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Home My WebLink AboutS01-City Administrator 'CITY OF SAN BERNARDINO - REQUEST FAR COUNCIL ACTION ~ ~ ",,' Dept: SHAUNA CLARK City Administrator Subject: Request for fee waivers and financial assistance Great American Smokeout -- American Cancer Society . 1=rom: Date: October 30, 1991 Synopsis of Previous Council action: 10/30/91 -- Ways and Means Committee recommended denial of the request for fee waiver and financial assistance to aid with the Great American Smokeout activities. Recommended motion: . That the request for a waiver of fees in the amount of $1,217 and financial assistance in the amount of $500 to assist in the conduct of the Great American Smokeout on November 21, 1991 by the American Cancer Society be denied as recommended by the Ways and Means Committee. ~t?!/;p,4~L/ Signature Contact person: Shauna Clark Phone: 5122 Supporting data attached: yes Ward: FUNDING REQUI;REMENTS: Amount: Source: (Acct. No.) (Acct. DescriPtion) Finance: Council Notes: ~-/ Agenda Item No. ..J. - 15-0262 o o STAFF REPORT On November 21, 1991, the American Cancer Society is sponsoring the "Annual Great American Smokeout" to encourage smokers to quit for one day. Part of the activities include a "Requiem for a Cigarette" mock funeral procession ending with a "eUlogy" at Seccombe Lake. They are requesting a waiver of the fees associated with these events. The fees would include: l. 2. 3. Police personnel, vehicles and equipment -- Street sweeper/operator Park permit fees; equipment rental $680 $265 ~272 TOTAL $1,:i17 In addition, they are requesting financial support in the amount of $500 to help defray other program costs as outlined in the attached program budget. At their meeting of October 30, 1991, the Ways and Means Committee recommended that these requests be denied. SHAUNA CLARK City Administrator SC/md : : . 0 ~ SOCIElY8 C A l I FOR N I A INLAND EMPIRE UNIT o . oJ " october 2, 1991 city of San Bernardino The Mayor of San Bernardino and Common Council Members 300 North "0" Street San Bernardino, CA 92418-0001 Dear Mayor Holcomb and Common council Members: Re: GREAT AMERICAN SMOKEOUT - "A Requiem for a cigarette" On Thursday, November 21st, the city of San Bernardino will be hosting a funeral. Not an ordinary funeral, but one with a message: cigarettes and tobacco killsl The requiem will be modeled.on a "New Orleans" style of a funeral, and will be the symbolic death of a cigarette. Every year the American Cancer society conducts a national event, the "Great American Smokeout". This year it will be held on November 21. The purpose of the "Smokeout" is to get smokers to quit for one day. If smokers can kick their habit for one day, maybe they can quit for good. This program will serve as our main event for theSmokeout. , , The program will run from 12:00 noon to 3:00 p.m. (See enclosed outline). The program is being sponsored by the American Cancer society, Inland Empire Unit. Groups to be involved with the procession include the American Lung Association, Inland Empire unit, the Tobacco Use Reduction Now (TURN) Program of San Bernardino county, the Yo No Tobacco Prevention and Education Project, Kiwanis of Greater San Bernardino, San Bernardino county Medical Society, Hispanic News, Cal state university, San Bernardino, KDIF Radio station, KVCR television station, and a number of other organizations. To make this program a success, we need your help in the following ways: 1. To approve the parade. 2. To waive the cost of the parade permit fees. 3. The use of city police personnel to assist with the parade, i.e., cordon off the right side of each street on which we will be proceeding: assist in managing traffic and/or , 1445 SPRUCE ST.. SUITE B. RIVERSIDE. 0.. 92507 . (714) 683-6415/824-2724/983-2784 FAX: (714) 682-6804 . , , o o pedestrians, who may be viewing the event (we will have volunteers available on this day to assist police with crowd control). 4. A proclaaation from the City in support of the Great American Smokeout. (See enclosed draft proclamation). 5. The city of San Bernardino to provide financial support of $500.00 to assist with the cost of conducting this special program. (See attached budget outline). OVERVXEW: It is our intention to have the funeral procession start at City Hall, go east on Third Street to ArrOWhead, north on Arrowhead to Fifth street, and east to Seccombe Lake. The actual distance for the procession is 0.6 miles. The procession members will include local city, county, school, health and community leaders involved and concerned about the dangers that cigarette smoking poses for our community. We are anticipating a procession of 100-150 individuals. To add authenticity to the "New Orleans" style of tmiprocession, we are currently seeking the use of a horse drawn carriage for the event. The parade will end at Seccombe Lake where a eulogy and proclamations from the city and neighboring cities will be highlighted. iIHY: Everyday over a 1,000 people die from the use of cigarettes. 53,000 die annually from secondhand smoke. Everyday, 3,000 and children start to smoke. If we can get more people to we can save more people's lives. A special effort for this year's program is to get more African- Americans, Hispanics, Asians, and women to quit smoking. These groups have been targeted by the tobacco industry as new markets. We hope we have your support in this community effort. I will be calling your office next week for your decision. OVer teens quit, Sinc~rely, S~~~ Chair, Great American Smokeout Committee SSW:ar Enclosures .- PARADI:(1PECIAL EVENT APf3ICATION CITY OF SAN BERNARDINO MUNICIPAL CODE 5.42 Check One: ~ Parade o Special Event American Cancer Societv (nonprofit or~anization) Spot\IOr. Citizen. Businns. Carporation 1445 Spruce Street, Suite B, Riverside, CA 92507 Local Add..... November 21. 1991 Date of e_l ]710 W~h~rpr Srrppr, Suite 210. Oakland. CA 94612 Headquarter. Add..... 12:00 Noon Starting Time 714-683-6415 Local Phone HeacI_ Phone 1:15 p.m. Estimated Ending Time Great American Smokeout Theme or Purpo.. William Cockrell, Executive Vice-President Corporate or Bulineu Head Lucie Graves, Executive Director Local Corporate at Iluain... Head Sue Wong Event Chainnan 714-387-6000 Phone Event A1temate Ch8irman Phone Assembly Area City Hall and Seccombe Lake Estimated Spectators 200 - 300 Number of Vehicles and Persons in Each One vehicle - 4 persons Describe Sound Amplifying Equipment to be used Portable Microphone Describe Training or Instructions Given to Participants All participants will attend at least one training session before the event regarding their roles and responsibilities during the event. Number of Restrooms and Water Facilities Nt A The undersigned makes application for a parade/special event and in support of said application. certifies that all statements herein are true, accurate and complete. Falsification or unapproved changes may result in the cancellation of this application. Applicant acknowledges receipt of a copy of the regulations and instructions. I () /.;./n Date jz~. , " ~~ Signa 0 Applicant ClTTO# s...1WlflDIIG --...... RISK.3.01 (8-~ . . I ParacO/Special Event COcklist I PERMITTEE INFORMATION . American Cancer Society . T.l1r;p G.r:~I"TIUt 1 l".VPt"'11t';UP ni,..ot"'p....._ .... at 0fpNI1IIon '''''''''''''* . 1445 Spruce Street, Suite B """'- eonu.="9 "-"'" """* . Riverside. CA 92507 714-683-6415 . Sue Wong COy, '- ZlpPtlano Patade Chairm.n . 1710 Webster Street. Suite 210 . "--- AIemIIe Ctlaitn'WI . Oakland. CA 94612 714-187-6000 . City. Swa, Z1pPttone Chaitman P~. Allem.. Phane INDEMNIFICATION AGREEMENT Authorized Officer Signed AuthOrity CERTIFICATE OF INSURANCE Poucy_ Proof of policy being mailed UUITS Of' COVERAGE Carriot from Division office. ~ Other CelIlI1cIIoW_ -,..., S E....._,~.IDPoI;y~ P_","- S Certiflcale . AddItDNlIIf 1M'" AItKhed p-~ S Certificalll AhcNcI Llquorlllbily' S Cer.licalO Approved Disapproved By Risl<Monagemen'on Dat. Risk Manager NOTIFICATIONS Pubtic WorkllTratfic Fite Department . Public Services Facillti81 Management Risk Management I)spetd1 Finance Other FEES" COSTS WoriI Ord'" No. Fees Waived Yes!] NoD On By , Barricade Depolit Fees Collected VesO NoD On By Cleaning Deposit Deposits collected VesO NoD On No Parking Signs Deposits Fundable Vesel NoD Request for Payment for Retum of 0ep0III: Associated Coat.: On Police Department 0111", . T rattic Engineering Oll1er By PERMIT STATUS Application F.. Waiver Pending F.. WaiYef Set lor CouncM -- - Don" Don" Ready lor NoIilica11On Provisions Anactl<<l for Way. Fin.ApproYIIP.O. , Conditional Approval P.O. , - - - Canaty . Rip Managltl'Nl'lt Pink. Finance QoIdenrod . Extr. g,~~.=n:.~ A1SK.3.C2 (8-90) DISTRIBUTION: While. PolICe 0Ipt. en.. Public Waf. ~*In the process of bei~igned at the Division Office, ~and. . aOLD HARMLESS AND INDEMNIFICATION Licensee/Permi ttee shall protect, defend, indemn Hy and hold the City and its elective and appointive boards, commissions, officers, agents, employees and servants free and harmle.. from any and all lo..es, claims, liens, demands and cause. of action of every kind and character including but not limited to, the amounts of judgments, penalties, interests, court costs, legal fee., and all other expenses incurred by the Citt arising in favor of any party, including claims, liens, debts, personal injuries, including employees of the City, death or damages to property (including property of the City) and without limitation by enumeration, all other claims or demands of every character occuring or in any way. incident to, in connection with or arising directly or indirectly out of this agreement. Licensee/Permittee shall investigate7 handle, respond to, provide defense for and defend any sucb claims~ demand, or suit at the sole expen.e of the Licensee/Permittee. Licensee/Permittee shall also bear all other costs and expense. related thereto, even if the claim or claims alleged are groundless, false or fraudulent. This provision is not intended to create any cause of action in favor of any third party against Licensee/Permittee or the City or to enlarge in any way the Licensee/Permittee's liability but is intended solely to provide for indemnification of the City from liability for damage or injuries to third persons or property arising from Licensee/Permittee's performance hereunder. ** 1 Dated Licensee/Permittee ;Jy Title : Licensee/Permittee By Title (Attach a certified copy of documentation which will authorizes Applicant to contract on behalf of corporation/business.) , . " ., o AMERICAN CANCER SOCIEtY o GREAT AMERICAN SMOlCEOUT NOVEMBER 21, 1991 PROPOSED SCHEDULE OF EVENTS 12:00 - 3:00 pm SAN BERNARDINO CITY HAT.T. - 12:00 noon . Viewing of the "body" (inflatable cigarette) Opening remarks Opening song by the community choir Jazz band ensemble . . . lnTlnnu.T. . PROCESSION - 12:30 - 1:15 pm . Government officials . community leaders . Mourners . Jazz band . Hearse . Mourners with mounted posters (join GAS) I mourners with bags for bystanders to drop off smoking .accessories Volunteers for crowd control . SECCOMBE UlCE - 1:15 - 3:00 pm . Eulogy . , Proclamations from various cities . Community choir Jazz band Booths/Tables - different agencies . . I ,I) . I GREAT 0 Ii AMElUCAN . SMOlCEOUT FUNERAL < < . PROCESSION ~ >-... ..... ....'" u= 3rd Street 3 t OJ .... > ... OJ . .. " . " " .. 8:8 ::E .. >- <l '" <l :z OJ .. J " ... ., c: en .. >- OJ .. .. ~ fl .. c: .. .... ,.::1 > en .00 ... u'"' ., .. ~ i 0 Puking .. .. Lots < ~ < < < < ~ . 5th Stnet OJ i .5'aI ",.>l .. '" en.... -Parade route is approximately .6 mile -Starts at City Hall and ends at Seccombe Lake (see attached proposed order of events) 12:00 noon - 1:15 p.m. -Street closure of at least one lane -Estimated 150 participants ,. , : .' - . . , , -- o AMERICAN CANCER SOCIElY ProDOsed GAS Budaet Art supplies printing Cost Ribbons for arm bands Film and development Materials for choir insignia Rental of portable PA system Rental of horse and carriage : o $200.00 100.00 20.00 50.00 200.00 50.00 100.00 $720.00