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.TY OF SAN BER~ 1DINO - REQUEST ~ R COUNCIL ACTION
From:
Shauna Clark
City Administrator
Subject:
Resolution approving agreement
with Inland Empire Hispanic
Chamber of Commerce for
FY 1991-92 Civic & Promotional
funding.
Oept:
Dete:
April 16, 19~
Synopsis of Previous Council action:
4/15/91 -- Resolution 91-136 approved authorizing $5,000 funding for
Inland Empire Hispanic Chamber of Commerce.
Recommended motion:
That funds in
Inland Empire
with Cinco de
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the amount of $ 5.000 be designated for use by'1:he
Hispanic Chamber of Commerce for celebrations associated
Mayo
Adopt resolution.
" . /~;'
,,~/Y1~f"''V_ -'
Signature
,
Contact person:
Supporting date attached: yes
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FUNDING REQUIREMENTS:
Shauna Clark
Phone: 5122
Ward:
1
5,000
Amount:
Source: (Acct. No.1
Civic & Promotional funds
(Acct. DescriPtion)
Finance:
Council Notes:
75-0262
Agenda Item No.
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A~J"""~.J
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USOLU'rIOII 110.
0.. 'lD CITY 0.. 8U BBan1l0IIIO &UftOUII_ 'fIIB
_ U UUBIIBft WITH 'lD llILUD OPI" BI8P~C t"!IRIIIIW.
UL&TIIIG TO . ..IDIICIU U818TUCB nlOII 'lD CIVIC UD
.vIID -.0. ..I8CAL YBaR 1991-92.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
5 SAN BERNARDINO AS FOLLOWS:
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SECTION 1.
The Mayor of the city of San Bernardino is hereby
authorized and directed to execute on behalf of said city an
agreement with the Inland Empire Hispanic Chamber of Commerce, a
copy of which
is
attached hereto,
marked Exhibit
.A~
and
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incorporated herein by reference as fully as though set-forth at
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length.
The euthori.otioo to execute the ebove re~
SECTION 2.
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agreement is rescinded if the parties to the agreement fail to
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execute it within sixty (60) days of the passage of this
resolution.
I HEREBY CERTIFY that the foregoing resolution was duly
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adopted by the Mayor and Common Council of the city of San
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meeting thereof, held on the
, 1992 , by the following vote, to wit:
day
Bernardino at a
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RESOLUTION APPROVING AGREEMENT WITH INLAllD EMPIRE HISPANIC CHAMBER OF C<>>lM!RCE
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4 REILLY
5 HERNANDEZ
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8 POPE-LUDLAM
9 MILLER
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ADI
The foregoing resolution
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Approved as to form
17 and legal content:
, 1992.
18 JAMES F. PENMAN
city Attorney
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By:
f.-';"'..
.....'-~
-o,i_
F -4,
DU
ABSTAIN
ABSE~.
,-:-.,
city CIU'k 1, ~"' .
is hereby approved thie --f:;~~
w. R. Holcomb, Mayor
city of San Bernardino
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AG...II...,
civio and Proaotional
THIS AGREEMENT is entered into between the CITY OF SAN
BERNARDINO, a municipal corporation, referred to as "City", and
the INLAND EMPIRE HISPANIC CHAMBER OF COMMERCE,
a non-profit
orqanization, referred to as "Organization."
The parties agree to as follows:
1. Recitals.
A. Organization has requested financial asaf.ua
<:_~..:~'~'
City for the fiscal year 1991-92, in order to assist in de
the expense of certain events or activities
Organization as outlined in their letter to the City dated April 2,
1992 and the memorandum from the Director of Parks, Recreation and
celebration of Cinco de Mayo.
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. 6.hvaent. Upon presentation of a clai. to the city
'~Z'ector, city shall pay to Organization from the budget
for the 1991-92 fiscal year, the total sua of five thousand dollars
($5,000.00) dollars to cover the costs per the request by the
Organization.
3. Use of Funds. The funds paid to Organization shall be
used solely for the purposes set forth in Paragraph 1 and in strict
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compliance with the provisions set forth in the l;tItte;t' and
.. ,.,
emorandum stated above. No deviation from these provisions sb:all
be made without the express approval of the City of San Bernal-uno.
Any unexpended funds shall be returned to the City by organi~ltioll.
4. Accountina. Organization shall provide an accounting of
all expenditure of revenues accruing to the organization for the
fiscal year ending June 30, 1992.
Financial records shall be
18 maintained in accordance with generally accepted accounting
19 principles by Organization in such a manner as to permit City to
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easily trace the expenditures of the funds.
All books and records
of Organization are to be kept open for inspection at any time
.,..,-
uri~. business day by the City or its officers or agents.
...........-.."
5.
Hold Harmless.
Organization covenants and agrees to
defend, indemnify, and hold harmless the City and its employees and
agents from all liabilities an charges, expenses (including counsel
27 fees), suits, or losses however occurring, or damages afising or
28 I I I I
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lowing out of the use or receipt of the funds paid hereunder and
2 "'.~ under this aqreement. Payments hereunder are made
3 ': ,~,..''lINlerstandinq that the city is not involved in the
4 rforaance of services or other activities of Orqanization.
5 and its employees and aqents are independent
6 employees or aqents of the city in
7 rforminq said services.
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9 6. Termination. City shall have the riqht to terminate this
10 aqreement and any fundinq remaininq unpaid hereunder for any r_son
11 y mailinq a ten-day written notice to orqanization and this
12 aqreement shall terminate ten days after the mailinq 01 such
13 notice. In the event this aqreement is terminated for reastns.of
14 improper use of funds or use of funds for any purpose other than
15 those authorized, any unexpended portion of the funds provided by
In addition, Organization shall
16 City shall be returned to City.
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reimburse to city any funds expended which were used for any
purpose other than those authorized under this agreement.
7.
Orqanization shall take out and maintain
:InsuraneA.
during the life of this Agreement such public liability and
pro~,4amaqe insurance as shall insure City, its elective and
appointive boards, commissions, officers, agents and employees,
permittee and its aqents performing acts covered by this Agreement
25 from claims for damages for personal injury, including death, as
26 well as from claims for property damage which may arise from
27 orqanization's or its agents' operations hereunder, whether such
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1 operations be by organization or it. agent. or by anyone directly
2 or ~..- ly employed by either Organization or its agents, and
3 the ~t of such insurance shall be as follows:
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a.
Public Liability Insurance.
In an amount not less than
$100,000 for injuries including, but not limited to, death to any
one person, and subject to the same limit for each person, in an
amount not less than $100,000 on account of anyone occurrence;
b.
In an amount of not less than
Property Damage Insurance.
$50,000 for damage to the property of each person on account of any
once occurrence.
city shall be set forth as additional named
insured in each policy of insurance provided hereunder.
9.
Organization hereby covenants that it has
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all
14 actions necessary to make the adherence to the obligations imposed
15 by this agreement a binding obligation of the organization.
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17 10. Notices. All notices herein required shall be in writing
18 and delivered in person or sent by certified mail, postage prepaid,
19 addressed as follows:
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instruments attached hereto or referred to herein integrate all
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terms an conditions mentioned herein or incidental hereto, and
,
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As to City:
As to Organization:
Ql1:y of San Bernardino
3<<f.Morth "0" street
San Bernardino, CA 92418
Inland Empire Hispanic
Chamber of Commerce
P. O. Box 7300
San Bernardino, CA 92411
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Entire Aareement.
This agreement and any documents or
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5 prevail.
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JAMES F. PENMAN
13 City Attorney
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15 By:
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AGREEMENT WITH JI"'\Mm EMPIRE HISPANIC CHAMBER OFI"\MMnCS'lOR PROMOTIONAL
FUNDING. V-- ....,--
1 supersedil!l all neqotiations and prior writing in respect to the
: ::ttt:::,.:no::::='~: :-:cbth:.=
4 or instrument, the terms and conditions of this Agreement shall
ATTEST:
CITY OF SAN BERNARDINO, a
Municipal Corporation of
Stat. of California
Rachel Krasney
City Clerk
w. R. Holcomb, Mayor
city of San' Bernardino
Approved as to form
and legal content:
INLAND EMPIRE HISPANIC t
CHAMBER OF COMMERCE
,.
President
ii~~'-
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.....:-....,;
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, CITY OF SAN BERNCJlDINO - REQUEST ~jR COUNCIL ACTION
From:
Shauna Clark
City Administrator
Subject:
Resolution approving agreement
with Inland Empire Hispanic
Chamber of Commerce for
FY 1991-92 Civic & Promotional
funding.
rC:
Date:
April 16, 1992
Synopsis of Previous Council action:
4/15/91 -- Resolution 91-136 approved authorizing $5,000 funding for
Inland Empire Hispanic Chamber of Commerce.
Recommended motion:
That funds in the amount of $ be designated for use by the
Inland Empire Hispanic Chamber of Commerce for celebrations associated
with Cinco de Mayo and the 16th de Septiembre.
o
Adopt resolution.
. 'A1:i:. .
{.~T'a E&1A:/
Signature
Contact person:
Supporting data attached: yes
Shauna Clark
Phone: 5122
Ward:
1
FUNDING REQUIREMENTS:
Amount:
Source: (Acct. No.)
(Acct. DescriPtion)
Finance:
CceCil Notes:
75.0262
Agenda Item No.
S' -3
adopted by the
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Bernardino at a
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of
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RESOLUTION NO.
2 RESOLUTION 01' TBB CITY 01' SAN BERNARDINO AUTHORIZING THE
EXECUTION 01' AN AGREEMENT WITH THE INLAND EMPIRE HISPANIC CHAMBER
3 01' COMllBRCE RELATING TO PINANCIAL ASSISTANCE FROM THE CIVIC AND
PROMOTION PUND POR FISCAL YEAR 1991-92.
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BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY OF
5 SAN BERNARDINO AS FOLLOWS:
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SECTION 1. The Mayor of the city of San Bernardino is hereby
authorized and directed to execute on behalf of said City an
agreement with the Inland Empire Hispanic Chamber of Commerce, a
copy of which is attached hereto, marked Exhibit "A" and
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incorporated herein by reference as fully as though set forth at
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length.
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SECTION 2. The authorization to execute the above referenced
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agreement is rescinded if the parties to the agreement fail to
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resolution.
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execute
it within
passage
of
this
sixty
days
of
the
(60)
I HEREBY CERTIFY that the foregoing resolution was duly
Mayor and Common Council
of the City of San
meeting thereof, held on the
, 1992 , by the following vote, to wit:
day
RESOLUTION ~THORIZING AGREEMENT WITH ~AND EMPIRE HISPANIC
CHAMBER OF ~ERCE FOR CIVIC AND PROM~ONAL FUNDING.
1
C) 2 Councilmembers AYES NAYS ABSTAIN ABSENT
3 ESTRADA
4 REILLY
5 HERNANDEZ
6 MAUDSLEY
7 MINOR
8 POPE-LUDLAM
9 MILLER
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Approved as to form
17 and legal content:
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city Clerk
The foregoing resolution is hereby approved this
day of
, 1992.
W. R. Holcomb, Mayor
city of San Bernardino
JAMES F. PENMAN
City Attorney
By:
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0 0
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0 2 A G R B B M B N T
3 civic and Promotional
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THIS AGREEMENT is entered into between the CITY OF SAN
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BERNARDINO, a municipal corporation, referred to as "City", and
the INLAND EMPIRE HISPANIC CHAMBER OF COMMERCE, a non-profit
organization, referred to as "Organization."
The parties agree to as follows:
1. Recitals.
A. Organization has requested financial assistance from
city for the fiscal year 1991-92, in order to assist in defraying
the expense of certain events or activities sponsored by
Organization as outlined in their letter to the city dated April 2,
1992 and the memorandum from the Director of Parks, Recreation and
Community Services, also dated April 2, 1992, copies of which are
attached marked Exhibit "A" and "B". The terms of the request are
incorporated herein by reference and shall govern the uses of the
funds provided herein. The financial assistance provided for in
this agreement is made on a one-time basis, and receipt of said
funds shall not imply a continuing obligation of the city beyond
the terms of this Agreement.
B. The expenditure is for a valid municipal public
purpose, to wit: for the promotion of the Hispanic Community's
celebration of Cinco de Mayo and 16th de Septiembre celebrations.
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2 2. Pavment. Upon presentation of a claim to the ci ty
3 Finance Director, city shall pay to Organization from the budget
4 for the 1991-92 fiscal year, the total sum of
5 dollars to cover the costs per the request by
6 the organization.
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8 3. Use of Funds. The funds paid to Organization shall be
9 used solely for the purposes set forth in Paragraph 1 and in strict
10 compliance with the provisions set forth in the letter and
11 memorandum stated above. No deviation from these provisions shall
12 be made without the express approval of the city of San Bernardino.
13 Any unexpended funds shall be returned to the City by Organization.
14
15 4. Accountina. Organization shall provide an accounting of
16 all expenditure of revenues accruing to the Organization for the
17 fiscal year ending June 30, 1992. Financial records shall be
18 maintained in accordance with generally accepted accounting
19 principles by organization in such a manner as to permit City to
20 easily trace the expenditures of the funds. All books and records
21 of organization are to be kept open for inspection at any time
22 during the business day by the City or its officers or agents.
23
Hold Harmless. Organization covenants and agrees to
indemnify, and hold harmless the city and its employees and
from all liabilities an charges, expenses (including counsel
suits, or losses however occurring, or damages arising or
24 5.
25 defend,
26 agents
C 27 fees),
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1 growing out of the use or receipt of the funds paid hereunder and
2 all operations under this agreement. Payments hereunder are made
3 with the understanding that the City is not involved in the
4 performance of services or other activities of Organization.
5 Organization and its employees and agents are independent
6 contractors and are not employees or agents of the city in
7 performing said services.
8
9 6. Termination. city shall have the right to terminate this
10 agreement and any funding remaining unpaid hereunder for any reason
11 by mailing a ten-day written notice to Organization and this
agreement shall terminate ten days after the mailing of such
notice. In the event this agreement is terminated for reasons of
improper use of funds or use of funds for any purpose other than
those authorized, any unexpended portion of the funds provided by
city shall be returned to city. In addition, Organization shall
reimburse to City any funds expended which were used for any
purpose other than those authorized under this agreement.
7. Insurance. organization shall take out and maintain
during the life of this Agreement such public liability and
property damage insurance as shall insure City, its elective and
appointive boards, commissions, officers, agents and employees,
permittee and its agents performing acts covered by this Agreement
25 from claims for damages for personal injury, including death, as
26 well as from claims for property damage which may arise from
27 Organization's or its agents' operations hereunder, whether such
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1 operations be by Organization or its agents or by anyone directly
2 or indirectly employed by either Organization or its agents, and
the amount of such insurance shall be as follows:
a. Public Liability Insurance. In an amount not less than
$100,000 for injuries including, but not limited to, death to any
one person, and subject to the same limit for each person, in an
amount not less than $100,000 on account of anyone occurrence;
b. property Damage Insurance. In an amount of not less than
$50,000 for damage to the property of each person on account of any
once occurrence.
City shall be set forth as additional named
insured in each policy of insurance provided hereunder.
9. Organization hereby covenants that it has taken all
actions necessary to make the adherence to the obligations imposed
by this agreement a binding obligation of the organization.
10. Notices. All notices herein required shall be in writing
and delivered in person or sent by certified mail, postage prepaid,
addressed as follows:
As to city:
As to Organization:
Inland Empire Hispanic
Chamber of Commerce
P. O. Box 7300
San Bernardino, CA 92411
City of San Bernardino
300 North "0" Street
San Bernardino, CA 92418
11. Entire Aareement. This agreement and any documents or
26
instruments attached hereto or referred to herein integrate all
27
terms an conditions mentioned herein or incidental hereto, and
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f.)
AGREEMENT W:~nINLAND EMPIRE HISPANIC C~BER OF COMMERCE
FOR CIVIC A''-FROMOTIONAL FUNDING. \.J
1 supersede all negotiations and prior writing in respect to the
2 subject matter hereof. In the event of conflict between the terms,
3 conditions or provisions of this Agreement, and any such document
4 or instrument, the terms and conditions of this Agreement shall
5 prevail.
6
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9 Rachel Krasney
City Clerk
10
ATTEST:
CITY OF SAN BERNARDINO, a
Municipal Corporation of
State of California
W. R. Holcomb, Mayor
City of San Bernardino
11 Approved as to form
and legal content:
12
JAMES F. PENMAN
13 City Attorney
INLAND EMPIRE HISPANIC
CHAMBER OF COMMERCE
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15 By:
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President
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!Y~~
elzamber t/ e0mnzuct7
Honorable W.R. Holccmb and CcmlDn Council
City Hall
300 N. "D" Street
San Bernardino, Ca.,92401
April 2,1992
Dear Mayor and Council;
o
As in our arulUal request for the use of Nunez Park, the Inland
~ire Hispanic Olamber of Cannerce is proposing to host two-three
day celebrations in conjunction with a mini business exposition
providing opportunities for entrepreneurs to showcase their wares
and services.
A major purpose of the fiesta is to attract aspiring entrepreneurs
to oonduct business within the city of San Bernardino utilizing
local resources.'1hese projects will attract new jobs and contribute
to the city's tax base.
In order to make these projects a reality, funding is of the u1:IlDst
importance. 'lherefore the I.E.H.C.C. is requesting a grant of
$25,000 to help defray the CDSts of these important CCl1IIlI.IIli.ty
proj ects.
we look forward to your continuing support and assistance in making
these events a success and reflecting the teamwork of the City
of San Bernardino and the Hispanic Olamber in a positive manner.
Together bringing pride and joy to our CCl1IIlI.IIli.ty.
Should you have any questions, please call me at 884-4186.
Most Sincerely,
~~
I.E.H.C.C.
Q
e.xHIBlt ~.
P.O. Box 7300 . 972 Mount Vernon Avenue. San Bernardino, CA 92411 . (714) 888-2188
. CITY OF SAN BERN~DINO - REQUEST r=QR COUNCIL ACTION
.. . . .~.'"
~:: Parks, Recreation & Community Services
Date: Apri 1 2, 1992
REQUEST FOR AUTHORIZATION TO UTILIZE CITY
Subject: FORCES ANO EQUIPMENT, AND TO WAIVE THE
COSTS INCURRED RELATIVE TO ASSISTING THE
INLAND EMPIRE HISPANIC CHAMBER OF COMMERCE
WITH THE CINCO DE MAYO CELEBRATION AT
NUNEZ PARK.
'From: Annie F. Ramos, Director
Synopsis of Previous Council action:
September 1991 - Approved waiver of fees and use of City forces and equipment
for 16th of September celebration.
Recommended motion:
1. That the request for utilization of City crews, City Police personnel and
City equipment, and the waiver of fees and expenses involved with assisting
the Inland Empire Hispanic Chamber of Commerce in their Cinco de Mayo celebration
at Nunez Park be approved.
OR
That the request for utilization of City Crews, City Police personnel and
City equipment and the waiver of fees and expenses involved with assisting
the Inland Empire Hispanic Chamber of Commerce in their Cinco de Mayo celebration
at Nunez Park be denied.
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2.
Copy:
Police Dept.
Fire Dept.
Public Servo Dept.
Facilities Management
~~~~
ignature
Dept.
Contact person: Annie F. Ramos, Director Phone: 5030
Supporting data attached: Staff Report & Fac;] Hy Use Permit Ward: 1
FUNDING REQUIREMENTS:
Amount:
Source: (Acct, No.)
(Acct, Descriotionl
Finance:
Council Notes:
o
75.0262
Ex!-lll3lr "13 II
Agenda Item No
CITY OF SAN BERN~DINO - REQUEST FQR COUNCIL ACTION
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75-0264
STAFF REPORT
REQUBST FOR AUTHORIZATION TO UTILIZB
CITY FORCBS AHD EQUIPMENT, AHD TO WAIVE
THB COSTS INCURRED RELATIVE TO ASSISTING
INLAND BMPIRE HISPANIC CHAMBBR OF COMMERCB
WITH THE CINCO DB MAYO CBLBBRATION
AT NUNEZ PARK.
The Inland Empire Hispanic Chamber of Commerce has requested
the use of Nunez Park for their annual Cinco de Mayo
celebration. The Chamber estimates that approximately 50,000
local area citizens attended the celebration in 1991.
The use of Nunez Park requires that equipment such as picnic
tables, trash cans, bleachers, barricades and other various
related items be added to the park. All this requires the use
of City forces. In addition, crowd and traffic control during
the festivities require additional man hours for the Police
Department and the event requires the use of ballfield lights
for security purposes.
The costs are:
Fees for Park equipment
and facilities:
$ 3,266
Fees for Refuse Service(2 days): 518
Fire Application /Permit: 38
Manpower & Equipment Cost for
police:
9,987
Manpower & Equipment Cost for
other city Departments: 2,700
Total $16,509
The Chamber has requested that the fees and manpower costs
incurred by the City for assisting in the celebration be
waived. The Chamber has been sponsoring this event for many
years and the City has assisted during all such events.
4/2/92
au
p2s. RECREATION AND COMMUNITY SERVQS
,. ~~)~~4:.
.f!:~~-
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l.'!Ii--...~"...~j'G
,v'~~ =-~ .",
i'~~"'/Jl'\~-"~#.
<.I).t,::if.-'\v
APPLICATION/PERMIT
TO USE PUBLIC PARK OR RECREATION FACILITY
Date 01 Application: 4_q_q?
Name and Address of ApplicanVOrganization: Tnhnt1 Fmpirp Hi'p~nir r.h~mbpr of COllll1erce
Facilky Requested: NIINEZ PARK
Date of Activky: MAY 1,2,3, 1992
Time of Activky: 11: 00
A.MJP.M. To 11 :00
A.M./P.M.
Nature 01 ActivkylEvent: CINCO DE MAYO CELEBRATION
Describe Planned Activkies: CARNIVAL RIDES, FOOD & BEVERAGE BOOTHS, SKI10K RUN, SHERIFF'S
HELICOPTER DISPLAY, LIVE ENTERTAINMENT
Estimated Anendance?~~Pogay Is Activky Open to the Public? Yes
Admission FM?
Free
Will Sound AmplWication or Public Address System be Used? Yes
Time of Day AmplWier is to be Used: 11:00 A.MJP.M. To 10:00
(Section 12.80.130. Cky Municipal Code Applies.)
A.MJP.M.
HOLD HARMLESS AGREEMENT
Applicant hereby acknowledges that he/she has reed, understands, 8Ild will comply wkh all provisions 01 Chapter 12.80, Mun.1
Code, Cky of San Bernardino, CalWomia pertaining to use of Park 8Ild Recreation faCIlities.' ApplIcant hereby assumes all
responsibility to leave areas in a neat and clean condkion. Applicant agrMs to hold harmless and indemnify the Cky 01 San Bernardino,
CalHornia, from any and allliabilky lor injury to persons or property occuring as a resutt 01 this activky and agrees to be liebleto said
Cky for and all darnageto any park, facilky, building, pool, equipment, and fumkure owned or controlled by Cky, which resuttl from
lhe activky Of permittee or is caused by any participant in said adivky.
'NOTE: This permk is subject to cancellalion by any PoflC8 0lf1C8r
who determines violation of any provision of the Cky Municipal Code.
CLEANING DEPOSIT: . areallacilky is not left in clean condkion, lbe
deposk shall be lorfeked.
KEY DEPOSIT: Keys shall be returned wkhin two (2) working days
after the event for which the key(s) is issued. If key(s) is not returned
promptly, the deposk shall be forleked.
AI FREDO ENCISCO
Printed Name 01 Applicant
637 N. Mt.
Vernon
Address
92411
Zip
888-2791 Rest,
888-6923 Home
Phone Number
S.B.
~ky
Signature of Applicant
Slllnature 01 AppllCanl
AVAILABLE: YES _NO
SPECIAL CONDITlONS APPLY: YES NO
FEESlDEPOSIT(S) REQUIRED: _ YES NO
FEES: RECEIVED BY:
ON RECEIPT I: BY:
DEPOSIT(S): RECEIVED BY:
DEPOSIT RETURNED TO: DATE:
o APPROVED 0 DISAPPROVED DATE:
Dinlclor. PIrks, Recreation a Community SeMc:e1
l)I81'AIBUl1CN:
_IT&; 1lEPT./FN:IJ1Y.
GREEN: APPLICANT I USER
CANARY: DEPOSIT FILE
PI'lK: POUCEDEPT.
OOlDENAOD: RISK 1olOMT.
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IIH:RABLE W.R. IDLC:X:MB
and Q;moon Council
City Hall
300 N. "0" Street
San Bernardino, CA 92401
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March 30, 1992
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Dear Mayor and Council;
In our annual request we are asking for a waiver of all fees and
oosts of the City departments, for our Cinco de Mayo Fiesta.
We look fotward to your ocntinuinq CIClClpe"("ation and assistance
in maki.nq this year a memorable event for the entire Inland Elnpire,
primarily the San Bernardino area. 'lhe success of this event
reflects the teamwork of the City of San Bernardino and the
Hispanic Olaniler. Together bringing pride and joy to our CXJlIl'IUlli ty .
Should you have any questioos,please call ne at (714) 888-2791.
M:lst sincerely,
c2tl!eflt,6>>/W
Alfredo Enciso
Fiesta Olairman
I.E.H.C.C.
4~(~~r
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P.O. Box 7300 . 972 Mount Vernon Avenue' San Bernardino, CA 92411 . (714) 888.2188
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Honorable W. R. Holcanb am Carmon Council
City Hall
300 n. "0" Street
San Bernardino, Ca. ,92401
March 20, 1992
Dear Mayor aOO Council;
'n1e InlaOO Dnpire Hispanic Olamber of O::mnerce request the use of
Nunez Park, located at 5th Street am Medical Center Drive, for our
Cinco de Mayo celebration beginni.nq May 1, thraJgh May'. 3, .UR- we
request permission for the sale of beer during that time 1rame: . .
'!be following activities will be held during the celebration.
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0RmII, IUR)
Fri. 5:00 P.M. - 10:00 P.M.
Sat. 12:00 P.M. - 10:00 P.M.
Sun. 12:00 P.M. - 10:00 P.M.
KID HIE
5:00 P.M. - 10:00 P.M.
12:00 P.M. - 10:00 P.M.
12:00 P.M. - 10:00 P.M.
IIGIRII\llMK' IUR)
Fri. 5:00 P.M. - 10:00 P.M.
Sat. 12:00 P.M. - 10:00 P.M.
Sun. 12:00 P.M. - 10:00 P.M.
BBl__
5:00 P.M. :-Jioo P.M.
12:00 P.M. - 9:00 P.M.
12:00 P.M. - 9:00 P.M.
A large bin will be located at the south of the park, including 24
trash cans and picnic tables. As in past years, __ will hire persoone1
to keep the restroans clean and supplied, and provide for after hours
security. we will need the key to the Ccmnunity Center facilities.
Thank you for your oonsideration,
~''JJocff~
Alf S. Enciso
Fi ta Olair
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1~,.~ ~. ~r~
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cc: Annie RairoS, Director Parks & Recreation Dept.
Daniel Rd:Jbins, police ali.ef
William Wright, Fire ali.ef
Manual !t:lreno, Director of Public Services
P.O. Box 7300' 972 Mount Vernon Avenue' San Bernardino. CA 92411' (714) BBB.21BB
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JESSE ARIAS \931 - I9'JI 0
SCHOLARSHIP FUND
o
FOR HISPANIC STUDENTS
Ir-i LAW AND PUBLIC POLICY
March 5, 1992
Mayor "Bob" Holcomb and Common Council
clo City Hall
300 N. "0" Street
San Bernardino, CA 92401
Dear Honorable Mayor Holcomb and
Common Council:
In a joint effort a 1st Annual Cinco de Mayo 5 & 101< Run for Jesse Arias Scholarship
Fund for Hispanic Students in Law and Public Policy will be held by the Gents
Organization, Hispanic Chamber of Commerce, Hispanic Magazine and the Arias Family.
This event is planned for May 3, 1992 start and finish at Nunez Park on West Fifth
Street in San Bernardino, 6 A.M. thru 10:30 A.M.
At this time we are requesting the City of San Bernardino to join us in sponsorship
of this event. This would be in the spirit of cooperation for the former 3rd Ward
first Latino City Councilman and the City's first Latino Lawyer and a very viable
role model in our community. '
Co-sponsorship by the City would not require direct funds for the event. The
following, however, would be of great assistance for this worthwhile event and would
requi re *waiver of fees for the following:
1. Use of City Logo for the entire event ie. flyers, radio
television, magazines and any other media publicity;
2. *Waiver of fees for the attached list (see attached);
3. Active participation of the Mayor and City Council :- It's'
a Run, Walk or Crawl (you can do it!)
Our race committee is committed to raise $4,000.00; $2,000.00 will be awarded to
a San Bernardino Valley College continuing student and $2,000.00 to a UCLA Law
School student.
We need your support and decision today!
444 N, ARROWHEAD AVE,. STE, 10\ SA!' BERNARDI~O. CA 9:-101
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Page 2
Jesse Arias Scholarship Fund
For Hispanic Students In
Law and Public Policy
.
In view of the fact of all the recent cutbacks in our schools and universities, our
youth need all the assistance through private donations such as these.
Please give this project your serious consideration. We thank you for your
anticipated cooperation and look forward to working with you.
Gents Organization
Hispanic Chamber of Commerce
Hispanic Magazine
RCA/jr
*waiver request
o
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CITY PARTICIPATION
*1. Race items from Parks and Recreation ie:
a. 30 B right colored vests
b. 4 stop watches
c. 6 flag colored strings
d. White chalk for street markin9s
e. 75 pile ons or cones
f. 1 auto unit w/light on top of vehicle
g. Clean restroom at Nunez Park stocked with
res t room pa pe r
h. 6 wooden traffic control saw horses
*2. Street Safety Persons from the Police Department
3. Partial part of street designated/closed off for
runners and walkers.
*4. One portable toilet
o
5. Permission to disseminate flyers to City departments
and post same on City property.
o
APPLICANT:
o
o
FACILITY:
Dlm!: OF USE:
o
Inland EmDire HisDanic
Chamber of Commerce
Mav 1. 2 .
& 3. 1992
Nunez Park
SPECIAL CONDITIONS OF PERMIT
As part of the Public Park Use Permit, the following represents an
understanding between the City of San Bernardino, hereinafter
referred to as city, and the Inland Empire Hispanic Chamber of
Commerce, hereinafter referred to as Chamber, relating to the use
of Nunez Park during the Cinco de Mayo Celebration from May 1, 1992
through May 3, 1992. The Chamber will begin setting up for the
fiesta on April 29, 1992 and will be completing the clean-up
processes on May 4, 1992.
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1.
The Parks, Recreation and Community Services Department
Department will provide on Thursday morning,
8:00 AM, April 30, 1992, additional seating for 700
people, 24 additional trash cans and 20 additional
picnic tables and keys to electrical panels. The
Chamber shall supply the manpower for set-up and
take down. Responsible representative of the
Chamber shall be present at the time of delivery
and shall sign the Temporary Equipment Use Receipt
before items are unloaded by the Park Staff.
Following the event, the Chamber shall take down and
assemble the equipment and panel keys for piCk-Up
by the city. pick-up shall be at 8:00 AM on
Monday morning, May 4, 1992, so as to require
the minimum amount of security time on the part of the
Chamber. A copy of the Temporary Equipment Use
Receipt, indicating the equipment returned, will be
given to the representative of the Chamber at that
time. Any shortages or damages to the property/equipment
will be the responsibility of the Chamber.
2
The Chamber will provide security for the event on
a 24-hour basis with a written duty schedule to be
provided to the Parks, Recreation and Community
Services Department and the City Police Department
not later than April 27, 1992, together with the
name and telephone number of the Chamber representative
responsible for security.
3.
The Chamber will provide for continuous Clean-up
during the event and will leave with the Department
a $500 cleanina deDosit not later than ADri127..
~. This deposit will be utilized to defer
potential extra manpower cost which may be required
o
o
SPECIAL CONDITIONS OF PERMIT
PAGE 2
o
if the park is not left in a clean and orderly
condition. Park must be cleaned by 12:00 noon on
May 4, 1992. The Area Park Supervisor will sign
off the deposit upon satisfactory inspection of the
site.
(a) The City will provide trash cans and a large bin
for refuse for the event.
(b) The Chamber agrees to provide personnel to
empty 30-gallon capacity trash receptacles into
the trash bin provided by the Refuse Division,
prior to 1:00 PM, Saturday, May 2, 1992
at which time Refuse Division will empty the large
bin.
4. The Police Department will prepare an operation plan
to provide police protection during the hours of
activities for participants of the celebration. The
staffing levels, shifts, and hours will be determined by
the Incident Commander for the event. The staffing
will be comprised of a combination of regular police
officers and reserve officers.
5.
In the event of an emergency response by city Personnel
as a result of the celebration, all salary and material
costs shall be borne by the Chamber, i.e., plugged sewer
lines, electrical failure, riots, mass arrests, major
crime responses, etc.
o
6. All necessary permits and licenses required for the
various activities and events to be conducted throughout
the celebration, shall be the responsibility of the
Chamber to obtain 72 hours prior to the commencement of
the Festival. Proof of same shall be provided to Parks,
Recreation and Community Services Department by
April 27, 1992.
7. The Chamber shall hold the Ci ty harmless from any
potential liability claims resulting from the sale of
alcoholic beverages on park premises.
8. The Chamber and its authorized beer merchants will
strictly enforce all ABC laws with particular attention
to selling beer to minors, selling beer to intoxicated
persons, and requiring proper identification when
necessary. All beer will be served onlv in DaDer CUDS.
o
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SPECIAL CONDITIONS OF PERMIT
PAGE 3
The live entertainment area will be designated as a
"beer garden" area during the hours of the celebration.
Beer purchased at the celebration shall be consumed any-
where within the beer garden area. The Chamber will post
signs in both English an spanish at all main entrances to
the park with any alcoholic beverages. The Chamber will
also provide signs in both English and Spanish at the
entry way from the entertainment area to the Carnival
area that no beer is allowed in the carnival area. Trash
receptacles will be placed by these entrances to limit
littering and to encourage compliance.
10. The carnival activities to be conducted shall be subject
to the following conditions with documentation to be
furnished to the Parks, Recreation and Community Services
Department Administration Office not later than
April 27, 1992.
9.
(a) Proof of liability insurance. The citv of San
Bernardino shall be named as additional insured.
(b) Design layout of rides, booths, etc.
(c) If food is to be served, proof of health
certificate.
o
(d) Copy of Business and ABC Licenses permitting beer
sales.
(e)
(f)
(g)
(h)
(i)
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Copy of Environmental Health Department Itinerant
Permit.
Copy of Fire Department Permit/Application for
inspection and authorization to operate at the
facility; and a copy of the Fire Department Inspec-
tion Report.
Copy of permit authorizing carnival and other
outdoor entertainment. outdoor entertainment, Le.,
food booths, game booths, entertainment rides, must
be approved by the Police Department (Vice and
Narcotics Division). Police Department will
determine fees and issue a permit.
Copy of City Business License permitting Carnival
to operate in San Bernardino.
Rider vendors will be in compliance with all
California State Division of Occupational Safety
o
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SPECIAL CONDITION OF PERMIT
PAGE 4
and Health policies dealing with carnival amusement
rides and covered under law by Labor Code Sections
7900 through 791S. Ride vendors will comply with
Police Department personnel or other city department
personnel requests to inspect their ride permits.
In the event of a malfunction of an amusement ride
or an accident resulting in a patron injury or
fatality, the ride vendor will immediately notify
the police personnel on scene and fully cooperate
with the investigation.
11. Each night during the celebration, the following schedule
shall be adhered to:
(a) Beer sales shall terminate at 9:00 PM.
(b) Ticket sales for carnival rides shall terminate
at 9:30 PM.
C>
(c) All entertainment and carnival rides shall terminate
operations at 10:00 PM.
(d) Food sales shall terminate at 10:30 PM.
(e> The park shall be closed at 11:00 PM.
12. Chamber shall furnish to the Parks, Recreation and
Community Services Department Administration Office a
copy of the signed contract between the Carnival Operator
and the Chamber along with a copy of Carnival Insurance
with Citv of San Bernardino named as additional insured
not later than April 27, 1992.
13. Chamber shall provide a bond in the amount of $2,000 to
to cover damages to city property and equipment which may
occur and to recover other costs which may accrue as a
result of the activities.
14. The Chamber, in concert with "The Gents" organization is
sponsoring a SKI10K Run as part of the festivities. This
Run is a fundraiser for the Jess Arias Scholarship Fund
for Hispanic Students in Law and Public Policy. The Run
will be held on Sunday Morning, May 3rd, from 6 A.M. to
10:30 A.M. This event will be conducted in accordance
with the requirements of the City Police Department. The
Chamber, The Gents and all those involved with the Run
shall be responsible for assuring that all laws and
requirements as stipulated by the Police Department are
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4/2/92
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strictly enforced.
Run) .
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(See attached map for route of the
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WORK SHEET FOR FEES/DEPOSITS/MISC. COSTS
bn
10 Sets of Bleachers
20 Picnic Tables
24 Trash Cans
Ballfield Lights
Community Center Rent
Park Use Fee
Alcohol Waiver
$1,260
225
60
360
708
300
100
Total Park Fees
$ 3,3l6
Refuse Charges (2 days Service)
Fire Permit
518
38
Total Other Fees
$ 556
Misc. Manpower & Materials from
other Departments (Includes plumbers,
electricians, inspectors, laborers,
traffic control equipment. etc.)
Police Manpower Costs
2,700
9,987
.13a'Z.
Grand Total of Fees/Costs
$l6,!nl
DEPOSITS
Clean-up
Bond for Damages
Key Deposit
$ 500
2,000
50
Total Deposits
$2,550
4/2/92
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