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"....ITY OF SAN BER:;ARDI~O )- MEMORANDUU
"
Subject
1987-88 Budget Cuts
~1emo on subj ect
Admi ni st ra~~t'D. -A!tHIN. OFF.
Revi sed from..AUIl.4;it 4, 198/7 '.
iS~f AUb -6 ~M 'I: ':J
From
Donald J. Burnett
Chief of Police
To
Ray Schweitzer, City
Date
August 5, 1987
Approved
Date
;r' ,?
I
On August 6, 1987, at approximately 2:30 p.m., I met with I)eputy City
Administrator Jim Robbins, Finance Director Warren Knudsen and Capt.
Dave Thomas of the Police Department. We were informed by t'lr. Robbins
and '1r. Knudsen that the cuts referred to in my August 4, 1987, memo
turned out to begin with an improper base figure from which to meet the
$17,451,882 budget target figure. Instead of the 17,8BO,737 total
figure, the figure should have been $17,632,619.
With this being the case, the following cuts will be made to meet the
target figure in addition to the personnel cuts of two P-l motorcycle
officers and two P-2 investigators already made:
V ACANC Y FACTOR
tp, J (~-1 Pol ice Officers
~ 't7) Nonsworn
$393,930
172,070
$566,000
ADDITIOML BlJDGt'r ClJT~
(6) 11idsize Sedans - Area Commanders
( 1) Copy '1ach i ne
Evi dence t10ney
Training Account
Meetings and Conferences
$ 48,000
15,450 j~n(!/ "f 1//000
34 ,079 ~Y/'f p ('/
11 ,600
9,697
$118,826
40,176
21,735
$180,737
(1)
(1)
P-l Police Officer
11ET P rog ram
Civilian Police Assistant
from Community Service Office
Be9inning Figure 8/6/87
Reduct ion
Target Fi gu re
17,632,619
180,737
17,451,882
,....,'
...
'-'
Ray Schweitzer, City Admi ni strator
Page 2
August 6, 1987
,
These cuts, although severe, are not as devastating as the circumstances
:~:"::,::-A"9"'t 4. 1987 ~'"".
Chief of Police
cgr
cc: r1ayor Wilcox
Warren V,nudsen, Finance
Richard Renecke, 11ayor I s Office
Jim Robbins, Deputy City Administrator
MOTION:
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That the Mayor and Common Council authorize General'5' ~
Fund expenditures in the Library Support Account of 1~ .~
General Fund and authorize the Director of Finance ~ ~
to payout of this Library Support Account requests ':>
for expenditures from the Library Board of Trustees
not to exceed the following amounts for the
specified purposes:
,....-
~/
,
GENERAL FUND EXPENDITUES AND DISTRIBUTION
FOR LIBRARY SUPPORT
GENERAL FUND
Library Support Account
Personal Services $l,03l,59l
Building Operation 978,l33
Data Processing
Upgrade
Program Activity
TOTAL
9l,013
l7,938
$2,118,675
General Fund Charter-
mandated Transfer
to Library Fund
$
2,000
Expenditures shall not exceed these amounts in
the above approved areas out of the General Fund and
no transfers between these areas shall occur
without the authorization of Mayor and Common
Counc il.
The Director of Finance is directed to pay
all bond debt service on Library Facilities out of
the Building Operations Area.
Please note that Personal Services includes the
following line items 52020, 52040, 52050, 52ll0,
52l20, 52l30, 52l40.
Building Operations includes line items 530l0,
53l05, 53ll0, 53ll5. 53420, 53403, 53404, 53406,
53407, 53409.
Data Processing Upgrade includes line items 53026,
55486, 55491.
Program Operations include line items 53003, 530l5,
530l6, 53027, 53l20, 53l25, 53l55, 53225, 53235,
53238, 53242, 53244, 53254, 53256, 533l0, 533ll,
533l5, 53405, 53628.
,-
.......
LIBRARY ACTIVITY SUMMARY
Library Cost Centers
Personal Services
Building Operations
Data Processing Upgrade
Program Activity
TOTAL
Library Revenue
General Fund
Library Support Account
Library Fund
Fees, Fines, State-Aid
Charter Mandated Transfer
Sub-Total
TOTAL
',..,""
$l,03l,591
978,133
9l,013
322,523
$2,423,260
$2,118,675
302,000
2,000
304,000
$2,423,260
........j
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~VUAlternatives for Library FUnding.~f~
(]) @ Q) f~iCD
~~:
Pers. Serv~ces
1,031,591 /
1,031,591
1,031,591
1,031,591
M.S.S.
1,333,319(A) / 1,348,119(B) 1,384,614(C)
1,400,209 (D)
Equip.
58,350 /
58,350
58,350
58,350
Total
2,423,260 /
2,438,060
2,474,555
2,490,150
Revenue 270,093,/
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6..f'.-n _ J-vvY\d Ol. / abl0 7S1 ( (",+
270,093 279,993
30';; SFS 30';'/ S.?S
- t.rh.lee.u.)
276, Q.93
3001 S%S
,
Total
o:z I dO,Co 7S;-./
:t,153,ll'l'7
dZ 135 47S
2,16'1,967'
~11 (970
2,301,462
.;z,/'?7SroS
2,,226,051
GF Sub.
New Money
~
2-"1. 100 /
69,992
106,487
122,082
The Current proposed budget is $2,368,068 less Revenue $270,093 equals
$2,097,975 State Match # is $2,224,315
The State match number is $2,220,199
Local Revenue eligible for State match $78,840 Salary Adj., $47,500
State Match
$2,279,507
$2,294,307
$3,330,802
$2,346,397
Pers. Services includes $25,000 and $56,992 for PIT $81,992
A - Reduces management allow., $1,800
B Includes $4,900 AV mat., and $9,900 Periodicals less $1,800 Mgt.,
Allow., for $13,000 increase
C Includes $51,295 Library books less $1,800 Mgt., Allow., for $49,495
increase
D - Library Board Request
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July 30, IS
001 - GENERAL FUND
ESTIMATED FUNDS AVAILABLE
1987-88
1987-88
Estimated Beginning Balance
Estimated Fund Balance July 1,
$ 1,025,327
Estimated Revenues
Property Taxes
Other Taxes
License and Permits
Fines and Penalties
Use of Property
Intergovernmental
Current Services
Miscellaneous
Total Estimated Revenues
$ 7,060,000
31,773,076
3,620,903
258,000
758,760
5,937,482
1,644,728
823,800
$51,876,749
Transfers In
Workers Compensation Fund
Revenue Sharing Fund
Special Gas Tax Fund
Traffic Safety Fund
Operating Contingency Fund
Senate Bill 300 Fund
Total Transfers In
$ 200,000
-0-
1,851,307
200,000
250.000
-0-
$ 2,501,307
Total Estimated Funds Available
$55,403,383
Total Estimated Expenditures
$53,693,712
Estimated Balance
$ 1,709,671
Less: Estimated 186
(1,100,000)
Estimated Employee Adj.
0,400.000)
Add:
Vacancy Factor
1,300,000
Estimated Reserve
$
509,671
ESTIMATED EXPENDITURES
Transfers Out
Operating Contingency Fund
Cable Television
Liability Insurance Fund
Library Fund
Animal Control Fund
Public Park Extension Fund
Total Transfers Out
$ -0-
192,OlJ
2,003,496
2,153,167
120,000
81,000
$ 4,549,676
Budgeted Expenditures
Total Budgeted Expenditures
$49,144,036
Total Estimated Expenditures
$53,693,712
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