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ci1C OF SAN BERNARDIO- REQUEO FOR COUNCIL ACy::rJ:
From: M.J. Perlick Subi t Resolution 6413 - Revision of
,'~' '-J~!J;.j;.'f.-arF.: Procedures for Merit Increases
Dept: Personnel .", rEB24 rH'" d,. to allow for Out of Phase Steps
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Date: 2-17-87
Synopsis of Previous Councilection:
The Council Personnel Committee reviewed and recommended this change during
their meeting of February 10, 1987.
Recommended motion:
Adopt Resolution.
~t0-t~:.{~
Si ture
Contact penon:
M.J. Perlick
Phone:
5161
nfa
Supporting date attached:
Yes
Ward:
FUNDING REQUIREMENTS:
*$ to be limited
Amount: unknown*
Sou~: existina deoartmental budgets
Finance:
Council Notes:
'7.._n.,~"
Agenda Item N~ J
CIa: OF SAN BERNARDOO .. REQUO FOR COUNCIL AC'QDN
STAFF REPORT
All parts of Resolution 6413, Section 5 have been revised
slightly, to update step references from "A, B, C, D, En to
"l, 2, 3, 4, 5", and other mechanical modifications. Parts
(g) (1) through (g) (4) now correctly show the Finance
Department as the initiating department for step increase
notification.
The true change to the Resolution is found in part (f) -
which is new. This part provides a mechanism for out of
phase step increases as, may be recommended by a department
head and approved by the city Administrator. A Department
Director Letter (DDL) will be written for implementation
purposes, and reports on such out of phase increases will be
submitted to Council.
The Council Personnel Committee reviewed and recommended
these changes during their February 10, 1987 meeting.
MJ:jr
2-18-87,
75.0264
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RESOLUTION
A RESOLUTION OF THE CITY OF SAN BERNARDINO AMENDING
RESOLUTION NO. 6413 ENTITLED IN PART -A RESOLUTION. . . ESTAB-
LISHING A BASIC COMPENSATION PLAN FOR OFFICERS AND/OR EMPLOYEES
OF THE CITY OF SAN BERNARDINO. . .-, TO REVISE THE PROCEDURE FOR
MERIT INCREASES.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION ONE: Resolution No. 6413, Section Five, relating
to the compensation step advancements and the effective dates of
these advancements, is hereby amended to read as follows:
-SECTION FIVE:
All officers and employees of the City of
San Bernardino except Safety members shall be compensated in
accordance with Section Three of this resolution, as follows:
<al Step -1- shall be the minimum and normal hiring step.
The Mayor and Common Council may, upon the recommendation of the
City Administrator, start a new employee at a higher salary step
in a situation where unusual difficulty has been encountered in
recruiting a sufficient number of qualified applicants or in the
event the experience and qualifications of the person being
considered for employment would, upon commencing work, be as
proficient as those already employed within the subject class at
the salary step being recommended.
Cbl An officer or employee who has been compensated
continuously for six months at step -1- in a class with
satisfactory performance shall be advanced to step -2- upon the
positive recommendation of his/her department head.
<continuedl
/17/87
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(c) An officer or employee who has been compensated
continuously in the class for one year in step -2- shall be
advanced to step -3-, upon the positive recommendation of his/her
department head.
(d) An officer or employee who has been compensated
continuously in the class for one year in step -3- shall be
advanced to step "4-, upon the positive recommendation of his/her
department head.
(e) An officer or employee who has been compensated
continuously in the class for one year in step -4- shall be
advanced to step -5" upon the positive recommendation of his/
her department head.
(f) In such cases as may occur wherein an employee shall
demonstrate exceptional ability and proficiency in performance of
his/her assigned duties, and is not yet on step 5 of the salary
range, said employee may be given a special merit advancement
without regard to the minimum length of service, provisions
contained in this resolution, upon the recommendation of the
employee's department head and the approval of the City
Administrator. Such a special merit advancement shall establish a
new compensation advancement date for the next step increase
which may come due. Informational reports on such increases shall
be submitted to the Council by the City Administrator.
(g) When recommended by the department head, the compen-
sation step advancements as provided for in subparagraphs b, c, d
and e above, shall become effective upon the date of completion
(continued)
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of the required service time.
shall receive a compensation
To determine when .~ employee
step advancement, the following
procedure shall be follow.a.
(1) The Finance Department shall submit to each
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department head on a monthly basis a list containing the names of
each of that department's employees eligible to receive a step
advancement during the following month.
(2) The department head shall indicate his/her rec-
ommendation opposite each name and return the listing to the
Finance Department prior to the first of the month in which the
step advancement becomes due. If the department head indicates
that he/she does not recommend an employee to receive a step
advancement on the scheduled date, he/she will submit to the Per-
sonnel Department a completed Employee Evaluation Report on that
employee substantiating the negative recommendation, in addition
to returning, the annotated list to the Finance Department.
(3) For those employees for whom a step increase was
not recommended, the department head will review the employee's
performance at intervals not to exceed 60 calendar days to
determine if the performance has improved enough to warrant the
step advancement. If the department head, upon review,
determines that a positive recommendation is subsequently in
order, he/she shall complete another Employee Evaluation Report
to indicate the improvement and submit it tq thb Personnel
(continued)
2/17/87
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Director with a recommendation in memorandUm form that the
employee receive the step advancement.
(4) The Personnel Director _hall review the
evaluation and shall process the memorandum re9uesting the step
advancement through the Finance Department immediately upon
receipt of the positive recommendation from the department head.
The date the step increase is subsequently granted by the
department head shall establish a new compensation advancement
date for the next step advancement that may come due.
(h) If any employee feels that he/she was improperly
denied a step advancement when originally due, he/she may have a
review made of the negative recommendation of the department head
by following the appropriate grievance procedure. The time limit
for filing an appeal shall be within 10 working days from the
date of the officer's or employee's negative notification via the
Employee Evaluation Report.
(i) When an employee returns to work after a break in
-continuous service- as defined in Section Nine of Resolution No.
6433, as amended, and when such break in -continuous service-
shall have been by leave of absence with the .approval ,of the
Mayor and Common Council, his/her annivers.ary date and
compensation advancement date for the purpose of establishing
compensation as provided for in this section shall be advanced to
such date as will account for the period of uncompensated time
off.-
(continued)
?/17/A7
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2 adopted by the Mayor and
3 Bernardino at a
4 ~ day of ___
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16 day of
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20 Approved as to form:
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22 City Attorney
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HEREBY CERTIFY that the
foregoing resolution was duly
Common Council of the City of
San
meeting thereof, held on the
, 1987, by the following vote, to wit:
AYES:
Council Members
NAYS:
ABSENT:
City Clerk
The foregoing resolution is hereby approved this
, 1987.
Mayor of the City of San Bernardino
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2/17/87