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~ITV: OF SAN BEWRDINO -
REQUEST OOR ~~~~.C~~o~CTION
Authorization to Execute Agreement
Su~~: with Cities of Redlands and
Highland relating to Construction
of Improvements to Alabama Street
From: ROGER G. HARDGRAVE
Dept: Public Works/Engineering
Om: 3-17-92
Synopsis of Previous Council action:
June, 1991 -- 1991/92 Traffic Systems Construction Fund Budget
adopted.
Recommended motion:
Adopt resolution.
cc: Shauna Clark
J. Penman
Supporting data attached:
Ward:
5025
1
Contact person:
Roqer G. Hardqrave
Staff Report,
Aqreement & REsolution
Phone:
FUNDING REQUIREMENTS:
Amount: $20.930 (Traffic Systems Fee Fund)
Source: (Acct. No.!
250-670-57477
(Acct. Descriotionl
Minor Improvements - Various
Finance: ~ j'd /'
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Locations
Council Notes:
75-0262
Agenda Item No
31
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~ITV: OF SAN BOC)lRDINO - REQUEOOOR COUNCIL ACTION
STAFF REPORT
Alabama Street (Avenue), between Third Street and the
Santa Ana River, is basically a two-lane street. There are
several sand and gravel, ready mix concrete plants and
construction yards that take access to this section of Alabama
Street.
The inordinate number of large trucks turning into and
from Alabama Street often creates traffic congestion, and
potential hazards. In order to alleviate this condition, the
adjoining businesses have requested that the street be widened,
and left-turn lanes provided.
A cooperative project has accordingly been developed
between the Cities of Redlands, Highland and San Bernardino.
The proposed Agreement relating to the construction of
improvements to Alabama Street stipulates the responsibilities
and participation by each city.
The proposed agreement provides, in general, that
Redlands will proceed to have the improvements constructed, and
Highland and San Bernardino will pay their proportionate shares.
Below is a tabulation of the participation by each city:
City of Redlands (59%)
City of Highland ( B%)
City of San Bernardino (33%)
$ 37,100
4,935
20,930
TOTAL ESTIMATED PROJECT COST
$ 62,965
The cost is divided in proportion to the area of each
city within the project limits.
The City of San Bernardino's share will be financed from
the funds allocated for minor improvements at various locations,
under Account No. 250-670-57477.
We recomend that the Agreement be approved.
3-17-92
75-0264
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1 RESOLUTION NO.
2 RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF AN AGREEMENT WITH THE CITIES OF RED LANDS AND
3 HIGHLAND RELATING TO THE CONSTRUCTION OF IMPROVEMENTS ON ALABAMA
STREET.
4
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE
5 CITY OF SAN BERNARDINO AS FOLLOWS:
6 SECTION 1. The Mayor of the City of San Bernardino is
7 hereby authorized and directed to execute, on behalf of said
8 City, an Agreement with the Cities of Redlands and Highland,
9 relating to the construction of improvements on Alabama Street, a
10 copy of said agreement is attached hereto, marked Exhibit "A" and
11 incorporated herein by reference as fully as though set forth at
12 length.
13 SECTION 2. This agreement and any amendment or modifica-
14 tions thereto shall not take effect or become operative until
15 fully signed and executed by both parties. The City shall not be
16 obligated hereunder unless and until the agreement is fully
17 executed and no oral agreement relating thereto shall be implied
18 or authorized.
19 SECTION 3. This resolution is rescinded if the parties
20 to the agreement fail to execute it within sixty (60) days of the
21 passage of this resolution.
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3/17/92
K~::;U: AU'.l'I1Uz<.l.:i.l.lll\'; EX~CUTIUlll Uf' AGREEMENT Wl'l'l1 C.l.T.l.~::; UE ~IJ.l.oAllllJ::;
r-,li~GHLAND RELATING TO CO)l1r.,TEJ~fTION OF IMPROVEMENTS ON
~..." STREET. '", ,.."i
1 I HEREBY CERTIFY that the foregoing resolution was duly
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adopted by the Mayor
and COllUllon Council of the City of San
meeting thereof, held on the
Bernardino at a
day of
, 1992, by the following vote, to-wit:
ABSENT
ABSTAIN
NAYS
Council Members:
AYES
ESTRADA
REILLY
HERNANDEZ
MAUDSLEY
MINOR
POPE-LUDLAM
MILLER
Rachel Krasney, City Clerk
The foregoing resolution is hereby approved this
day of
, 1992.
W. R. Holcomb, Mayor
City of San Bernardino
Approved as to form
and legal content:
James F. Penman
City Attorney
By(2k~
(
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AGREEMENT RELATING TO THE CONSTRUCTION OF
IMPROVEMENTS TO ALABAMA STREET
This Agreement is made and entered into this ____day of
, 1992, by and among the city of Redlands, the
City of San Bernardino and the City of Highland.
WHEREAS, the Cities of Redlands, San Bernardino and
Highland recognize the need for the construction of certain
improvements to Alabama street at a location three-tenths (0.3)
of a mile south of Third street, and desire to cooperate in
funding
the
construction
of
such
improvements
(the
"Improvements") 1 and
WHEREAS, the Cities of Redlands, San Bernardino and
Highland shall benefit mutually from the Improvements in
proportion to the work to be done in each City's jurisdiction
as shown in Exhibit "A" attached hereto and the map attached
hereto as Exhibit "B"l
NOW, THEREFORE, in consideration of the mutual promises
contained herein, it is agreed by the Cities of Redlands, San
Bernardino and Highland as follows:
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SECTION ~
OBLIGATIONS Ql ~ ~ Ql REDLANDS
A. The city of Redlands shall act as lead agency for
purposes of the California Environmental Quality Act and
soliciting contracts for the construction of the Improvements.
The Improvements shall consist of the following:
(1) Grinding one (1) inch of existing pavement.
(2) Excavate and install six (6) inches of
aggregate base in areas of widening.
(3) overlaying existing pavement with three (3)
inches of asphalt concrete.
(4) Construction of four (4) inches
concrete pavement in areas
widening.
(5) Traffic painting and the installation of
raised markers per the approved striping plan.
(6) Installation of traffic signs per the approved
plan.
of
of
asphalt
pavement
B. Construction of the Improvements shall be
performed in accordance with the Standard Specifications of the
City of Redlands. Plans and specifications shall be prepared
and all contract administration shall be done by the City of
Redlands. The Improvements may be constructed under one or
more contracts in accordance with law.
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C. Redlands shall
subcontractors to purchase
insurance:
require contractors and
and maintain the following
1. Commercial general liability insurance or
equivalent form with a combined single limit of not less than
$1,000,000 per occurrence. If such insurance contains a
general aggregate limit, it shall apply separately to this
Agreement or be no less than two times the occurence limit.
Such insurance shall:
a. Name the Cities of Redlands, San
Bernardino and Highland, their respective officials, officers,
and employees as insureds with respect to the construction of
the Improvements and contain no special limitations on the
scope of its protection to the above listed insureds;
b. Be primary with respect to any insurance
or self insurance programs covering the cities and their
officials, officers and employees; and
c. Contain standard separation of insureds
provisions.
2. Business automobile liability insurance or
equivalent form with a combined single limit of not less than
$500,000 per occurrence. Such insurance shall include coverage
for owned, hired and non-owned automobiles.
3. Workers' compensation insurance with statutory
limits and employers' liability insurance with limits of not
less than $1,000,000 per accident.
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4. The City of Redlands shall require the
contractor to do all the following:
a. Prior to the issuance of a notice to
proceed for the Improvements, furnish properly executed
certificates of insurance, and certified copies of
endorsements, and policies if requested by the City, to the
city which shall clearly evidence all insurance required in
this section. Such certificates shall be endorsed to provide
that such insurance shall not be canceled, allowed to expire or
be materially reduced in coverage except on 30 days' prior
written notice to the City.
b. Maintain such insurance from the time a
notice to proceed is issued until a notice of completion is
filed.
c. Place insurance with insurers licensed to
do business in California.
d. Replace
endorsements for any insurance
prior to the filing of the
Improvements.
certificates, policies and
canceled or allowed to expire
notice of completion for the
D. Redlands shall be responsible for 59% of the cost
of the design and construction of the Improvements as
determined in good faith by the City of Redlands.
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E. Redlands shall provide and install all signing fQr
the project. Partial reimbursement for signing shall be
provided by the Cities of Highland and San Bernardino based
upon the schedule attached hereto as Exhibit "C".
F. Redlands shall use due diligence to complete the
Improvements by August 31, 1992.
G. Redlands shall allow the Cities of Highland and
San Bernardino to conduct a final inspection of the
Improvements prior to the recordation of a notice of completion
for the Improvements.
H. Following recordation of a notice of completion
for the Improvements, Redlands shall provide the Cities of
Highland and San Bernardino with an accounting of all costs
incurred to construct the Improvements. This accounting shall
be used to determine the additional payment or reimbursement
required under Sections 2 and 3 of this Agreement.
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SECTION .
OBLIGATION Qf nm ~ Qf QAH BERNARDINO
The City of San Bernardino shall pay for 33% of the cost
of the design and construction of the Improvements. The
parties estimate that this amount shall be $20,930, and the
City of San Bernardino shall advance said amount upon the
issuance of a notice to proceed for the Improvements. Thirty
days following the filing of a notice of completion for the
Improvements, one of the following shall occur, as applicable:
1) The city of San Bernardino shall pay for any additional
funds necessary to bring the city of San Bernardino's payment
up to the above stated percentage of 2) the city of Redlands
will return that portion of the advanced funds as necessary to
reduce the City of San Bernardino's contribution to the above
stated percentage.
SECTION 1
OBLIGATIONS Qf :;em ~ Qf HIGHLAND
The City of Highland shall pay for 8% of the cost of the
design and construction of the Improvements, as determined in
good faith by the city of Redlands. The parties estimate that
this amount shall be $4,935, and the City of Highland shall
advance said amount upon the issuance of a notice to proceed
for the Improvements. Thirty days following the filing of a
notice of completion for the Improvements, one of the following
shall occur, as applicable: 1) The city of Highland shall pay
any additional funds necessary to bring the city of Highland's
payment up to the above stated percentage of 2) the City of
Redlands will return that portion of the advanced funds as
necessary to reduce the City of Highland's contribution to the
above stated percentage.
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AGREEMENT:
~~G TO THE
~V STREET
.
.
CONSTRUCTe jF
IMPROVEMENTS
TO
IN WITNESS THEREOF, the parties hereto have caused this
Agreement
to be executed by their respective
officials
thereunto duly authorized.
ATTEST:
,~",",...u~j
Titl,) City Clerk
ATTEST:
Title
City Clerk
ATTEST:
Title
Approved as to form
and legal content:
James F. Penman
City Attorney
By G:~~
Dated:
February 18, 1992
Mayor
Title
CITY OF SAN BERNARDINO
Authorized Signature
Dated:
Title
Mayor
CITY OF HIGHLAND
Authorized Signature
Dated:
Title
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EXHIBIT 'A'
Pronortiona1 Benefit ~ Imnrovements
REDLANDS ~ BERNARDINO HIGHLAND
Excavation $ 4,265 --------- $ 295
Aggregate Base 3,550 --------- 250
Grinding 1,730 $ 2,130 340
3" A.C. OVerlay 14,900 18,200 3,000
4" A.C. Widening 11,930 --------- 820
Striping 275 150 130
Signs 450 450 100
----------- ------------ -----------
TOTALS $ 37,100 $ 20,930 $ 4,935
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EXHIBIT "Bft
6IR gt ImDrav.menta
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EXHIBIT "c"
Reimbursement ~ Sianaae
city of Redlands
City of San Bernardino
City of Highland
$ 450.00
450.00
100.00
$1,000.00
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