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CITY. OF SAN BERt~ \RDINO -
REQUEST ~ )R COUNCIL ACTION
Files No. 2.114 & 2.117
S b. .Extension of Contract - Maintenance
u Ject.of Landscaping -for Assessment
Districts No. 956 & 968, per Plans
Nos. 6244 & 6738-A ---
MENTONE TURF SUPPLY
From: ROGER G. HARDGRAVE
De~: Public Works/Engineering
Date: 4 - 3 0 - 9 2
Synopsis of Previous Council action:
07-01-85 Res. No. 85-235 adopted establishing Assessment
District No. 968.
07-22-85 Res. No. 85-284 adopted establishing Assessment
District No. 956.
06-02-86 Res. No. 86-205 adopted awarding contract to Mentone
Turf for Assessment District No. 968 for the low bid
price of $2,856.
06-02-86 -- Res. No. 86-210 adopted awarding a contract to J & R
Landscaping for Assessment District No. 956 for the low
bid price of $59,652.
06-01-87 -- Res. No. 87-177 adopted awarding a contract to Mentone
Turf Supply for Assessment District No. 968 for the low
bid orice of $3.336. (Cont. on 2nd oaae)
Recommended motion:
1. That Change Order No. 6 to the contract with Mentone Turf Supply,
for maintenance of landscaping in Assessment Districts No. 956 &
968, in accordance with Plans No. 6192-A and 6056-A, be approved;
to extend the contract for a period of one year, from 7-1-92 to 6-
30-93, at a 3.75% increase in the contract unit prices, for an
increase in the total annual contract price from $34,200.50 to
$35,483.02.
2. That the transfer of $52,849.00 from Acct. No. 254-000-30405,
"Assessment District Reserve Fund, "6'J tA t.. Nos. ~51-6 - 25
& 251-627-53925, "Assessment Districts~
Nos. 956 & 968,"-be approved. 7/(- ~~
( "g r
cc: Shauna Clark
Andy Green
Contact person:
Roger G. Hardarave
Staff Report,
c.c.o. #6
Phone:
5025
Supporting data attached:
Ward:
1 & 3
FUNDING REQUIREMENTS:
Amount: $52,848.02 (AssessmeI'l;t District)
Source: (Acct. No.) 251-641-53925 & 251-627-53925
J8.cct. DescriPtion) Assessment Districts No. 968
and 956
Finance:
~w )C)~~
Council Notes:
75-0262
Agenda Item No.
/3
File No. 2.114 & 2.117
SYNOPSIS OF PREVIOUS COUNCIL ACTION Cont.
06-01-87
Resolution No. 87-178 adopted awarding a contract to J
& R Landscaping for Assessment District No. 956 for the
low bid price of $64,417.
06-06-88 -- Resolution No. 88-178 adopted awarding a contract to
Cherokee Landscape Services for Assessment Districts
No. 956 & 968, for the low bid price of $59,996.00.
10-03-88 -- Change Order No. One approved to
work, for an increase in the
$15,260.00.
include additional
contract price of
06-19-89 -- Change Order No. Two approved to extend the contract
for one year, adjust the contract prices, for an
increase in the contract price to $85,576.00.
06-04-90 -- Resolution No. 90-197 adopted awarding a contract to
Mentone Turf Supply, for Assessment Districts 956 &
968, for the low bid price of $75,291.95.
02-18-91 -- Resolution No.
an Agreement
Association.
91-50 adopted authorizing execution of
with Tri-City Master Maintenance
06-03-91 -- Change Order No. Five approved to extend the contract
for one year, at no increase in contract prices.
4-30-92
CITY' OF SAN BER~,.RDINO - REQUEST ~')R COUNCIL ACTION
STAFF REPORT
The special prov1S1ons for maintenance of landscaping in
Assessment Districts No. 956 & 968 provide that the contract may
be extended for two (2) one-year periods, by mutual consent of
the Contractor and City. Any adjustments in the contract prices
are to be negotiated at the time of each such renewal.
Contract Change Order No. Six (6) extends the contract
for one year, as allowed under the special provisions of the
contract. The contract was previously extended from July 1,
1991, to June 30, 1992, with no increase in contract unit
prices. The contractor has agreed to accept a 3.75% increase in
the contract unit price for the 1992-93 renewal period, thereby
increasing the contract price from $34,200.50 to $35,483.02.
Below is an estimate of the total cost for providing
these landscaping maintenance services, from 7-1-92 to 6-30-93.
Maintenance Contract
$ 35,483.02
Incidental Costs (Assessment
Engineering, Publishing and
Recording Fees, Inspection by
Dept. of Parks & Recreation,
Advertising for Bids, etc.)
17,365.00
Total Estimated Annual Cost
$ 52,848.02
Funds to cover the costs incurred will be upfronted by
the Ci ty, and reimbursed through special assessments placed on
the tax bills for parcels within the assessment district,
pursuant to the resolutions establishing the districts.
Inspection of the Contractor's work will be provided by
the Department of Parks and Recreation.
We recommend that Contract Change Order No. 6 be
approved.
4-30-92
75-0264
MAINTENANCE OF LANDSCAPING IN
Pr~ject: ASSESSMENT DISTRICTS NOS. 956 &
968
Da te :
4-30-92
P 1 anN 0 . 67 3 8 - A AND 6244
File No.
2.114-B/
2117
ENGINEERING DIVISION
DEPARTMENT OF PUBLIC WORKS
CITY OF SAN BERNARDINO. CALIFORNIA
CONTRACT CHANGE OR DER NO. SIX
(Change necessitated because of field conditions)
MENTONE TURF SUPPLY
To: P. O. Box 592
Mentone, CA 92359
Gentlemen:
The terms and provisions of the contract are hereby amende~
as set forth below:
I The term of the contract is hereby extended for a period
of one year, from 7-1-92 to 6-30-93, at a 3.75% increase
in contract unit prices.
Total extra work cost added to contract..........$ 35,483.02
Previous Contract Price..........................$ -0-
Amended Cost Prfce...............................$ 35,483.02
Addftfonal tfme to complete contract due to
Change Order..................................... 365 Days
CONTRACTOR
CITY OF SAN BERNARDINO
By:
Title:
By:
Ace e p te d Da te :
ROGER G. HARDGRAVE
Director of Public Works/
City Engineer
Approved Da te: