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CITY. OF SAN BERNRDINO -
. ....
REQUEST ()R COUNCIL ACTION
File No. 2.125
Expansion of Scope of Work - Main-
Subject: tenance of Landscaping for Assess-
ment District No. 981, per Plan
No. 7316
J & R LANDSCAPE MAINTENANCE, INC.
dba EXCEL
From: ROGER G. HARDGRAVE
Dept: Public Works/Engineering
Date: 5-07-92
Synopsis of Previous Council action:
08-05-86 Resolution No. 86-321 adopted establishing Assessment
District No. 974.
11-05-87 Resolution No. 87-8 adopted establishing Assessment
District No. 975.
06-01-87 Resolution No. 87-180 adopted awarding a contract to C &
C Landscape Service for Assessment District No. 974, for
the low bid price of $2,100.00.
11-02-87 Resolution No. 87-389 adopted establishing Assessment
District No. 981.
11-17-87 Resolution No. 87-407 adopted expanding boundaries of
Assessment District No. 975. (Cont. on 2nd Page)
Recommended motion:
1. That Change Order No. THREE to the contract with J & R Landscape
Maintenance, for maintenance of landscaping in Assessment District
No. 981, in accordance with Plan No. 7 r16,- be approved; to expand
the scope of work in Assessment Districts No. 981 to include
landscaping installed by Tract 13656, located on Meridian Ave. (East
Side), north of Esperanza St., from 4-1-92 to 6-30-92, at an in-
crease in the contract price of $598.75, from $8,808.00 to
$9,406.75. (Motion No.2 on second page)
cc: Shauna Clark
Andy Green
Contact person:
R0ger G. Hard9rave
Staff Report,
c.c.o. #3
Phone:
5025
Supporting data attached:
Ward:
3
FUNDING REQUIREMENTS:
Amount: $599 (Assessment Dis1::rict No. 981)
251-648-53925, 251-649-53925,
Source: (Acct. No.) 251-655-53925, 251-661-53925
(Acct. Descriotion) Assessment District No. 981
Finance:~..J ;r),
Council Notes:
75-0262
Agenda I tern No.
I~
5-07-92
File 2.125
SYNOPSIS OR PREVIOUS COUNCIL ACTION Continued:
06-06-88
Resolution No.
Mentone Turf
$11,330.00.
88-182
Supply,
adopted awarding
for the low
a contract to
bid price of
06-19-89 -- Change Order No. One approved to extend the contract for
a year, adj ust the contract prices for an increase in
the contract price to $16,814.50.
06-04-90 -- Resolution No. 90-198 adopted awarding a contract to J &
R Landscape Maintenance, for the low bid price of
$23,500.00.
06-17-91 -- Change Order No. Two approved to extend the contract for
one year, at no increase in the contract price.
RECOMENDED MOTION Cont.:
2. That the transfer of $599.00, from Account No. 254-000-30405,
'~ssessment District Reserve Fund," to Accounts No. 251-648-53925,
251-649-53925, 251-655-53925, and 251-661-53925, Assessment
District No. 981, be approved.
CITY,OF SAN BERL~~RDINO - REQUEST I ..JR COUNCIL ACTION
STAFF REPORT
Landscaping has been installed along Meridian Avenue (East
Side) north of Esperanza Avenue, as a condition of approval for
Tract No. 13656. The one year plant establishment period expired
in March, 1992, and the landscaping has been accepted by the City
for maintenance.
The maintenance of this recently accepted landscaping will
be incorporated into the contract with J & R Landscape
Maintenance (dba Excel). Price quotes were requested from the
Contractor. For this 3-month period, from 4-1-92 to 6-30-92,
these quotes total $598.75, or $199.58 per month.
Funds to cover the costs incurred will be up fronted by the
Ci ty, and reimbursed through special assessments placed on the
property tax bills, pursuant to the resolutions establishing the
various districts.
Inspection of the maintenance effort by the Contractor for
this additional landscaping will be provided by the Department of
Parks and Recreation.
We recommend that Contract Change Order No. 3 be approved.
5-07-91
75-0264
Project:
Plan No.
MAINTENANCE OF LANDSCAPING IN
ASSESSMENT DISTRICT NO. 981
7316
Da te :
5-07-92
File No.
2.125
ENGINEERING DIVISION
DEPARTMENT OF PUBLIC WORKS
CITY OF SAN BERNARDINO. CALIFORNIA
CONTRACT CHANGE ORDER NO. THREE
(Change necessitated because of field conditions)
J & R LANDSCAPE MAINTENANCE, INC.
To: 4134 Indus Way
Riverside, CA 92503
Gentlemen:
The terms and provisions of the contract documents are hereby
amended as follows:
1. The landscaping installed along Meridian Avenue (East Side),
north of Esperanza Street, as a condition of approval for
TR No. 13636, is hereby incorporated into the scope of work
for Assessment District No. 981, for landscape maintenance
effective 4-1-92.
2. The compensation to the Contractor for maintaining this
additional landscaping, installed by TR No. 13656 shall be
in accordance with the unit prices listed on the attached
BID SCHEDULE (Sch. 3), for an increase in the contract price
of $ 598. 75, for the 3-Mo. period from 4-1-92 to 6-30-92.
Total extra work cost added to contract..........$ 598.75
Previous Contract Pr1ce..........................$ 8,808.00
Amended Cost Pr1ce...............................$ 9,406.75
Additional time to complete contract due to
C h an g e 0 r de r . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . N / A
CONTRACTOR
CITY OF SAN BERNARDINO
By:
Title:
By:
Accepted Date:
ROGER G. HARDGRAVE
Director of Public Worksl
City Engineer
Approved Date:
PAGE 7
ITEM
QUANTITY
1. 1
(2,854 sq.ft.)
2.
1
ACCOU~T NlMBER 251-655-53925
WORK ORDER 1370
TOTAL
PRICE
$1,200.00
$260.00
(SCHEDULE 3)
BID SCHEDUl.E
PLAN NO. 7316 (1992-93)
BASIC BID
ASSESSMENT DISTRICT NO. 981
MERIDIAN AVENUE NORTH OF ESPERANZA STREET
UNIT
DESCRIPTION OF ITEMS WITH
UNIT PRICE w~ITTEN IN WORDS
-------------
UNIT
PRICE
L.S.
Maintenance of plants,
shrubs, groundcover and
irrigation system, in
accordance with the at-
tached Special Provisions,
at the lump sum price of
One Thousand Two Hundred
Dollars
L.S.
L.S.
~Iaintenance of trees, at
the lump sum price of
L.S.
Two Hundred Sixty Dollars
TOTAL BASIC BID (SCHEDULE 3) S 1.460.00
PAGE 8
~OUNT NUMBER 251-655-53925
WORK ORDER 1378
(SCHEDULE 3)
PRICE SCHEDULE
SUPPLEMENTAL ITEMS OF WORK
PLAN NO. 7316 (1992-93)
ASSESSME~r DISTRICT NO. 981
MERIDIAN AVENUE NORTH OF ESPERANZA STREET
ITE!vI
QUANTITY
DESCRIPTION OF ITEMS WITH
UNIT UNIT PRICE w~ITTEN IN WORDS
- ---------------
1 .
1
EACH Replacement of trees, at
Seventy-five Dollars
per each
2.
2
FLATS Replacement of ground cover,
at Eighteen Dollars
per flat
:1.
2
EACH Replacement of shrubs, at
Fifteen Dollars
per each
4.
2
EACH
Replacement of sprilli(ler
heads (Pop-Up Type), in-
cluding necessary pipe,
at Nine Dollars and
fifty cents
per each
5.
1
EACH
Replacement of Timer/Con-
troller, at ~~ven Hundred
Seventy--five Dollars
______ per each
UNIT
PRICE
$75.00
18.00
15.00
9.50
775.00
TOTAL
PRICE
$75.00
36.00
30.00
19.00
775.00
TOT AL SUPPLEMENTAL I TEMS OF WORK (SCHEDULE 3) $ 935 .00
TOTAL BASIC DID PLUS
TOT Ai SUPPLEMENTAL ITEMS OF WORK (SCHEDULE 3) $ 2. 395.00