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CIT\... OF SAN BERNARDI~' - REQUE~~ FOR COUNCIL ACT-1N
From: KENNETH J. HENDERSON. DIRECTOR
Dept: COMMUNITY DEVELOPMENT
Date: JUL Y 21. 1987
Subject: FY 1987/1988 COMMUNITY DEVELOPMENT BLOCK
GRANT ALLOCATION OF $51.600 REMAINING IN THE
CDBG PUBLIC SOCIAL SERVICES CATEGORY
Synopsis of Previous Council action:
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On May 18. 1987. the Mayor and Common Council directed Community Development
staff to solicit proposals to utilize the $51.600 remaining in the 1987-1988
CDBG Public Social Services Category.
Recommended motion:
Move to approve FY 1987/1988 CDBG "Statement of Objectives and Projected Use of
Funds" as amended and authorize staff to submit same to U.S. Department of
Housing and Urban Development.
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Contact penon:
KEN HENDERSON/LISA DICKEY
Phone:
5065
Supporting data attached: Staff Report
Ward:
1-7
FUNDING REQUIREMENTS:
Amount: $ 51.600
Source: (ACCT. NO.) CDBG FY 1987/1988
(ACCT. DESCRIPTION)
FI I 18AAo./"ft ';?-- -~
nance: W f/lI"-~ .
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Council Notes:
75.0262
Agenda Item No.
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CI,-'r OF SAN BERNARDI~ - REQUEU FOR COUNCIL AC1-DN
STAFF REPORT
On May 18, 1987, the Mayor and Common Council directed
Community Development staff to solicit proposals utilizing
the $51,600 remaining in the FY 1987/1988 CDBG Public Service
category.
The proposal submittal period was from June 15, 1987 to June
29, 1987, during which time, eighteen (18) proposals were
received in response to the request for Public Service
projects.
The Community Development citizen Advisory Committee met on
Thursday, July 9, 1987. Members had previously been supplied
with complete proposal packages which were reviewed and
discussed at said meeting. Although a quorum was not present
at said meeting, funding recommendations to be presented to
the Mayor and Common Council were done by consensus and based
on funds available in the Public Services category. Addi-
tionally, the Committee recommended three (3) projects not
qualifying as Public Services for funding from the CDBG
contingency Account. The Public Service projects and pro-
jects recommended for funding out of the CDBG contingency
Account are as follows:
Public Services
(Recommended for Funding Using FY 87/88 $51,600)
No.
Aqencv/Pro;ect
Amount
Requested
Amount
Recommended
1
Highland District Council on
Aging (Senior citizen Program)
$ 45,200
$ 30,000
10
Easter Seal Society and Inland
Area Head Injury Support Group
(expanded Head Injury Program)
Rolling Start, Inc.
(Deaf Services)
$ 21,050
$ 11,150
3
$ 5,450
$ 5,450
13
Epilepsy Society of San
Bernardino (Epilepsy Education
Program)
Subtotal:
$ 5.000
$ 76,700
$ 5.000
$ 51,600*
*Total funds remaining in CDBG FY 1987/1988 Public Social Services
category.
7/23/87
75-0264
~aff Report
Page -2-
........,
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Capital Improvements
(Recommended for Funding using FY 87/88 contingency)
5
Aaencv/Proiect
Center for Community Counseling
and Education (roof replacement)
Amount
Reauested
Amount
Recommended
No.
$ 5,000
$ 5,000
9
Young Womens Christian Association
(YWCA fence around facility)
$ 3.000
$ 3.000
11
San Bernardino Police Department
(Home security improvements for
Seniors)
Subtotal:
$ 11. 000
$ 19,000
$ 11. 000
$ 19,000
Staff concurs with the recommendations as submitted by the Community
Development citizen Advisory Committee to the Mayor and Common Council.
Staff recommends that the Mayor and Common council approve and adopt the
amendment to the FY 1987/1988 Statement of objectives and Projected Use
of Funds and authorize staff to submit same to the U.S. Department of
Housing and Urban Development.
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Kenne h J. Henderson (;J
Director of Community Development
KJH/LRD/labj0399
7/23/87
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,
COMMUNITY DEVELOPMENT
CITIZEN ADVISORY COMMITTEE
"CDBG FY 1987/1988 PROGRAM YEAR"
Public Services
(Recommended for Funding Using FY 87/88 $51,600)
No.
Aaencv/Proiect
Amount
Reauested
Amount
Recommended
1
Highland District Council on
Aging (Senior citizen Program)
$ 45,200
$ 30,000
3
Easter Seal Society and Inland
Area Head Injury Support Group
(expanded Head Injury Program)
$ 21,050
$ 11,150
13
Rolling Start, Inc.
(Deaf Services)
Epilepsy Society of San
Bernardino (Epilepsy Education
Program)
$ 5,450
$ 5,450
10
Subtotal:
$ 5.000
$ 76,700
$ 5.000
$ 51,600*
*Total funds remaining in CDBG FY 1987/1988 Public social Services
category.
Capital Improvements
(Recommended for Funding Using FY 86/87 Contingency)
Amount Amount
No. Aaencv/Proiect Reauested Recommended
5 Center for Community Counseling
and Education (roof replacement) $ 5,000 $ 5,000
9 Young Womens Christian Association
(YWCA fence around facility) $ 3,000 $ 3,000
11 San Bernardino Police Department $ 11.000 $ 11.000
Subtotal: $ 19,000 $ 19,000
" ,
No.
2
4
6
7
8
11
12
15
16
17
18
..-"
'-' '-'
Public Services
(Not Recommended for Funding)
Amount
Aaencv/Proiect Reauested
A. Phillip Randolph Institute
(Three part community service
project) $ 62,346
Wests ide Aerospace Aircraft
Technical School, Inc. (WATTS)
(aircraft training program) $ 15,000
San Bernardino Family Stress
(Life Crisis Management Program) $ 51,600
San Bernardino West Side
community Development Corporation
(Housing and economic development
program) $ 50,000
Provisional Educational Services,
Inc. (Project Early Outreach) $ 50,000
Teddy Bear Tymes Child Care
Center, Inc. (Child care
equipment)
$ 7,280
Ministries for Family Enrichment,
Inc. (Earthquake preparedness
program in spanish) $ 24,681.90
Neighborhood Watch Association of
San Bernardino (printing of
Neighborhood Watch Handbook) $ 7,000
option House (shelter for
battered women) $ 20,000
More Attractive Community Founda-
tion (City entrance signs) $ 28,000
Family Service Agency of
San Bernardino (Victim Support
Program)
$ 28.000
$328,907.90
$424,607.90
Subtotal:
Total Requested:
Total Public
Social Services
Recommended:
$ 51,600
Total Contingency
Funding
Recommended:
$ 19,000
,
Amount
Recommended
$
$
$
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-0-
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$
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$
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$
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$
-0-
$
-0-
$
-0-
$
-0-
$
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$
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RECEIVED-GnY CLER\'(
'87 J\JL 31 P 3 :09
TO: Honorable Mayor Wilcox and Members of the Common
Council
C I T Y 0 F SAN B ERN A'~ DIN 0
INTEROFFICE MEMORANDUM
8703-1118
FROM:
Kenneth J,
Development
SUBJECT: Provisional Educational Services, Inc. -- Project
Early Outreach
Henderson, Director
of
Community
DATE:
March 18, 1987
(7017)
COPIES:
City Administrator; Director of Finance; Sr. Asst.
City Attorney; Exec. Assistant, Mayor's Office;
Exec. Assistant, Council Office; Community
Development Specialist; File
-------------------------------------------------------------
On May 5, 1986, the Mayor and Common Council approved CDBG
Contingency Account funding in the amount of $44,692 for
Project Early Outreach, a drop-out prevention program.
Although the program was funded out of proceeds from the
Block Grant for a period of six (6) months, staff was not
involved in the review and analysis of the funding proposal
submitted. Moreover, the Community Development Citizen
Advisory Committee did not review said proposal and make a
recommendation to the Mayor and Common Council.
At the end of six (6) months, the executive director of
Project Early Outreach approached Council regarding the
continuation of CDBG funding, although the Project had failed
to submit a proposal during the FY 1986/1987 supplemental
funding round. Because the City had reached the federally-
mandated fifteen percent (15%) cap for public service
activities under the FY 1986/1987 grant, the program could
not be funded from the current CDBG appropriation. The Mayor
and Common Council eventually re-appropriated $35,000 in
funds from the San Bernardino Unified School District (SBUSD)
Stay-In-School Program, a similar drop-out
prevention/intervention program, to Project Early Outreach
for the months of January through June 1987.
On February 2, 1987, the Mayor and Common Council approved
the FY 1987/1988 CDBG Program Mix and authorized staff to
solicit funding proposals. The proposal submission deadline
was March 3, 1987. Although many proposals were received,
Project Early Outreach did not submit a request for financial
A~wt~ r~ f" ,
";1'1
INTEROFFICE
Provisional
Outreach
March 18, 1987
Page 2
MEMORANDUM:
Educational
'-
8703-1118
Services,
'-,'
"
.I
,
Inc.
Project Early
assistance for
June 30, 1988.
pertain to the
the period beginning July 1, 1987 and ending
I am unable to explain the reasons that
lack of action on their part in this regard.
This particular program provides a valuable service to the
community. However, the CDBG program provides virtually one-
hundred percent (100%) of its funding, a not very desirable
situation that makes it very existence dependent upon the
City. Having already received $79,692 in CDBG funds for a
program that has the same basic goals and objectives of the
SBUSD Stay-in-School program (a program that received
$100,000 in CDBG funds), I do not believe the City can
continue to support both programs in view of their
similarity, the continuing high demand for CDBG assistance,
the amount of funding already made available to this parti-
cular activity ($179,692) and the restrictions on public
service activities.
Furthermore, the SBUSD Stay-in-School program is a four (4)
year program with an integral evaluation component. I
recommend future funding decisions relating to the drop-out
prevention/intervention activity be deferred until such time
as preliminary data is available from the school district
regarding the effectiveness of the program in accomplishing
stated goals and objectives. The above recommendation, if
accepted by the Mayor and Common Council, would affect the
Project Early Outreach and SBUSD Stay-in-School programs and
any other individual or organization applying for CDBG funds
to finance in whole or in part a drop-out prevention/inter-
vention activity.
call me at 5065 if you have any questions or clarifi-
is required.
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of Community Development
KJH/lab