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'CI1Y OF SAN BER"RDINO - REQUEST ~R COUNCIL ~ON
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Council Office
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Re~ ACe'D, - ADMIN, OFF, '
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Personnel Committee Report
From:
Councilman Jack
Daw: July 21, 1989
Synopsis of Previous Council action:
None
Recommended motion:
That minutes of the personnel Committee meeting of July 20, 1989
be received and filed.
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Contact person:
Phil Arvizo
Phone:
384-5208
Supporting data attached:
yes
Ward:
n/a
FUNDING REQUIREMENTS:
Amount:
n/a
Source: (Acct, No.!
(Acct, Description)
Finance:
Council Notes:
75.0262
Agenda Item No ~
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PERSONNEL COMMITTEE
July 20, 1989
ATTENDEES:
Councilman Jack Reilly, Chairman
Councilman Tom Minor
Councilwoman Valerie pope-Ludlam
Marshall Julian - city Administrator
Jim Robbins - Deputy city Administrator
James Penman - City Attorney .
Diane Roth - Deputy City Attorney
Denice Brue - Asst. City Attorney
Gordon Johnson - Personnel Director
Andrew Green - Director, Finance Dept.
Lorraine Velarde - Exec. Asst. to the Mayor
Phil Arvizo - Exec. Asst. to the Council
l. REORGANIZATION OF MAYOR'S STAFF - The Committee
recommended approval of the attached recommendation. This
item will be placed on the August 7th Council agenda.
2. REQUEST FOR RECLASSIFICATION OF ACCOUNT CLERK III TO
ACCOUNTING TECHNICIAN - FINANCE DEPARTMENT - The Committee
recommended approval of the Accounting Technician position to
replace the Account Clerk III position presently authorized.
The item will be placed on the August 2lst Council agenda.
3. REQUEST FOR SALARY ADJUSTMENTS - ASSISTANT & SENIOR
ASSISTANT CITY ATTORNEY - The Committee voted (2 for, 1
against) raising the salaries as recommended by the City
Attorney. The item will be placed on the August 7th agenda.
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CITOOF SAN a.ERNARONO
INTEROFFICE MEMORANDUM
8907-603
TO: COUNCIL PERSONNEL COMMITTEE
FROM:
James E. Robbins, Deputy City Administrator
Administrative Services
SUBJECT: Reorganization of Mayor's Staff
DATE: July 18, 1989
COPIES:
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With the election of Mayor
responsibilities has been
serve the community and
reorganization of his
reorganization affects only
financial impact.
A review of responsibilities indicates that the
Administrative Assistant and Project Coordinator positions
are inconsistent with the job descriptions. The Administra-
tive Assistant is performing duties consistent with an
Assistant to position. Therefore, it is recommended the
position be re-classified to Assistant to the Mayor and the
position of Administrative Assistant to the Mayor be
eliminated.
Holcomb, a review of duties and
undertaken. In order to better
effectively assist the Mayor,
staff is appropriate. This
two positions and does not have a
The proposed job description should be available before the
committee meeting.
It is respectfully recommended that the proposed changes be
endorsed by the committee and forwarded to Mayor and Common
Council for adoption.
~~1~
~~ES E. ROBBINS
Deputy City Administrator
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Attachments
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A8SISTAIIT TO TaB MAYOR (U)
Job DescriDtion
Under general direction, performs a wide range of
administrative assignments including research, investigation
and analysis relative to City-wide policies and procedures,
departmental operations and special projects; acts for the
Mayor in the administration of assigned areas of
responsibility; and performs related work as required.
ReDresentative Duties:
Prepares a variety of reports and analyses; collects and
analyzes data on existing programs and services; conducts
surveys of practices in other jurisdictions; prepares propo-
sals for new and adjusted services, including finance,
staffing, and organizational requirements; prepares reports
recommending adjustments in budget proposals; investigates
proposals for new programs, services and prepares drafts
documents; attends meetings on behalf of the Mayor and
accomplishes such follow-up implementation as may be required
as a result of such meetings; serves as liaison for citizen
committees/boards and commissions, as assigned; provides
continuity of management policy and direction in the absence
of the Mayor; and performs related work as required.
Minimum Qualifications
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Bachelors degree in public administration or a closely
related field, and 2 years' administrative experience at the
state, County or Municipal level. Up to 1 additional year of
the specified experience may be substituted for 1 year of
education.
Possession of a valid California Motor Vehicle Operator's
License is required.
General Oua1ifications
Knowledae of:
Principles and practices of public management,
administrative analysis and research;
Principles of budgeting, accounting, personnel
administration and supervision.
Abi1itv to:
Analyze a variety of administrative problems and
make sound policy and procedural recommendations
regarding their solutions;
Assume increasing work load and responsibility,
Express ideas effectively, orally and in written
form,
Interpret and carry out oral and written
instruction;
Establish and maintain effective working
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relationships with employees, officials,
other agencies, and the general public.
oraanizational Re1ationshics
The class of the Assistant to the Mayor is the staff
assistant in the Office of the Mayor; working under the
general direction and supervision of the Mayor serving as
liaison with Department Heads, Boards and Commissions and
Common Council; may supervise subordinate administrative and
clerical personnel as assigned.