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File'No.3.14-9
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
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R::C'D.;'4lQh\~~:QfJ1:horization to Execute Util ities
Ag~~ement No. 8384 -- Reimbursement
[~? ~1.:G 2G r:.j 'O'f"'Costs Incurred for Relocation of
Sewer Facilities for Construction
of Route 30, from Highland Avenue
to "H" St . opr PLAN NO. 7116
ROGER G. HARDGRAVE
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Dept: Pu b 1 i c Work sl Eng i neer i ng
Date:
8-04-87
Synopsis of Previous Council action:
None.
Recommended motion:
Adopt resolution.
cc: Ray Schweitzer
Jim Penman
Warren Knudson
-(}1~h
Contact parlon: Roqer G. Ha rdq ra ve
Staff Report,
Supporting data aUachad: Rp s n 111 t ; n n ~ All rppmP n t
Phonal
5025
Ward:
5 & 6
FUNDING REOUIREMENTS:
1<e~~b""""C.C.t..... /:1"
Sourca: (ACCT. NO.) 245-365-57725 C.. 1+........"
(ACCT. DESCRIPTION) Sewer Relocation, Route 30,
from Hl'ghland Avenue to "H" Street J) /' 1/ / -
Finance: t _ or -{ , A:.. ~
Amount: $517,000
Council Nolas:
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Agenda Item N~ ~
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CITY OF SAN BERNARDlim - REQU~ FOR COUNCIL ACTION
STAFF REPORT
Construction of the Route 30 Freeway, from Highland
Avenue to "H" Street, will require relocation of some City sewer
facilities.
Utilities Agreement No. 8384 provides, in general, that
the City will proceed to have the sewer facilities, in conflict
with the freeway construction, relocated, and that the State of
California will reimburse the City for actual costs incurred.
The total estimated cost for this project is $517,000.
According to the schedule prepared by Caltrans, relo-
cation of these sewers is to be completed by 11-1-87.
Relocation of these sewers will be done in accordance
with plans prepared by personnel of the Engineering Division.
We recommend that the agreement be approved.
,
8-14-87
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1 RESOLUTION NO.
2 RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AUTHORIZING THE EXECUTION OF UTILITIES AGREEMENT
3 NO. 8384 BETWEEN SAID CITY AND THE STATE OF CALIFORNIA. ACTING BY
AND THROUGH ITS DEPARTMENT OF TRANSPORTATION.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
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SECTION 1. The Mayor of the City of San Bernardino is
hereby authorized and directed to execute on behalf of said
City Utilities Agreement No. 8384. relating to the relocation of
sewer facilities for construction of Route 30. from Highland
Avenue to "H" Street. between said City and the State of
California. acting by and through its Department of Transportation
a copy of which is attached hereto marked Exhibit "A" and
incorporated herein by reference as fully as though set forth at
length herein.
1 HEREBY CERTIFY that the foregoing resolution was
duly adopted by the Mayor and Common Council of the City of San
Bernardino at a
meeting thereof. held on the
. 1987. by the following vote.
day of
to-wit:
Council Members
AYES:
NAYS:
ABSENT:
City Clerk
8/04/87
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The foregoing resolution is hereby approved this
2 day of
. 1987.
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Mayor of the City of San Bernardino
Approved as to form
and legal content:
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8/04/87
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Ft'DERAL-AID'--'
FORM DRW 38 (ltEV. a.:'77)
STATE OF CALIFORNIA
DEPARTMENT OF 'liIANsPoRI'ATlON
I OW:J ::-'
Route I
2~6
P,M,
21:7j~~~:~
E,A.
I
26820Q
F-P030(5)/IR-215-1(133)
INTERSTATE...n...mnmnm.__nnm....nnn...n......n.....
8384
NOTICE NO......m___...mmn..nnn_m......m...n___..... n
08400
SOURCE CODE NO. .nmnnn___.m...m....__nn...U
OWNER'S FILE NO.nnm.J~_14-9nmn
UTn.ITIES AGREEMENT NO'm.~}?~mm..m
08-SBd-215-9.7/11.7, 08-SBd-30-21.7/R23.2,
Route 215/30 Interchange;
Highland Avenue to "H" street
Date......n._
SECOND PARTY:
State. of California, acting by and through its Department of Transportation, hereinafter
called STATE.
CITY OF SAN BERNARDINO
__n______nnnn_.____._____..__u__nn__....____h..________U._....n.._.___. u.__.____n___nnn_n_.._n__.n_n_n___.__nnn__n__U_______..____
FIRST PARTY:
_______________________....__________.____________________._____________________.._______uu._______..__.__________..____._____________..________________._____
hereinafter called OWNER.
I. Relocation is required of certain utility facilities of OWNER, cost of which is to be borne by STATE because:
The existing facilities are publicly owned and lawfully maintained in
their present location and qualify for relocation at State expense
under the provisions of Section 703 of the Streets and Highway Code.
II. WORK TO BE DONE CONSISTS OF THE FOLLOWING:
In accordance with Notice to Owner No. 8384 dated June 30, 1987,
Owner shall relocate existing sanitary sewer pipeline facilities as
noted and shown on Exhibit Maps "A" through "E" attached to said
Notice and substantially as shown in detail on Owner's Drawing
No. 7116 consisting of 3 sheets and cost estimate by letter of
June 11, 1987. Owner shall abandon approximately 5,580' existing
sewer pipeline and, furnish and install approximately 330' - 4" VCP,
3,340' - 8" VCP, 1,882' - 12" VCP, 260' - 15" VCP, 800' - 14" CIP,
480' - 24" steel casing, 32 manhole structures and appurtanances.
Notice, Exhibit Maps and Owner's plans are by reference incorporated
into and made a part of this Agreement, and are on file with Owner and
State's District Office of the Department of Transportation, 247 West
Third Street, San Bernardino, California 92402.
Minor deviations from the above-described work may be made and
incidental work may be performed by the Owner when mutually
acceptable to both parties and upon approval by the State.
EXHIBIT "A"
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III. Owner agrees to perform a portion of the herein-described work
with it's own forces and to cause a portion of the herein-
described work to be performed by a contract with the lowest
qualified bidder selected pursuant to valid competitive bidding
procedure, and to furnish, or cause to be furnished all necessary
labor, materials, tools and equipment required therefor, and to
prosecute said work diligently to completion.
IV. The State shall pay its share of the actual cost of said relocation
within 90 days after receipt of an itemized bill in quintuplicate,
signed by a responsible official of Owner's organization, compiled
on the basis of the actual cost and expense. The Owner shall
maintain records of the actual costs incurred and charged or
allocated to the project in accordance with recognized accounting
principles.
It is understood and agreed that the State will not pay for any
betterment or increase in capacity of Owner's facilities and that
Owner shall give credit to the State for the salvage value of any
material or parts salvaged and retained or sold by Owner.
V. At the election of the Owner, progress bills for costs incurred
may be submitted not to exceed Owner's recorded costs as of a
specific date less estimated credits applicable to completed
work where the recorded costs are sufficient to warrant such
billing.
The final billing shall be in the form of an itemized statement of
the total costs charged to the project, less the credits provided
for in the Agreement, and less any amounts covered by progress
billings.
VI. Detailed records from which the billing is compiled shall be
retained by the Owner for a period of four years from the date
of the final bill and shall be made available for verification
by State and Federal auditors.
VII. Owner shall submit a Notice of Completion to the District Utilities
Coordinator within 30 days of the completion of the work described
herein.
VIII. It is understood that said highway is a Federal-Aid highway and
accordingly, FHPM 6-6-3-1 is hereby incorporated into this
Agreement.
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Estimated Cost to STATE $n___5J.7.,.Q.Q.Q.,J;tO
OWNER agrees to perform and STATE agrees to pay for the above-described work in accordance with
nt.b.en.J.ermS___Q.L.th.is...Agre.em~nt.L...n.---nnnnn
____unn___._n___.n_nn_. no.._u _ _n_nnO.n. ..___ _________n_nn_ndn+_u_n____nU__
___n_ _____nn_ndnnnn__nnnn____n..._u..__n_______n_nu___ _ n. _n_._.____.._ unn___________" ".u_n_. _____" .. ..nn_n_______ ___nnh_n__nnnh__.___nnn____n
IN WITNESS WHEREOF, the parties have executed this agreement the day and year flrst above written.
APPROVAL REcoMMENDED:
CI-TY_nOLSAN___BERNARD_LN.0nn__.________
ChTef~ -nil.hfservices---&-ufilTty--Branch
-.n-n-n------Mayor-----
__________._". _n____ .______*4_____.__,_ _ _n__nnn_.nnn_n____nn_.__.____
ATTEST:
--------nmnm------ci{y-nCferf---n--m-----nnm---------------m-------
__n______ -----A.Sst-~---ii;;;;,-;;w~;c;;;;;;;;;Ai;;;----------.-_---.---n_----
_______nm________________n__________m_________n___m__n__n____n_______~~::---
APPROVED:
STATE OF CALIFORNIA
DEPARTMENT OF 1'RANsPoRTATION
Approved as to form
an~L.~egal :2:te~t.
(lP'~ J -;I
City Attorney
Byn____n____nn___________n_n_ __ _______ .n.___ ___n___n_nnnn__mnnn__nnnn_
Deputy District Director - R!W
UT. s,a.. ...a.1ClO 1_77 1011I Q)~ 0.,.
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