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HomeMy WebLinkAbout40-Council Office , cllCY OF SAN BERNARIC)IO - REQUOT FOR COUNCIL AOON From: Councilman Jack Reilly Dept: Council Office Date: September 11, 1987 Subject: Personnel Committee Minutes (If 8' Synopsis of Previous Council action: Recommended motion: 1. That minutes of Council Personnel Committee meeting held September 10, 1987, be received and filed. 2. That Committee recommended actions be approved and appropriate Departments implement these actions, as necessary, and as soon as possible. - 'j t j ---\--.;. ;._"~.C'-I"~ . Signa~~5e Contact person: Phil Arvizo Phone: 5208 Supporting data attached: yes Ward: N/A FUNDING REQUIREMENTS: Amount: N/A Source: Finance: Council Notes: 75-0262 Agenda Item No 40-:- c c -....,I ~ PERSONNEL COMMITTEE September 10, 1987 ATTENDEES: Councilman Jack Reilly, Chairman~ Councilman Tom Minor~ Councilwoman Valerie pope-Ludlam~ Ray Schweitzer, City Administrator~ Jim Richardson, Deputy City Admin./Develop- ment~ Cynthia Grace, Deputy City Attorney~ Richard Bennecke, Exec. Asst. to Mayor~ Phil Arvizo, Exec. Asst. to Council~ Ken Henderson, Director, Community Development~ Roger Hardgrave, Director, Public Works~ Annie Ramos, Director, parks, Recreation & Community Services~ John Kramer, Recreation Supt.~ Ken Joswiak, Manager, CID~ Roger DeFratis, Asst. Director, Personnel. 1. ESTABLISHMENT OF A NEW POSITION - SPECIAL OLYMPIC AREA DIRECTOR - The recommendation (attached) was recommended for approval. The Committee emphasized that the individual accepting the position must understand that his tenure is dependent on funds available. 2. TRAFFIC ENGINEERING The Deputy City Administrator develop a recommended plan to year. The report will address the status quo. - Item continued for 60 days. for Development was asked to be implemented next budget cost of reorganizing versus 3. REVIEW OF EMPLOYMENT OFFICIALS - The attached report Committee. Item closed. STATUS - EMPLOYEES OF ELECTED was received and filed by the 4. INSURANCE FOR SURVIVING SPOUSES FOR RETIREES - Item continued. Retiree representatives will be asked if they would like to attend the October 8th meeting when this item will be discussed. 5. CODE recommended that attached) . COMPLIANCE REPRESENTATIVE The Committee the position be created and authorized (see 6. SALARY RATE STUDY FOR POSITION OF DIRECTOR OF COMMUNITY DEVELOPMENT - Item continued. Additional informa- tion is to be presented at the October 8th meeting. Meeting adjourned. ~ectful. 1. Y.../S~.9m.itted' (yd~'" / Co~nci1m~n ~Jjr.cc.'.rk~il1Y /. / Chai rman . . t.' ' ! JR:sr 'CcITY OF SAN BEhHARDINOC-; MEMORANDU~ To City Council Personnel CommitteeREC'D.-AOMIH OF Through: City Administrator . ,. Subject ESTABLISHMENT OF A NEW POSITION iS37 A:.IS 26 I". SPECIAL OLYMPIC AREA DIRECTOR .~, From Parks, Date Annie F. Ramos, Director of Recreation & Community Servs August 6, 1987 Approved Date f. II tl1+&;tll' ( I request the establishment of a new position of Special Olympic Area Director within the Parks, Recreation and Community Services Department. This position would be funded solely and exclusively by funds raised in the name of Special Olympics. These funds are raised specifically for the Special Olympic Program including this position. They cannot be used for any other purpose. The funds would pay for salary and fringe benefits. Special Olympics is an international program of sports training, athletic competition and recreation for mentally retarded children and adults. It is under the auspices of the Special Olympic International Headquarters in Washington D. C. The State Office for California Special Olympics is in Santa Monica. There are sixty-five Special Olympic Areas in California. They are all mandated to have a Special Olympic Area Director. Throughout the State, there is a growing trend to have the Special Olympic Areas fund this Area Director position. There are at least fifteen areas that are presently funding these positions through their fund raised monies. This number is growing. This concept has the support of Special Olympics International and the California Special Olympic State Office. For the past seven years the Parks, Recreation and Community Services Department, through the C. I. D. (Center for Individuals with Disabilities), has served as the coordinating agency for the local Special Olympic Program. The C. I. D. Director has also served as the Special Olympic Area Director, in essence, performing two jobs. Due to the continuous growth in Special Olympics and the C. I. D. this arrangement is no longer feasible. Over the past four years Special Olympics has raised an average of $22,000 per year for the program. This has been done under the direction of the C. I. D. Director who has only been able to devote approximately .4 man-years of his time to the Special Olympic Program. An Area Director working 1 full man-year on the program would devote much more time to fund raising efforts and bring in the amount of funds to support this program. Some other program costs include T-Shirts for athletes and volunteers, transportation to events, food for events, etc. A copy of this year's budget is attached. A statewide survey in January 1985 indicated an average starting salary of Area Directors of $21,400, and an average top salary of $26,000. An appropriate City Salary Range would be #2104. In FY 1986/87 that Salary Range was $20,940 to $25,488. Special Olympics would also fund the costs for fringe benefits. The total expenditure for salary and benefits would range from $25,965 to $31,605 for a full year. The projected starting date for this position is December 1, 1987. Anticipated labor and fringe expenses for FY 1987/88 would be $14,250. PRIDE " ~ESS (J) c 1"."'\ '-' :) \ --/ ES7ABLISHMENT OF NEW POSITION SP~CIAL OLYMPIC AREA DIRECTOR Page 2 August 6, 1987 The Special Olympic Program has grown to the point where this position is definitely needed. Its fund raising capacity has also grown sufficiently so that it can support such a position. It can be stipulated that any person hired for this position would need to sign a contract stating that they understood that if sufficient funds were not raised, they would be terminated. It is requested that Council approve this proposal. 1. AN~IE F. RAMOS Director of Parks, Recreation and Community Services AFR:u co~y to: Mayor Evlyn Wilcox c I"'~.... --- .'..'" ...,.; , ) SAN BERNARDINO/REDLANDS SPECIAL OLYMPICS FISCAL YEAR 1986/B7 PROJECT BUDGET PROJECTED EXPENSES Area Games Winter Games State Games Transportation Equipment Volleyball Tournament Area Director's Meetings Miscellaneous Supplies & Expenses Fund Raising Expenses Contingency Funds Area Director (Start Date of December 1, 1986) Salary Benefits (24%) TOTAL EXPENSES $ 9,000.00 500.00 4,200.00 4,000.00 1,000.00 2,300.00 800.00 3,000.00 2,700.00 1,000.00 11,500.00 2,750.00 $40,BOO.00 PROJECT GROSS INCOME Donat ions $23,000.00 Bowlathon 8,000.00 Special Olympics Week 2,500.00 Concession Stands 2,200.00 Souvenir Stands 800.00 Booster Buttons 100.00 Donation Cans 1,750.00 Fountain Donations 500.00 . Creative Circle Fund Raiser 500.00 5K-I0K Run 700.00 Dial-America Credit 1,000.00 TOTAL GROSS INCOME $40,800.00 CARRYOVER JULY I, 1987 $20,000.00 GRAND TOTAL - AVAILABLE FUNDS $60,800.00 c ....-""' ....'" ....) ) -- C I T Y 0 F SAN B ERN A R DIN 0 INTEROFFICE MEMORANDUM 8709-1801 tf'iP ~O: Ray Schweitzer, City Administrator FROM: Roger DeFratis, Assistant Personnel Director SUBJECT: Classified vs. Unclassified Status DATE: September 3, 1987 (7186) COPIES: ------------------------------------------------------------- ~he City Charter section 248 defines the term "Unclassifed" service as: (a) All Officers elected by the people; (b) All Officers appointed for a definite term; (c) All Deputies and Assistants of Elective Officers who hold office during the pleasure of such elec- tive officers; (d) The Heads of Departments, and the Heads of Divis- ions of Departments and members of all Appointive Boards; (e) One Secretary for each department The Classified service is comprised of all positions not in the Unclassified service. City Charter Section 250 provides the authority to the civil Service Board to adopt and enforce rules and regulations for the Classified service only. City Charter section 242 provides for the Mayor and Common Council to prescribe the number, qualifications and compensation for Unclassified employees. Therefore, there is only one distinction between Classified and Unclassified employees, and that is, Classified positions are regulated by the civil Service Rules, where technically Unclassified positions are not. The CSB Rules are very detailed on employee rights and employer procedures for hiring and terminating employees, and to my knowledge, the Mayor and Council has not set down any formal procedures for the Unclassified positions, except that these positions serve "at the pleasure" of an elected or appointed official(s). (Continued) (J) c , ~ / INTEROFFICE MEMORANDUM: 8709-1801 Classified Vs. Unclassified status September 3, 1987 Page 2 The "Pro and Cons" of using Classified vs. Unclassified status depends, of course, on one's perspective. Below are the major concerns which I believe should be addressed: 1. Recruitment, qualifications, and selection. Classified - CSB rules and policies provide for formal notice of recruitment and some method of testing of qualifications on a competitive basis. This is sometimes time consuming and positions are not filled immediately. Unclassified - The appointing authority may appoint anyone without regard to formal qualifications or competitive testing. Appointments can be immediate on Council approval, however, care must be taken with regard to discrimination law and charges of favoritism, nepotism, and other political concerns. 2. Disciplinary Actions. Classified - CSB rules provide for a very specific procedure to suspend, demote or terminate an employee with the right of appeal and hearing by CSB. This procedure demands much time im prepara- tion for department officials, but employee rights are protected internally. Unclassified - Since these positions serve "at the pleasure" of the official, disciplinary actions can not be appealed to the civil Service Board, which is usually fast and sure unless the Council intercedes or a civil suit is filed. 3. Seniority and other issues. Classified - In case of a reduction in force, seniority and merit provisions specify employee rights of retention. Unclassified No seniority is gained in Unclassified positions unless the appointing authorities recognizes it, but retention is at their discretion. All other conditions of employment, except application of the Civil Service Rules and Regulations, are the same for Un- classified as they are for Classified, i.e. pay, benefits, etc. ~d~ R6ger DeFratis Assistant Personnel Director 'CITY OF SAN BE~ARDINOO- . MEMORAND~ To PERSONNEL COMMITTEE through R~YMOND ~. .S~l;!!1thT(.~lUH. Of!'. C,ty Adm'n,s~rtt~f 19J7 f.CG 2 i PI 3:: 5 From JAMES C. RICHARDSON Acti ng Di rector Department of Building & Safety Subject Date PERSONNEL REQUEST Augus t 19, 1987 Approved Date (rl@ The Department of Building & Safety has three (3) people in the Code Enforcement Division. Two (2) are classified as Code Compliance Representatives and one (I) is classified as a General Building Inspector. The duties in this Division are all the same. This disparity in classi- fication has occurred because of the growth in staffing in the Code Enforcement Division in the past six (6) months. In order to properly compensate and utilize an employee under-classified in the division and to avoid the potential for a grievance, I am requesting that one (I) position for Code Compliance Representative be approved. Further, upon filling the position, then one (I) General Building Inspector position will be eliminated. The Code Enforcement Representative is classified in Range 1108 with an annual salary of $30,360 and the General Building Inspector is classified in Range 1103 with an annual salary of $28,524. The addtional annual cost with benefits totals $2,100 and can be covered by monies reserved in the overtime account of the Department budget for F. Y. 1987/88. t1r. John Tucker briefly commented to the Mayor and Common Council about this matter during review of the 1987/88 Budget. I would request that the Personnel Committee endorse the position upgrade as outlined and direct staff to prepare a resolution reflecting the change for consideration by the Mayor and Common Council. ~~ NES C. RICHARDSON Acting Director Department of Building & Safety JCR:kak cc: Raymond D. Schweitzer, City Administrator Mary Jane Perl i ck, Personnel Di rector Dean Pagel, Building Inspection Supervisor PR :jE .I ~f:RESS c]