instrument, the terms and conditions of the Acreement shall prevail.
24. Ko rhird Party Beneficiaries.
against
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No third party shall be deemed to have any rights hereunder
any of the parties hereto as a result of this Acreement.
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FY 1992/1993 CDBG A~r IlETWEElI CUT AND CATHOLIC ClWlITIES - OFFICE ON
AGING
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IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
date and year first hereinabove written.
ATTEST:
CIn OF SAlI BERDRDIBO
City Clerk
By:
W.R. Holcomb, Mayor
City of San Bernardino
Approved as to form and
legal content:
S1JBUCIPIDT
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By:
v<. - President
JAMES F. PENMAB,
City~
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BY:
Secretary
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"- AJH:lag:0791E
Rev. 05/1992
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CITY 01' UII IIBDUDIIO
IlB'IILOl'IIIIr DlPAmma..
.Certlflcatlon aDd AaBUraDCe-
cro Acc~ CDBC: qreeallllt)
I, Charlesetta Griffin Sr. Accountant
CRame and ritle of Official)
Catholic Charities - Office on Aging
CRame of qency/Orllnization)
150 East Olive St. Colton, Ca 92376
CAddreaa of qllllcy/Orllnization)
, of the
located at
do herebJ'
make the followlna certification and aaaurance to accaapaQ1 the
Co_lty DevelopIDent Block C:rant qre_ent betvellll
Catholic Charities-Office on Aging and the
CRame of qency/Orllnlzation)
City of San Bemerdino:
(
a) Certify that the lnfol'llatlon booklet for CDIle: 'rolram requir_lIIlta
haa been read and UDderatood, and
b) Aaaure that the Catholic Charities Office on Aging will
CBame of qency/Orlwzation)
comply with all lovernina requirementa aa atipulated herewith In the
performance of the CDIle: qre_lIIlt.
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CSfpatura of 0 :t ial)
h /30/'1<'"
(Date)
Developmllllt Department
(Date)
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EXHIBIT "A"
SCOPE OF SERVICES
The office of Aging/Catholic Charities Inc. established and has
maintained the Personal Management Assistance Program to meet
the needs of low-income elderly people. Many of these elderly,
who at some point in their lives enjoyed independent living with-
in their own homes now must be subjected to an. institutional
setting, due to abuse and neglect. As a primary provider of
informal service, the office of Aging has discovered that many
of our low-income (San Bernardino City has 2,068 low-income
Seniors) frail, forgotten and shut-in elders find it very diffi-
cult to cope and handle various obstacles affecting their daily
living. This program is conversely intended to assist these
victims in their struggle to achieve their rights and dignity by
helping to empower them in transforming their lives from a state
<~ of dependence to dynamic inter-dependence and shared antonomy.
\",. The PMAP will provide services through a network of volunteers,
trained in serveral fields, which will include, but are not limited
to:
(1) Provide assistance and advice in terms of completing Benefit
applications, Balancing check records, medical insura~ce claims,
government benefits, and referrals to appropriate government
and community resources.
(2) Provide companionship, close ties, transportation for shopping
trips,set-up medical appointments, allowing the elderly victims
continued independent living in their own homes.
(3) Provide volunteers, who are willing to assist and" encourage
Seniors in their own environment.
(4) Provide training, recruitment techniques, employment assistance
and Social Services and Home Care Advice.
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EXHIBIT "B"
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C~ .)LIC CHARITIES ~
OFFICE OF A1rrNG COMBINED ANNUAL BUDGET
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~ AMOUNT BY FUNDING SOURCE:City CDBG NCSC Sr. of United
( 1992/1993 BUDGET PMAP Sr. Aides Charity Way Total
~==============================================================================
PERCENT OF TOTAL 8% 89% 2% 1% 100%
4520 DONATIONS/SUBSIDY 18,463 18,463
4720 GRANT INCOME 19,820 202,593 5,000 2,000 229,413
--------- --------- --------- --------- ---------
TOTAL INCOME 19,?20 221,056 5,000 2,000 247,876
5010 Program Director 7,571 7,571 0 0 15,142
5010 Phyliss Leon-Gross 7,644 0 0 0 7,644
--------- --------- --------- --------- ---------
SALARY SUBTOTAL 15,215 7,571 0 0 22,786
5020 FICA/SUI 1,473 682 0 0 2,155
5050 LIFE/HEALTH/DENTAL INS. 0 0 0 0 0
5040 OTHER (Worker Comp) 323 161 0 0 483
6060 Payroll Processing 409 5,567 0 0 5,976
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SALARY & BENEFITS TOTAL 17,420 13,981 0 0 31,401
5310 Accounting/Bookkeeping 0 0 0 0 0
5470 Office Rent 1,200 1,200 0 0 2,400
5505 Utili ties 720 720 0 0 1,440
5440 Insurance 480 480 0 0 960
,~'5 Office Supplies 0 500 646 0 1,146
'-.0 Telephone 0 528 1,028 0 1,556
5605 Transportation 0 829 2,000 480 3,309
5635 Travel/Conf/Sem. 0 0 503 0 503
5530 Postage 1st Class 0 225 223 0 448
5540 Bulk Mail 0 0 0 0 0
5565 Reproduction Supplies 0 0 0 0 0
5625 Conf. Registration 0 0 0 0 0
5635 Conf/Sem/Workshop/Retreat .0 0 0 0 0
5655 Public Relations 0 0 0 500 500
5610 Airfare 0 0 0 0 0
5615 Meals/Lodging 0 0 0 0 0
5660 Membership Dues 0 0 0 0 0
5665 Education Materials 0 0 0 0 0
5675 Subscriptions 0 0 0 0 0
5910 Speaker Fees & Travel 0 0 0 500 500
5915 Food/Lodging Spec. Events 0 0 0 0 0
5930 Spec Event Off Exp 0 0 0 520 520
5945 Brochures 0 0 200 0 200
5955 Outside Printing 0 0 400 0 400
5860 Specific Assistance 0 202,593 0 0 202,593
--------- --------- --------- --------- ---------
Total Expenses 2,400 207,075 5,000 2,000 216,475
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Program Totals 19,820 221,056 5,000 2,000 247,876
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EXCESS (DEFICIT) 0 0 0 0 0
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