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'CllO OF SAN BERNARDltp -
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From:
Manuel P. Moreno, Jr.
Director of Public Services
Public Services
REQUEC7 FOR COUNCIL AC'ON
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Subject:
Request to Contract with
County for SWAT Report
Preparation
Dept:
Date: March 30, 1987
Synopsis of Previous Council action:
No previous Council action.
Recommended motion:
That the Purchasing Agent be authorized to negotiate with the County
of San Bernardino, for the performance of a Solid Waste Asessment
Test (SWAT) report regarding the former City landfill site, east
of Waterman Avenue and north of the I-lO Freeway, and directed
to have the necessary contract prepared for action by the Mayor
and Common Council.
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Signature / l
Contact person:
Manuel P. Moreno, Jr.
Phone:
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Supporting data attached: Staff Report
FUNDING REQUIREMENTS: Amount: ,~JI'~
Ward:
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Council Notes:
75-0262
Agenda I tem NO.~s...
'CIOY OF SAN BERNAROC)IO - REQUOT FOR COUNCIL AGJON
STAFF REPORT
The County of San Bernardino recently issued a request for
proposals, and awarded a contract to the lowest bidder, for
the preparation of Solid Waste Assessment Test (SWAT) Reports
for II landfills in various parts of the County. The cost
of the overall contract is very favorable, and it would be
of benefit to the City to take advantage of this economy
of scale.
As indicated in the attached material, the City is required
to complete a SWAT report on the former City landfill on
Tri-City property, just north of the I-lO Freeway. If the
City were to advertise for the preparation of a single SWAT
report, it is believed that the cost would be significantly
higher.
It is therefore recommended that the County be requested
to amend its contract to include the City site (since the
personnel and equipment will already be in the area). This
matter has been discussed with County staff, and the inclusion
of the City project is acceptable to them. There is precedent
for this type of action in that the City has purchased automobiles,
typewriters, etc. through County contracts in the past, thus
satisfying the principle of competitive bidding and saving
money for the City.
JUSTIFICATION FOR PLACEMENT
ON THE SUPPLEMENTAL AGENDA
Negotiations with County are taking longer than expected. In
order to meet State deadline of July l, 1987, authority to
expedite the process with the County is necessary.
3/30/87
75.0264
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C I T Y 0 F SAN B ERN A R DIN 0
INTEROFFICE MEMORANDUM
8701-652
TO: Manuel Moreno, Jr, Director of Public services
FROM: Raymond D. SChweitzer, City Administrator
SUBJECT: SWAT Proposal
DATE:
January 29, 1987
(6969)
COPIES:
Mayor Wilcox, Roger Hardgrave, Warren Knudson
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It is my understanding that the City must submit a SWAT
proposal determining (if any) pollution of ground water has
occurred in old landfills. The proposal must be submitted by
July 1, 1987 under the penalty of a $1,000 fine for each day
of delay. Roger Hardgrave has estimated the cost for
preparation of a proposal by a civil engineering consulting
firm at approximately $3,000 (the Santa Ana Regional Water
Quality Control Board estimates up to $30,000!).
Junior, it would appear that the first step we should take is
the preparation of an RFP and solicit proposals for an
engineering firm to do this, Further, I feel this is a
legitimate cost to the Refuse Fund.
Should you have any questions concerning this, please let me
know. I am quite sure that Roger Hardgrave will work with
Marshall Julian on the development of an RFP. I would
appreciate it if you would make thO priority.
ON~EITZER
ty Administrator
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REfUSE DIVISlCN
'~ITY OF SAN ~E~ARDINOcr '_.'EMORANDU~
RAY SCHWEITZER ROGER G. HARDGRAVE, Dir. of
To City Administrator From Publ ic Works/City Engineer
Subject Sol id Waste Assessment Test (SWAT) Program
Date
December 24, 1986
File No. 6.50
Approved
Date
Attached is a copy of the letter from the Santa Ana Regional Water Quality
Control Board, dated 10-17-86. This letter outlines California Water Code
Section 13273, which requires operators of active and inactive solid waste
disposal sites to determine if hazardous waste is leaching into surface or
ground water.
All sites throughout were placed in 12 ranks (groups), with a schedule for
each rank. The City operated a disposal site on a portion of Tri-City
Airport under terms of a lease. Operation of this site was terminated in
about 1963. This site has been placed in rank 2.
The SWAT program is divided in 2 phases, The first is submittal of a pro-
posal for approval by the Water Control Board. A proposal must be submitted
b 7-1- s, For this site, at l~a!t.t 1 lJooradient Wl!ll and
or en we J} will Drobablv be need~d, After the proposal is approved,
the te~t wells wilL-be dug and monitored far 1 ypar, A report will be
prepared, based upon data obtained during the 1 year monitoring period. If
deemed warranted, the Board can order on going monitoring. Thp rppnrt ic ,h,,,
by 6-30-88.
-Cast for this program ran rparh ~lnn,nnn. Information received from Mr, Mark
Adelson, of the Water Control Board, indicates that the ~ fnr nllr cih
rnlllcl pM~ihly hp clnnp fnr ~1n nnn, This is based upon a cost of $10,000 per
well,
Mr. Adelson was not aware of any available State funds to reimburse operators
for their costs.
Guidelines for preparation of the proposal and report are attached to the
Board's letter. These items are normally prepared by a consulting engineering
firm with the stipulated experience and qualifications.
Arrangements for access t9 the uDoradient well site may have tn h" m.rlD with
the ~l1rr@nt awnpr.
A preliminary estimate of cost for preparation of the SWAT Proposal by a
consulting civil engineer is $3,000. This amount will need to be provided in
the 1986-87 Fiscal Year, since it is to be submitted to the Board by 7-1-87.
There are two basic requirements relating to closure of land fills. The first
is the SWAT to ins~r~ that leachate from the buried refuse is-not polluting
the underaround wa_e_ tabte, This requirement is placed upon the operator,
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RAY SCHWEITZER
December 24, 1986
Solid Waste Assessment Test
Page - 2 -
The second requirement is for an imDe~ahlp lavpr to hp prnv;rlArl at ~h9 ~;mA
of development, This is the rA~pnn~;h;l;ty nf thA l~nrl nWnAr. Tri-City has
been meeting with their consultants to determine how this requirement can
best be satisfied, Mr. Rod MacDonald, Vice-President, has suggested that a
joint meeting be held with the Water Quality 80ard to ascertain if these two
requirements can be combined, He will be setting up a meeting in the first
part of January, 1987.
Please advise if you would like any further information,
ROGER G, HARDGRAVE
Director of Public Works/City Engineer
RGH:rs
Attach.
cc: W. 'Knudson
v1M. Moreno
CAUFOAN....
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GE DlUKMEJIAN. Q_
CAUFORNIA REGIONAL WATER QUALITY CONTROL BOARD
SANTA ANA REGION
8809 INDIANA AVENUE. SUITE 200
RIVERSIDE. CAUFORNIA 91508
PHONE: (714) 782-4130
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October 17, 1986
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Roger Hardgrave, Director of Public Works
City of San 8ernardino
300 North "0" Street
San 8ernardino, CA 92401
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SOLI 0 WASTE ASSESSMENT TEST (SWA Tl PROGRAM: RANK 2 SOLI 0 WASTE 01 SPOSAL SITES
Dear Mr, Hardgrave:
California Watpr Cndp S~ctinn 11~71 requires operators of active and ina~ti~p
~nlid w~~tp dicnnc~l citpc to det~rmine if ha7ardous waste is lpa~hina into
surface or araund water on, under, or within one mile of the disposal site.
Water Code Section 13273 further requires the State Water Resources Control
80ard to rank solid waste disposal sites statewide. This ranking determines the
schedule for conducting the testing and submitting the reports required by this
Solid Waste Assessment Test (SWAT) program.
Our records show that the agency you represent operates or operated the
fol1owing~solid waste disposal site(s):
Inactive"l~lis~ landfill at site of Trv-Citv ,cotrnr~
SWAT investiaations for Rank 2 sites are to be ~ during the period_
1. 1987 \a. June 30. 1988.
The SWAT program is to be conducted in two phases, The ooerator of a site sub-
mits a SWAT Drooosal to the Reaional Board during the fir~t pha~p. Regional
~ staff then reviews the orooosal to evaluate the monitoring procedures pro-
posed. Once the mnnitorina orocedures are aoofoved, the sitp. ooerator oerforms
the monitoring and submits the SWAT reoort durinq the second ohase of the
program.
~IJ;d~n~p for orpoarina both the ~WAT ProDosal and SWAT Reoort ;s enclosed6
Revised Guidance for preparing the proposal and report will be ayailable around
mid-November. The revisions will be primarily clarifications. They will: 1)
stipulate that ~WAT ornnn~al~ arp a rpnllirPmpnt; 2) advise that the Regional
80ards will specify which EPA test m~thods (~ &J5aZ or ~~4 t 625l will be
acceoted; 3) advise that the rpnllP~t fnr in r 's is A1.e~~~j,..
4) rlarifv the ale141s to be inrll1dpd in t e ; an rann\la th~ ,...CU'I1I1rO_
ment for ~ical analvsib,-
The ,WAr prnnncill must be submitted.tA the Santa An" RPQinn.11 W"t~r QII.11ity
Control 80ard by Julv 1. 1987, followed by the SWAT rf!Dnrts on nr hpfnrp .lllly 1.
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Mr. Roger Hardgrave
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October 17, 1986
Under certain instances, the di~nn~al site ooerator mav reaue~t a waiver of the
SWAT requirement JUt on~n;n~,mnn;t.nrina information can ~nn~lu~ivelv demonstrate
that h~7~rdnu~ WA~t_s are minrating frnm tho ~ite into tho wAtp-rs of thp ~tAt~.
The waiver requests should be made to the Regional 80ard accompanied by sup-
porting information that describes the leaking hazardous substance(s). Requests
for waivers should be submitted by July 1, 1987.
Please contact Mark G. Adelson W Robert L. Holuh of our Renedial Response
Section with any Questions regarding the SWAT Program.
Sincerely,
MES R. ~
ecutive Officer
nclosure:
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