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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: MICHAEL E. HAYS, Director
Subject: Resolution awarding contract to Valley Slurry
Seal Company for slurry sealing of various
streets, Phase IX per Plan No. 10041 (Areas "c"
and "D").
File No: 1.7159
Synopsis of Previous Council Action: MCC DATE: 2/22/00
7/06/99 Allocated $550,000 from Gas Tax (Fund 126) and $550,000 from lI,-Cent Sales Tax (Fund 129)
for Citywide pavement rehabilitation in the FY 1999/2000 Capital Improvement Program.
Dept: Development Services
Date:
January 24, 2000
ORIGINAL
11/15/99
Approved Plans and Authorized to advertise for bids for Slurry Sealing, Phase IX per Plan No.
10041, Areas "c" and "D".
Recommended Motion:
Adopt Resolution.
-cQ21J{J
Michael E. Hays
Contact Person: T. Jarb Thaioeir. Civil Elllnneerinl! Associate
Phone: 5127
Ward: 4
Supporting data attached: Staff Report, Reso., Map, and Report of Bids
FUNDING REQUIREMENTS:
Amount: $550.000
Source (Acct. No.) 129-367-5504-7159
(Ace!. Description) Pavement Rehab. - Various LOCatiO~
Finance:$a~ ~
Council Notes:
~OlJ
Agenda Item No. J.3
CITY OF SAN BERNARDINO. REQUEST FOR COUNCIL ACTION
STAFF REPORT
Subiect:
Resolution awarding contract to Valley Slurry Seal Compauy for slurry sealing of various streets,
Phase IX per PIau No. 10041 (Areas "C" aud "0").
Back2round:
Each year au allocation is made in the 126 Gas Tax Fund aud in the 129 'I2-cent Sales Tax
Fund for the rehabilitation of various streets within the community. In a joint effort, the
Departments of Development Services aud Public Services review aud recommend streets for
rehabilitation. Factors considered are traffic volumes, condition of street, construction method
to be used, service life of pavement, improvements to be realized with the rehabilitation
method aud availability of funding.
The areas selected for the ninth phase of this project include the two residential areas shown in
Exhibit "A", which are "C" aud "0". Area "C" is located north of 40th Street, east of
Mountain View Avenue aud west of Waterman Avenue. Area "0" is located south of 40th
Street, north of Lynwood Drive, east of Harrison Street aud west of Sterling Avenue. For
reference purposes we are also attaching Exhibit "B" which is a summary of locations where
slurry sealing has been completed as part of the currently approved program.
The Departments of Development Services aud Public Services have reviewed the streets
shown in Exhibit "A" aud have determined that significaut useful life remains for this
pavement, provided restoration aud rehabilitation is completed in the near future. These
streets have been rated "average" under the City's rating system aud, therefore, will benefit
from this process. These areas aud the streets within them meet the criteria established for the
slurry seal program. Considering the condition of the existing streets, the life cycle aualysis
shows that slurry seal is the most appropriate aud cost effective method of restoring these
streets aud extending their useful life .
This project consists of sealing cracks, grinding raised areas smooth, cleauing the street aud
then applying a slurry seal that restores aud seals the street against moisture. Bids were
received for the project from six (6) contractors on Jauuary 18, 2000, as indicated on the
attached summary of bids. Valley Slurry Seal Compauy submitted the lowest bid. This
compauy has previously performed slurry-sealing work for the City aud completed it in au
acceptable manner. This project is scheduled to begin the second week of March aud to be
completed in May.
The project costs are as follows:
Construction Cost $440,140
Desi2n, Contract administration & insoection (10% .:!:.) $ 44,000
Subtotal $484,140
Contin2encies (14 % .:!:.) $ 65,860
Total Proiect Cost $550,000
Financial Imoact:
All costs incurred for this project will be charged to the $550,000 allocated in the 1999/00 CIP
budget under V2-Cent Sales Tax Account No. 129-367-5504-7159 (Citywide Pavement
Rehabilitation). There will be no balance remaining in this account at the conclusion of this
project.
Recommendation:
That the Mayor and Common Council adopt the attached resolution awarding a contract to
Valley Slurry Seal Company for Slurry Sealing of various streets, Phase IX, Areas "C" and
"D",
City of San Bernardino, California
EXHIBIT '~"
Slurry Sealing
of
Various Streets
Phase IX
VICINITY MAP
N. T.s.
EXBffiIT "B"
SLURRY SEAL PROJECTS
PHASE BID DATE GENERAL LOCATION WARD
I 9/23/97 Surrounding SBVCC, S I Rialto Ave, WI 3
"I" St
II 3/17/98 E I "E" St., S I Base Line St., WI 1 & 2
Waterman Ave. and N I 9th St.
III 4/21/98 E I "E" St., S I Rte 30, WI E. Twin Creek 7
Channel and N I Hil!;Wand Ave.
E I Victoria Ave., S I City Limit Line, N I
IV 6/16/98 HigWand Ave and W I La Praix & City 4
Limit Line
E I Little Mt. Rd., S I 33'd St., WI
V 9/22/98 Muscupiabe Dr. and N I 27th St. E I 5,6& 7
Meridian Ave., S I Union St., W I Terrace
Rd. and N I Spruce St
VI 10/27/98 E I Pennsylvania Ave., S I Base Line St., W 1,3, & 6
I "I" St and N I 5th Street
One area WI University Parkway, SI Kendall
VII 7/19/99 Drive and the other located WI Rancho 3' and 5'
A venue and SI Rialto A venue
Area "P" is S/HigWand Ave., W/Waterman
Ave., N/16th St., E/"E" St. Area "0" is
VIII 111 10/99 S/16th St., W/Perris Hill Park Rd, N/Base 2
Line St., E/"E" St. and W/Waterman. Area
"M" is S/16th St., N/Base Line St., E/"E"
Street and W/Waterman Ave.
Area "C" is n/40th St., e/Mt. View Ave.,
IX 1/18/00 w/Waterman Ave. Area "D" is s/40th St., 4
n/Lynwood Dr., e/Harrison St., w/Sterling
Ave.
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~(Q)[?)W
RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AWARDING A CONTRACT TO VALLEY SLURRY SEAL
COMPANY FOR SLURRY SEALING OF VARIOUS STREETS, PHASE IX PER
PLAN NO. 10041, AREAS "C" and "D".
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. Valley Slurry Seal Company is the lowest responsible bidder for Slurry
Sealing of Various Streets. Phase IX Per Plan No. 10041, Areas "C" and "D". A contract is
awarded accordingly to said bidder in a total amount of $440,140.00 but such award shall be
effective only upon being fully executed by both parties. All other bids, therefore, are
hereby rejected. The Mayor is hereby authorized and directed to execute said contract on
behalf of the City; a copy of the contract is on file in the office of the City Clerk and
incorporated herein by reference as fully as though set forth at length.
SECTION 2. This contract and any amendment or modifications thereto shall not take
effect or become operative until fully signed and executed by the parties and no party shall be
obligated hereunder until the time of such full execution. No oral agreements, amendments,
modifications or waivers are intended or authorized and shall not be implied from any act or
course of conduct of any party.
SECTION 3. This resolution is rescinded if the parties to the contract fail to execute
it within sixty (60) days of the passage of the resolution.
III
III
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN
BERNARDINO AWARDING A CONTRACT TO VALLEY SLURRY SEAL
COMPANY FOR SLURRY SEALING OF VARIOUS STREETS, PHASE IX PER
PLAN NO. .10041, AREAS "C" and "D".
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the Mayor
and Common Council of the City of San Bernardino at a
meeting thereof, held on the
_ day of
. 2000, by the following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
LIEN
MCGINNIS
SCHNETZ
SUAREZ
ANDERSON
MILLER .
City Clerk
The foregoing ordinance is hereby approved this
day of
2000.
Approved as to
Form and legal content:
Judith Valles, Mayor
City of San Bernardino
JAMES F. PENMAN,
City Attorney
1.
Page 2 of2
. ,
CITY OF SAN BERNARDINO
Interoffice Memorandum
CITY CLERK'S OFFICE
Records and Information Management (RIM) Program
DATE:
February 23, 2000
TO:
Leslie Crawford, Civil Engineering Assistant I
FROM:
Melanie Miller, Senior Secretary
RE:
Transmitting Documents for Signature - Resolution 2000-31
Attached are the following documents:
One certified copy of Resolution 2000-31 and four (4) original bound contracts.
Please obtain signatures where indicated on the contracts.
Please return one (1) fully executed original contract to the City Clerk's Office as soon as possible, to my
attention. .
Be advised that the resolution and contract will be null and void if it is not executed within
sixty (60) days = April 22, 2000.
If you have any questions, please do not hesitate to contact me at ext. 3212. Thank you.
Rachel Clark
City Clerk
By: Melanie Miller
Senior Secretary
~
I~
I hereby acknowledge receipt of the above mentioned documents.
Signed: -r jA:' ~
I
Date: <.. / 'Z.. ~ ( lTt>
.