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cn, l OF SAN BERNARDC~O
File No. 1.359 & 1.373
- REQUr1T FOR COUNCIL AC JON
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Sb' R' t' fB'd /)r,
u lect: e J e c 1 0 n 0 1 S & Aut j( 0 r 1Z a t 1 0 n
to Re-advertise--Replacement of
Oak Street and Valley Street
Bridges over Warm Creek, per
Plan No. 6934
From: ROGER G. HARDGRAVE
Dept: Pub I i cWo r k s / E n gin e e r i n g
Date: 9-01-87
Synopsis of Previous Council action:
01-07-85 Confirmation granted that requirements of Federal Bridge
Replacement Program will be complied with, and allocation
of $31,000 approved for local agency share.
Resolutions No. 87-202 and 87-203 adopted authorizing
execution of Program Supplements No. 44 & 45.
Projects referred to Environmental Review Committee.
Finding of need for health & safety reasons made, plans
approved, and authorization granted to advertise for bids.
06-15-87
06-15-87
07-06-87
Recommended motion:
That all bids received on 8-11-87, for replacement of Oak Street and
Valley Street Bridges over Warm Creek, in accordance with Plan No.
6934, be rejected; and that the Director of Public Works/City Engineer
be authorized to re-advertise for bids, subject to approval by Caltrans
of revised Preliminary Estimate of Cost dated 8-27-87.
cc: Ray Schweitzer
Warren Knudson
Contact penon:
Roger G. Hardgrave
Phone:
5025
1
Supporting data attachad:
Staff Report & Report of BidWard:
FUNDING REQUIREMENTS:
Amount:
$485.000
242-362-57349 & 57359, and
(ACCT. NO.) 242-362-5738'3
7 2'r;.J
(ACCT. DESCRIPTION) Oak Strppt.
Valley St. BridgeFlnance: '
to Warm
Sourcs:
Creek, Oak Street Bridge, and
~
Council Notes:
7S-0262
Agenda Item No.
S,i
CI\....I OF SAN BERNARDCO - REQU()T FOR COUNCIL AC', JON
STAFF REPORT
Bids for this project were opened at 2:00 p.m. on Tuesday,
8-11-87.
A total of two bids were received, in the amounts of
$494,321.25 and $558,653.50. The low bid of $494,321.25 is 31.1%
over the Engineer's Estimate of $377,182.00.
Caltrans has adopted a rule that for the Federal-Aid Bridge
Replacement Program that overruns are limited to 12.5% over the
approved estimate. This means that the City would have to finance
the balance from local agency funds.
Since sufficient local agency funds are not available, we
recommend that all bids be rejected.
The Preliminary Estimate of Costs for these two bridges has
been revised, based upon the bid prices received, to increase the
total amount by $49,300. This estimate has been submitted to
Caltrans for review and approval by the Bridge Department in
Sacramento. Approval of this estimate will increase the maximum
amount of Federal-Aid participation in this project to 80% of the
revised amount.
Listed below is an estimate of the total project cost, based
upon the revised Preliminary Estimate of Cost:
Construction Contract
Oak Street
Valley Street
$231,177
195,510
$ 426,687
Engineering &
Oak Street
Valley St.
Inspection
(W.0.#1438)$
(W.0.#1720)
20,000
15,000
Sub-Total
Contingencies (5%)i
$ 35,000
$ 461,687
23,313
$ 485,000
Approximately 80% of this amount will be financed from
Federal-Aid Bridge Replacement Funds. Some additional City Funds
may be needed to finance the 20% local agency share.
We recommend that all bids received on 8-11-87 be rejected
and authorization granted to readvertise for bids.
URGENCY CLAUSE: Approval to re-advertise must be received at the
meeting of 9-08-87 in order for work within the streambed to be
completed prior to the middle of the rainy season.
9/01/87
75-0264
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STA~~F CAlIFORNIA-BL;SiNESS TPANSPORTATlQN AND CING AGENCY
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GEORGE DEUKMEJIAN, Ct1erMf
DEPARTMENT OF TRANSPORT A nON
DISTRICT 8, P.O. BOX 231
SAN BERNARDINO. (I> 92402
TOO (714) 383-4609
September 1, 1987
08-SBd-O-SBd
BROS-0071(29)
BROS-0071(23)
Oak St. and Valley
St at Warm Creek
Mr. Roger Hardgrave
Director of Public Works
City of San Bernardino
300 North D Street
San Bernardino, CA 92418
Dear Mr. Hardgrave:
Your letter dated August 28, 1987, requested our concurrence in
your rejecting all bids on the above-referenced project. This is
due to the excessive amounts of the bids. Only two bids were
received and both were over 30% above the engineer's estimate.
We concur in your request to reject the bids and we also approve
your request to readvertise. Please refer to our previous letter
to you dated June 18, 1987 outl ining the requirements of
advertising.
We are working with our Headquarters to revise the previous
engineer ing estimate to reflect current costs as requested by
your letter. When a ruling has been made we will let you know.
If you need any assistance, please call Carl Radsick at (714)
383-4579.
Very truly yours,
J. L. BALCO/1
Chief, Local Streets and Roads
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