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CITY OF SAN BERroRDINO - REQUEST ())R COUNCIL ACTION
From: JJ\l>ES F. PENMI\N
Subject: AIlTHORIZATICN OF CCNSULTANl' TO Sl'UDY
THE ORGANIZATICN, srAFFING AND ClE'ERATICNS
OF THE OFFICE OF CITY AT'l'C:lmEY.
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Dept: City AttOrney
Dete: June 4, 1992
Synopsis of Previous Council action:
Recommended motion:
Select Ca1sultant, auth:>rize stuay, direct City Attomey to prepare agrearent, and
auth:>rize Mayor to execute.
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Contact person: IENNIS A. !3ARII::M
Phone: 5355
Supporting data attached:
Ward:
FUNDING REQUIREMENTS:
Amount:
Source: (Acct. No.!
(Acct. DescriDtionl
Finance:
Council Notes:
"11;,.n,,.,
.6.nl!:lln....A I+l!:ll", NI"\ 3q
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CITY OF SAN BER"RDINO - REQUEST A>>R COUNCIL ACTION
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STAFF REPORT
In light of the difficult fiscal situation of the City it is
incumbent on all City officers and employees to be as efficient
with the City's resources as possible, while still providing the
services required by the Charter and expected by the people. In
the five years the current City Attorney has been in office
significant changes have been implemented in how the office is run
and in how the requisite services are provided both to the City
Departments and to the people of the City. Some changes have
worked very well and others still show possibilities for
improvement. As a result the City Attorney feels that this is an
appropriate time to review the organization, staffing and
operations of the office of the City Attorney to ensure that the
office functions as efficiently as possible. We have therefore
solicited proposals from professional management consultants to
analyze the office and fulfill the following objectives:
1. Measure the efficiency of the office of the
City Attorney as a law office.
2. Ensure that existing professional and support
staff are.utilized at reasonable levels, and
that the office has the appropriate mix of
staff skills to handle current and anticipated
workloads.
3. Identify modifications in internal management
and administrative. systems and techniques
which can be implemented to improve overall
efficiency of the office.
4. As appropriate, determine whetLer staffing is
adequate and recommend adjustments necessary
to address work backlog and service level
issues.
Proposals have been received from two firms with experience
with public law offices:
Hughes, Heiss & Associates, Claremont
$13,950
23,890
Ralph Anderson & Associates, Sacramento
This study was not budgeted for in the City Attorney's budget
but it is felt that it is essential to assure that the best
services are being provided at the least cost.
It is recommended that the study be authorized and the
requisite funding allocated.