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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Lynn Merrill, Director Subject Resolution authorizing the execution of a
purchase order to Miracle Ford for five (5) Model Year
Dept: Public Services 2000 Compact Ford Ranger pick-up trucks for the Fire,
Date: December 6, 1999
Offlu"I PM L Facilities, and Development Services Departments
Council Meeting Date:December 20, 1999
Synopsis of Previous Council Action
None
Recommended Motion:
Adopt Resolution ZAV/
Lynn Merrill
Contact person: Lynn Merrill Phone: 5140
Supporting data attached: Staff Report /Resolution Ward: All
FUNDING REQUIREMENTS:
Amount: $75,053.25
Source: 635-341-5701
Motor Vehicles
Finance
Council Notes:
Agenda Item No._31 _
/a/o/99
CITY OF SAN BERNARDINO — REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
A resolution authorizing the execution of a purchase order to Miracle Ford for five (5) Model Year 2000
Compact Ford Ranger Pick-up trucks for the Fire,Facilities and Development Services Departments.
BACKGROUND
The vehicles to be replaced have surpassed their economical life and have become an economic burden to
maintain.
ASSIGNED VEH YEAR MAKE/MODEL MILEAGE CONDITION
Fire Department SS-4 1991 Ford Crown Victoria 122,785 Poor
Facilities Mangmt 628 1985 Chevy S-10 69,576 Poor
Development Serv. 618 1988 Toyota Pick Up 91,579 Out of Service
Development Serv. 340 1988 Ford Tempo GL 77,567 Out of Service
Development Serv. 336 1987 Ford Tempo GL 83,247 Poor
ANALYSIS
Notice inviting bids for five (5) Model Year 2000 Compact Pick-up trucks, Bid No.00-29,were sent to seven
(7) vendors; six (6) bids for 2000 Compact Pick-ups were received. The results are as follows:
TOTAL BID PRICE W/1%LOCAL
VENDOR LOCATION BID PRICE VENDOR PREFERENCE TOTAL AWARD
Miracle Ford Pasadena $75,053.25 N/A $75,053.25
Ranch Motors Victorville $75,640.50 N/A
Crest Chevrolet San Bernardino $78,323.50 $77,540.25
Fritts Ford Riverside $80,080.60 N/A
Toyota of San Bernardino San Bernardino $83,522.00 $82,686.80
Center Chevrolet San Bernardino $90,916.20 $90,007.05
This City permits a 1% local vendor preference for the purpose of comparing bid prices. The cost and
technical specifications of all bids were reviewed and the low bid submitted by Miracle Ford for the Model
Year 2000 Compact Ford Ranger Pick-up truck was found to be acceptable and met or exceeded all items
called for in the specification. The final bid price reflects adjustments to include any options identified by the
City.
FINANCIAL IMPACT
Funds for this purchase are contained in the Fiscal Year`99/2000 Motor Vehicle Fund. $481,400 was included
in this year's Fleet budget for the purchase of vehicles. Additionally, $774,400 was carried over from the
previous fiscal year for a total of$1,255,800, available for vehicle purchases. The Vehicle Replacement fund
accrues funds as departments contribute annually in anticipation of purchasing replacement vehicles as needed.
RECOMMENDATION
It is recommended that the Mayor and Common Council authorize the Purchasing Manager to issue a purchase
order for the amount of$75,053.25 to Miracle Ford for purchase of five (5) Model Year 2000 Compact Ford
Ranger Pick-up Trucks.
I
1 COPY
Resolution No.
2
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
3 EXECUTION OF A PURCHASE ORDER TO MIRACLE FORD FOR FIVE MODEL
YEAR 2000 COMPACT FORD RANGER PICK-UP TRUCKS FOR THE FIRE,
4 FACILITIES,AND DEVELOPMENT SERVICES DEPARTMENTS
5 BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
6 CITY OF SAN BERNARDINO AS FOLLOWS:
7 SECTION 1. That Miracle Ford of Pasadena is the lowest and best responsible bidder for
8 the furnishing and delivery of five (5) Model Year 2000 Compact Ford Ranger Pick-up Trucks in
9 accordance with Bid Specification F-00-29 for the total amount of$75,053.25; pursuant to this
10 determination, the Purchasing Manager is hereby authorized and directed to issue a purchase order
11
for said compact pick-up trucks to Miracle Ford; such award shall only be effective upon issuance
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13 of a Purchase Order by the Purchasing Manager; and all other quotations therefore, are hereby
14 rejected.
15 SECTION 2. The authorization to execute the above referenced Purchase Order
16 is rescinded if it is not issued within sixty (60) days of the passage of this resolution.
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December 6, 1999
I RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
2 EXECUTION OF A PURCHASE ORDER TO MIRACLE FORD FOR FIVE MODEL
YEAR 2000 COMPACT FORD RANGER PICK-UP TRUCKS FOR THE FIRE,
3 FACILITIES,AND DEVELOPMENT SERVICES DEPARTMENTS
4 I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
5 Common Council of the City San Bernardino at a
�' meeting thereof, held on
6 the day of
1999 by the foll
7 owing vote, to wit:
8 Council Members: Ayes Nays Abstain Absent
ESTRADA
9
10 LIEN
11 McGINNIS
12 SCHNETZ
13 SUAREZ
14 ANDERSON
15 MILLER
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18 Rachel Clark,City Clerk
City of San Bernardino
19 The foregoing resolution is hereby approved this
day of
20
1999.
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22 Judith Valles, Mayor
23 City of San Bernardino
Approved as to form and
24 Legal content;
James F. Penman, City Attorney
25
26 BY:
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December 6, 1999