HomeMy WebLinkAbout01-Budget
!OS 471 52020
LOS 471 52040
LOS 471 52050
105471 52110
105 471 52120
LOS 471 52130
105 471 52140
105471 5 ***
LOS 471 53005
LOS 471 53010
105 471 5)015
l05 471 5)016
105 471 5)017
LOS 471 53026
LOS 471 5)027
105 471 53105
LOS 471 531.10
105 471 53115
LOS 471 53120
105 471 53125
105 471 53150
LOS 471 53155
105 471 53165
105 471 53225
LOS 471 53235
105 471 53238
LOS 471 53242
105 471 53244
LOS 471 53250
\05 471 53254
105 471 53256
105 471 53305
!05 471 53310
105 471 53)1l
LOS 471 53315
\05 471 53402
105 471 53403
105 471 53404
105 471 53405
LOS 471 53406
105 471 53407
10S 471 S3401
105 471 53409
105 471 53628
105 471 53***
105 471 55201
105 471 55361
105 471 55411
105 471 55463
105 471 55464
105 471 55465
105 471 55468
!O5 471 5!469
105 471 55486
105 471 55489
105 471 55491
105 471 55883
105 471 55889
105 471 55890
105 471 55891
105 471 55892
105 471 55941
105 471 55942
[05 471 55***
!05 471 56235
105 471 56***
.** GRAND TOTALS ***
g I 9;; 2-
{tio c7
'{ D (/ '/~-
'-'
Salaries Perm/Fulltime
Salaries Temp/Part.time i
Overt ime
PElS Retirement
Health & life Insurance
Workers Camp Insurance
Unemployment Insurance
PERSONAL SERVICES
Due. & Subscriptions
Land & Building Rental
Postage
Printing Charges
Copy Machine Charges
Data Processing Chgs-Inhouse
Data Processing ChRs-Xerox
Building Maintenance
Landscape Maintenance
Custodial Service & Suppl.
Equipment Maintenance
Garage Charges
Professional/Contractual
Security Services
Book. Binding
Special Departmental Supp.
Office Supplies
Data processing Supplies
Audio Visual Materials
Photo & Recording Supplies
Clothing Linen & Safety
Library Soaks
Periodicals
Mileage Reimbursement
Meeting & Conferences
Manaiement Allowance
Trdn!n"
Electric Charp;es
Gas Charges
Water Char-ge.
Telephone Charges
Sever Charges
Refuse Charges
Cabl. TV Charg..
GeotherMal Charges
City Library Art Exhibit
MATERIALS & SERVICES
Hid81ze Sedan
Typ~1ter
Periodical Covers
3511II Camera
Hf.crofl1. Reader
Projection Screen
Microfil. Reader/Printer
Microfiche Reader/Printer
Computer Hardware
Microcomputers
Computer Software
Paperback Book Shelving
Blackout Curtains
Newspaper- Rack
DhplayC4lIe
Flag 6 Pole
Library Accessories
Library Book Trucks
EQUIPMENT
Alat1l System
Capital Improvements
Supplemental action (7/17/87)
SAN
B ERN A R 0 1 N 0
~Pl'_,,~
PUB L [C LIB R A R Y
ry 19B7 - 1988
\
-...,.I
Revised ",-yor/Council
BUDGET Estimate Prop. Sudaet
689,9]7 722,600 782,000
130,109 135,900 0
2,700 4,700 3,000
150,907 1]0,400 LI9,800
50,981 4] ,810 42,206
L, ]]9 2,300 412
1,968 2,200 2,16L
1,027,94L 1,04] ,9l0 949,599
],7LO 1,790 3,000
648,200 700,450 706,]00
~,OOO 5,698 4,000
5,500 5,460 6,000
2,700 0 0
5, L89 12,844 32,663
39,500 62,400 45,065
L9,500 32,000 39, LO]
37,159 3,119 23,314
85,230 68,300 69,R06
5,170 9,850 10,500
3,810 5,744 9,711
7,450 0 0
8,844 ]0,000 21,062
115 0 0
10,300 10,190 11,425
4,300 3,800 4,300
5,080 3,238 4,000
2 L, 750 ~ 6,150 " 16,850
710 "'0 100
0 0 0
L80,625 180,625 129,330
]4,375 34,290 24,405
" 0 0
1,400 1,409 1,400
0 100 2,400
" 10,6)] "
113,000 119,900 125,500
15,000 2.075 3,500 -
1,700 BOO 1,1.00
17,200 25,490 26,500
1,800 l,050 850
5"' 818 1,285
"5 0 0
0 3,500 8,000
0 1,200 4,000
1,283,476 (,]43,51'1] 1,335,844
5,9]6 0 0
1,800 0 0
1,120 0 0
840 0 0
788 0 0
180 0 0
8,920 0 0
1,864 0 0
0 16,207 40,350
90.000 6,921 0
0 20,804 18,000
260 0 0
120 0 0
400 0 0
580 0 0
115 0 0
6,000 456 0
900 0 0
119,84] 44,]88 58,]50
4,735 0 0
4,735 0 0
25,000
2,435,995 2,429,861 2,]68,793
6r 9'?2-
oJ q~{) 7'/"
C ' 17 'b22--
tv? _____,
/ ~~'5::2 J?? J 5 6
~71'?J
Library Board
Final Reco.-ended
782,000
81.992
],000
119,800
42,206
412
2,161
l,Oll,591
Buda:et
3,000
706,300
4,000
6,000
o
]2,663
45,065
39,103
23,314
69,806
10,500
9,711
o
21,062
o
11,425
4,300
4,000
21,750
100
o
180,625
34,375
o
1,400
600
"
125,500
3,500
1,200
26,500
850
1,285
o
8,000
4,000
1,400,209
o
o
o
o
o
o
o
o
40,350
o
18,000
o
o
o
o
o
o
o
58,]50
o
o
2,490,150
. IfS
2t/<;~GcJ{J
./ Ifs;ft?
)\ ,
~ITV OF SAN BECNARDINQ:)- MEMORANDL..JI
To
Sherry Putnam, Project Specialist
REDEVELOPMENT AGENCY \l EC'O. '" AOMllt OF.
Inghram Library Lease -- Progres~ report ~
,...... I ',"~ q. '
1;:'::.1 JJL t~ q :'.;' 1 - -
From Steve Whitney
City Librarian
Date July 22, 1987
(Y'rF
Subject
Approved
Date
Per your followup call concerning the Library's progress in reviewing a
renewal lease for the Dorothy Inghram Branch Library, I can report the
following:
The Library Board is currently monitoring its budget requirements for
FY 1987-1988 and has yet to finalize its available funds from the Mayor
and Council. They are facing the very real possibility of having to
close one of the four branch libraries completely, and they are reluctant
to negotiate a lease during this critical period that might remove one
of their alternatives in the short term.
I am able to report two items that may be of help: 1.) The increased
cost proposed by the Redevelopment Agency for a five year renewal was
received in sufficient time to include it as part of our proposed bud-
get. 2.) The Board was not interested in pursuing further the idea of
expanding the present location. They could not identify a source of
funds within the budget to pay for the physical remodeling nor the in-
creased cost of rent. No funds were included to purchase the furnishings.
As soon as the Library's FY 1987-1988 Budget takes its final shape, we
will be prepared to negotiate the final lease renewal agreement.
Thank you for your continued support of the Library and the services it
offers the community.
J:L
Steve Whitney, City Librarian
cc. Mayor Evlyn Wilcox
City Administrator Ray Schweitzer
Glenda Saul, Redevelopment Agency
Library Board Of Trustees
CITY Oil THI~1>>..
;ITY OF SAN BER)lARDINOo- MEMORANDULI
To Mayor Evlyn Wilcox and Members
of the Common Council
Subject FY1987-1988 Library Budget
REC'O..~OMnt Or~'"From
2 \ f'.\ 'rt j\;Date
nB1 J\J\. ."
Library Board Of Trustees
July 20, 1987
Approved
Date
At their Special Meeting of July 20, 1987, the Board Of Trustees of the San
Bernardino Public Library discussed at length your request that a "viable,
workable program" be formulated for the Library in FY 1987-1988 within a
budget of $2,368,793. Granted that number of dollars -- even fewer dollars
than expended for library services the prior year -- the Board concluded
that it cannot be done.
The Board commended the Mayor and Common Council for providing sufficient
local allocations to insure the continued subsidy by the California State
Library. This action averted the almost certain closure of at least one
branch library. But the Board also concluded a minimum operating budget of
$2,490,150 is required by the Library in FY 1987-1988 for the following
reasons:
Of the $107,000 in local allocations identified as a "match",
however, only $25,000 from the General Fund addresses the
Library's shortage of operating funds. The estimated $47,000
in wage and salary increments were never calculated among the
Library's expenditures from the start of the budget cycle. And
the qualifying pledge of "local gifts" are in-kind (restaurant
coupons) or dedicated funds (for example, funds provided for the
purchase of a flag) that will not relieve a deficit in operating
funds.
The Library Board recognizes the critical shortfall has been
reduced from approximately $145,000 to $120,000. After thorough
and lengthy discussion to insure the finest quality of library
service possible can be provided to the citizens of San Bernar-
dino, the Library Board was forced to conclude that the total
closure of one branch library would be necessary as soon as possible
unless these funds can be allocated to the Library budget.
Undoubtedly you are puzzled why such a small amount of funds would have
such a major impact on our operating program. It is important to see
the Library -- since the passage of Proposition 13 -- has increasingly
sought alternative funding to the General Fund. Our level of support
from local revenues was 6% in FY 1979-1980, and it has now increased to
18%. Second, the Library Board has made an intensive effort to operate
a lean ship over the years, and to operate at almost crises condition
over the past twelve months. Further reductions at this point slash
into the muscle and sinew of the most basic library programs.
\,
Mayor Wilcox and Council
FY 1987-1988 Library Budget
July 20, 1987
,'""',
,
)
v
page 2
BACKGROUND: Early in 1987, the Board Of Trustees of the San Bernardino Public
Library formally adopted their recommendation for the Library's operating ex-"
penses in FY 1987-1988 of $2,782,793. When presented with the challenge of
reducing FY 1986-1987's expenditures by approximately "four percent," or
$439,037 less than their recommendation, the Board identified $294,983 in
potential reductions by the following:
All vacant FULL TIME positions would remain frozen for a second
consecutive year.
All PARTTIME employees would be scheduled for half their normal
hours.
Library materials would remain at the FY 1986-1987 level despite
significant increase in public demand.
Library revenues would have to increase another 25% over their
FY 1986-1987 level -- which had increased 35% during the prior
twelve months.
The Library Board recognized the remaining $144,054 could only be achieved
by significant reduction in services:
Hours of service would have to be reduced 40%.
Parttime staff would have to be completely elimated.
Library materials would have to be recuded 30% over the prior
year's level of purchasing.
In short, these deeper cuts would approximate the closure of a branch library
and some reductions in the purchase of library materials. The Library Board
also realized reductions of this magnitude would preclude the Library's elig-
ibility for $118,400 in State of California subsidies, which would mandate
the closure of a second branch library.
Consequently, the Library Board's position presented on June 11 to the Mayor
and Common Council centered on two basic issues:
A perceived shortfall of $145,000 that would severely curtail the
Board's ability to provide quality public service, and
The automatic loss of another $118,400 in State subsidies, if local
support fell below a minimal required level.
SUMMARY: The Library Board requires a minimum operating budget of $2,490,150
for FY 1987-1988 to provide the quality of library services expected by the
citizens of the City of San Bernardino. The Library Board respectfully re-
quests an opportunity to present their concerns to the Mayor and Common Council.
To allow us sufficient time to adjust our summer work schedules, at least one
week's advance notice would be appreciated.
Thank you for your continued support of the San Bernardino Public Library and
the services it offers the community
Larry B. H~~ident
BOARD OF TRUSTEES
cc. Steve Whitney, City Librarian
Ray Schweitzer, City Administrator
~~,,",__'--'.'___'_~""~___e >
)';<<,A N B ERN A R 0 I~ PUB L I C LIBRARY
, ...."" FY 19B6 - 19B:r--' FY 1987 - 1988
Revised Hayor/Council Library Board
BUDGET Estimate Prop. Budget Final Reco-.ended BudRet
105 471 52020 Salaries Perm/Fulltime 689.937 722.600 782,000 782.000
105 471 52040 Salaries TempI Pa rtt ilDe 130 , 109 135.900 0 81,992
105 471 52050 Overtime 2,700 4.700 3,000 3,000
105471 52110 PERS Retirement 150.907 130.400 119.800 119,800
105 471 52120 Health & Life Insurance 50,981 43,810 42,206 42,206
105 471 52130 Workers Camp Insurance 1,339 2,300 432 432
105 471 52140 Unemployment Insurance l,968 2.200 2.161 2.161
105 471 5 ... PERSONAL SERVICES 1.027,941 1.041,910 949.599 1,031,591
105 471 53005 Due. & Subscriptions 1.710 1,790 3,000 3,000
105 471 53010 Land & Building Rental 648.200 700.450 706,300 706,300
105 471 53015 Postage 5,000 5,698 4,000 4,000
105 471 53016 Printing Charges 5.500 5.460 6.000 6,000
105 471 53017 Copy Machine Charges 2,700 0 0 0
105 471 53026 Data Processing Chgs-Inhouse 5.189 12,844 32.663 32,663
105 471 53027 Data Processing Chgs-Xerox 39,500 62.400 45,065 45,065
105 471 53105 Building Maintenance 19,500 32.000 39.103 39,103
105 471 53110 Landscape Maintenance 37,159 3,119 23.314 23.314
105 471 53115 Custodial Service & Suppl. 85,230 68,300 69.806 69,806
105 471 53120 Equipment Maintenance 5,170 9,850 10,500 10,500
105 471 53125 Carage Charges 3,810 5,744 9,711 9,711
105 471 53150 Professional/Contractual 7,450 0 0 0
L05 471 53155 Security Services 8,844 30,000 21.062 21,062
105 471 53165 Book Binding 135 0 0 0
105 471 53225 Special Departmental Supp. LO. 300 10.190 11.425 11 .425
105 471 53235 Of fiee Supplies 4.300 3.800 4.300 4,300
105 471 53238 Data processing Supplies 5.080 3,238 4,000 4.000
105 471 53242 Audio Visual Materials 21,750 6,150 16,850 21,750
105 471 53244 Photo & Recording Supplies 710 640 300 300
105 471 53250 Clothing Linen & Safety 0 0 0 0
105 471 53254 Library Books 180.625 180,625 129,330 180.625
105 471 53256 Periodicals 34,375 34,290 24,405 34,37S
105 471 53305 Hileage Reimbursement 55 0 0 0
105 471 53310 Heeting & Conferences 1,400 t,409 1,400 1,400
105 471 5JJll Management Allowance 0 100 2.400 600
105 471 5JJ15 Training 75 10,6JJ 75 75
105 471 53402 Electric Charges 113,000 119.900 125,500 125,500
105 471 53403 Cas Charges 15,000 2,075 3,500 3,500
105 471 53404 Water Charge. 1,100 800 1,200 1.200
105 471 53405 Telephone Charges 17,200 25.490 26.500 26.500
105 471 53406 Sewer Charges 1,800 1.050 850 850
105 471 53407 Refuae Charges 564 818 1.285 1,28S
105 471 53408 Cable TV Chargee 445 0 0 0
te~ 471 53409 Geotherm81 Charges 0 3,500 8,000 8.000
105 471 53628 City Library Art Exhibit 0 1.200 4.000 4.000
105 471 53... MATERIALS & SERVICES 1,283,476 1,343.563 1.335.844 1.400.209
105 471 55201 Hidaize Sedan 5.936 0 0 0
105 471 55361 Typewriter 1.800 0 0 0
105 471 554Il Periodical Covers 1,120 0 0 0
105 471 55463 35_ Camera 840 0 0 0
105 471 55464 Microf!!. Reader 788 0 0 0
105 471 55465 Projection Screen 180 0 0 0
105 471 55468 Microf!!. Reader/Printer 8,920 0 0 0
105 471 5!469 Microfiche Reader/Printer 1.864 0 0 0
105 471 55486 Computer Hardware 0 16.207 40.350 40.350
105 471 55489 Microcomputers 90.000 6.921 0 0
105 471 55491 Computer Software 0 20.804 18.000 18.000
105 471 55883 Paperback Book Shelving 260 0 0 0
105 471 55889 Blackout Curtains 120 0 0 0
105 471 55890 Newspaper Rack 400 0 0 0
105 471 55891 Display Case 580 0 0 0
105 471 55892 Flag & Pole 135 0 0 0
105 471 55941 Library Accessories 6.000 456 0 0
105 471 55942 Library Book Trucks 900 0 0 0
105 471 55... EQUIPMENT 119.843 44.388 58.350 58.350
105 471 56235 Alana Syste!ll 4.735 0 0 0
105 471 56**- Capital Improvements 4.735 0 0 0
Supplemental action (7/17/S7) 25.000
CITY OF SAN B~NARDIN<9 - MEMORANDuM
To Glenda Saul, Executive Direc~tt.o. _ ADMIt'- Of.,:.
REDEVELOPMENT AGENCY .
Subject RDA Library Reorganization !=~7 J~l 2'+ :s: \: ,~
From Steve Whitney
City Librarian
Date
July 22. 1987
Approved
Date
;0f/
(
I received your memo confirming my conversation with J. Lorraine
Velarde of your staff in which I acknowledged that a staff position
was budgeted in the Library's FY 1987-1988 funds to provide contracted
services to the Agency in the amount of $12.700. The required services
are the creation of appropriate indexing and cataloging~f the Agency
library.
As soon as the Library's budget is finalized by the Mayor and Common
Council. we will certainly be prepared to meet to discuss the specifics.
But you must be aware at this junction point of two other provisos which
I discussed with Lorraine:
1.) Equipment and telecommunications link: The Library's
proposal relies on the placement of a terminal in the
work area of the Feldheym Library Reference Department
that will be compatible with the Agency's Wang configuration
and the necessary telecommunications linkup (if required).
In our judgment, such equipment would remain the property
of the Agency and would revert to you at the end of the
project. We have not met with your Wang representaives to
identify specific costs, but I indicated to Lorraine these
would be billed to you at straight cost. These will be over
and above the $12.700 noted above.
2.) Cataloging schemata: Staff believes they have designed
a cataloging system that will meet the needs outlined by
your staff. If the design is not acceptable to you and no
alternative system can be identified, obviously we won't
undertake the assignment.
We recognize the time limitations you have related to the relocation of
your quarters. We are prepared to move as quickly as possible. once the
Library's budget is resolved.
Thank you for your continued support
offers the community.
01"::~'"'
Steve Whitney, City Librarian
services it
cc. Library Board Of Trustees
Mayor Evlyn Wilcox
~City Administrator Ray Schweitzer
Lorraine Velarde
Sandy Lowder
elfY' ON fHI~~.~
........'.h
""'"
'-"
~4
IIIEMORANDUM
No. 118
Jan. 1984
REDEVELOPMENT AGENCY
OF THE CITY OF SAN BERNARDINO, CALIFORNIA
)ATE
July 16, 1987
ro
Steve Whitney, City Librarian
'ROM
Glenda Saul, Executive Director
::UBJECT
RDA LIBRARY RE-ORGANIZATION
This shall confirm the conversation held with J. Lorraine Velarde of my
staff wherein you advised that you had included a staff position in your
87/88 budget for purposes of providing contracted services to the Agency
in the amount of $12,700.00.
The services to be rendered are to create the appropriate indexing and
cataloging for the Agency library.
You further advised that you would arrange for a meeting to follow-up on
this conversation as soon as you received approval of your budget from
Mayor and Council. As has been discussed, we are most anxious to
proceed with library project as we would like to have it completed prior
to our relocation to the 4th floor.
Kindly keep us posted as to all developments.
/x~.../~
Gl enda Saul,
Executive Director
GS: J LV: bz: 0413B
cc: Mayor Wilcox
Ray Scweitzer
Lorraine Velarde
.(u, r((/ / (i( du .
(.
Lib~ry Budget Ana~is
7/20/87
87/88 Library
Orig. Req. 1st Cut Recomm.
Pers. Servo $1,166,078 $1,079,474 $1,031,591
MS/S 1,469,534 1,487,492 1,400,209
Equip. 134,681 79,175 58,350
Capital 12,500 -0- -0-
Adjust CD
Total $2,782,793 $2,646,141 $2,490,150
(0
$25,000 plus
Salary adjust.
and gifts
86/87
Budget
)
4% Q)
Library
Proposed
$1,012,738 $ 949,562
~
1,379,271~ 1,355,119
-0-
40,247 58,350
$2,382,256
@
includes
$50,000
added
$ 107,000
$2,363,068
2,470,068
@
not a
full
4%
'-
r .'~
Lib~y Budget Ana~is
.
~
Capital
7/20/87 4%
87/88 Library 86/87 Library
Orig. Req. 1st Cut Recomm. Budget Proposed
$1,166,078 $1,079,474 $1,031,591 $1,012,738 $ 949,562
1,469,534 1,487,492 1,400,209 1,379,271 1,335,119
134,681 79,175 58,350 40,247 58,350
12,500 -0- -0- -0-
Pers. Servo
MSjS
Equip.
Adjust
$ 107,000
Total
$2,782,793
$2,646,141
$2,490,150
$2,382,256 $2,343,068
0450~8--'
2. includes 3. not a
$50,000 full
added 4%
1. $25,000 plus
Salary adjust.
and gifts