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Home My WebLink About07-Parks and Rec Ill' <;ITY OF SAN BEFOARDINO - REQUES'OOR COUNCIL ACTION - - ,-..,- REQUEST FOR WAIVER OF FEES AND CO- SPONSORSHIP OF RED RIBBON AWARDS CEREMONY, NOVEMBER 18, 1991 COMMUNITY AGAINST DRUGS Frpm: JOHN A. KRAMER d. V .. - ; -- - Subject: SUPERINTENDENT OF RECREATION,." PARKS, RECREATION & COMMUNITY SERVICES Dept: Date: AUGUST 13, 1991 Synopsis of Previous Council action: Recommended motion: That the Red Ribbon Awards Ceremony scheduled for November 18, 1991 by the Community Against Drugs be co-sponsored by the City and the costs of renting City facility, i.e. Sturges Center for the Fine Arts, in the amount of $642.50, be waived. Phone: Application, InsuranceW d ., : 5031 Contact perlOn: ,John A. Kramf'!r Supporting data attached: Staff Report, FUNDING REOUIREMENTS: Amount: $ 642.50 Sourca: (ACCT. NO.) Departmental (ACCT. DESCRIPTION) costs to be absorbed by department Flnlnce: Council Notll: AQenda Item No. 7 CITY OF SAN BEIOARDINO - REQUESTOOR COUNCIL ACTION STAFF REPORT REQUEST FOR WAIVER OF FEES AND CO- SPONSORSHIP OF RED RIBBON AWARDS CEREMONY, NOVEMBER 18, 1991 COMMUNITY AGAINST DRUGS The San Bernardino community Against Drugs, Inc. and the San Bernardino County Office of Alcohol and Drug Programs are planning a Red Ribbon Awards Ceremony on November 18, 1991 at Sturges Center for the Fine Arts, utilizing the auditorium, upstairs rooms, gazebo and the outside grounds, from 8:30 a.m. to 1:00 p.m. SBCAD is requesting that fees associated with this event be waived. These fees are: Facility Rental Refundable Clean-up Deposit $ 542.50 $ 100.00 The Parks, Recreation and absorb approximately $ 80 event. Community Services Department can in staff fees associated with the SBCAD has provided an insurance liability binder in the amount of $500,000 that names the City additionally insured. The Red Ribbon Awards Ceremony is an important event for the community, fOllowing the Red Ribbon Parade and other activit- ies stressing combat of crime and drugs in our community. It is highly appropriate that the city be a partner in this event and waiver of fees is recommended. August 13, 1991 75-0264 ," ........ ,- 234 North Arrowhead Avenue. San Bernardino. California 92408 714/880-0509 or 714/889-3565 ADVISORY MEMBER W.R. "Bob" Holcomb Mayor, City of San Bernardino OffiCERS.. DIRECTORS Janet P. Reynolds Chainnan of the Board Jerilyn Simpson President/CEO Betty K. Haight See""'" John Kramer Chief Financial OHicer DIRECTORS Carl Clemons Sat Felix D'Amico Barbara Frank Larry Graham Dr. Bruce Heischober Nancy Hooper John Dennis Johnston Chief Dan Robbins Father Ray Rosales Evlyn Wilcox YOUTH DIRECTORS Heather Sanderson Marlon Smith June 21, 1991 Ms. Shauna Edwins City Administrator S. B. City Hall 300 North "D" street San Bernardino, CA 92418 Dear Shauna: Will you please present the attached application to the Mayor and Common Council in order to request that the fees be waived for the use of Sturgess Auditorium from 8:30 a.m. to 1:00 p.m. on November 18, 1991. This is for the Red Ribbon Awards Ceremony. Any help you can give us in this matter will be greatly appreciated. Sincerely, SAN BERNARDINO COMMUNITY AGAINST DRUGS, INC. ~Simpson president/CEO Enclosure JS:pw DRUG USE IS ABlJS PARKS, RECREATION AND COMMUNITY SERVICES APPLICATION/PERMIT TO USE PUBLIC PARK OR RECREATION FACILITY Date of Application: _ June 19 , 1991 san Bemardiro Ccmnunity Against Drugs, Inc. & Name and Address of Applicant/Organization: Ha.n Rp-rn,qrrlinn r.nnnt"y Offi r.P- of A 1 "nh~l & n1"lIg 'PTngr,qm~ 565 N. Mt. Vernon Avenue, Ste. 100, San Bernardino, CA 92411 ~~~~~um, Outside Grounds and Four (4) Conference Rooms Facility Requested: A.M~ To 1:00 JAsM.IP.M. DateofActiv~y: November 18, 1991 Time of Activity: 8:30 a.m. (Set up 8:30-10:00 and clean up 12:00-1:00) Nature of ActivitylEvent: Re'd Ribbon Awards CeremonL- Describe Planned Activ~ies: (1) Awards Ceremony in Auditorium; (2) Lunch on Outside Grounds and Rct.'#5 in Conference C~.~R&S; (3) Band Music for Lunch in Gazebo Estimated Attendance: 350 Is Activity Open to the Public? Will Sound Ampl~ication or Public Address System be Used? Yes Time of Day Ampl~ier is to be Used: 10: 00 A.M.lRi6: To 12: 00 (Section 12.80.130, C~ Municipal Code Applies.) yes Admission Fee? Free ~ noon HOLD HARMLESS AGREEMENT Applicant hereby acknowledges that he/she has read, understands, and will comply with all provisions of Chapter 12.80, Municipal Code, City of San Bernardino, California pertaining to use of Park and Recreation facil~ies" Applicant hereby assumes all responsibility to leave areas in a neat and clean condition. Applicant agrees to hold harmless and indemn~ the C~y of San Bernardino, California, from any and all liability for injury to persons or property oocuring as a result of this activity and agrees to be liable to said C~y for and all damage to any park, facil~y, building, pool, equipment, and furn~ure owned or controlled by City, which results from the activ~ or perm~tee or is caused by any participant in said activ~y. t N;S. I ..0. 'NOTE: This perm~ is subject to cancellation by any Police Of . who determines violation of any provision of the City Municip CLEANING DEPOSIT: II arealfacil~y is not lell in clean cond~ion, the deposit shall be forfe~ed. KEY DEPOSIT: Keys shall be returned w~hin two (2) working days aller the event for which the key(s) is issued. If key(s) is not returned promptly, the deposit shall be forfeited. San Ilerrlardi.m Ccmnunity Aaainst D~s. Inc. Printed Name of Applicant . 234 No. Arrowhead Ave. Address San Ilerrlardi.m, CA 92408 885-0509 ~Jj1r~ Phone Number ~.N~ Signature Applicant Ignature 0 pp lCant AVAILABLE: YES _NO / SPECIAL CONDITIONS APPLY: ~)lES FEESlD~OSIT~) R~OUIRED: ~YES FEES: 51/ do ,') 0 RECEIVED BY: ON RECEIPT.: BY: DEPOSIT(S): fJ '00. ~ v RECEIVED BY: DEPOSIT RETURNED TO: "APPROVED 0 DISAPPROVED DATE: NO NO DATE: o/Y'il DISTRIBUTION: WHITE: DEPT.' FACILITY GREEN: APPLICANT I USER CANARY: DEPOSIT RLE PINK: POLICE DEPT. GOLDENROD: RISK MGMT. .....r,.'~1;..- ... '..........n...._ APPLICANT: ANtJ O.RI/i~ I.>A'~.FACILITY: STl-'I?bc35 }h'i}l~~1 DATE OF USE: /II"" hr, /9';/ . As 1. r. 3. .. 5. 6. 7. 8. t. ~'[CJAI. tONDITIOIlS or 'EItKIT pert of the '.clllty Us, '.nnlt, the followln; conditions aust .. ~t: 'rovld. the IltCuuryNnpow.r for the letup .nd brelkdown of equlpn.nt. 'rovld. "y UN .nd overnight ItcUrll1l1 IIttenary. 'rovld. cOnUnuous de.nup durl... the .cU.ltles. 'rovld. .."onlltl to IIIlPty trash recept.cles Into trllh bins provld.d by the CIl1. "y for III tempor.ryelectrlc.l chargn. le.r III lalary costs Invol.ed for em.rtency responses by tlty crews. (Plug;.d lewer Hilts, electrical failures, etc.) "old hlmltu .nd .;r.. to Indtonnlfy the tity f_, al\1 potential liability cl.lms resultl... from dlffilg. Dr Injury r.sultln; fror. this .ctlvlty. AlcOholic b.v.ra;. slle. .nd/or consumption onll requlr. .n ABC llc.ns. approy.d by the Pollc. Dept. .nd will b. re.trlcted to the hours of: .nd USf of paper cup,,~, . NO BOTTLES ALLOWeD. Provld. the followln; to the Plrk.. R.creatlon .nd Community S.rvlc.s D.p.rlm.nt not ht.r th.n .. Proof of Liability Insuranc.: Applicant Ihall procur. .nd ealnt.ln In forc. durl... th. tem oT thIS pennlt Ind '1\1 exlenslon thereof, It Its exp.nse, public liability Insur.nc. In tompanles .nd through brokers .pproved by City. Idequ.t. to prot.ct .g.lnst lllblllty for d.mag. cl.lms through public us. of or .rlslng out of accid.nts occurring In or .round the premis.s. In · .inimum amount of The City sh.,l be n.mod .s .dditlon.' Insured In th. llc. Th. Appllc.nt's lnsur.nce w,ll . pr m.ry to .ny coy.r.g. . ,ty 0 .n B.rnardlno ""y have In effect. Such Insur.nce policies sh.ll provide tover.g. for tlty's contingent ll.billty on Iuch clll.. or losses re.ultlng from .ctlvltles of the permit. An Ipproprlate certificate of Insurlnce shill .. furnished to the Director of P.rks. Recreltlon .nd Comr.~nity Services. ,.Ilure to pro.lde Insur.nce .s st.ted herein will .. c.use for lomedllte tennlnatlbn of this permit. b. 80nd In the lInDunt of S to tover idamagn to City property and equlpnent which .y occur .nd to retover other costs which lIIyltcrue II · . result of the scheduled .ctlvltles. c. Drlwlng deplcU... the design .nd h10ut of tables. thalrs. booths. Dr 11\1 other equlpoent to be used during the .ctl.ltles. d. Proof of all necess.ry pennlts .nd licenses required for the v.rlous .ctlvltles .nd ev.nts. (County "e.lth Permit. Vendors License, etc.) e. '.clllty Cle.nlng Deposit of S . '.clllty sh.ll .. cle.ned by .,plicant not hter th.n . Cle.nl... Deposit shill .. forfeited if, upon Inspection Dy . Plrks, Recre.tlon .nd Community Strvlces Depar\lllent representative. the facility hIS not bHn properly de.ned. . leys sh.ll .. returned within two (2) ....rklng It keyls) are not returned p.....tly. the deposit sh.ll f. lC.y deposit of S d.ys .fter the event. De forfeited. t. r.clllty/equlpnent/st.ff fee: S for ; I (equ,,.~nt/otherl for facility; S for st.ff. h. Anyone hiving outdoor ~ntrrtlinment. 1.~.. food bo~ths. 91me booths. e"t.rt.;..~nt rid.s, must ch.ck with the Polic. Dep.rto~"t (Vice .nd Norcotic. Divi.ion) to d.t.",.;n. f..s .nd to h.v. . pennit issued. 1. Copies of contr.cts with v.ndDr. performing .ervic.. for .vents .nd/or .ctiviti... Vendors must product llcens. to op.r.te in th. tity of S.n 8.rn.rdino. A copy of llcens. will Dc att.ched with tho contr.ct. , o 0 ~~~!~~~~=~=~~~~~===================~=~=~=r=!=~=!=~=~=r=~=__Q_~___!_~_~_~_~_~_~_~_~________________!~SUE DATEI 09/04/90. PRODUCER - -------------------------------------------===================- CALDWEll & HUNT INS. ~~I~I~A~~I~~5~TfH~SC~~~~~rC~~EAHg~~t~~ ~~I~Nt~~~~118~T~Nfi6E~N20~0~kfnR - ~~~~ ~O~T~m EXTEND OR ALTER THE COVERAGE AFFORDED 2Y THE POLICIES 2ElOW. ' SAN ~ERNARDINOL CA COKPANIES AFFORDING COVERAGE ZIP CODE Y2406 COKPANY lETTER A INS CO OF NO AKERICA COKPANY lETTER B COMPANY lETTER C COMPANY lETTER D COMPANY lETTER E --------------------------------------- INSURED SAN BERNARDINO COMMUNITY AGAINST DRUGSO INC 234 N ARROUHE DAVE SAN BERNARDIN , CA ZIP CODE 92408 ======================================================================================================================== COVERAGES ~~~~0!SI~gI~~~~!~YN~VCIT~~15!~~GO~N~N~~~O~ft~Mt~~TfE'ERRl8~ ~a~nI'lh" O~S~~' E8Nl~cfNgKRhYH~ftMn8cO~~~T ~Y'HTHfs~~tfClo WHICH THIS CERTltICATE HAY BE ISSUED OR MAY PERTA Nl THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO All THE TERMS, EXCLUSIONS, AND CONDITIONS OF SUCH POLICIES. lIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CtA MS. ======================================================================================================================== CO POLICY POLICY LTR TYPE OF INSURANCE POLICY HUMBER EFF. DATE EXP. DATE ALL LIHITS IN THOUSANDS. =============:========================================================================================================== IGENERAL LIABILITY I I A (X) COMMERCIAL GENERAL LIABILITY SVPD1923258A 10/01/90 10/01/91 GENERAL AGGREGATE .5001 I I ~ft~ ~~~NTR1~}o~C~~~~~~~IVE ~~HRH~XlC2~6e~~T~RY~bG~A5URY t~88: ( ) . ~!~~ g~~~E~~fiy ONE FIRE) t5R8: HEDICAL EXPENSE .(ANY ONE PERSON).. 5, ------------------------------------------------------------------------------------------------------------------------ IAI[Ty"2B~L~U~~ABlLITY I CSL . ( ) ALL OWNED AUTOS BODILY INJURY I I I SHCHEDULAEDOASUTOS (PER PERSON) · IRED UT B(ODILYCINIJURNY) ( ) NON-OWNED AUTOS PER At DE T . I ( ) GARAGE LIABILITY I I PROPERTY ( ) DAMAGE . ------------------------------------------------------------------------------------------------------------------------ I I EACH I I OCCURRENCE .. AGGREGATE I I.. -----------------------------------------------------------------------------------------------------------------.------ I I EXCESS LIABILITY ( ) UM8RELLA FORM ( ) OTHER THAN UMBRELLA FORK WORKERS' COMPENSATION AND EMPLOYERS' LIABILITY I STATUTORY I · (EACH ACCIDENT) . (DISEASE-POLICY LIHIT) I · (DISEASE-EACH EMPLOYEE) ------------------------------------------------------------------------------------------------------------------------ I OllER I ------------------------------------------------------------------------------------------------------------------------ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/RESTRICTIONS/SPECIAL ITEMS IT IS HEREBY AGREED THE CERTIFICATEHOLDER IS NAMED AS ADDITIONAL INSURED FOR GENERAL LIABILITY AS RESPECTS THE OPERATIONS OF THE INSURED. ...=:c...==================================...===============:===========:=========::=:====:::========..===::=========-. CERTIFICATE HOLOER CANCELLATION CITY OF SAN BERNARDINO SHOUlD ANY OF THE ABOvE DESCRIBED POLICIES BE CANCELLED BEFOREITHE1EXO -DAYS 300 NO D SIREET PIRATIDH DATE THEREOf THE ISSUING CDHPANY WILL ENDEAVOR TO HA L SAN BERNARD NO, CA WRITTEN NOTICE TO THE'CERTIFICATE HOLDER NAMED TO THE LEFTI. BUT FAILURE TO HAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITT OF ANY KIND --------!!~-~~~_!~~!!_----------------!I-A~~~~:Ii~~-~~~~~~T~iiu~~~!~-~~~~~~~!~~----~-- ~-:~ ~-i.7 ~--:- CALDWEll-HUNT ~~, .t't7~