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CITy.oF SAN BERN,QI)INO - REQUEST FcQ COUNCIL ACTION
Barbara Dillon
Subject:
Director of Facilities
Management--Reclassification
From:
Personnel
Dept:
Date:
October 10, 1991
Synopsis of Previous Council ection:
On October 10, 1991, the Council Personnel Committee approved
this item.
Recommended motion:
1. Change Facilities Management from a Department to a
Division of the City Administrator's Office.
2.
That the classification of
Management be established with
4468 ($4,578-$5,564/month).
Director
a salary
of Facilities
set at Range
3. That the Personnel Department update Resolution 6413,
Section 10, and Resolution 6433.
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Signature
Contact person:
Barbara Dillon
Phone:
384-5161
Supporting data attached:
Yes
Ward:
FUNDING REQUIREMENTS:
Amount:
$66, 676/year
Source: (Acct. No.!
00 1- "3 Z I - s ZO "Z. 0
IAcct. DescriPtion)
Salaries--Perm/Full-Ti~
/)ll ,~_
Finance:
Council Notes:
75.0262
Agenda Item No
g
CITY -OF SAN BERNJ;tDINO - REQUEST F&\ COUNCIL ACTION
STAFF REPORT
Shauna Clark, City Administrator, requested reclassifying the
position of Director of Facilities Management from a department
head position to a division head position in the City
Administrator's Office.
The reasons for this reclassification include:
1. The major responsibility of the department is to provide
support functions such as building and custodial maintenance
services to the city's operating departments. Establishing
this as a division would allow these functions to be
coordinated through the City Administrator's Office.
2. A survey of comparable positions for Southern California Cities
indicates that the duties and responsibilities of facilities
management are primarily established as divisions or
supplemental functions of other departments.
3. with the reclassification, the monthly salary would decrease
from Range 4486 ($5,008-$6,087/month) to Range 4468 ($4,578-
$5,564/month). The annual savings is estimated at $21,978 for
salaries and variable fringe benefits, based on the difference
between the top step of the old range and the bottom step of
the new range.
The attached revised job description describes the duties to be
performed by the Director of Facilities Management (Attachment A).
Also attached is a proposed organizational chart showing Facilities
Management as a division (Attachment B).
The Council Personnel Committee approved this item at its October
10, 1991, meeting. The annual compensation for Director of
Facilities Management, including 21.37% in variable fringe benefits
that rise with salary is $66, 676, based on Step 1.
Attachments
AGENDAS
FM. RECLASS
10/10/91
'5.0264
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Attachment A
DXRECTOR OF FACXLXTXES MANAGEMENT (U)
JOB DESCRIPTION
Under general administrative direction, develops, plans,
organizes, directs and administers programs of the Facilities
Management Division, including the maintenance, repair and
construction of City buildings, structures and facilities,
coordinates and directs City custodial maintenance, vehicle
abatement, parking control and security activities, and conducts
energy coordination and management for the city: and performs
related work as required.
REPRESENTATIVE DUTIES
Provides excellent customer service. Maintains positive
attitude toward City's management philosophy, and promotes same
through cooperative interaction with staff and other City
departments.
Plans, organizes and directs the work of skilled trades and
support personnel engaged in the maintenance, repair, alteration
and construction of City buildings, equipment and facilities,
and the work of custodial crews engaged in the cleaning of City
buildings, facilities and office space, plans and schedules the
enforcement of time limit parking regulations on streets, and
public parking. Plans and organizes the security of City
operated parking and facilities, and the vehicle abatement
program: plans, organizes, coordinates and directs the Central
City Mall and Parking District operations, monitors, controls
and directs City energy usage, coordinates maintenance projects
with other departments and agencies, receives and responds to a
wide range of public inquiries, service requests and complaints,
prepares plans, specifications and operating policies in the
selection of needed equipment: promotes and enforces safe work
practices: monitors contractual services: investigates
complaints and directs remedial action concerning improper
building operation and maintenance, resolves complaints and
employee disciplinary matters and difficult field administration
problems: directs the preparation of reports and correspondence
and the formulation of a long-term program of building
maintenance improvements: recommends award of contracts: assists
in preparation of a five-year capital improvement program,
prepares annual budget estimates and justification for the cost
of maintenance and repair of buildings and facilities,
administers department employee training and evaluation
programs: and chairs the City'S Energy Conservation Committee
(ECC).
MINIMUM OUALIFICATIONS
Bachelor's degree in Engineering, Public or Business Adminis-
tration or a closely related field: and 3 years of progressively
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responsible managerial and supervisory experience in building
operations and maintenance, code enforcement and security. Up to
2 additional years of the specified experience may be substi-
tuted for the required education on the basis of 1 year
experience being equivalent to 30 semester units.
Possession of a valid Class "C" California Driver's License.
GENERAL OUALIFICATIONS
Knowledae of:
Principles and practices of public administration, supervision,
training and public relations:
Principles, methods, materials and equipment used in electrical
heating and air conditioning, carpentry, plumbing, painting
and masonry work:
Pertinent laws, codes and safety orders governing the main-
tenance and construction of buildings:
Modern Cleaning equipment, supplies, materials, tools, methods
and techniques:
Procedures involved in the enforcement of security and on/off
street parking regulations:
Vehicle abatement procedures:
Occupational hazards and standard safety precautions:
Principles and practices of office management, administration
supervision, training and public relations:
Energy monitoring, control and conservation:
Principles of budget preparation, cost estimating and
expenditure control.
Abilitv to:
Coordinate work schedules and records maintenance:
supervise and direct a large staff of skilled crafts workers
and support staff engaged in building maintenance, security,
custodial, parking control and vehicle abatement work;
Read and interpret blueprints, plans and specifications for
contractual services:
Prepare comprehensive reports, plans, specifications, and
estimates of materials and labor:
Plan and develop the budget and work programs;
Express ideas clearly and concisely, both orally and in
writing:
Establish and maintain effective relationships with other
administrative and elected officials, and the general public.
ORGANIZATIONAL RELATIONSHIPS
The Director of Facilities Management is a Division Head in the
City Administrator's Department, and reports to the Assistant
city Administrator.
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APPROVED: ..6n.P//i'!'UU:z..J ,));/ /--.n)"
Director of Personnel
DATE: A":1~r:'/9/
.
Previously titled Superintendent of Public Buildings
JD:10845 lcg 10-10-91
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