HomeMy WebLinkAboutR09-Economic Development Agency
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DBVBLOPIIBRr DBPARrllBRr
OF TIlE CIn OF SAlI llKV1I&llnIBO
RBOUBSr FOR COIBISSIOR/COUllCIL ACTIOR
From:
KENNETH J. HENDERSON
Executive Director
Subject: SIGlfAGB PROGRAII FOR THE
FIVB-LBVXL PAUIBG
STRUCTlJRB
Date:
November 26, 1991
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SvnoDsis of Previous Cn..ission/Council/Co.-ittee Action(s):
On November 21, 1991, the Redevelopment Committee recommended to the
Community Development Commission approval of the allocation of $11,500
for graphic design services of a complete sign program for the City's
five-level parking structure.
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ReC'''''''''''ed IIotion(s):
NOTIOR
(C........i tv DeveloDllent Co.-ission)
,
That the Community Development Commission authorize the
Executive Director to execute a contract with David
Sutherland Design in the amount of $11,500 for Design
Services involving a comprehensive sign program of the
five-level parking structure.
A~ator
~RSOR
Executive Director
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Contact Person(s): Ken Henderson/Jim SharD
Phone:
5081
Project Area(s): Central City (CC)
Ward(s) :
One (n
Supporting Data Attached:
Staff Revort
FUNDING REQUIREMENTS:
Amount: $ 11.500
Source:
Budget Authority:
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Commission/Council Rotes:
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KJH:JWS:lag:22l4J
ComuSSIOR MEETIBG AGDDA
fleeting Date: 12/2/1991
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Agenda Itell lIlmber:
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DBVBLOPMBBr DBPARrMBBr
OF 71IB CIn OF SAIl BBRBAR1lIBO
srAFF REPORT
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Si......e ProRr.m For The Five-Level Parltina Structure
Pursuant to discussion with the Redevelopment Committee on October 16,
1991, staff has initiated a request for graphic design services for a
sign program of the City's entire five-level parking structure. The
purpose of this would be to professionally address the obvious
deficiencies of the existing directional and information signage within
and adjacent to the parking structure. The fee is not to exceed
$11,500 plua reimbursable expenses (i.e., photocopies, topography,
etc.) on a no mark-up basis.
defined scope of work shall consist of the following:
Upon approval, the procuring contractually of consulting services
of a professional design firm.
The programming and schematic design of information and sign
dynamics. (
Creation of a sign criteria defining form, size, color, and
related items.
Address and design new ground-mounted identification signsge.
Define and design entrance and clearance signs.
Define and design a consistent system of vehicular directional
signs.
Design roof level information and directional signage program.
Design floor level indicator graphics.
Design elevator core and stairwell graphics.
It is Staff's opinion that based upon a thorough analysis and
inspection of the parking garage, the only method to adequately resolve
specific deficiencies is to quantify and address the entire information
and signage requirements. Staff has secured and verified the
references submitted by David Sutherland Design of Capistrano Beach,
California, and recommends approval of the contract design services.
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KJH:JWS:lag:22l4J
CO~SSIOB MEB'lIBG AGBlIDA
Meeting Date: 12/2/1991
AgeD4a It_ Bomber: "--_
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DEVELOPMIllT DEPAll'J."IIUl: STAFF UPORr
Sipaae Prollr_ Five-Level ParkiDa Structure
Roveaber 26, 1991
Page lfumber 2
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At the Rovember 21 1991, Redevelopment Committee meeting, the Committee
discussed the above issues and forwarded this item with their approval
to the Community Development Commission.
Staff recommends adoption of the form motion.
J. EJlSOR, Executive Director
Develo~ent De rtIDent
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KJH:JWS:lag:22l4J
COIMISSIOR MKETIKG AGUDA
Meeting Date: 12/2/1991
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David
Sutherland
Design
1627J VIa California Capima"o &arh. CA 91624-/137 7/4489-/J70 Fa.. 7/4 4.<9.1J7/
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October 30. 1991
Mr. Timothy C. Steinhaus
Agency Administrator
ECONOMIC DEVELOPMENT AGENCY
CITY OF SAN BERNARDINO
201 North 'E' Street - 3rd Floor
San Bernardino. CA 92401-1507
Re: REVISED PROPOSAL FOR GRAPHIC DESIGN SERVICES
CITY OF SAN BERNARDINO PARKING STRUCTURE
Dear Mr. Steinhaus:
,
As per our discussions. this correspondence will serve to revise our Proposal
of October 8, 1991 to provide Graphic Design Services for the above mentioned
Project.
David Sutherland Design hereby agrees to provide all Graphic Design Services
stated in the above mentioned proposal for a revised. not-to-exceed fee of
$11.500.00. As is our usual practice. we are requesting a twenty percent
start up deposit of $ 2,300.00 upon acceptance of our proposal. This deposit
will be deducted from the first billings of actual hours expended, with the
balance of $9,200.00 to be billed on a monthly progress basis, as per our
Proposal, Article 7 and Article 8. Our reimbursable expenses, as per Article 6
will be billed as a separate item on a no mark-up basis.
Ti.., ~lea,;e be assured that our office will only bill for actual pru";'jc~ive
hour's eA}l.mded therefore the actual fees charged may be less than the
not-to-exceed fee of $11,500.00 stated above.
Our office is prepared to start work immediately on this project
of your letter of acceptance and the requested start up deposit.
have any questions, please do not hesitate to call.
upon receipt
Should you
S~~hu~
David Sutherland
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20275 na Califurnla Capistrano &'ach. C A 9.'024./})7 7/4 489.1$70 f..< 7/4 489./571
Pr0posal/Agreement
This agreement is entered into and made effective as of October 8, 1991, by
Economic Development Agency of the City of San Bernardino, hereinafter called
Client, and David Sutherland Design, hereinafter called DSD.
ARTICLE 1
Scope of Work of Professional Services
1.1 DSD shall provide graphic design consulting services for the
multi-level parking structure located adjacent to 201 North 'E' Street, San
Bernardino.
1.2
As is our normal practice in projects of this nature, we would
provide the fOllowing. In depth meetings with Client
representatives for fact gathering. Schematic designs of all items
would be presented to the Client. Upon acceptance of the schematic
design concepts, final design development of all items will be
completed and presented. After acceptance of the design development
portion, construction documents and specifications to be used in
fabrication and installation will be completed and reviewed for
approval. The DSD will assist the Client in the bidding process to
qualified fabricator/installers. Also, if authorized as an
Additional Service. on an houri v basis. periodic visits to the
fabricator during manufacturing and field observations during
installation will be made to ensure compliance with the construction
documents. A complete listing and details follow.
ProRraromin2 and Schematic Desi2n:
IISD shall review site conditions as required, and develop designs,
'ig~ loc~tion plans an~ a ~chedl1lP. n~ signs ;ndlcatin~ ~nr~;n3 ~n~
pertinent infnrm~tinn dp.5cribing &i~e and general character for
approval by the Client. The schematic designs, location plans and
schedules shall include the following graphic elements:
Item 1. Criteria
DSD shall create signing criteria for all signs listed below. The
criteria will clearly define sign forms, sizes, materials, colors,
illumination, limitations and locations. These controls will ensure
consistent and attractive design of all signs required for the
Project.
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CITY OF SAN BERNARDINO
Proposal for Graphic Design Services
October 8, 1991
Page 2
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E:\1ERIOR:
Item 2. Ground Hounted Identification Sian
DSD shall design a new, lower, double-faced, internally illuminated
sign to identify the major vehicular entrance into the Structure off
of Second Street. This sign shall incorporate wording and graphics
as deemed appropriate by the City. Our considered opinion is that
both readability and appearance will benefit from a sign that is
less tall than the existing pole-type sign.
The letter style, colors and general graphic composition of this
sign will establish the design theme for the entire system.
Item 3. Entrance/Clearance Heiaht Sians
We will design signs as necessary at the vehicular entrance to the
Structure to clearly indicate appropriate entrance lanes and
clearance height limitations.
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These signs shall be designed in a manner that will preclude
vehicular damage that could be caused by overly tall vehicles.
Item 4. Vehicular Directional Sians
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The majority of our work will be in the design of this series of
signs. The driver will be directed by a consistent systea of
ceiling and wall mounted signs to all specific areas and to all
levels. Additionally, upon leaving, the driver will be clearly
~nformed the appropriate routes to exit the Structure.
Item 5. Roof Level Informational and Directional Sian
Currently, the roof level parker has no clue as to the locations of
vphicular and pedestrian exits. Our graphics will appropr;I',t..l,'
idp.ntify and direct in an attractive manner that will wo~k In
concert with the planned landscape/hardscape improvements.
Item 6. Floor Level Indicator Graphics
DSD will design signing as required to infor. the driver of the
floor level he is entering without blocking his view of oncoming
carl.
Ite. 7. Elevator Core and Stairwell Identification
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Simple, clear graphics will be established for all elevator and
stairwell locations on all floors to aid pedestrians.
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CITY or SAX BERNARI>INO
Proposal for Graphic I>eli,n Service.
October 8, 1991
P&le 3
1.3 De.i.n DevelQ~ment:
DSD, utilizina approved Iche_tic d'lilDI, locationl and .chedules,
shall further develop the d.si,n., locations and Ichedule. for
e.timates of materials and inltallation cOltl and for final approval
of concept..
1.4 Construction Doeuaentll
I>SD, utiliziDl approved final delilft., Ihall develop workiDl
draviDl" final location docuaent., .chedula. and .pecifications.
DSD .hall furni.h to the Client reproducibla docuaentl of all ite.s
delcribed abova for biddin, purpo.el by the Client.
DSD, duriDl tbe biddin, periOd, will assi.t tbe Client re,ardin, any
clarification of bid documents, ana1y.i. of bid. and final award of
contract.
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Based on Fifty-Five Dollar. ($55.00) per hour, our eltiaated not-to-exceed f..
for thil work i. Ileve~Thousand Five Hundred Dollar. ("1,500.00) ploa
teabunab1e eQenl" (i.., photocopiel, typo,rapby, etc.) on a JI2 ..rlE-up
basi.. A 20 percent hatart_upll depolit ($1,300.00) 11 reqUited.
ARTICLE 2
le8DQDAibilitf.. of tb~ Client
2.1
To authorize tn writiDl a repre.entative to act in the Client'.
behalf who lhall be empowered to exaain. &11 docuaentl aDd 82hibitl
lubaitted by DBD and render decl.ionl thereto prQlptly 10 al to
avoid unrealonable delay in tbe pro,ral. of DaD'I profelsionel
.ervic'l.
2,2
Arran,. accesl for I>SD perlonnel to thi Clieat'l pr..ilel and
perlonne! at required to facilitate the acco~lisbmeat of >>SI>'.
profe..ional servicel.
2.3
Provide DSD pertinent infor.ation applicabla to the Project such II:
a.-built reproducibla plaft. aDd elevation. to be utilir.' a. silO
location docWlenta. Sucb reproducibla plan. &ad otbar technical
inforaatiOD .ball be dille_ioatad to DBD witb reasonabla promptness
.0 al not to dalay tbe pro,rese of >>SD'. prof...ional .ervic... DSD
Iball be held haral... and fr.. of all responlibility for .rror. or
omi..ioDl in the data 10 provided.
IT HUSr 81 STRESSED THAT ACCVRATI IIfJ'ORMA2'IOI II AVAILABLE PROH THI
ONSET or THIS PROJlCT TO DAILE DID TO DO ITS WORK DI A TIlIBLY AND
EllICIEBT MANNER. q
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CITY OF SAN BERNARDINO
Proposal for Graphic Design Services
October 8, 1991
Page 4
ARTICLE 3
Additional Services
The following services may be required to complete the Project. As the time
and materials required to accomplish these items cannot be known at this time,
they will be billed to you at a rate of fifty-five ($55.00) per hour.
Material charges will be billed on a no mark-up basis: see Article 6,
Reimbursable Expenses described below.
3.1 Optional: Construction Administration and Observation
DSD shall make periOdic visits to the site during the installation
period, review all shop drawings, approve samples, certify to the
percentage of completion of work for payment to Contractor and
assist the Client in the preparation of final approval of
Contractor's work for compliance with the construction documents.
3.2
Attendance by DSD representative at Architectural Review Board
meetings and preparation of special presentation or submittal
materials required by the County or any other regulatory agency.
3.3
Preparation and processing of building code variances as they
specifically relate to the scope of work covered by this agreement.
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3.4 All work performed by DSD that occurs as a result of change to any
previously approved documents described under SCOPE OF WORK by the
Client or through no fault of DSD.
ARTICLE 4 Consultant En.ineerinK Services
DSD does not employ engineers. If aDY sign requires engineering services to
meet local code requirements, fees for such outside services shall be paid by
the Client. Note: fl~ineering services are normally contracted and paid for
by thp. Contractor to ~nable him to obta~n permits from the County.
ARTICLE 5
Accountin. Records
DSD shall maintain its records relating to all work on a generally recognized
accounting basis and shall make such records available to the Client upon
request.
ARTICLE 6
Reimbursable Expenses
The Client agrees to reimburse DSD OD a no mark-up basis fot out-of-pocket
project expenses such as document reproduction, photostats, and typography.
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CITY OF SAN BERNARDINO
Proposal for Graphic Design Services
October 8, 1991
Page 5
ARTICLE 7
Compensation b, the Client
In consideration of the services to be performed by DSD as noted elsewhere
herein, the Client agrees to compensate DSD as follows:
7.1 Compensation for services as described in ARTICLE 1 shall be as
described.
7.2 Compensation for Additional Services, as described in ARTICLE 3,
shall be at a rate of fifty-five dollars ($55.00) per hour.
7.3 Compensation for Reimbursable Expenses, as described in ARTICLE 6
shall be on a monthly basis.
ARTICLE 8 PaYments
8.1 DSD shall be paid on a monthly progress basis.
8.2
All payments are due and payable upon presentation of invoices.
Payments shall be received by DSD within thirty (30) days from
invoice date. We reserve the right to suspend work if payment is
not received within 30 days. One and one-half percent (1 1/2 I) per
month shall be added to all overdue accounts.
If this Proposal meets with your approval, please issue a letter of acceptance
or purchase order to this office.
i;;~
David Sutherland
DDS/gt
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