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Home My WebLink About37-Finance CI'Cf OF SAN BERNARD~~O - REQUr-jT FOR COUNCIL AC:)ON From: Warren A. Knudson, Subject: Report On Arts Funding Dept: Finance Date: Sept 16, 1987 Synopsis of Previous Council action: 9/08/87 - Request for report on Arts Funding Recommended motion: Approve recommendation of Fine Arts Commission for grant allocation in the amount of $18,910.36 to Sturges Foundation. IJ~- c K,- .( Signature Contact perlon: Warren A. Knudson and Thelma Press Phone: 'i?4? Supporting data attached: Staff Report Ward: N/A FUNDING REQUIREMENTS: Amount: Source: (ACCT. NO.) (ACCT. DESCRIPTION) Flnanca: tJ~ t2 ~- t Council Notes: 75.0262 Agenda Item No. J1 . CILY OF SAN BERNARDt:'O - REQUIJT FOR COUNCIL AC:JON STAFF REPORT ~ I"i) At the September 8, 1987 meeting of the Mayor and Common Council a report on Arts Funding was requested. The following outlines budgeted funds, cultural development fees collected, and organizations funded. 1986-87 Cultural Development Fees Collected $159,538.43 $ 75,000.00 18,577 .00 93,577 .00 $ 28,000.00 4,500.00 17,500.00 6,000.00 6,400.00 3,500.00 1,600.00 5,600.00 73,100.00 $ 20,477 .00 1986-87 Arts Funding Budget Carry-over From 1985-86 Budget Available Budgeted 1986-87 Arts Funding Allocations Inland Empire Symphony San Bernardino Valley Concert Assn. Community Arts Production Norm Baffrey/Roosevelt Bowl CSUSB Theater Arts Ballet Folklorico Cultural Link's Inc. Arrowhead Opera Balance Of Budgeted Arts Funding At 6/30/87 1987-88 Cultural Development Fee Collected To Dated $ 38,422.52 Arts Funding Budget $200,000.00 1987-88 Allocations Coleminers Cloggers Community Arts Productions Sinfonia Mexicana Inland Empire Symphony Metropolitan Opera/Western Regional $ 1,000.00 15,000.00 5,000.00 20,000.00 4,000.00 $ 45,000.00 75-0264 Dept: Mayor's Office Grant Allocation: Fine Arts Commission Recommends a Grant Allocation to the Sturges Foundation in the Amount of $18,910.36. ,. From: Thelma Press Date: August 18, 1987 Synopsis of Previous Council action: Recommended motion: That the recommendation of the Fine Arts Commission for a grant allocation to the Sturges Foundation in the amount of $18,910.36 be approved. 1 /7 \~~ / /,' .,'('/ Jfu..-.--. ~/.A A" ,/ A.e~ Signature Contlct plrlon: Thelma Press Phone: 5114 Supporting dete ettBChed: Yes Werd: FUNDING REQUIREMENTS: Amount: $18.910.36 Source: (ACCl. NO.) " c I - <3 '\ I - .J :I 6 o..r (ACCr. DESCRIPTION) R",.. F~.q,~,. IV> -n Flnence: I)" I? le-A. Ccu.lcll Notes: Agenda Item No,_ ~ CI'iV OF SAN 8ERNARD~0 - REQUt9T FOR COUNCIL A~ON STAFF REPORT See the attached summary of duties and responsibilities. c . C' s.n BernardiM lty ~ine Aru Commission ,......, V ORc;~ TlON c;RANT APPLICA TlON Fo2 I. Applicant Otpnization ame, "dre.. e Do ContKt PerlOll N""mon ~~ ffrp~ Title Fine Arts Coord 384- 415 Sturges Foundation 300 No. "D" Street San Bernardino, Ca. 92418 Phone 1Q.d t:;'1a CA State Non-Profit 10' 23701 - n Number of Years in Existence m. Proaram CAtepy Under Which Support ilRequelteda Soecinl Proier:ts ~iod of Support llequested September 1 tstartinaJ thruti~~t 31. 1988 v. Summary of Project Desaiptiana The operation of Sturges Center for the Fine Arts is a multi-faceted project. The San Bernardino Parks. Recreation and Communit Services Department is responsible for adminis~ration and landscaping. Public Bui ldings handles maintenance and minimal custodial. (See Attachment) VI. Estimated number of perlOllS expected tG benefit from this progam/projectl k n n n n per ann u m a) Number of perlOllS by paid anendulcea .J..Q.QOO b) Number of pel"1OIlS by free oc compUmentary admiaaiona ~O 0 YD. NeeclsUtement: Needed is an assistant to control set-up and break-down of equipment. assist in technical operation of the auditorium. supervise.in the absence of the fine arts coordinator, troubleshoot. act as. part-time recep- tionist, handle emergency custodial and general handyman needs.(See attachment VUI.lntendedResults: Efficient operation of Sturges Center for the Fine Arts will provide the City of San Bernardino and its environs with an exciting. produc- tive. first class center of artistic endeavor. providing local art groups with a full. professional stage. complete with modern lighting and sound (See Attmt IX. Summary of Estimated Costs: A. Direct CoSU Salaries and wages Supplies 4c Materials Travel Fixed AsseU/Rental.s oc Leues Fees and Other TOTAL COSTS OF PROJECT 3 8. Indirect Cosu Employee Benefits TOTAL DIRECT COSTS TOT AL PROJECT COSTS x. Organization anticipated fl.llCljnslexpensesa A. Expenses 8. Revenues, Grants, Contributions, etc. Actual Most Recent Fisc:aJ Period $ 0 $ () Estima ted This Fiscal Period $ 33.295 $35,480 XI. ToW amount requested from San Bernardino City Fine Arts Commission NOTE: AmOWlt Requested $ 18 . 9 10 , 36 Plus toW revenues, $ 35.480.00 gants, contributions, etc. Must equal toW project $ 5 4 . 390 . 36 costs above XD. CERTlFICAnONI Project Officer Norman W. Baffrey Phone Number 384-5415 Title Fine Arts Coordinator Date c o ATTACHMENT TO ORGANIZATION o GRANT APPLICATION ~ FORM V. Summary of Project Description (Cont.) Two additional organizations - San Bernardino Art Association and San Bernardino Valley Concert Association - occupy space in the building. Only one full time administrator is assigned responsi- bility for the entire complex of auditorium, office, conference room, dance studio, music room, gazebo and grounds. No secre- tarial, receptionist, technical or other assistance is provided. Once the facility attains peak usage, it is expected that one employee simply cannot operate it alone and administer the many other projects assigned by his department. Much evening and weekend work is anticipated. Use of the auditorium alone for performances (including dressing rooms and scene shop) by an estimated 15 known local organizations with 35 performance uses and 464 practice or rehearsal uses per annum require an enormous amount of detail and set-up by staff. Organizations' use of other rooms for conferences, meetings, etc. is additional work. Constant surveillance of total facility, opening and closing on daily and extraordinary bases is nearly impossible for one person, especially when that individual is responsible for 5 other facilities or major projects. VII Need Statement (Cont.) Harald Luther has been employed by the Sturges Foundation for 2.5 years at nominal salary, plus many donated hours, to help create this facility. He had demonstrated aptitude. talent and dedicated application in the areas of carpentry, painting, custodial, general handywork and administration at Sturges. He is intimately acquain- ted with just about every facet of the facility and has superbly assisted other contractors and users. He possesses invaluable skills and knowledge most needed for this operation. VIII. Intended Results systems at most reasonable fees. The facility also boasts very comfortable dressing rooms. an art gallery, conference room, music room, dance studio. exterior gazebo, large lobby suitable for special art exhibits, scene shop. ample parking and attractively landscaped grounds. It could ultimately become a cultural focal point for the arts.