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Home My WebLink AboutRS01-Economic Development Agency o o r DBVBLOPIIB.r DBPARrIlB.r OF rm: CIn OF SAIl _lVDIRO DOUBsr FOR CCRlISSIo./COlIIICIL ACTIOK From: KENNETH J. HENDERSON Executive Director Subject: CLOSIlIG OF rm: BCOllOMIC AGDCY IlIIRIIIG rm: WEEK OF CBRIS1'IIAS Date: November I, 1991 ------------------------------------------------------------------------------- SvnoDsis of Previous r~issionlCnnnpil/C~ittee Actionls): None. ------------------------------------------------------------------------------- ReC~Pnded IIotionls): lC.-...ftv Develo...ent C~iasion) IIMIO.: That the Community Development Commission approve the closing. of the Economic Development Agency/DeVelopment Department to facilitate the installation of firesprinklers and accomplish certain operational savings. Admi<:Jf:.tor J. ERSOK J:zecutive Director ------------------------------------------------------------------------------- Contact Person(s): ICen Henderson Phone: 5081 Project Area(s): NIA Ward(s): NIA Supporting Data Attached: Staff ReDort FUNDING REQUIREMENTS: Amount: * NIA Source: NIA Budget Authority: ------------------------------------------------------------------------------- C~issionlCouncil Kotes: ICJH:lmp:0253F COIlMISSIO. IlEETIKG AGENDA lIeeting Date: 12/16/1991 Agenda Item Bomber: f5..:....L. ,",.~ o o IlBVBLOPIIIIT DBP.utn..nr STAFF RIPORr CIO.4ft. of ~h. .le.ftft,...4 Ie. D.....l".......t bl!Dl!9 Darf",. the Weelt of .I!h.i...... On July 29, 1991, Mary Fifield, Administrative Intern for the City of San Bernardino aubmitted a report to Shauna Clark, City Administrator reaardiq the c10siq of City Hall dUr1q the week of Christmas. In the report Ma. Fifield detailed some of the cost saviqs to the City such as buildina operations and payroll. For valid reasons not related to the merits of Ms. Fifield's findiqs the City chose not to endorse this plan for the fo110wiq reasons: 1. This is a lUUldatory meet and confer item with the City's baraainina units. 2. The City offers yar10us services on a twenty-four (24) hour basis and must continue to do so. The Bconomic DeveloPlllent Alency is, in function, and implementation a workiq arm of the City, coordinstiq closely with it in the areas of economic develoPlllent, develoPlllent, housiq and c_ity develoPlllent. However, the Alency is technically a separate entity from the City, has no baraainiq unit and essentially provides task/discipline oriented services to the public which do not require twenty-four (24) hour or even daily continuance or continuni ty . ExIdlg Office SchecUe, 1992 ~ed Office SchecUe 1991 1991 1992 I ,." ..,.". 1 2 3 ~ 5 I 7 I I 18 11 12 13 I~ IS 1I~" 20 21 2213 .V. alii - '.'~'" 1 2 3 ~ .17 llOll 12 II 1~ 15 II 17 II 1120212213205 .V..lII31 - 'III ,.,.," 123~'17 I I 10 II 12 131~ IS II 17 JlJU!l21 IM~. - '.'~'" I 2 3 ~ .1711011 12 13 I~ 1111 17 II 1120212213205 .V..lII31 0- Office clcised KJH:XMC:1aa:0311B COIIIISSIOB IIBB1'IlIG AGDDA KeetiD& Date: 12/16/1991 Alenda Item Bo: is -I o o DEVELOPIIDr DBP~.c STAFF IBPORT Closiq Bc~c Development qency Duriq Christaall Week December 16, 1991 Page llullber -2- -------------------------------------------------------------------------------- Currently, the Agency is authorized to close Tuesday, December 24, Wednesday, December 25, and the foUowiq week Tuesday, December 31, 1991 and Wednesday, January I, 1992. It is proposed that the qency offices close from December 25, 1991 through January I, 1992. The Agency would be open tueSday, December 24, 1991 and closed for the next six (6) days. Four (4) of the six (6) days are paid holidays, leaVing two (2) days in which the employees would have the option of usiq vacation, floating holidays, or 1Dlpaid leave for these days. The closing of Agency offices for two (2) additional days, would result in a saviqs of approximately $3,567.00. More specifically, $675.00 of this am01Dlt is attributed to reduced buildiq operationa overhead. Because part-time employees would not let paid for these two (2) days, the Agency would save an additional $392.00 in salaries. The Agency is also having sprinklers inatalled during that week. Adoption of the form motion would. allow the workers to use non-overtime hours and days to install the sprinklers duriq the week, thus enabliq the Agency to save approximately $2,500.00. Actual saviqs could be even more when employee's leave without pay requests are calculated in the new saviqs to the Agency. This is normally a slow time fo the year for public requests of the Agency, and it would not cause any additional inconvenience to the public. For example, in specific rather than general user services, it is rare for a client to rehabiliate their home during the Christmas holidays, and businesses that the Agency works with have adopted their own or similar employee release plans. On December 12, 1991, the subject item was reviewed and discussed by the Redevelopment CODlDittee. The cODlDittee endorsed the form motion and 1Dlderscored the appropriateness of the revised schedule to facilitate and accommodate inatallation of the fire sprinklers. The avoidance of overtime and disruption to the workplace will result in dollar savings to the Agency. Such action would tend to even mitigate change orders due to 1Dlexpected problems and still allow the construction to be completed within the approved budget. Full confidence in this capability would be questionable without the reschedUling of office hours. KJH:KMC:lag:03llE ------------------------------------------------------------------------------- COIMISSIO. MEETIlIG AGDDA Meetiq Date: 12/16/1991c qeuda Itea .0: R.~ - J . o DBVBLOPIIEII1' DBP.Aa.um..l STAFF IlBPORr Clos1D& Bccmc.ic DeYeloIa8Dt Aa~ Dur1D& Christ11a8 Week December 16, 1991 Pase ~er -3- o -------------------------------------------------------------------------------- Staff recommends adoption of the form motion. .........:1:11 J. OK, BD!cutive Director Deyelopeent De taent KJH:KMC:lag:0311E ------------------------------------------------------------------------------- COIMISSIOK IIBBTIlIG AGDDA Meeting Date: 12/16/1991 Aaenda It_ Ko: (.'5 - ] .