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Home My WebLink AboutS04-Community Development CITe OF SAN BERNARDIU - REQUEJ FOR COUNCIL AC1JN From: Kenneth J. Henderson, Director Subject: APPROVAL OF ISSUANCE OF REQUEST FOR PROPOSALS (RFP) FOR MOBILE HOME PARK SURVEY Dept: Community Development Date: September 16, 1987 (!i@ I Synopsis of Previous Council action: The Mayor and Common Council haspr"viouslf discussed the issue of rent stablization, established a Citizens Mbile Home Park Fact-Finding Committee and adopted Ordinance Number 3805 establishing a moratorium on rents to be charged to mobile home park tenants residing in the City. On September 8,1987, the Mayor and Common Council conducted a public hearing and directed staff to prepare a Request for Proposals (RFP) for the purpose of retaining a consultant to survey the mobile home parks within the corporate boundaries of City. Recommended motion: That the Mayor and Common Council authorize and direct staff to issue a Request for Proposals (RFP) for the purpose of retaining a consultant to conduct a survey of mobile home park tenants and mobile home park owners located within the corporate boundaries of City. L."~" Sl.lb~ Contact perlon: Kenneth J. Henderson Phone: 5065 SupportIng date aueched: Staff Report Werd: 1-7 FUNDING REQUIREMENTS: Amount: NjA Source: (ACCT. NO.) (ACCT. DESCRIPTION) Flnence: Council Notes: ".0212 Agenda Item No. 5-'1 CI"e" OF SAN BERNARD(J) - REQU&:)T FOR COUNCIL AC'r.J)N STAFF REPORT On August 25, 1987, the Mobile Home Park Ad Hoc Committee, comprised of Councilmembers Flores (Chairman), Pope-Ludlam and Minor, met to discuss issues related to the imposition of a rent moratorium and/or rent control ordinance for mobile home parks within the corporate boundaries of the City. Committee members, staff and a representative from Western Mobile Home Association also heard a presentation from a County Board of Supervisors representative that focused on space rental assistance, outreach, senior shared housing and a communications team. On September 8, 1987, the Mayor and Common Council conducted a public hearing and took action authorizing and directing staff to prepare a Request for Proposals (RFP) for the purpose of retaining a consultant to survey the mobile home parks within the corporate boundaries of the city. Staff was directed to place the RFP on the Mayor and Common Council agenda for the regular meeting on September 21, 1987. Attached is a copy of the RFP developed by staff entitled "Request for Proposals for Mobile Home Park Survey and Recommendations". The RFP requires that the consultant services provide the following: 1. Statistical data which consultant will properly analyze. 2. Identification and definition of problems. 3. Recommendations for solutions. It is expected that this study will provide accurate, re- liable data along with the recommendations necessary to assist the Mayor and Common Council in resolving the issue of a rent moratorium/control ordinance in a positive and equit- able manner. The consultant selected would be given ninety (90) calendar days to complete the project as follows: To meet this deadline, the consultant would have approximately forty-five (45) calendar days to conduct the survey phase of the project and approximately forty-five (45) calendar days to produce the final report and make a presentation to the Mayor and Common Council. The time frames for the phases of the project may be negotiated, but the consultant will be expected to adhere to the ninety (90) day limit. This item was olaced on the suoolemental aaenda for the Seotember 21. 1987 Council meetina bY direction of the Mayor and Common Council. and will be considered in connection with a reoort on the status of a memorandum of understandina reaardina a voluntary rollback and stabilization of rents between and amona the City. mobile home Dark tenants and Dark owners. 9/16/87 75-0264 ",," staff Report continued.c; ,.....,. ..) '-' I recommend adoption of the form motion. Kenneth J. Hen erson Director of Community Development jlab 0486 9/16/87 r ,.., '- V CITY OF SAN BERNARDINO COMMUNITY DEVELOPMENT DEPARTMENT '\ -l "REQUEST FOR PROPOSALS" for "Mobile Home Park Survey and Recommendations" I, PURPOSE The City of San Bernardino is seeking consultant services to undertake a survey of mobile home parks within the corporate boundaries of the city. The survey should be statistically reliable, properly analyzed, successful in the identification and definition of problems and should include recommendations for solutions to be considered by the Mayor and Common Council of the City of San Bernardino. II. BACKGROUND Over the last decade, the Mayor and Common Council of the City of San Bernardino has studied the issue of rent stabilization and/or rent control on at least three (J) separate occasions. Recently, the Mayor and Common Council has been asked to consider the adop- tion of a rent moratorium ordinance. .7'30 . .~'" The city has som~fortY-fOUr ~} mobile home parks with approximately ~ spaces. Recent forums on the issue of rent (7 control appear to have only widened the differences between proponents and opponents of a rent moratorium/control ordinance. This study will provide accurate, reliable data which will assist the Mayor and Common Council in resolving this issue in a positive and equitable manner. III. CONTRACTUAL REQUIREMENTS A. The consultant selected for this commission will be required to complete the following tasks in fulfilling the contract. (Addi- tional tasks that will assist in the accomplishment of the goals of the contract may be required.): Task Number 1 Develop, conduct and analyze a survey of the mobile home resi- dents and mobile home park owners in mobile home parks located ~ within the corporate boundaries of the City. The survey shall be conducted, to the extent possible, of every mobile home resident and mobile home park owner within the City limits. If this is not possible, at a minimum, the survey shall be conducted and administered to a sufficient percentage of persons in order to provide statistically reliable data. The intent of the renter survey is to establish a renter profile on housing costs, income and household characteristics (family size, age, ethnic background, etc), in order to identify the possible need for a rent control ordinance, or some other form of assistance. 9/16/87 R~est for Proposals Mobile Home Park Survey and September, 1987 Page -2- "'''' '- Recommendations ^''; - -' The purpose of the mobile home park owner survey is to establish a housing cost profile on each mobile home park. Examples of some of the related mobile home park information that should be surveyed and analyzed include the characteris- tics of the mobile home park units (age, model, size, type of installation - permanent or temporary, etc.), the type of space rental agreement, the number of vacancies, the number of units for sale or rent, the proportion of owner-occupied versus leased mobile homes and a summary of space rental rates over the last five (5) years. Task Number 2 Research and analyze recent mobile home park assistance pro- grams and other related programs that have been implemented by other jurisdictions. Task Number 3 Develop a mobile home park assistance program based upon survey findings developed under Task Number "1" and various options for the City of San Bernardino. Task Number 4 Identify feasible alternatives to the recommended program including, but not limited to, strategies for mobile home conversions, rent control, rent stabilization and vacancy decontrol. ;/ park cJf~ Task Number 5 Develop cost estimates for recommended program and alternatives and analyze available funding sources for maintenance and operation of the recommended program and alternatives. Task Number 6 Meet with selected groups, as necessary, to discuss and review the survey questionnaire, recommended program, alter native programs, final report or any other aspect of the project as requested by the Director of Community Development. Task Number 7 Prepare a narrative on the details of each preceding task, to be organized in a final report. The narrative on Task Number 1 shall include a discussion of each survey question. B. The consultant selected for this commission will be given ninety (90) calendar days from the award of the contract to (? finish the project. To meet this deadline, the consultant will ( have approximately forty-five (45) calendar days to complete / the survey phase of the project and approximately forty-five (45) 9/16/87 Rf... .lest for Proposals Cd':;; -.J M~ile Home Park Survey and Recommen at~ons September, 1987 Page -3- calendar days to produce the final report and make a presentation to the Mayor and Common Council of the City of San Bernardino. IV. PROPOSAL REQUIREMENTS A. Each proposal submitted in response to this RFP shall be submitted in a sealed envelope and contain the following: 1) Consultant Qualifications. a. Detailed approach to each task and how it will be completed. Regarding Task Number 1, the proposal shall define how the consultant proposes to administer the required survey and the minimum percentage of renters to be contacted in order to provide statistically reliable data. b. Timeframe for completion of each task. c. Description of past experience conducting similar studies. d. Capacity of the firm performing the work within the specified time limitation. e. Qualifications of the person(s) responsible for com- pleting each task. f. References willing to attest to quality of past work. g. Experience with governmentally funded projects. h. Familiarity with City of San Bernardino. 2. Charges for Consulting Services. Description of the consultant fee schedule, including peripheral costs such as printing, appearance for testi- mony, presentation, etc. 3. Affirmative Action/Equal Opportunity. The contractor shall describe its policies on affirmative action and its willingness to abide by all mandated equal opportunity provisions in the execution of services under the proposed contract. V. DEADLINE FOR PROPOSAL SUBMISSION A. To be considered, proposals must be complete, signed by a person or persons with the authority to commit the necessary resources to undertake the responsibility of performing a mobile home park survey for the City of San Bernardino. 9/16/87 Rf '-lest for Proposals""'. ,::; M~ile Home Park Survey and }n(commendations September, 1987 Page -4- .-"" ....,i B. The deadline for the submission of proposals is 4:00 p.m., on , 1987. The Community Development Depart- ment shall assume that organizations not responding by the above date and time have elected not to submit a proposal. Anv proposals received after the stated submission deadline will not be eliaible for consideration. C. All proposals shall be submitted to: City of San Bernardino Community Development Department 300 North "0" Street, Fifth Floor San Bernardino, California 92418 Attn: Maurice L. Oliva, Housing Development Specialist Any questions regarding the Request for Proposals (RFP) should be directed to Mr. Oliva at 714/384-5065. Collect calls will not be accepted and proposals costs will not be reimbursed. KJH/MLO/lab 0481 9/16/87