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Home My WebLink AboutS03-Public Works - o o CITY OF SAN BERNARDINO PARKS, RECREATION & COMMUNITY SERVICES DEPARTMENT MEMORANDUM TO: SHAUNA CLARK, CITY ADMINISTRATOR FROM: ANNIE F. RAMOS, DIRECTOR OF PARKS, RECREATION AND COMMUNITY SERVICES SUBJECT: NUNEZ PARK EXPANSION PRoJECT - PEDESTRIAN BRIDGE BID ,~ DATE: . -~COPIES : May. 4,.1.992 _ ... - . . ....... - .... ?: MAyeR AND COMMON COUNCIL; ROGER HARDGRAVE, p'u~LICWORKS DIRECTOR;' ANDREW GREEN; DI~CTOROF FINANCE .. ------------------------------------------------------------------- .. ,...~- After reviewing Supplemental' Agenda Item S-3'j"",it was -determined that an additional $P..1, 5:p wUl be needed to.P~_ able to fund tlle pedestrian bridge projeQt. ,- .. /". . ,_. j. -... ,F .'1 . . . The Agenda Staff Report indicated that ~here was a total of $569,950 available for the projedt. HOlo[ever, due to expenditurelil. during the past few months on tjhe rec~nt:!:y- c9mpleted ballfield lighting project, the sum was reduced to $4~1,175~ Thus th~ nee~ for supplemental funding as stat~ above .f/ , '. , .- <-" - " Ii is recol\1lllended that this Clmount pe bOrkw~d frbJII. t-l:ief'Patton Park Development account with-the stipulation tnat the fUnds 'will' ,be paidb~ck'in FY 1992~93 Park qo~lructi9n Fund app~opriations. '. ~uggested Form Motion: "'p- ~'. - ,- ,. - ~~-P:::. ~ . That $127,513'" D4;! transferre'li from the pa:tton~J1ark Development Account, No. '243-36:1-57528, to the Nunez-oevelopment Accoupt, No. 243-363-57531, and that these funds be rep~c~"-'in ,~h~'l>att:!D.n account from the 1992-93 ,Park _ ConstruCtion Fund.' Budget appropriations. r .,~ \ -~-l.'~ ANNIE F. RAMOS, DIRECTOR PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT AFR:cj - -' ....., ~. .- '1' ~.' .",'.- .~,.,;. ," ".. _~:.. 1~~' - ,-J', .,' . " " -/', ';, . -~, - <<.?:.:;; -::i ' .,It'i-;l: , u -;./ ,.:~..;.t'i-'^_>. < ~~ Dept: Public Works/Engineering REQUEST F..QR COUNCIL ACTION File I 7.37-34 ",.,.' Award of Contract -- Nunez Park Subject: Pedestrian Bridge - Plan No. 8693 MATHIS CONSTRUCTION, INC. . CITY OF SAN BER~RDINO - "From: ROGER G. HARDGRAVE Date: 4-29-92 Synopsis of Previous Council action: June, 1991 -- Allocation of $569,950.00 to finance expansion of Nunez Park Phase I. 12-16-91 Plans approved and authorization given to advertise for bids. 04-06-92 Resolution No. 92-119 adopted awarding a contract to Allied Sprinkler Co., Inc. for Phase I of the expansion of Nunez Park, for the low bid price of $375,602.35, and granting authorization to readvertise for bids for the pedestrian bridge. Recommended motion: Adopt resolution. cc: Shauna Clark Ken Henderson Annie Ramos Jim Penman ~ <~'{ Supporting data attached: Gene R. Klatt Staff Report, Report of Bids. Resolution Phone: 5125 Contact person: Ward: 3 FUNDING REQUIREMENTS: Amount: $142.688 (1988 Bond Act, CDBG & City Funds) Source: (Acct. No.) 243-363-57531 (Acct. DescriPtion) Nunez Park Expansion - Phase I Council Notes: , , Finance: _ rn c-' ,,) - , /' . ~7 JJ r- 75-0262 Agenda Item No "') - -1 'CITY OF SAN BERt(:RDINO - REQUEST I;qR COUNCIL ACTION .,-.J STAFF REPORT Page 1 of 2 Bids for installation of the pedestrian bridge, for Phase I of the expansion of Nunez Park, were opened at 2: 00 p.m., Tuesday, 4-28-92. A total of 8 bids were received, ranging from $142,688.00 to $222,222.00. The low bid of $142,688.00 is 18.9% over the Engineer's Estimate of $120,000.00. The total estimated project cost, for the Basic Bid, was $476,000. This amount included $62,317.65 for contingencies. The total amount of funds that have been allocated for the expansion of Nunez Park is $569,950. Therefore, the current amount of unappropriated funds is $93,950. Supplemental funds in the aI:lount of $48,738 will be needed to fully finance the contract price for the pedestrian bridge. It is recommended that these supplemental funds be obtained from the $62,317.65 designated as contingencies. This action will reduce the contingencies to $13,579.65, which is only 2.4 % of the total contract price. Addi tional funds may, therefore, be needed to fully finance the actual costs, depending upon the situation encountered during construction. Below is a list of the funds that have been allocated to finance Phase I of the expansion of Nunez Park: Source Allocation 1986 Bond Act Funds $ 1988 Bond Act Funds Community Deve1opI:lent Block Grant Funds City Funds (Park Const.Fee-243-363-57531) Ayala Funds TOTAL AMOUNT ALLOCATED $ 154,077 186,000 85,923 75,000 68,950 569,950 The pedestrian bridge was not included in the original contract award, due to sOI:le of the bidders basing their price upon a bridge that had not been approved by our office, as re- quired by the special provisions. Some of the prices for Addi- tive Alternate "A" (pedestrian bridgel were lower than the 10\~ bid price of $142,688.00. This was apparently due to the fact that it was included as a part of the overall project. We feel that the low bid price submitted by Mathis Con- struction is the best that we can reasonably expect to receive. Therefore, we recommend that a contract be awarded for the low bid price of $142,688.00. 4-29-92 75.0264 . CITY OF SAN BERrQRDINO - REQUEST ~R COUNCIL ACTION STAFF REPORT Page 2 of 2 URGENCY CLAUSE: Because this was originally an alternate to the basic bid and it does affect the progress of the work on the park, staff reconunends that it be taken as an urgency item to avoid delay and conflict between the two contractors. Work can be better coordinated if all work is done concurrently. 4-29-92 75-0264 -..... . ~ L 1.) lQ ~ ~ 10 IS \..>7 , ~1"{ 19 ~ , I ~, <G , . I ~ ~ , --. ~ ~ 0 m z 2ii " II: Q e iii z ..-c ~ II: III ""'X ... ~ III 0 ~ -' ... z z e ::>> en 0 1 ... :E 0 e ... t; z" ~ ::l U 0 :E (!l e I z c ,:: z iii al LlJ ~ C D.. LlJ 0 C C ...J II: ... :E 0 " al Z < frl z C LlJ Z ~ II: II: Z "> '-.. <. :E en :z: 0 ">. ....... ...., .. -- '---> '> D.. " al D.. II: C a: ii: iii ;, < .. Q 0 a: z ... 0 ... 0 I- t; " ."" <31 .. z lli ... .'~ ~ ~ a: < .. >f ... Q i\) '" z -;;;z ..,j ii: ":'! > < ~ al al ... ., ... CIII- , c Ii il: zJ-t\ ~ U LlJ ,-' al Q ill q a: (.) ii 1Il~ -= ~ Z L' , ~ LlJ LlJ > 0 VI s.'! II: z. a: \.9 iLl " . D.. ::l < CI H Q C , 'I z iii,~ OC c.. , ~ < ...l "- pi " II: " ...J 1Il~ LlJ i pll ,:: c tl z u !:~" II: C :;;:: , al 0 Z ..._' LlJ C ~ ::l -- al iii 'I c ...- ~ < 01l:1Il~ :E LlJ a: ::l ... 'S ""', u Iii UOL~ 0 z ~!C~~ z .~ ~ ::l Z Z LlJ >- t~'1 0 ~ :Ea:u~ ~ :E z :Et;... < ~ ~ z < 0-0 z '5::[ :E < u!:... z II: I=- ... ~ c .. c::EII: 0 0 l--::::e z : ZClO - Z LlJ < ~ <eL ... i~ III D.. 0 : -<j::' (!l d C 1I:t;1I: it: ~ I ._ Z Z LlJ Z 0_ .. U , ..J it: z 0 >u... en U -1 LlJ ... LlJ ~ <..frl LlJ ii: LlJ Z D.. ;, :E:E-. c irll z ::l 0 ID .. 0 al ..... '" "" "" In ... 00 '" 0 ..... '" "" "" In (!l 0 en a: oa:::l c ..... ..... ..... ..... ..... ..... U C .. ......en iii g;l z U !a LlJ <C co Q . o o 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. RESOLUTION OF THE CITY OF SAN BERNARDINO AWARDING A CONTRACT TO MATHIS CONSTRUCTION, INC., FOR THE INSTALLATION OF A PRE-FABRICATED PEDESTRIAN BRIDGE AT NUNEZ PARK. BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF SAN BERNARDINO AS FOLLOWS: SECTION 1. Mathis Construction, Inc., is the lowest responsible bidder for: Installation of a Pre-Fabricated Pedestrian Bridge at Nunez Park, per Plan No. 8693. A contract is awarded accordingly to said bidder for the total amount of $142,688.00, but such award shall be effective only upon the contract being fully executed by both parties. All other bids, therefore, are hereby rejected. The Mayor is hereby authorized and directed to execute said contract on behalf of the CitYl a copy of the contract is on file in the office of the City Clerk and incorporated herein by reference as fully as though set forth at length. SECTION 2. This contract and any amendment or modifica- tions thereto shall not take effect or become operative until fully signed and executed by the parties and no party shall be obligated hereunder until the time of such full execution. No oral agreements, amendments, modifications or waivers are intended or authorized and shall not be implied from any act or course of conduct of any party. SECTION 3. This resolution is rescinded if the parties to the contract fail to execute it within sixty (60) days of the passage of this resolution. / / / / / / / / 4-29-92 ~:;;. .- RESO: AWARD~G CONTRACT TO MATHIS CONSTRUCTION, INC., FOR INST~TION OF PEDESTRIAN BRIDG~T NUNEZ PARK. 1 I HEREBY CERTIFY that the foregoing resolution was duly 2 adopted by the Mayor and Common Council of the City of San 3 Bernardino at a meeting thereof, held on the 4 day of 5 Council Members: 6 ESTRADA 7 REILLY 8 HERNANDEZ 9 MAUDSLEY 10 MINOR 11 POPE-LUDLAM 12 MILLER , 1992, by the following vote, to-wit: AYES NAYS ABSTAIN ABSENT 13 Rachel Krasney, City Clerk The foregoing resolution is hereby approved this , 1992. 19 Approved as to form 20 and legal content: 21 22 w. R. Holcomb, Mayor Ci ty of San Bernardino James F. Penman City Attorney 23 B 24 25 26 27 28 - 2 -