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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
From: Ken Fischer, Director
Subject: Resolution ratifying submittal of
2008/09 Used Oil and Filter Recycling Block
Grant application for grant funds from the
California Integrated Waste Management
Board.
Dept: Public Services
Date: July 2, 2008
Meeting Date: July 21st, 2008
Synopsis of Previous Council Action
04/21/03
Resolution 2003-99 approving the application for grant funds provided by the
California Integrated Waste Management Board.
Resolution 2004-150 ratifying the application for grant funds provided by the
California Integrated Waste Management Board.
Resolution 2005-120 authorizing submittal of the application for grant funds
provided by the California Integrated Waste Management Board,
Resolution 2006-141 authorizing submittal of the application for grant funds
provided by the California Integrated Waste Management Board.
Resolution 2007-166 authorizing submittal of the application for grant funds
provided by the California Integrated Waste Management Board,
06/07/04
05/18/05
05/15/06
OS/23/07
Recommended Motion:
Adopt Resolution
Contact person: Catherine Pritchett
Phone: 5122
Supporting data attached: Staff Report,
Resolution, Grant Application
Ward: All
FUNDING REQUIREMENTS:
Amount:
$51,659 in grantfunds
Source:
Finance:
Council Notes:
Agenda Itern No. ~ a
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
Subject:
Resolution ratifying the submittal of the 2008/09 Used Oil and Filter Recycling Block
Grant application for grant funds from the Califomia Integrated Waste Management
Board.
Background:
The California Oil Recycling Enhancement Act mandates the Califomia Integrated
Waste Management Board (CIWMB) to provide annual Block Grants to local
governments for establishing and maintaining local used oil collection programs that
encourage recycling or appropriate disposal of used motor oil and filters.
The utilization of Used Oil Recycling Block and Opportunity grant funding in previous
years has enabled the City to provide a curbside collection program for residents,
provide residents with used oil and filter collection containers, maintain certified used oil
collection centers throughout the City, and provide public and school education
programs.
The 200812009 Used Oil Recycling Block Grant Application, if approved, will provide
$51,659 to enhance and maintain the City's current Used Oil and Filter Recycling
Program. A portion of these funds will be used to offset personnel costs within the
Environmental Projects Division. The remaining will be utilized to purchase materials
and supplies necessary for program implementation and promotion. The City has
received Used Oil Recycling block grant funds from the CIWMB for the past 13 years.
During the 200712008 funding cycle the City received $51,659.
The City met the grant application due date on June 30, 2008. Ratification is requested
due to late receipt of grant application. To complete the application process, an
approved resolution must be submitted to the CIWMB no later than July 31, 2008.
Proposed projects include the continuation of the used oil and filter curbside collection
program, distribution of used oil and filter collection containers for residents, school and
public education programs, and community events, such as the Route 66 Rendezvous.
The grant term is from July 1, 2008 through June 30, 2011. The City will receive a total
of $51 ,659 for the grant term and will have three years to expend the funds.
Financial Impact:
The amount of grant funding requested is $51,659. There are no matching funds
r~Cluired by the City.
Recommendation:
Adopt Resolution.
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RESOLUTION NO.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
2 SAN BERNARDINO RATIFYING SUBMITTAL OF THE 2008109 USED OIL AND
FILTER RECYCLING BLOCK GRANT APPLICATION FOR GRANT FUNDS FROM
3 THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
WHEREAS, the State of California Oil Recycling Enhancement Act provides
funds to cities and counties for establishing and maintaining local used oil collection
programs that encourage recycling of used motor oil and filters;
WHEREAS, the California Integrated Waste Management Board has been
delegated the responsibility for the administration of the program with the State, setting
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up necessary procedures governing applications of cities and counties under the
program;
WHEREAS, the City of San Bernardino, as applicant, will enter into the
agreemennYitl11fie State of California for the implementation and maintenance of a
Used Oil Recycling Program that offers used oil and filter recycling opportunities for
residents and encourages the proper disposaT6fusedmotor oil and filters;
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That the Mayor and Common Council of the City of San Bernardino
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22 ratify the submittal of an application to the California Integrated Waste Management
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Board for the 2008109 Used Oil Recycling Block Grant (a copy of which is attached
hereto as Exhibit "A").
The City Manager, or his designee, is hereby authorized to
execute in the name of the City of San Bernardino all necessary contracts (upon the
27 approval of the City Attorney), payment requests, agreements, and amendments hereto
28 for the purposes of securing grant funds to implement and carry out the purposes
specified in the grant application.
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13 DERRY
o 14 KELLEY
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16 MCCAMMACK
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23 Approved as to form:
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_28_~__ ------------- - ---
RESOLUTmN OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
1 SAN BERNARDINO AUTHORIZING SUBMITTAL OF 2008/09 USED OIL AND
2 FILTER RECYCLING BLOCK GRANT APPLICATION FOR GRANT FUNDS FROM
THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting
thereof, held on the
day of
,2008, by the following vote,
to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
BAXTER
BRINKER
Rachel G. Clark, City Clerk
The foregoing resolution is
,2008.
hereby approved this
day of
Patrick J. Morris, Mayor
City of San Bernardino
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PuBLIC SERVICES DEPARTMENT
KEN FIsCHER . DIIlIlCI'OR
300 North ''D'' Street. San Bernardino' CA 92418-0001
909.384.5140' Fax: 909.384.5190
E-mail: fischer.J<e@sbcity.org
www.sbcity.org
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June 24, 2008
California lritegrated Waste Management Board
Financial Assistance Division, MS 9th Floor
Used Oil Recycling Block Grant FY 2008/09 (14th Cycle)
Attention: Jo Glenn
P.O. Box 4025
Sacramento, CA 95812-4025'
RE: Used Oil Block Grant Application, 14th Cycle
The City of San Bernardino respectfully submits the enclosed 14th Cycle Used Oil
Block Grant application, projected expenditures, and letter of authorization for
your review.
In accordance with the UBG 14 Grant Application Form, an approved Resolution
will be submitted to your office no later than July 31, 2008.
If you have any questions or concems please contact me at (909) 384-5140.
Ken . cher
Director of Public Services
KF:ldl
. REFusE kND REcYCLING . ENVIRONMllNTAL hOJEers . SEWER AND STREET MAINTENANCE. F'LEET
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OFFICE OF THE CITY MANAGER
F'REDEBICK A. WILSON. ern MANA_
300Nortb "0" Street. San Bernardino' CA92418.ooo1
909.384.51n. Fax: 909384.5138
www.sbcity.org
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June 13, 2008
California Integrated Waste Management Board
Attn: Grants Administration Unit, MS 9A
Used Oil Block Grant FY 2008/09 (14th Cycle)
P.O. Box 4025
Sacramento, CA 95812-4025
RE: Designee Letter
Used Oil Block Grant Application, 14th Cycle
1heCity of San Bernardino Public Services Department has applied for FY 2008/2009
Used Oil Recycling Block Grant Funds (14th Cycle) from the California Integrated Waste
Management Board.
Please accept this letter authorizing Ken Fischer, Director of Public Services, as my
designee to execute all necessary contracts, payment requests, agreements, and
amendments hereto for the purposes of securing grant funds and to implement and carry
out the purposes specified in the grant application.
If you should have any questions or concerns regarding this request, please contact me.
ilson
City Manager
CITY OF SAN BEIlNAllDJNO
AooPTllD SllARIlD V ALUIlS: Integrity. Accountability. Respect for Human DigDity . Honesty
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STATE OF CALIFORNIA
GRANT APPLICATION FORM
CIWMB 243-UBG (New 5108)
CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD
USED OIL RECYCLING BLOCK GRANT PROGRAM - UBG14 (FY 2008/09)
Coiii-tete and submit all sections.
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I REQUESTED GRANT AMOUNT:
I (ROUND AMOUNTS TO THE NEAREST..,;oLE DOLLAR)
, 300 N. "D" Street I
I COUNTY: ZIP CODE: I
I San Bernardino _____________ 9241,!1 ___ _ __ Ii
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'i PRIMARY CONTACT NAME: I! SIGNATURE AUTHORITY NAME: II
I. II (AS AUTHORIZED IN RESOLUTION) Ii
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I~:::~~:e=~:s~~~!!------ -----------------l--fi~p~;=:~~~BER:-oo ---- - ----- -00 - - -- - - - -j!
1909-384-5140 __ '909-384-5122 ____________00___00__1
II FAX NUMBER: FAX NUMBER: !
909-384-5547 909-384-5138
II E-MAIL ADDRESS: E-MAIL ADDRESS:
Pritchett ca bcitv .0....
I AUTHORIZED DESIGNEE NAME:
(IF APPLICABLE, AS AlJTtK)RIZEO IN LETTER OF AUTHORIZA T10N [LOAD
Ken Fischer
TITLE:
Director of Public Services
APPLICANT NAME (MUST MATCH RESOLUTION):
City of San Bernardino
PARTICIPATING JURISDICTIONS (FOR REGIONAL PROGRAMS ONLY):
$51,659
CONSULTANT CONTACT NAME:
~j
TITLE:
TELEPHONE NUMBER:
909-384-5140
TELEPHONE NUMBER:
FAX NUMBER:
909-384-5190
FAX NUMBER:
E-MAIL ADDRESS:
E-MAIL ADORESS:
INDICATE WHICH TYPE OF ENTITY YOU ARE (CHECK ONLY ONE):
~ CITY D COUNTY D CITY & COUNTY
D OTHER (LIST TYPE)
I LEGISLATIVE DISTRICT NUMBERS (TO FIND YOUR DISTRICT,
I USE MAILING ADDRESS ABOVE AND GO TO www.ciwmb.C8.0ovlProfilesJJurisf)
II ASSEMBL v: SENATE:
II 62 & 63 31 & 32
FEDERAL TAX IDENTIFICATION NUMBER:
J
95-6000772
Used Oil Recycling Block Grant Program (FY 2008109)
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STATE OF CALIFORNIA
GRANT APPLICATION FORM
CIVI/MB 243.UBG (New 5108)
o I' For Grantees receiving $20. 000 or less, and multijurisdictional and ~egional grantees whose individual
jurisdictions would have received $20, 000 or less had they applied individually - advance payment is available
. I at CIWMB Grant Manager discretion.
CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD
I Applicable permits and letters of authorization may be necessary to cony out collection activities funded by the
, Used Oil Recycling Block Grants. Your jurisdiction has or will obtain all the necessary permits for Used Oil
i Recycling Block Grant funded activities or those entities with which you contract for collection activities have
i the applicable permits. If requested, these documents must be made available for review.
r~i , We acknowledge that our organization will obtain the necessary permits and letters of
[8J i authorization to carry out collection activities.
CIWMB Grantees must in the peiformance of the Grant Agreement conduct their programs, policies, and
activities that substantially affect human health or the environment in a manner that ensures the fair treatment
of people of all races, cultures. and income levels, including minority populations and low-income populations
of the State. (Govt. Code 965040. 12(e) and Public Resources Code $7111 Ora))
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See Used Oil Recycling Block Grant Supplemental Information and Application Guidelines & Instructions for Resolution and Letter of
Authorization (LOA) iriformation and examples
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Used 011 Recycling Block Grant Program (FY 2008/09)
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o (I) Other Grant-Related Expenses not Included above: Report all estimated expenses not.covered in one of
the categories listed above. .
Publicity and Education Expenditure
(i) Mass Media Outreach: Report all expenses related to mass media outreach and check all boxes that
describe your efforts regarding target audiences, media type, and languages utilized.
(k) Person to Person Outreach: Report all expenses related to your efforts at personal contact with
individuals from target audiences. Check off boxes that describe your efforts during the. past fiscal year.
Community Based Social Marketing (CBSM) or Behavior-Modification Tools Used during
outreach: Check boxes that describe your efforts, if any, during the past fiscal year.
. (I) K-12 School Outreach: Report all expenses related to school outreach and check appropriate boxes.
For more information about Disney's Environmentality Challenge, a public/private partnership between
the State of California and the Walt Disney Company, visit
http://disnev.oo.com/environmentalitv/deC/discover.htm!.
(m) Premiums: (Non-oil related): Report all estimated expenses related to the design, purchase, and dissemination
of premiums not previously included in section 3b. These should be kept to a minimum.
Estimate of In-Kind Contributions
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Estimate of In-Kind Contributions: List type of in-kind service, the source for it (such as, city funds,
volunteers, donations, etc.) and the estimated value in dollars.
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STATE OF CALIFORNIA
GRANT APPLICATION FORM
CIWMB 243-UBG (New 5108)
CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD
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Yes, our organization has an Environmentally Preferable Purchases and Practices Policy.
Date adopted:
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No, our organization does not have an Environmentally Preferable Purchases and Practices
Policy.
Certification: I declare, under penalty of petjury under the laws of the State of California, that I have read
all Information In the Application Guidelines and Instructions and that all information submitted for the I
CIWMB's consideretl for a f grant funds Is true and accurate to the best of my knowledge.
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Signature "Authority - as authorized in Resolution; or
Authorized Designee - as authorized in submitted Letter of Authorization
Date
I Print Name
Print Title
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Used Oil Recycling Block Grant Program (FY 2008109)
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STATE OF CALIFORNIA
CIWMB 644A (Revised 5/08)
CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD
o Used Oil Block Grant Funds: Projected Expenditures in FY 2008/09
Grantees are required to submit projected expenditures for the activities to be conducted the upcoming Fiscal Year.
The projected expenditure calculations document is part of the Used Oil Recycling Block Grant (UBG or Block Grant)
14th cycle application. It provides an evaluative tool for program staff assigned to manage the grant.
1. Grantee/Jurisdiction:
2. Active Grant Funds To Be Expended From:
12th Cycle: UBG. 06
13th Cycle: UBG. 07
14 th Cycle: UBG. 08 X
3. Expected Expenditures From July 1, 2008 through June 30, 2009
Estimate expenditures in both dollars and percentages of the total for each activity that applies to your
program. Include staff costs in total dollars spent.
PROGRAM EXPENDITURES
$ I 500
(a) Certified Collection Cenler (CCC) Sup~rt
% I2J Site Visits D CCC Employee Training U Abandoned Oil Interventions D Other:
(b) Oil Collection Events: Total Events: _ Total attendees: -
I2J Oil Collection Containers I2J OillFilter Coupons I2J Oil Funnels/ Oil Rags
% I2J Events wI filter: D Events w/o filter:
(c) Used Oil Hauling/Collection Cost: .
I2J Certified Collection Centers D HHW Permanent Facility I ABOPS I2J Residential Curbside Route
D Door-to-door/On-call D Agricultural Collection D Non-Certified Collection Centers (Non-Ag)
%IZI Te 0 I Mobile Events Small uanti Generators rts D Marinas D Other:
@ Used Oil Filter Hauling/Collection Cost
I2J Certified Collection Centers D HHW Permanent Facility I ABOPS I2J Residential Cwbside Route
D Door-to-door/On-call D Agricultural Collection D Non-Certified Collection Centers (Non-Ag)
% Te I Mobile Events D Small ti Generators rts Marinas Other:
(e) Equipment Purcbase and Facility ConstructionlExpansion:
o Oil Tank D Filter Crusher D OillFilter Drums D Contaminated Oil Detection Kits
% D Facill Construction Facill E ansion D Other ui menl
(I) Oil Use Reduction Program:
% D Extended Oil e Education D Other:
(g) Storm Waler Mitigation Program:
D Storm Drain Marking D Storm Drain Stenciling D Debris Screen
D Catch Basin lulet Insert D Vertical Drop-In Parking Lot Wet Insert
% D Publici and Education D Auto E . e LeakIDri Prevention D Other:
(h) Granl Ptanning and Management - Staff time related costs billed to the grant only. Program-
related section such as surveys, program evaluation, and annual report preparation should not be billed to
% this section. lease include in-kind staff conlribution costs on e 3 onl
(i) Other Granl-Related Expens.. not Included above: Please explain
$2.500
o $19000
$3000
$3000
$0
$0
$0
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$ I 15 .
%
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DollarS Spent PUBLICITY ANtlEDUCAIION EXPENDITURE
MASS MEDIA (j) MEDIA TYPE: LANGUAGEs used for mass media advertising/outreach:
OUTImACH: o Radio l8J English
OTV o Cambodian
[gJ Newspaper o Chinese
[gJ Newsletter o Hmong
[gJ PennySaver o Korean
o Post Card I Direct Mail o Punjabi
o Posters I Flyers o Russian
[gJ Utility Bill Inserts [gJ Spanish
[gJ Billboards o Tagalog
o Website o Vietnamese
o Other:_ o Other:_
$ 4.500 %
PERSON TO (k) TARGET AUDIENCES Venue I Methods LANGUAGES used for
PERsoN FOR PERSON TO [gJ Point of Purchase Advertising personalized outreach:
OUTREACH: PERSON OUTREACH: o English As Second Language [g} English
o Immigrants Classes o Cambodian
o Ethnic Group( s) [g} Auto Parts Store Collection o Chinese
[g} Shade Tree Mechanics Event o Hmong
[g} Auto Enthusiasts [g} Car Clubl Auto Events o Ko~ean
o Boaters o Boater ShowslMeeting o Punjabi
o Agriculture I Growers o Driver Training/Auto Shop o Russian
o Truckers Classes l8J Spanish
o Agricultural/Small Grower
o Fleet Managers Meetings o Tagalog
o Small Businesses [g} Environmental EventS o Vietnamese
o Other:_ o Cultural Events o Other:_
a Other Route 66 Rendezvous
Behavlor-Change Outreach .
Strategies:
o Personal Pledges
o Premium or Sign Prompts
o Community Member
Endorsements
[g} Persuasive Messages
$ 12.000 % o Other:
(I) K-12 School Outreach:
o Classroom Presentation (Curriculum) 18I School Presentation
$ 2.000 % o Disney's Environmentalily Challenge ( 5" Graders) 18I Other: Youth. Environmental f ;"'rlershin Trainin.
(m) Premiums: (Non-oil coUeclion related - shollld be kept to minimum)
List here Minor Leal!Ue BasebaU Park Giveawav Items
$ $3.000 %
TOTAL ESTIMATED EXPENDITURES: July 1, 2008 - June 30, 2009 (May include
$511iW % more than one Block Grant Cycle)
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ESTfMATE OF IN-KIND CON'l"RlBUTIONS .
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Specify type (e.g. printing, staff time, etc.,) source and dollar amount:
1) Type: from for $
2) Type: from for $
3) Type: from for $
4) Type: from for $
$0 % 5) Tvne: from for $
Instructions for Completing Projected Expenditure for July 1, 200~une 30,2009
Work Completed From July 1, 2008 - June 30, 2009: This section contains a breakdown of funds to be expended
during the next fiscal year from one or more active block grants. Its categories may vary from those that appear on
the EIS documents. This section will give program staff improved data to identify potential areas for development.
PLEASE PROVIDE DOLLAR AMOUNTS AND PERCENTAGE OF TOTAL ESTIMATED EXPENDITURES FOR
EACH LINE ITEM.
(a) Certified Collection Center (CCC) Support: Report all expenses and check boxes related to Site Visits,
CCC Employee Training, Abandoned Oil Intervention, and Other Related Activities.
(b) Oil Collection Events: Report all expenses and check boxes related to Oil Collection Containers,
Oil/Filter Coupons, Oil Funnels/Oil Rags, Events wlfilter and Events w/o filter. Also include the total
number of events in which you participated and theestimatedlotaLnuiilber.bDllfi:lilliee~attbe events.
(c) Used Oil Hauling/Collection Costs: Report all expenses and check boxes related to Certified
Collection Centers, HHW Permanent Facility/ABOPS, Residential Curbside Route, Door~to-door/On-
call, Agricultural Collection, Non-Certified Collection Centers (Non-Ag), Temporary/Mobile Events,
Small Quantity Generators, Airports, Marinas and Other Related Activities~-....
(d) Used 011 Filter Hauling/Collection Cost: Report all expenses and check boxes related to Certified
Collection Centers, HHW Permanent Facility/ABOPS, Residential Curbside Route, Door-to-door/On-
call, Agricultural Collection, Non-Certified Collection Centers (Non-Ag), Temporary/Mobile Events,
Small Quantity Generators, Airports, Marinas and Other Related Activities.
(e) Equipment Purchase and Facility Construction/Expansion: Report all expenses and check boxes
related to the purchase of eligible equipment and the construction or expansion of facilities related to
Oil Tank, Filter Crusher, Oil/Filter Drums, Contaminated Oil Detection Kits, Facility Construction, Facility
Expansion and Other Equipment.
(f) Oil Use Reduction Program: Report all expenses related and check boxes related to Extended Oil
Change Education and Other Related Activities.
(g) Storm water Mitigation Program: Report all expenses and check boxes related to Storm Drain Marking,
Storm Drain Stenciling, Debris Screen, Catch Basin Inlet Insert, Vertical Drop-In Parking Lot Inlet Insert,
Publicity and Education, Auto Engine Leak/Drip Prevention and Other Related Activities.
(h) Grant Planning and Management: Report all expenses of staff time related costs billed to the grant only.
Program-related cost related to Surveys, Program Evaluation and Annual Report Preparation should
not be billed to this section.
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