HomeMy WebLinkAbout28-Public Services
. CI'rY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Date: December 6, 1999
. . .~, \. /f
.' .' ,--' \'f'
, J
Subject Resolution authorizing the execution of a
purchase order to Crest Chevrolet for one (1) Model
Year 2000 Astra Compact Mini- Van for the Police
Department
From: Lynn Merrill, Director
Dept: Public Services
ORIGINAL
Council Meeting Date: December 20, 1999
Synopsis of Previous Council Action
None
Recommended Motion:
Adopt Resolution
~w
Lynn Merrill
Contact person:
Lynn Merrill
Phone: 5140
Supporting data attached: Staff Report / Resolution
Ward: All
FUNDING REQUIREMENTS:
Amount:
$21,000.16
Source:
635-341-5701
Motor Vehicles
~"'-:p/t;f-
Council Notes:
Agenda Item No. ~
11/3.0/'1'1
,
.. "..
CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
STAFF REPORT
SUBJECT
A resolution authorizing the execution of a purchase order to Crest Chevrolet for one (1) Model Year 2000
Astro Compact Mini-Van for the Police Department.
BACKGROUND
The vehicle to be replaced has surpassed its economical life and has become an economic burden to maintain.
ASSIGNED
Police Department
VEH YEAR
979 1985
MAKE/MODEL
Ford Aerostar
MILEAGE
104,757
CONDITION
Poor
ANALYSIS
Notice inviting bids for one (1) new Compact Mini-Van, Bid No.00-29, were sent to seven (7) vendors; five (5)
bids for a Compact Mini-Van were received. The results are as follows:
VENDOR LOCATION
Crest Chevrolet San Bernardino
Miracle Ford Pasadena
Center Chevrolet San Bernardino
Ranch Motors Victorville
T~o~SanBernardino SanBernardmo
TOTAL
BID PRICE
$21,000.16
$20,811.91
$22,216.91
$22,267.46
$26,434.22
BID PRICE W/1% LOCAL
VENDOR PREFERENCE
$20,790.16
N/A
$21,994.74
N/A
$26,169.88
TOTAL AWARD
$21,000.16
This City permits a 1 % local vendor preference for the purpose of comparing bid prices. The cost and
technical specifications of all bids were reviewed and the low bid submitted by Crest Chevrolet for a Chevrolet
Astro mini-van was found to be acceptable and met or exceeded all items called for in the specification. The
bid amount for this Astro mini-van is slightly different due to modifications necessary to meet Police
Department specifications. The final bid price reflects adjustments to include any options identified by the City.
FINANCIAL IMPACT
Funds for this purchase are contained in the Fiscal Year '99/2000 Motor Vehicle fund. $481,400 was included
in this year's Fleet budget for the purchase of vehicles. Additionally, $774,400 was carried over from the
previous fiscal year for a total of $1,255,800, available for vehicle purchases. The Vehicle Replacement fund
accrues funds as departments contribute annually in anticipation of purchasing replacement vehicles as needed.
RECOMMENDATION
It is recommended that the Mayor and Common Council authorize the Purchasing Manager to issue a purchase
order for the amount of$21,OOO.16 to Crest Chevrolet for purchase of one (1) Model Year 2000 Chevrolet
Astro mini-van.
o
o
o
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
ce;(Q)~W
Resolution No.
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A PURCHASE ORDER TO CREST CHEVROLET FOR ONE
MODEL YEAR 2000 ASTRO COMPACT MINI-VAN FOR THE POLICE
DEPARTMENT
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOllOWS:
SECTION 1. That Crest Chevrolet of San Bernardino is the lowest and best responsible
bidder for the furnishing and delivety of one (1) Model Year 2000 Chevrolet Astra Compact Mini-
Van in accordance with Bid Specification F-00-29 for the total amount of $21,000.16; pursuant to
this detennination, the Purchasing Manager is hereby authorized and directed to issue a purchase
order for said Mini-Van to Crest CheVrolet; such award shall only be effective upon issuance of a
Purchase Order by the Purchasing Manager; and all other quotations therefor are hereby rejected.
SECTION 2. The authorization to execute the above referenced Purchase Order
is rescinded if it is not issued within sixty (60) days of the passage of this resolution.
IIIII
I I I I I
I I I I I
I I I I I
I I I I I
I I I I I
IIIII
IIIII
IIIII
IIIII
27 IIIII
28
December 6, 1999
o
o
I
2
3
4
5
6
7
8
9
10
II
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
o 28
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A PURCHASE ORDER TO CREST CHEVROLET FOR ONE
MODEL YEAR 2000 ASTRO COMPACT MINI-VAN FOR THE POLICE
DEPARTMENT
I HEREBY CERTIFY that the foregoing resolution was duly adopted by the Mayor and
Common Council of the City of San Bernardino at a
meeting thereof, held on
the
day of
, 1999, by the following vote, to wit:
Council Members:
Ayes
Nm
Abstain
Absent
ES1RADA
LIEN
McGINNIS
SCHNETZ
SUAREZ
ANDERSON
MILLER
Rachel Clark, City Clerk
City of San Bernardino
The foregoing resolution is hereby approved this
day of
,1999.
Approved as to form and
Legal content;
James F. Penman, City Anorney
Judith Valles, Mayor
City of San Bernardino
December 6, 1999
2