HomeMy WebLinkAbout41-City Administrator
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COUNCIL ACTION CORRESPONDENCE
To Raymond D. Schweitzer Subject Review and Approval of the
City Administrator Central Garage Management Audit
by Hughes, Heiss and Associates
Date April 7, 1987
Meeting Date April 6, 1987 Agenda Item No. 29
Ac:tion .
The final report of the Central Garage Management Audit by Hughes, Heiss and
Associates was approved and the City Administrator was directed to work with the
Public Works Director and Garage Superintendent to evaluate the impact of each
recommendation and devise a plan of implementation with a time frame, with input
from user departments.
The City Administrator was asked to make sure the report of the Central Garage
Management Audit is on the ~"y 11, 1<l87 sllenda.
SC:dc
cc: Garage /41wY
Public Works/Engineering srrAUNA CLARK
;0'&' "I CitY Clllk
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CITO OF SAN BERNARDIO - REQUEQr FOR COUNCIL IfPPJN
From:
RAYMOND D. SCHWEITZER
City Administrator
March 24, 1987
Subject: Review and Approval of the Central
Garage Management Audit by Hughes,
Heiss and Associates.
Dept:
Date:
Synopsis of Previous Council ection:
7/7/86 -- Approved RFP and authorized City Administrator to solicit proposals for
a Management Audit of the Central Garage.
9/22/86 -- Adopted resolution to select Hughes, Heiss & Associates to conduct a
management audit of the Central Garage Division, Public Works Department,
and set up Council Committee to work with the consultant during the course
of the study.
Recommended motion:
That the final report of the Central Garage Management Audit by Hughes, Heiss &
Associates be approved and the City Administrator directed to work with the Public
Works Director and Garage Superintendent to evaluate the impact of each recommendation
and devise a plan of implementation with time frame.
Contlct plrlon: Roger Hardgrave
Supporting dl" IUeched: yes
Phon.:
5025
Wlrd:
FUNDING REOUIREMENTS:
Amount:
Source: (ACCT. NO.)
(ACCT. DESCRIPTION)
Finance:
Council Notes:
,,,.ft,.!
Agenda Item No._
>
CITA.: SAN BERNARDlrQ - REQUEQ FOR COUNCIL ACTON
STAFF REPORT
,
The Final Report on the Central Garage audit prepared by
Hughes, Heiss & Associates is a product based on observations
and study of the Garage operation, interviews and discussions
with Garage staff and user departments, and analysis of data
gathered on budgets, fleet inventory, usage, maintenance
policies and procedures and staff assignments, etc. The
Council appointed Ad Hoc Committee consisted of Councilwoman
Esther Estrada and Councilman Jack Reilly worked closely
with staff and consultants, and gave meaningful suggestions
and direction throughout the entire study phase.
The report is organized into six chapters:
Chapter 1 provides a descriptive overview of Garage
organization and operations.
Chapter 2 - provides an assessment of the organizational
structure of the Garage.
Chaoter 3 - provides an assessment of staff utilization and
service levels.
Chaoter 4 - provides an analysis of the management of the
City's fleet.
Chaoter 5 - presents an analysis of the equipment maintenance
information system (MIS).
Chapter 6 - presents a plan of implementation with proposed
dates for the recommendations.
Major findings and key recommendations for each Chapter are
capsulized in the cover letter of the Final Report. Staff of
the Public Works Department and the City Administrator's
Office have reviewed the report.
Recommendation:
Approve the Final Report and direct the city Administrator to
work with the Central Garage and other affected departments
to evaluate the impact of each recommendation: then devise a
plan of implementation with a realistic time frame.
75.0264
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O's::
Ql Ql
Ei
o..Ql
::l U
III
....--1
Qlo..
UlQl
1-1
Ln
.--I