HomeMy WebLinkAboutS04-Public Works
. CIQ OF SAN BERNARDOo - REQUOT NFO~ 1COUNCIL~c1N
From: ROGER G. HARDGRAVE REC'O.-ADMIN, OfJliject:
Dept: Publ ic Works/Engineeril981 APR 16 A."I '3 05
Date: April 14, 1987
Rejection of Bids & Authorization
to Re-advertise for Bids --
Maintenance and Irrigation at .
Seccombe Lake Park - PLAN NO. 7172
Synopsis of Previous Council ection:
None.
Recommended motion:
That the bids for the maintenance of landscaping
and irrigation at Seccombe Lake Park, in accord-
ance wit~ Plan No. 7172 be rejected and authori-
zation given to readvertise for bids.
cc: Ray Schweitzer
Warren Knudson
Annie Ramos
~Lo/~z3?
Signature
Contlet penon:
Gene Ro Klatt
Phone:
51?<;
Supporting dati attlChed:
St.aff Report
Ward:
1
FUNDING REQUIREMENTS:
Amount:
Source: (ACCT. NO.)
(ACCT. DESCRIPTION)
Finance:
Council Notes:
n.02l2
Agend.ltem No.
s-i-
I
< CIV OF SA. B&RNARDCO - REQUOT FOR COUNCIL ACOoN
STAFF REPORT
As a part of the development of Seccombe Lake Park, the Parks,
RecreatiDn and Community Services Department has recognized
that grounds maintenance will be required to maintain the
level specified in the agreement with the State.
At the direction of the City Administrator's Office (Matzer),
staff prepared specifications for the maintenance suitable for
bidding. On April 9, 1987, bids were received and opened. The
project specifications required a mandatory walk-through of the
project and one of the bidders did not attend. The other bidder
did not have the required bid bond with the proposal. As a result,
both bidders could and should be disqualified.
Of the two bidders, the bids ranged between $70,128 and $88,128
for the work.
Staff recommends that the present bids be rejected, and staff
authorized to readvertise for bids on the project.
URGENCY CLAUSE
The plant establishment period is about to expire and the grounds
will require maintenance of the irrigation and landscaping. Addi-
tionally, the Park is scheduled to open to the public early this
summer. In view of the time constraints, it is essential that
the project be re-bid in an expeditious manner to insure preserva-
tion of the landscaping.
4-14-87
75-0264
~.... lilt. ~
File No. 6.1444-5
cOY OF SAN BERNARIQtO - REQ'05T FOR COUNCIL AOION
From: ROGER G. HARDGRAVE
Dept: Publ ic Works/Engineering
Date: April 14, 1987
Subject: Rejection of Bids for Custodial
Maintenance of Buildings -
SECCOMBE LAKE PARK -
Specification No. 7174
Synopsis of Previous Council ection:
None.
Recommended motion:
That all bids for the Custodial Maintenance of Buildings
at Seccombe Lake Park be rejected.
I
cc: Ray Schweitzer
Warren Knudson
Wayne Overstreet
Signature
Contect pinon:
GfiAi R Klatt
Phonl:
5125
Supportln! dlte Itteched: S h ff IlP pn rt
Ward:
1
FUNDING REQUIREMENTS:
Amount:
Soul1le: (ACCT. NO.)
(ACCT. DESCRIPTION)
FlnanCI:
Council Not..:
n.OIlI
Agendalt.m No. s.(
_...;O"';"'__"-'_'_~
-
-
... --
CICf OF SAN Bl!RNARDOO - REQUIIOT FOR COUNCIL ACQoN
STAFF REPORT
As a part of the agreement with the State on this project. the
City was to provide a specified level of service for custodial
maintenance. Considering present staffing levels. the City
Administrator (Matzer) directed staff to investigate contract
services for the required work.
Working with the Parks, Recreation and Community Services Depart-
ment. Public Buildings Staff, as well as the Administrator's office.
a set of acceptable project specifications was completed.
Bids were opened on April 9. 1987, with three firms submitting
bids. Two bidders were not pre-approved as required by the speci-
fications. Bids ranged between $17,100.00 and $22,944.00 for
12 months of service. The city had estimated that the cost would
be in the range of $14.000.00 for services provided by City forces.
It is. therefore. recommended that the City forces provide the
necessary custodial maintenance for the buildings at Seccombe lake
Park and that all bids received be rejected. -
4-14-87
75-0264
.
<
c
o
z
is
It:
C
Z
-
III
.
Z
~
I&.
o
~
U
ell
Z
i
III
lL
o
o
iii
.... III
Co) >
Z j::
;:) -
8_lii
OlL
Zt-::E
~~8
:Ii!iil&.
8-0
a!...
oa-
zo2
CCIII
II::~-
0- ..
>ut;
C.....
~~iil
011::;:)
J-li.(/)
~
o
Cl
z
z
...
lL
o
o
ii'i
\.
1~
~
~
..
~
-
I ~ ~,~ %
~ ~ ~'iO
N~... ~
N ~' ~
o
iii
I&.
o
!Z
~
o
I
...
l
~
-.L
-i
\
~
-.
\
..
<~ ~
I~ ~
\ ,~
~~
~'~~
~ \.
I \ ~ \
\
\
i ~~
~
5 ~ ~ ~
~ ~ ~
z
o
ii:
II::
Co)
(/)
...
o
o
ii'i
~. ~
~, ~
~ J ~
II:: .......... v:
II:: l!:: ~.~ .
...0 \I-t ~
~ lD .~ ~ ~
~ 15 \.~
z~~p~
~ z " ~ ~
z'~ ~
5 ~ ~ .~
~ ..~~~
5i I ....1
~
.....
!1
..,
...
.j!.
Q
1lO
en
o
..
..
..
N
..
.
::l
~
~
~
~
..
.....
..
~
z
:Ii
II::
~
lii
o
...
o
II::
o
Co)
...
It:
(/)
o
ii'i
"
z
i
%
li!
E
8
II:
Z
..
a
...
Ii
..
z
..
i!
II:
C
..
..
a
.
..
z
;:
~
o
...
II::
~
...
It:
lL
i
I
I
I
I
J
~
:Ii
ti
...
Cl
~
II::
...
...
Z
Cl
Z
...
..J
C
~"-
II::
~ ~
ffi ~
z
;:)
>
II:
C
~
..
...
ii:
a
ii
.
:;; z
lD 0
o ;::
... ~
~ In
;:) i
~ ~
z c
C ..
o ..
~ i
o 0
z ~ ~
J- ... ;::
~ ~ il
o (/) ;;;
~ !2 In
C CD is
~ ~ I2f
III _ . -4......
File No. 6.1444-6
- REQU~T FOR COUNCIL ACOON
,-
CI"O OF SAN BERNARDfOO
From:
ROGER G. HARDGRAVE
Subject: Rejection of Bids - Maintenance of
Electrical Equipment at Seccombe
Lake Park - Specification No. 7173
Dept:
Public Works/Engineering
Date: Apri 1 14. 1987
Synopsis of Previous Council ection:
None.
Recommended motion:
Re: Ray Schweitzer
Warren Knudson
Annie Ramos
Wayne Overstreet
~
That all bids for the maintenance of Electrical
Equipment at Seccombe Lake Park be rejected.
Signature
Gene R. Klatt
Staff Report
Phonl:
5111
1
ContlCt pinon:
Supporting uUlttacheel:
Ward:
FUNDING REOUIREMENTS:
Amount:
Sou/'CI: (ACCT. NO.)
(ACCT. DESCRIPTION)
Finance:
Council Nota:
n.0211
Agend. Item No. S ~ i
.
_ ..J..
-
.-
CICt OF SAN Bl!RNARDCO - R.QU~T FOR COUNCIL ACOoN
STAFF REPORT
Upon direction of the City Administrator (Matzer), City staff was
requested to investigate the use of cDntract services to provide
electrical maintenance for the equipment at Seccombe Lake Park.
The increased work load on staff was considered a major impact.
On April 9, 1987, after consideration and input from the Parks,
Recreation and Communities Services Department, Public Buildings
Staff and the City Administrator, bids were received for the pro-
posed work. Although pre-qualified and a valid bid, only one bid
was received. Proposed cost was $19,800 per year. Considering
the single bid and the estimated cost using City forces at $14,350,
it is recommended that the bid be rejected.
Staff recommends that the Public Buildings Division provide the
services during the first year and that contract services may be
considered at some future date.
4-14-87
75-0264
-:.;.....~._;.._~
r
.
c
0
z
is
.
c
z
.
III
.
Z
~
...
0
~ ~
u
Cl
Z
Z
I&l
a.
0
0
iii
CII
Z
Z
III
L
o
a
iii
...J III
U >
Z j:::
::l -
a.1ii
a~
z!co
~~u
::Elii'"
o-a
ui!...
0:1.
~=!
a::.....
oC ..
>ut;
cool&l
::~ii3
Oa::::l
Foil.(/)
4.
~
-
~
~ I 0
~ t'-
a
iii
...
0
!i
;:)
0
I
.
'J
'Ii:
,,\ ~l ~
"~"l
~ !i~
~
~ Q \
z
g
~
,
~ "
--I ~ ~
u
~
.
~ " ~
"
,
0
"-
~ 't: I
"-
~
, a:: ,
8 ~
a:: 1\
( I&l
III iii x
~ ::E II.~' .
::l
Z ~ I
z
~ ~ ~I~
a:: I
0 0 I
~ Z
0 !~
a:: 5
u
III ii: i t-)
I&l I
0 u poI
i .... N ... lI'l <0 .... GO en ::a .... ~ ~ S lI'l
0 I&l I .... ....
iii 3;1 I I
...
Z
::l
0
~
Q >-
iii III
~ fl
Q
a::
... I ~ CI
Z z
I&l Z a:: i
a::
~ ::E ~ :z:
. i
-~ ii: iii i
8
c
Z
III
C
...
0
CI
..
Z
III
i!
c
~
III
C
>C
Z
i:
~ III
...
0 ii:
I&l C
a:: ii
~ .
>
I&l C
a:: <C
a. z
i <C
I ...
~ S
0 ;::
<C
I&l C
I u ~
J z
::l Z
0 j
z
~ Z <C
::E c III
ti 0 ..
z i
I&l C
Cl d 0
z Z I&l !
iX z
!z I&l ;::
I&l a.
I&l i
z ::l 0
0 III i
Cl u 0 Iii
z ~
I&l in Q