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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
F,r-om: Ken Fischer, Director
Subject: Resolutions of the Mayor
and Common Council of the City of
San Bernardino authorizing a new
Contract Purchase Order Number in
the amount of $368,031 to Matich
Corporation and Contract Purchase
Order in the amount of $44,000 to
Pavement Recycling Systems, Inc.
pursuant to Section 3.04.010 B-3 of
the Municipal Code for City street
repairs.
Dept: Public Services
Date: June 27, 2008
Meeting Date: July 7,2008
Synopsis of Previous Council Action:
April 7, 2008 - Resolution No. 2008-110 (A) ...:. Council authorized an increase to
contract Purchase Order Number 08-062 in the amount of $176,000 to Matich
Corporation for additional street paving services.
April 7, 2008 - Resolution No. 2008-111 (B) - Council authorized an increase to
contract Purchase Order No. 08-063 in the amount of $22,000 to Pavement Recycling
Systems for additional street paving services.
Recommended Motion:
Adopt Resolutions.
~<~
, Igrfature
Phone: 5140
Contact person: Ken Fischer, Director
Supporting data attached:
Staff Report, Resolutions and
Attachment "1"
Ward:
2,4,5
FUNDING REQUIREMENTS:
Amount:
$412,031
FY 07-08 CIP Budget
(See attached)
Source:
Finance:
Council Notes:
Agenda Item No. ~q
7/1/0t
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report
SUBJECT:
Resolutions of the Mayor and Common Council of the City of San Bernardino
authorizing a new Contract Purchase Order in the amount of $368,031 to Matich
Corporation and Contract Purchase Order in the amount of $44,000 to Pavement
Recycling Systems, Inc. pursuant to Section 3.04.010 B-3 of the Municipal Code for City
street repairs.
BACKGROUND:
On April 7, 2008, the Mayor and Common Council authorized an increase to contract
Purchase Order No. 08-062 in the amount of $176,000 to Matich Corporation for city
street repairs and an increase to contract Purchase Order No. 08-063 in the amount of
$22,000 to Pavement Recycling Systems for additional street paving services.
Since Matich Corporation is increasing their pricing by thirty-percent (30%) effective
June 30, 2008, staff decided to complete three additional projects in FY 07-08 which
saved the City approximately $110,000 in pavement grinding costs. The three projects
are:
1) 30th St from G to H, for an estimated paving cost of $49,050 and;
2) H St from 9th to Baseline, for an estimated paving cost of $99,001 and;
3) Victoria St from Highland to Lynwood, for an estimated paving cost of $219,980.
To close out these CIP projects staff needs to increase the purchasing authority for both
Pavement Recycling and Matich Corporation. In prior situations Council has authorized
increasing the existing purchase order to cover the additional costs, however since we
are at a new fiscal year, staff is requesting that Council approve a new purchase order
for $44,000 for Pavement Recycling and a new purchase order for $368,031 for Matich
Corporation. This will allow the costs to be paid and the purchase order to be closed.
Attached is a listing of the ward, capital improvement project number, physical project
location, account number, and dollar amount that was spent on each project location for
paving and traffic control services. Smithson Electric will do all of the striping and
looping for $6,880 (See Attachment "1 "). We currently have a purchase order with
Smithson Electric and staff will use savings from that purchase order to pay for the
stripping.
FINANCIAL IMPACT:
Funds for grinding the roadway are available and have been budgeted in the FY 07-08
Capital Improvement Budget, Account No. 240-379-5504-7624 (30th St. from "G" to "H")
in the amount of $10,000 and Account No. 240-379-5504-7695 ("H" St. from 9th to
Baseline) in the amount of $12,000 and Account No. 246-366-5504-7136 (Victoria from
Highland to Lynwood) in the amount of $22,000.
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CITY OF SAN BERNARDINO - REQUEST FOR COUNCIL ACTION
Staff Report - Continued
Funds for paving the roadways repairs are available and have been budgeted in the FY
07-08 Capital Improvement Budget, Account No. 240-379-5504-7624 (30th St. from "G"
to "H") in the amount of $49,050 and Account No. 240-379-5504-7695 ("H" St. from 9th
to Baseline) in the amount of $99,001 and Account No. 246-366-5504-7136 (Victoria
from Highland to Lynwood) in the amount of $219,980.
RECOMMENDATION:
Adopt Resolutions.
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RESOLUTION NO.
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RESOLUTION OF THE MAYOR AND COMMON COUNCil OF THE CITY OF
SAN BERNARDINO AUTHORIZING A NEW CONTRACT PURCHASE ORDER IN
THE AMOUNT OF $368,031 TO MATICH CORPORATION PURSUANT TO
SECTION 3.04.010 B-3 OF THE MUNICIPAL CODE FOR STREET PAVING
SERVICES.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCil OF THE CITY
OF SAN BERNARDINO AS FOllOWS:
SECTION 1. The Mayor and Common Council of the City of San Bernardino are
hereby authorizing a new Contract Purchase Order to Matich Corporation for street
9 .paving services.
10 SECTION 2. Pursuant to this determination the Director of Finance or his/her
designee is hereby authorized to issue a new Contract Purchase Order Matich
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Corporation for a total amount of $368,031.
SECTION 3. This purchase is exempt from the formal contract procedures of
Section 3.04.010 of the Municipal Code, pursuant to Section 3.04.010. B-3 of said
Code "Purchases approved by the Mayor and Common Council".
SECTION 4. The Contract Purchase Order shall reference this Resolution No.
2008
and shall read, "Matich Corporation for street paving services."
SECTION 5. The authorization to execute the above referenced Contract
Purchase Order is rescinded if it is not issued within sixty (60) days of the passage of
this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
1 SAN BERNARDINO AUTHORIZING A NEW CONTRACT PURCHASE ORDER IN
THE AMOUNT OF $368,031 TO MATICH CORPORATION PURSUANT TO
2 SECTION 3.04.010 B-3 OF THE MUNICIPAL CODE FOR STREET PAVING
SERVICES.
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I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2008, by the
following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN
ABSENT
ESTRADA
BAXTER
BRINKER
DERRY
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KELLEY
15
16 JOHNSON
17 MCCAMMACK
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21 The foregoing resolution is
,2008.
Rachel G. Clark, City Clerk
day of
hereby approved this
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Approved as to Form:
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: BY~~
Special Counsel
Patrick J. Morris, Mayor
City of San Bernardino
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RESOLUTION NO.
RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING A NEW CONTRACT PURCHASE ORDER IN
THE AMOUNT OF $44,000 TO PAVEMENT RECYCLING SYSTEMS, INC.
PURSUANT TO SECTION 3.04.010 B-3 OF THE MUNICIPAL CODE FOR COLD
PLANING SERVICES, LABOR AND EQUIPMENT RENTAL FOR CITY STREET
REPAIRS.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. The Mayor and Common Council of the City of San Bernardino are
hereby authorizing a new Contract Purchase Order to Pavement Recycling Systems,
Inc. for cold planing services, labor and equipment rental for city street repairs.
SECTION 2. Pursuant to this determination the Director of Finance or his/her
designee is hereby authorized to issue a new Contract Purchase Order Pavement
Recycling Systems, Inc. for a total amount of $44,000.
SECTION 3. This purchase is exempt from the formal contract procedures of
Section 3.04.010 of the Municipal Code, pursuant to Section 3.04.010. B-3 of said
Code "Purchases approved by the Mayor and Common Council".
SECTION 4. The Contract Purchase Order shall reference this Resolution No.
2008 and shall read, "Pavement Recycling Systems, Inc. for cold planing
services, labor and equipment rental for city street repairs."
SECTION 5. The authorization to execute the above referenced Contact
Purchase Order is rescinded if it is not issued within sixty (60) days of the passage of
this resolution.
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RESOLUTION OF THE MAYOR AND COMMON COUNCIL OF THE CITY OF
SAN BERNARDINO AUTHORIZING A NEW CONTRACT PURCHASE ORDER IN
THE AMOUNT OF $44,000 TO PAVEMENT RECYCLING SYSTEMS, INC.
PURSUANT TO SECTION 3.04.010 B-3 OF THE MUNICIPAL CODE FOR COLD
PLANING SERVICES, LABOR AND EQUIPMENT RENTAL FOR CITY STREET
REPAIRS.
I HEREBY CERTIFY that the foregoing Resolution was duly adopted by the
Mayor and Common Council of the City of San Bernardino at a
meeting thereof, held on the
day of
, 2008, by the
following vote, to wit:
Council Members:
AYES
NAYS
ABSTAIN ABSENT
ESTRADA
BAXTER
BRINKER
DERRY
KELLEY
JOHNSON
MCCAMMACK
Rachel G. Clark, City Clerk
The foregoing resolution is hereby approved this
,2008.
day of
Patrick J. Morris, Mayor
City of San Bernardino
Approved as to Form:
By. ~~~
. 1m Sa 0
Special Counsel
ATTACHMENT "1"
MATICH CORPORATION
WARD CIP# LOCATION ACCOUNT AMOUNT
NUMBER
5 55 06-49 30" from "G" to "H" 240-379-5504-7624 $ 49,050
2 55 06-51 "H" from 9" to Baseline 240-379-5504-7695 $ 99,001
4 55 04-28 Victoria from Highland to 246-366-5504-7136 $ 219,980
Lvnwood
Grand Total $ 368,031
SMITHSON ELECTRIC
WARD CIP# LOCATION ACCOUNT AMOUNT
NUMBER
5 55 06-49 30" from "G" to "H" 240-379-5504-7624 $ 1,720
2 55 06-51 "H" from 9'h to Baseline 240-379-5504-7695 '$ 1,290
4 55 04-28 Victoria from Highland to 246-366-5504-7136 $ 3,870
Lvnwood
Grand Total $ 6,880
PAVEMENT RECYCLING
WARD CIP# LOCATION ACCOUNT AMOUNT
NUMBER
5 55 06-49 30m from "G" to "H" 240-379-5504-7624 $ 10,000
2 5506-51 "H" from 9" to Baseline 240-379-5504-7695 $ 12,000
4 55 04-28 Victoria from Highland to 246-366-5504-7136 $ 22,000
Lvnwood
Grand Total $ 44,000