HomeMy WebLinkAbout51-Police Department
CCITY OF SAN BE~ARDINO CL MEMORANDUQ
To
Ray Schweitzer, City Administrator
~:'D.-AO!t4IM. OFF:
Donald J. Burnett
From Chief of Police
Subject
New Police Station
Date March 10, 1987
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Approved
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In a memo addressed to me, dated February 12, 1987, you asked me to
respond to six items related to consideration of a new police facility.
Five of the six items have been addressed through Lt. Don Levan's
research and attached report. The sixth item asked for information
from the Police Commission.
I discussed this subject with the Police Commission at their regular
meeting on March 9, 1987. There was mixed reaction as to the location
consideration. Mr. King suggested a 2.5 acre site at Highland and
California. Mr. Chumley suggested we stay west of Waterman due to
extensive development anticipated on the west side of San 8ernardino.
Mr. Fletcher suggested we consider locating on top of Little Mountain,
and Mr. Howard liked that location as well. Mr. Fawke believes that
major growth in the City of San Bernardino will occur east of Waterman,
and the police facility development should occur no farther west than
Waterman. Mr. Fawke also pointed out that with consideration to
liquefaction the facility should not be located downtown or south of
Baseline.
Mr. Westwood believed the Little Mountain site suggested would provide
accessibility difficulties. He suggested we look at property near
the County Jail building or property located on Eight Street that used
to be occupied by Jack Coyle Chevrolet. As you can see, there was
no consensus related to location on the part of the Police Commissioners.
I have no problem with the location boundaries offered by Lt. Levan
in his report.
Funding was discussed at length. Mr. Oberhelmen strongly urged that
we look at the possibility of private sector funding. His suggestion
included that the private sector purchase the land and build the facility
then lease the property to the City. No up-front public funds would
be necessary. The size of the facility is projected based on figures
available for the year 2030. Mr. Oberhelmen commented that that time
frame fits well with a normal amortization schedule that can be used
by the private sector. Mr. Oberhelmen further supplied the name of
George T. Sampson who is an Assistant City Manager with the City of
San Diego (phone number 619 462-4247). In addition to being the
Assistant City Manager, Mr. Sampson does consulting work related to
infra-structure planning. Supposedly he can provide us some assistance
with the. preliminary details.
Mr. Westwood exampled St. Bernardine's high-rise building as a success-
ful financing arrangement that may be considered.
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Ray Schweitzer
Page 2
March 10, 1987
Finally, the best choice between building all of the square foot antici-
pated at the same time or building a structure that is designed for
anticipated expansion needs, however, confined to existing square foot
demands was explored. The consensus of the Police Commission was that
it would be more cost effective to build the facility and have it
. include all of the square foot necessary to meet all of the expected
growth by the year 2030. . The Police Commission is in favor of the
concept of leasing the unused floor space in the meantime.
Mr. Oberhelmen suggested a team approach be considered in pursuing
this project. Mr. Oberhelmen suggested a design team made up of San
Bernardino Police personnel and other police professionals as needed;
a site selection team made up of citizens and business people in the
San Bernardino community; and a funding team made up of experts in
the field related to financing. Without exception, Police Commission
members responded very favorably and were very supportive of pursuing
the ~lopment of a new police facility.
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~nald J. Burnett
Chief of Police
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.'tctTY OF SAN BE#iNARDtNoO- MEMORANOlQl
To Chief Donald J. Burnett via chain of COImand
Subject Proposal for a lew Police Facility
Approv4
From
Lt. Don Levan
Staff Services Division
March 6. 1987
Date
Da4!
I . PROBLEM STATEMENT:
Develop space requirements for a new police facility which would service five
major City functions projected to the year 2030.
II . RECOfIIIElDATIONS:
I
1. A new police facility be constructed capable of housing a police station,
a central dispatch center, centralized computer operations section, cable
TV co-ordination function, and an emergency operations center.
2. The facility should comprise approximately 155.000 square feet with 700
accompanying parking spaces for employee/fleet needs. .
3. The facility should be located north of the Central City area, centered
to the west of Waterman Avenue, east of 15-215, possibly as far north
as atop Little Mountain.
III. FINDINGS:
Projected population figures to the year of 2030 show that the City of San
Bernardino will achieve a growth to approximately 325.028 residents.
The current status of the Police Department shows that in serving a population
of apprximately 140,000 residents, a ratio of 1.8 sworn per thousand is used.
To effect this service, there is currently 243 sworn officers supported by
128 non-sworn employees, making a total of 371 personnel. This shows an approx-
imate 1.8 per thousand sworn and .92 per thousand non-sworn ratio.
The current police facility is 32,210 feet, becoming operational in 1979. There
are 95 parking spaces assigned to the facility, which services a fleet of approx-
imately 115 leased and owned vehicles. Employee parking is not considered
in the current downtown location.
Given a population projection and year projection, maintaining the existing
ratios of personnel to provide police service, the following facts were developed:
o
Sworn officers would increase to 585 officers.
Non-sworn personnel would increase to 302.
The total police personnel staffing would increase to 887.
Police fleet needs would be approximately 251 units.
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(Continued, page 2)
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Chief Donald J. Bumett
New Police Facility
Page -2- (Continued)
l.QUARE FOOTAGE CONSIDERATIOIIS:
1. In utilizing a general square footage of 120 square feet per employee
formula utilized by the State of California Administrative Manual, police
needs alone would be approximately 106,440 square feet.
Applying the City of San Bernardino Planning Department's formula of one
parking space per 350 square feet, parking needs would be 449 spaces.
Adding the projected police fleet of 251 units, an approximate parking
space requirement of 700 spaces is anticipated.
2. A dispatch center incorporated into this facility would have 14 operating
positions, which would include support electronic equipment and require
4,000 square feet, parking included.
3. An emergency operations center utilizing FEMA guidelines .would. require
11,000 square feet, parking included.
4. A combined centralized computer operations center, according to the depart-
ment's projections of growth plus equipment acquisition, is 29,500 square
feet, parking included.
5. To accommodate the cable TV coordinator into the facility, plus growth
projections in the electronic media area, an additional 4,000 square feet
is needed, parking included.
In addressing criteria for relocating a central police facility, combining
four other closely associated City functions within its facility, FEMA (Federal
Emergency Management Agency) suggested guidelines should be seriously considered
in any structure planning. (See Appendix A.)
I
Seven points are listed to consider as a basis for locati'on:
1. Interaction With Other Agencies:
Employees must drive or walk to gain access to other agencies now. Con-
sequently, this is not really II factor. Communication and access with
both County and City governments is not an issue. Decentralization of
City departments, i.e., Fire, Parks & Recreation, Purchasing, etc. is
currently a practice without negative impact on operations.
2. Electronic Equipment:
Of singular importance is supporting electronics equipment to operate
a facility as envisioned. Transmitter, microwave sites, transmission
towers, and other electronic support systems would dictate a more northerly
location (i.e., Little Mountain or atop Perris Hill).
(Continued, page 3)
0 0 0 0
Chief Donald J. Burnett
New Police Facility
Page -3- (Continued)
3. Surface Streets:
,
Access to surface streets is, of course important but not , determining
ai
factor.
4. Security:
Facility security and fleet security are stressed throughout FEHA reconrnended
guidelines.
5. Liquifaction:
This is a matter. of importance in the downtown area where the table is
close to the surface. The further south one progresses from ,the downtown
area, the greater the potential for an unstable facility and increasing
the probabil ity of the po 1 i ce facil ity bei ng rendered inoperable given
any of the scenarios envisioned in threat sUllll1aries associated with Emer-
gency Operations, natural or otherwise.
Too far north, east, or west in the foothi 11 regions poses some jeopardy
from earthquake threats.
In the east and central location (Waterman area), liquification is the
first consideration. This area sits on the crust of Warm Creek, rendering
a facility of an emergency operations nature questionable.
6. Communication:
With the growth and expansion of the Central City area, high density bus-
iness, multi-storied structured buildings, access is envisioned as more
restricted. This area can pose seve~communications limitations requiring
the use of towers and repeaters to ensure reliable communications.
7. Public Access:
Public access to a police facility is viewed as a lesser priority item
because of the Community Oriented Policing concept. Utilizing the store
front "Area Command Offices" to its potential, routine police service
can be effectively and efficiently delivered, aided by rapid information
systems.
Other considerations may be found in Appendix A.
(Continued, page 4)
o
Chief Donald J. Burnett
New Police Facility
Page -4- (Continued)
IV. APPENDIX A:
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Emergency o~erating Centers Handbook, extract dated May, 1984, Federal Emergency
Management gency.
Respectfully submitted,
Cr~_
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Don Levan, Lieutenant
Staff Services Division
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C I T Y.
OF SAN BERNARD
INTEROFFICE MEMORANDUM
8702-631
IN
Donald Burnett, Chief of Police
Raymond D. Schweitzer, City Administrator
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SUBJECT: New Police station
DATE:
COPIES:
February 12, 1987
(6983)
At an earlier meeting of the City Council, I was requested to
be prepared to discuss a new police station location and
place it on the Agenda for the meeting of March 23rd. I
would appreciate it if you would submit to me the following
information and be available for the March 23rd meeting:
1.
2.
3.
Required square footage of the police station
Required square footage of the dispatch center
Required square footage of the Emergency Operations
Center
Required square footage of the centralized computer
operations
4.
I envision all of the above with you in the central
police station.
5.
criteria for relooating
(both good and bad points
Any thoughts the Police
relooation should also be
a central police station
of a downtown location)
Commission has on the
inoluded.
6.
Please feel free to submit any other information and thoughts
you may have on a police station location.
RDSjdjn
.\
'CITY OF SAN BEI04ARDINOO- MEMORANOlQ
To
Lt. Don Levan
police Department
EOC Size and Location Requirements
From
Bruce Gadbois
Emergency Services
March 4, 1987
Subject
Date
Approved
Date
You have asked for comments on space requirements and siting
considerations for a new EOe to be contained within a proposed
new police facility. To augment our discussions on this topic,
I have attached some materials from the Federal Emergency
Management Agency relating to EOC design criteria. Notes:
1. Given a population of 325,000, I had estimated full
staffing of the Eoe to be between 60-70 persons. FEMA
recommends approximately 63 persons per shift (see figure
7).
2. I estimate an operations room of about 3600 square feet.
Necessary adjacent areas, such as division offices, storage
areas, kitchen and toilet facilities, etc. will add con-
siderably to the needed space. I had previously given
you a rough guess of 7,000 squarefeeti FEMA recommends
an Eoe of nearly 11,000square feet for a city with a pop-
ulation of 300,000.
3. I have highlighted some of FEMA's concerns about locating
an Eoe facility. We have already discussed the need to
avoid (1) liquefaction zones, (2) central city areas, and
(3) those areas which our hazard assessments have indicated
a threat from natural or technological disasters. The
attached pages echo these thoughts.
Bottom line: we need a facility of 10,000 to 11,000 square
feet, located to avoid potential hazards and to enhance radio
propagation to the maximum extent possible.
~~
BRUCE H. GADBOIS
Acting Director of Emergency Services
Attachments
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FIGURE 6
EOC STAFFING REQUIREMENTS
Director of emergency management agency or emergency services
Emel'ltency Management Coordinator and staff
Public Information Officer
Situation Analysts and Plotters
Communication Officer
Communications representatives (including radio and telephone operators)
Radiological Defense Officer
Warning Officer
Procurement representative
Police representative(s)
Fire representative(..)
Public Works/Engineering representative(s)
Health/Medical representative(s)
Welfare/Shelter representative(s)
Utilities representatives
Water
Electricitv
Gas
Sani ta tion
Resource representatives
Food
Housing
Transportation
Telecommunications
Petroleum products
Agriculture
Representatives of voluntary agencies
Red Cross
Salvation Army
Church groups
Radio amateurs
Citizens Band groups
State and Federal representatives
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EOC REPRESENTATIVE LA YOUT FOR 300,000 POPULATION
REPRESENTATIVE LAYOUT
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OFFICE
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Area: 10,800 Sq. Feet
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AppendiX C
PHYSICAL REQUIREMENTS
,..
~ation
LoCation is a major requisite Cor siting an EOC. It will be a Cactor in an EOC's
survivability and operability. Several major consideratio.. to be kept in mind when
locatinr a new EOC are:
1. Government~wned Facility. There are advantages to bui~ding on government
property or modifying a government building to accommodate an ~OC. Control over
delrilPl and co..truction, as well as seclrity and access, Is increased. The availabUlty oC
equipment Is enhanced and the abUlty to use portio.. of the EOC-for permissible
activities-Is established.
2. Proximity to Government Center. The EOC should be located, iC pclISib1e, in
the building housing the primary offices of government. 'ibis permits the chief executive
and other key officials to reach the EOC rapidly and allows members of the EOC staCC,
IlICh IS communication dlspatchel'll, to operate in the same Cacility in normal operatiolll,
in natural disasters, and in nuclear emergency. Locating an EOC near city hall, the
county courthouse, or State capitol allows it to be reached quickly by key government
executives. 'lbiI allows rapid notification oC EOC personnel, access to records (both at
the EOC and in government buildings where Ciles cannot be easily moved), and quick
addition oC resources and stafC should an emergency escalate beyond the capabilities oC
the EOC team on hand.
.3. Insulation Crom Disaster. If a known risk area is identiCied, the EOC should be
located on the periphery or outside the area. In earthquake areas, Cor example, EOCs
. should be located away Crom fault lines and I..ubstantial soil areu, and be sited in
buildings meeting stringent seismic structural codes. Flood plains, dam inl.lldation zones,
and central city areas subject to conn.ation must be avoided.. EOes should be distant
from hazardous materials storage Cacilities, nuclear plants, or toxic ~ute tralllportation
routes. EOes should not be sited in night approach paths or near transportation paths
subject to emergencies (e.g., railroad tracks over which chemicals or pressurizedgu are
earrled). .'
4. Center oC Area Served. A centrally located site-allowing Cor Cuter response
to all parts oC the jurisdiction-should be considered where practicable. A central
location ocrers better control, easier access Cor EOC personnel, and greater accessibility
by operational Corces. However, the disadvantages oC such centralization do not permit
this approach in many jlrisdictiolll.
: 5. Avoid COIIs;stion. Being centrally located does not mean being boxed in.
Surface access to an OC must be as clear u possible. A location in a downtown area
that might suCCer major damage could cause an EOC to become isolated Crom operational
forces and additional EOC team members. Collapsing buildings, inadequate roads,
destroyed bridges, and a host oC other problems Collowing a major natural emergency or
w., could severely limit EOC operations.
.CPO 1-32 disallows construction In nood hazard arees unless FEMA has determined that
the EOC would be Cully operational during a nood.
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.........1<. i6. Radio pr~tration. EOe location should enhance the transmisSion and
reception of radio s pals. Since an EOe must rely solely on Its Integral antenna and
power systems In many instances, it should be located where the leest radio interference
will occur.
~,,,,... 7. EXPllndable. Demands on space needed to operate the. EOe ",ill vary with
different emergencies. As a result, allowances should be made for expan~ng the EOe to
meet different contingencies. Also, after an EOe is established, the jurisdictional
population l>ase could change dramatically, or new conditions could require expanded .
emergency operatfons (e.g., construction of a nuclear power plant).
. 8. Structurallntetrl'ity. An EOe should be constructed or locatel1 in a building to
ensure survivability and operability during a wide variety of emergency sitl,lations.
9. Alternate EOCs. EOCs located in hazard arees, where there Is ~at likelihood
that they could not survive a nuclear attack or operations would be limited because of
increased congestion should be supplemented with an alternate EOe. A preselected and
prepared secondary site, together with relocation plans, will enable an EOC to be .moved
quickly. A mobile unit equipped with communications capability greatll enhances the
ability of an EOC to relocate without seriously degrading its direction and control
functions. . . :
'10.Securitv. Locating an EOC so that it can be eesily and quickly' secured is
important. Protection of communications, support systems, and safety of Eoe
emergency managers is particularly critical during times of civil unrest, Incidents of
terrorism, and war.
I
Even if an EOC does not qualify for Federal esslstance, the criteria listed above
are important to consider. Not every EOC can be located in a building exclusively
designed for emergency operations. If the local government plans to iconstruct new
facllltles-a new city hall, fire headquarters, or police station-it would be advantageous
to incorporate some modifications to facilitate inclusion of an EOC. ,Perhaps other
buildings already have adequate space-schools, university buildings, S~ate or county
facilities. There are numerous structures in almost every city and county that, with
some modification, could serve as an EOC.
B. Protection
To serve the public, the EOC must survive. Therefore, protection should be an
integral part of planning, building (or modifying), and equipping an EOC. Securing the
building and its staff against a wide variety of conditions will require cl~e examination
of its basic location (outside immediate hazard areas such ~ fiood plains), structural
integrity (ability to withstand storms, terrorist essault), and securlty procedures
(securing facility with police, fences, sandbags). '
Protection also means allowing for failures in equipment such ~ antennas and
generators. All equipment should be Installed with security in mind. Tllis will require
placing vulnerable equipment In more secure locations and providing for extra support
devices (such as additional struts for antennas). Ventilation openings sh6uld have steel
grates. Water wells or storage tanks should be protected by fences, enclo$ed entirely, or
guarded.
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Hay 29, 1984
CPC 1-20 0
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Entrance and egress from an EOC should be controlled In an emergency to further
preserve EOC Integrity. This will mean establishing a stringent SOP delineating who
Should or should not be In the EOC and support facilities. During emergencies, well-
meaning operational forces such as police, fire, and sherl!rs deputies tend to congregate
around EOCa. If their presence is not essential, they should be excluded to avoid
overcrowding, confusion, and disruption.
I
Protection cannot be limited to the EOC proper. Transportation rou~es must be
kept open; ancillary offices used to maintain the continuity of govemment must also be
secure. Storage areas for vital supplies, mobile stock, and vehicles must be secured. All
of these facilities need to be protected. As conditions change before and during an
emergency, the security systems need to be reexamined and modified. As an example, if
there is major construction on the primary route to the EOC-a bridge being replaced,
streets tom up, or nearby buildings under construction-it would prevent the rapid arrival
of key EOC team members during a crisis. Therefore, alternate methods of reaching the
EOC should be developed. If emergency response vehicles, such as ambulaIlces, police
cars, fire trucks, and water tankers, have traditionally been parked in open lots or
unprotected garages, they would be vulnerable during civil unrest, terrorist !lctivity, or
war.
EOC plans for large jurisdictions or high-hazard areas often call for alternate EOC
locations. Those outiying EOCs need to be protected as well; they could become the
central headquarters for emergency command staff in the event the core EOC had to be
abandoned or was rendered inoperable. Relocation plans should consider the needs of
security. Moving should be anticipated. Key information, equipment, and personnel
should be moved as safely, quickly, and practically as possible. A mobile unit would
enhance an EOC's ability to 'relocate without losing radio communications in the
interim. Lis.ted below are protection requirements for the range of crisis situations an '.,'l"'.
EOC might confront.
1. Weather Emergencies. Flooding and tsunami (seismic sea wave) threats can be
mitigated by placing sandbags around the EOC and critical ancillary equipment. Runoff
channels should be cleaned and reinforced; sump pumps and adequate power to operate
them should be positioned. Effects of violent storms can be lessened by attaching extra
tie-downs to anteMllS and other protruding equipment. Windows and air vents should be
protected from fiying objects and inundation.
2. Civil Unrest. Placing protective shields over windows and other openings,
strengthening doors, and increasing surveillance at entrances will help pro~ect against
civil uprising and terrorist activities. Fencing, barriers, and segregation of Intruders
from critical areas, such as vehicle storage areas and supply warehouses, become
important under these circumstances.
. 3. Earthquake. EOCs located in earthquake areas or in jurisdictions receiving
notification of potential quake activity should make every effort to bolt down, tie, or
otherwise secure all equipment within and near the EOC. Falling objects cause injuries
and damage equipment. If time permits, extra bracing of structures adds a measure of
safety. Wooden beams wedged against ceilings and walls can provide extra support.
4. Nuclear Accident or Attack. Nuclear accident and aggression pose additional
protection problems. Primarily, risk of radioactive fallout must be considered. All EOCs
should have a minimum degree of fallout protection for a protection factor of at least
100. The 100-PF standard provides a high level of operational reliability in relation to
cost effectiveness. Greater protection can be purchased, but at a price most
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May 29, 1984
jurisdictions and theFEMA lISSistance program cannot aCCord. Ir an EOC cannot be built
in the near Cuture with IOO-PF construction techniques, using available space and
modlCving it is an alternative worth considering. There are two other critical elements
oC nuclear protectiOn-blast protection and electromagnetic pulse (EMPl protection.
These elements wWbediscussed in Technical Guidance chapters to be added to this
handbook.
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C I T Y 0 F SAN B ERN A R DIN 0
INTEROFFICE MEMORANDUM
8702-631
TO: Donald Burnett, Chief of Police
FROM: Raymond D. Schweitzer, City Administrator
SUBJECT: New Police station
DATE:
February 12, 1987
(6983)
COPIES:
~/,~
-------------------------------------------------------------
At an earlier meeting of the city Council, I was requested to
be prepared to discuss a new police station location and
place it on the Agenda for the meeting of March 23rd. I
would appreciate it if you would submit to me the following
information and be available for the March 23rd meeting:
1.
2.
3.
Required square footage of the police station
Required square footage of the dispatch center
Required square footage of the Emergency Operations
Center
Required square footage of the centralized computer
operations
4.
I envision all of the above with you in the central
police station.
5.
criteria for relocating
(both good and bad points
Any thoughts the Police
relocation should also be
a central police station
of a downtown location)
Commission has on the
included.
6.
Please feel free to submit any other information and thoughts
you may have on a police station location.
RDSjdjn
C I T Y
o F SAN B ERN A R D
INTEROFFICE MEMORANDUM
8703-203
I N
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TO:
RAYMOND D. SCHWEITZER, City Admiiis~rator
FROM: CRAIG A. GRAVES, City Treasurer
SUBJECT: New Police Station
DATE:
COPIES:
March 10, 1987
(7009)
Mayor Evlyn WilCOX; Warren Knudsen; Glenda Saul
-------------------------------------------------------------
The financing of a new police station involves several
elements. The first element is the potential cost of the
station. I have been advised that a station of 150,000
square feet is being proposed. At $100 a square foot, the
construction cost would run around $15 million which would
mean a financing package of around $17.5 million. The annual
debt service at 7% over 30 years would be $1.4 million. If
the City received the bonds at 6.5% then the annual debt
service would be $1.3 million.
If the
footage
service
station
configuration of the station reduced the square
to around 100,000 square feet, then the annual debt
at 7% would $922,000. The cost and size of the
directly impact the debt incurred to the City.
The type of instrument would be a lease type instrument. One
could use either certificates of participation or lease
revenue bonds using either the Redevelopment Agency or the
Public Safety Authority as the other party.
The difficult issue is the financing of the debt. If a
private developer is willing to build the building for title
to the property and building on Fourth Street, then the City
incurs no increased debt. However, the size of new building
being considered might make that prohibitive. We could also
sell the land on Fourth Street to the developer and struc-
ture his debt to the City to offset the majority of the
annual debt service.
Another approach is to look at the usable land on the sites
being discussed. I would recommend that the City lease the
two acres on the corner of 7th and Waterman and use that
revenue stream to offset some of the new debt service costs.
It needs to include automatic increases of rent in the lease
agreement that deal with inflation and increased costs. I
would then use the remaining five and one/half acres to
construct the station.
o
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INTEROFFICE MEMORANDUM: 8703-203
new Police station
March 10, 1987
page 2
I would also look to leasing the land and building on Fourth
Street that would include provisions for automatic increases
during the term of the lease. I would do a lease arrangement
over a straight sale so the City can take advantage of the
increased value of the. land and provide a steady flow of
income in the later years of debt service. The sale of the
land provides for an instant infusion of cash, but provides
no long term income stream to deal with the debt.
These are a couple of possible alternatives to provide a cash
infusion into the General Fund unless the Mayor and Common
Council feels this is an issue they want to send to the
voters to consider for the issuance of general obligation
bonds. However one must still deal with a 2/3 vote for it to
pass.
If you have any further questions, or would like further
discussion on this atter, please feel free to contact me.
~ITY OF SANjE~ARDINO 0- . 1EMORANDUP5"
Subject
To
RAY D. SCHWEITZER
City Administrator
RFP for New Police Station
Date
From
ROGER G. HARDGRAVE, Dir. of
Public Works/City Engineer
March 2, 1987
File No. 6.50
REC'D.-ADMtN. aFt:
jU; ;.inR -3 n" Ie: ::
Approved
Date
Your memo of 2-12-87 requested an outline of what should be included in
a RFP requesting developers to build and lease a police facility. It is
my understanding that the developer would finance and construct the new
facil ity, and the existing facility would be deeded over to the developer
in order to offset a portion of the cost. Also, that the proposed site is
on City property at the northwest corner of Waterman Avenue and Seventh
Street, which means that no costs would be incurred for land acquisition.
A possible outline for the RFP could be:
I. Financing Methods -
a. Raising Funds to Finance Construction Costs
b. Payments by City
II. Preparation of Plans for New Facility -
a. Architectural Firm to be Used
b. Incorporation of City Requirements in Plans
III Construction of New Facility -
a. Contractor to be Used
b. Method of Construction Management
IV Appraised Value of Existing Facility -
a. Method of Determining Appraised Value
b. Appraiser to be Used
V Information on New Facility -
a. Space Study
b. Outline Specifications (prepared by City's Architect)
c. Preliminary Floor Plan (" "" "
VI Experience & Resumes -
a. Financial Institution
b. Architect
c. Contractor
d. Construction Manager
e. Appraiser
Based upon preliminary information received from industry sources, I feel
that a unit cost of $100.00 per square foot, exclusive of land acquisition
costs, could be used for budgeting purposes. This figure is based upon
'-
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RAY D. SCHWEITZER
RFP for New Police Station
March 2, 1987
Page - 2 -
. holding cells, which have to be reviewed and approved by the Department of
Corrections with considerable increases in cost. r
Mr. Ralph Dixon, of Kurt Meyer Partners, (213) 467-7151, stated that the
County originally considered the "lease purchase - design build" method for
their Sheriff's Building, but decided against it due to the complex nature
of the structure. Mr. Dixon volunteered to arrange a tour of this facility
for our information.
The City of Ventura has a new Police Station that, according to Mr. Dixon,
is considered a model by the law enforcement community.
Please advise if you would lik
y further information.
ER G. HARDGRAVE.
Director of Public Works/City Engineer
RGH:rs
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C I T Y 0 F SAN B ERN A R DIN 0
INTEROFFICE MEMORANDUM
8702-633
TO: Roger Hardgrave, Director of Public Works/City
Engineer
FROM: Raymond D. Schweitzer, City Administrator
SUBJECT: New Police station
DATE:
February 12, 1987
(6983)
COPIES:
Jj,v
---------------------------------------------~---------------
,
At an earlier meeting of the City Council, I was requested to
be prepared to discuss a new police station location and
place it on the Agenda for the meeting of March 23rd. Please
prepare an outline of what should be included in an RFP
requesting developers to build and lease a police facility.
It would be extremely helpful if you were available to come
up with an industry cost per square foot. Don Burnett is
preparing an estimated square footage requirement.
Should you have any
please do not hesitate
with regard to this matter,
RDS/djn