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HomeMy WebLinkAbout33-City Manager ., CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION . From: Fred Wilson, City Manager.. Date: August 20, 2008 Subject: ORDINANCE OF THE CITY OF SAN BERNARDINO AMENDING CHAPTER 2.19 OF TITLE 2 OF THE SAN BERNARDINO MUNICIPAL CODE ESTABLISHING A YOUTH ADVISORY COMMISSION. FIRST READING Dept: City Manager's Office M1CC Date: September 2, 2008 Synopsis of Previous Council Action: August 19, 2008 -The Legislative Review Committee recommended that amendment be forwarded for Council approval. August 18, 2008 - Council referred amendment back to the Legislative review Committee for further discussion. July 23, 2008 - The Legislative Review Committee recommended that amendment be forwarded for Council approval. August 20,2007 - The Mayor and Common Council approve the Youth Advisory Commission. Recommended motions: ,.-.". That said Ordinance be laid over for final adoption. ---&J ~ Signature Contact person: Catherine Pritchett, Management Analyst I Phone: 5122 Supporting data attached: Staff Report & Ordinance Ward: All FUNDING REQUIREMENTS: Amount: None Source: (Acct. No.) (Acct. Description) Finance: Council Notes: ,;;-,. - Agenda Item No. '3 "3 '1..2...08 CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION ""- STAFF REPORT Subiect: Ordinance of the City of San Bernardino amending Chapter 2.19 to Title 2 of the San Bernardino Municipal Code establishing a Youth Advisory Commission. Backl!round: In August of 2007, the Mayor and Common Council voted unanimously to create a Youth Advisory Commission. The primary purpose of the Commission is to provide a forum that allows young people to participate in local governance. The model adopted in 2007 was a hybrid of successful Youth Commissions in other California cities, including Oakland, Fremont and Huntington Beach. Since its inception, the Commission has been staffed by the Parks and Recreation Department. During the first year of this program, staff identified issues that have inhibited the Commission from operating to its fullest potential and has recommended that certain provisions of the Ordinance be changed. In addition, Councilman Brinker requested that staff look into expanding the Commission to include college age students. Staff met with Youth Commission leaders and a representative from CSUSB Associated Students, Incorporated (ASI) to discuss possible ways to increase the performance of the Commission, as well as to include college age students in the make up of the Commission. Staff is recommending that the structure of the Commission be modified as follows: '- ""- . The Commission will consist of 19 members; two (2) members appointed by each Council member to serve for the term of their office, and five (5) from the Mayor to serve for the term of the Mayor. This change will result in the committee no longer relying on schools/organizations for participation, which proved to be a time consuming and ineffective process. An adjustment to the required ages from 13-19 to 15-23. Staff observed that there was very little participation from the 13-14 year old Commissioners. As a result, Parks staff recommended that the minimum age of Commissioner be increased. This adjustment is also intended to allow for college age appointees. Consistent with the requirements for City volunteers, a "Live Scan" fingerprint screening will be required, at the City's expense, for any Commissioners over the age of 18. Currently, Commissioners are appointed to a one year term. The proposed recommendation will allow the appointees to serve for the term of the Councilperson by which they were appointed. In addition, Commissioners may be appointed up to, but no more than, two consecutive terms. Staff is expecting approximately six Commissioners to continue their current terms. Any appointed Commissioner under the age of 18 shall serve as an Apprentice Commissioner. Any appointed commissioner who is over the age of 18 shall serve as an Advisory Commissioner. In the event that an Apprentice Commissioner turns 18 during their appointment he/she shall be promoted to Advisory Commissioner on the day of their birthday, pending a Live Scan. The progression from Apprentice to Advisory . . . Commissioner is intended to create an objective for younger Commissioners to accomplish, as well as to construct a mentoring environment. The Commissioners will work together on the development of a Youth Master Plan and the issues facing youth, .~ yet also be able to focus on concerns that target their specific age groups. . Currently, participation in illegal activity may result in the dismissal from the Commission. The City Attorney's Office recommends modifYing this section to read, "Conviction of any illegal activity will be cause for dismissal from the Youth Advisory Commission. Staff recommends that Parks and Recreation continue to staff this Commission with the understanding that the Advisory Commissioners will assume many of the administrative duties. This will allow older commissioners to receive administrative, mentoring and leadership experience, as well as take a responsible role in Commission functions. Attached is the current Ordinance, as well as a revised Ordinance, modifYing the above mentioned items. The Mayor and Common Council may begin filling vacant positions immediately following the adoption of this Ordinance. On August 19' 2008, the Legislative Review Committee requested that staff from the City Manager's Office and the Parks and Recreation Department work together to draft a Youth Advisory Commission Code of Conduct. Chapter 2.19.040 will be amended to include this code of conduct after it has been developed. Fiscal ImDact: None. Recommendation: That said Ordinance be laid over for final adoption. 10.,.... ORDINANCE NO. 1 2 ORDINANCE OF THE CITY OF SAN BERNARDINO AMENDING CHAPTER 2.19 OF TITLE 2 OF THE SAN BERNARDINO MUNICIPAL CODE ESTABLISHING A 3 YOUTH ADVISORY COMMISSION. 4 THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN 5 BERNARDINO DO ORDAIN AS FOLLOWS: 6 SECTION 1. Chapter 2, I 9 is hereby amended to read as follows: 7 Chapter 2.19 8 YOUTH ADVISORY COMMISSION 9 2.19.005 Purpose There is hereby established in the City of San Bernardino a Youth Advisory Commission, The purpose of this Commission is to involve young people in local governance, to engage youth in 16 creating positive social change, and to serve in an advisory capacity to the Mayor and Common Council on topics relating to needs, priorities, programs and opportunities for youth in the 17 community. 18 19 20 21 22 23 2.19.010 Members - Appointment - Terms The Youth Advisory Commission shall consist of 19 voting members between the ages of 15 - 23, serving without compensation at the pleasure of the Mayor and Common Council. All appointees shall be residents of the city and have an awareness and understanding of the needs of young people in San Bernardino, Commissioners shall be appointed as follows: a) 2 members appointed by each Council Member. b) 5 members appointed by the Mayor 24 Each Councilperson shall appoint two (2) members, who need not be residents of their Ward, to serve for the term of their office, The Mayor shall appoint five (5) members, who are residents of 25 the City, to serve for the term of the Mayor, All appointments shall be subject to the approval of 26 the Common Council. 27 28 11:33 ()9 -0:2- {)?::. ORDINANCE OF THE CITY OF SAN BERNARDINO AMENDING CHAPTER 2.19 OF TITLE 2 OF THE SAN BERNARDINO MUNICIPAL CODE ESTABLISHING A YOUTH ADVISORY COMMISSION. 1 2 2.19.013 Progression from Apprentice to Advisory Commissioner Any appointed Commissioner who is under the age of 18 at the time of appointment shall serve as an Apprentice Commissioner, These Commissioners shall be responsible for fulfilling the duties and purposes of the Commission while representing the youth of the city of San Bernardino, 3 A. 4 5 6 B. 7 8 9 10 11 12 c, 13 14 15 Any appointed Commissioner who is 18 years of age or older at the time of appointment shall serve as an Advisory Commissioner, These Commissioners shall be responsible for fulfilling the duties and purposes of the Commission while representing the college age youth of the City of San Bernardino. Under the guidance of City staff, Advisory Commissioners shall assume the task of staffing the Commission which includes organizing and managing the Commission meetings, keeping Minutes of Action taken at meetings, filing all meeting notices and minutes with the City Clerk's Office and serving as mentors to the Apprentice Commissioners, Advisory Commissioners shall not serve in a supervisory capacity, All Advisory Commissioners shall be subject to a "live-scan" background check within 30 days of date of appointment. In the event that an Apprentice Commissioner reaches the age of 18 during their term, helshe shall be automatically promoted to Advisory Commissioner on their birthday, Within 30 days of their turning 18, Advisory Commissioners shall be subject to a "live-scan" background check, Non-compliance within the 30 day time period will result in automatic removal from the Commission, 2.19.015 Absences - Vacancies 16 If any member of the Commission fails to attend three consecutive regular meetings without 17 contacting staff or their designee prior to the absence(s), he or she will automatically cease to be 18 a member of the Commission, Vacancies shall be filled in the manner set forth in San Bernardino Municipal Code Section 2.1 7,030, 19 20 21 22 23 24 25 26 27 28 2.19.020 Purpose - Duties. The Youth Advisory Commission shall: (A) Work with the city and community based organizations to develop a Youth Master Plan, (B) Provide an avenue for youth to express their concerns, ideas and recommendations, (C) Act in an advisory capacity to the Mayor and Common Council and other City Commissions in all matters pertaining to youth issues. (D) Encourage and promote youth involvement and participation in city and community activities, (E) Work with community based organizations, such as the Inland Congregations United for Change, and other governmental agencies to advocate for youth, (F) Promote public understanding of the accomplishments being made by youth in the city, (G) Positively represent and act as role models to youth in the community, 2 ORDINANCE OF THE CITY OF SAN BERNARDINO AMENDING CHAPTER 2.19 OF TITLE 2 OF THE SAN BERNARDINO MUNICIPAL CODE ESTABLISHING A YOUTH ADVISORY COMMISSION. 2.19.040 Conduct Each Commissioner is a representative of his /her school and community, Individuals shall demonstrate the high standards of behavior expected of Youth Advisory Commission members 9 in and out of organized activities, 10 III 11 III 12 III 13 III 14 III 15 III 16 III 17 III 18 III 19 III 20 III 21 III 22 III 23 III 24 III 25 III 26 III 27 III 28 3 1 ORDINANCE OF THE CITY OF SAN BERNARDINO AMENDING CHAPTER 2.19 OF TITLE 2 OF THE SAN BERNARDINO MUNICIPAL CODE ESTABLISHING A YOUTH ADVISORY COMMISSION. 2 I HEREBY CERTIFY that the foregoing Ordinance was duly adopted by the Mayor and Common Council of the City of San Bernardino at a meeting thereof, held on the 3 4 5 6 7 day of , 2008, by the following vote, to wit: Council Members: AYES NAYS ABSTAIN ABSENT ESTRADA 8 BAXTER 9 BRINKER 10 DERRY 11 KELLEY 12 13 JOHNSON MCCAMMACK City Clerk day of ,2008, Patrick J, Morris, Mayor City of San Bernardino Approved as to form: JAME F, PENMAN City 24 By: 25 26 27 28 4