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Home My WebLink About06-Parks and Rec CITY OF SAN BEIOARDINO - REQUES'QOR COUNCIL ACTION F,'tlm: JOHN A. KRAMER SUPERINTENDENT OF RECREATION - ,- PARKS, RECREATION AND COMMUNITY. SERVICES AUGUST 13, 1991 $u~ject: REQUEST FOR WAIVER OF FEES AND CITY CO-SPONSORSHIP OF RED RIBBON PARADE, OCTOBER 19, 1991 -- COMMUNITY AGAINST DRUGS -. ..-' Dept: Date: SynopsiS of Previous Council action: August 20, 1990 - Council approved waiver of fees and co-sponsorship for the 1990 parade. Recommended motion: That the Red Ribbon Parade scheduled for October 19, 1991 by the Community Against Drugs be co-sponsored by the City and the costs incurred by the use of City forces, equipment and Police personnel in the amount of $ 2,019, be waived. Contlet perlOn: John A. Kramer Phone: 384-5031 Supporting data attached: Staff Report, Appl ication, Insurance Ward: FUNDING REOUIREMENTS: Amount: $ 2,019 Sourca: (ACCT. NO.) Departmental (ACCT. DESCRIPTION) costs to be absorbed by departments. Finance: Council Notel: Agenda Item No. (] ..'" CITY OF SAN BEIOARDINO - AEQUESTOOR COUNCIL ACTION STAFF REPORT REQUEST FOR WAIVER OF FEES AND CITY CO-SPONSORSHIP OF RED RIBBON PARADE, OCTOBER 19, 1991 COMMUNITY AGAINST DRUGS. The third annual Red Ribbon Parade is 1991. This parade is the kick-off week activities and is sponsored by muni ty Against Drugs, Inc. SBCAD associated with this event be waived. scheduled for October 19, event for the Red Ribbon the San Bernardino Com- is requesting that fees These fees are: Police Street Sweeping Bleachers/Stage Barricades $ 721. 00 163.00 280.00 855.00 $2,019.00 It should be noted that the police service estimates are based on the use of officers on an overtime schedule, however, Police Department officials indicate that police reserves will prob- ably be used resulting in minimal or no police costs. The Red Ribbon Parade is an important event for the community. It brings great visibility to Red Ribbon Week activities and to the community's efforts to combat drugs. It is highly appro- priate that the City be a partner in this event and waiver of the fees is recommended. August 13, 1991 75-0264 lU!;ii'.- c:> SPECIAL EVENT APPLIC~ SBMC Chapter S. 4"r" 'l11e undersigned rrake8 for a Special Event aOO in SUl=P'rt of said application, sul:rnits ti-e Map, plus the following infomation. Date of Event October 19, 1991 Time 10:00 A.M. Est. Ending Time 11:30 A.M. Name of ~licant Community A9ainst Drugs Address 234 N. Arrowhead Avenue, San Bernardino, CA 92408 PurpOse or Theme Red Ribbon Week Kick - off Affected Area "E" Street Between 8th and 2nd; 2nd Street, between "E" and Arrowhead; and Arrowhead between 2nd Street and 5th Street. A[:proximate nmber of persons attending 5,000 A[:proximate nuntler of vehicles, and persons in each vehicle each. 30 vehicle~; 2-3 passengers ~ Describe any sound anplifying equiptent to be used Bu 11 horn. Describe training and instructions given to participants check in two hours prior to event for orientation. Participants will be required to Event Olai.rperson-name, address, and phale n\riJer Beverly Jones Wright. (387-6289) 351 N. Mt. View, San Bernardino, CA 92415 Altenlate contact person-name, address, and pila1e nmber 547 N. Sierra Way, San Bernardino, CA 92410 John A. Kramer, (384-5031) Name of Insurance Coa\panY. Insurance Company of North America N\JItler of rest.roClllS and water facilities Fpldhpym I ihr.ry Other . PLEl\5E READ J\ND SIQq: . I certify that all statements in this application are true, accurate and complete. Falsification or unapproved changes may result in the cancellat of this application. I have received a copy of the regulations. ~~,9/ 91<~~~ FOR OFFICIAL USE CNLY Insurance Ibld Haxmless ~eelIleht lIpproved/Deni.ed Fees Date Application lleceived . 1IIIi'M!~.- PARAda/SPECIAL EVENT RPLlCATION CITY OF SAN BERNARDINO MUNICIPAL CODE 5.42 Check One: IJ Parade CJ Special Event October 19, 1991 Date of Event 8 AM (check-in) 10 AM (start) SIar1ing Time San Bernardino Community Against Drugs, Inc. ~. CidzOll.llulinoll. CotporoIian 234 N. Arrowhead Avenue, San Bernardino, CA 92408 Local Add,... Headquanerl Addre.. 885-0509 Loc:aI Phono Jeri Simpson Corpo<ale or Businoll Heod Headquar1Of' Phono 11:30 AM Estimated Ending Time Red Ribbon Parade ~_Jlort.i~ ~ John Kramer went Chairman 387-6289 384-5031 Phone Theme or Purpose Event AlIem8t8 Chairman Phone Feldheym Library- "E" Street between 6th & 8th Streets (see attached map). Assembly Area ' Estimated Spectators 8,000 30 vehicles; 2-3 pass. Number 01 Vehicles and Persons in Each Bull Horn Describe Sound AIT1lI~ying Equipment to be used Describe Training or Instructions Given to Participants and orientation at check-in. Orientation provided through written instructions Number 01 Restrooms and Waler Facilities Available at Library. The undersigned makes appfteation for a parade/special event and in support of said application, certifies that all statements herein are true, accurate and complete. Falsification or unapproved changes may result in the cancellation of this application. Applicant acknowledges receft of a copy of the regulations and instructions. August 1, 1991 Date ~j'~' 4 ~~ ~.c.:~ RISK.3.01 tHO: ~ 0 Red Rlbboll'.\WEEK PARADE .l...... Dispersal . FINISH I Area :... . Counly ::t GOY' : i em- . p menl . C Cenler . ~ . .............. ............1 SAN BERNARDINO Parade Route Map N (nalla scale) 71h St. 6th SI. FormallOll Area _START. '" Jdh . Church St. re eym . Ubrary . SlhSt. 41h SI. ..I II) '"' Court SI. : I Judilnll . ..I : II) . Iol . . . :lnd SI. .,.J CIJ ~ 8th St. PARADE ENI'RY Check in Time 8:00 am . f: 7th St. < DIVI I: DIVII .e - . E .. rf Victoria St ~ :s !!due. Center ~ _ Equestrian - Unloading e Q,., 6th St. DIVIII DIV IV - . . START . . Feldheym Library , ;;5 Cl o o HOLD HARMLESS AND INDEMNIFICATION i. Licensee/Permittee shall protect, defend, indemnify and hold the City and its elective and appointive boards, commissions, officers, agents, employees and servants free and harmless from any and all losses, claims, liens, demands and causes of action of every kind and character including but not limited to, the amounts of judgments, penalties, interests, court costs, legal fees, and all other expenses incurred by the City arising in favor of any party, including claims, liens, debts, personal injuries, including employees of the City, death or damages to property (including property of the City) and without limitation by enumeration, all other claims or demands of every character occuring or in any ways incident to, in connection with or arising directly or indirectly out of this agreement. Licensee/Permittee shall investigate, handle, respond to, provide defense for and defend any such claims, demand, or suit at the sole expense of the Licensee/Permittee. Licensee/Permittee shall also bear all other costs and expenses.. related thereto, even if the claim or claims alleged are groundless, false or fraudulent. This provision is not intended to create any cause of action in favor of any third party against Licensee/Permittee or the City or to enlarge in any way the Licensee/Permittee's liability but is intended solely to provide for indemnification of the City from liability for damage or injuries to third persons or property arising from Licensee/Permittee's performance hereunder. %-'5-9/ Dated ~see/perm~. ~ ~ :;./iv:; ijt; L~e/p~e . ;;} ~y e~ ~ (Attach a certified copy of documentation which will authorizes Applicant to contract on behalf of corporation/business.) MIl trRADE CHECK x.oST ORGANIZATION: Cm~MUN!TV AGA 1 NST DRUGS ----------------------------------- CONTACT PERSON: Bev Wright; John Kramer ----------------------------------- PHONE NO.: 3B7-6287 384-5031 ----------------------------------- The belo~ procedures ~ill be followed when application. A copy of this check list ~ill package to insura that the application process unnecessary delay. processing a accompany the is completad parade perade without 1. Supply the applicant with: a. HOLD HARMLESS AGREEMENT b. PARADE APPLICATION (SBMC Chapter 5.~2) c. CHECK LIST FOR PARADE APPLICATION d. SPECIAL EVENT APPLICATION (may not be needed for all-applicants) 2. Tell the applicant that they must obtain liability and damage insurance. Do not recommend an insurance company The limits of the insurance poliCY shall be in the minimum amounts: property to them. following e. 51,000,000.00 (one million) liability; b. 5250,000 (two hundred fifty thousand) property damage. Advise the applicant that the City of San Bernardino must be named as "also insured" on the face of the insurance policy. 3. Have applicant bring the insurance policy and all permit documents back to the Traffic Office for review. The Traffic Office ~ill be responsible for obtaining approval for the permit with Risk Management. Any fees charged for the permit/s will be at the discretion of City Hall. ~. When all of the necessary applications and permits have been processed, prepare and send a letter to the epplicant advising them that the application has been either accepted or denied. If eccepted, state the conditions. If denied, briefly state why. 5. Prepare and send a memo to the meyor and common council advising of the event. 6. Prepare and send a memo to the effected erea commander edvising him of the parade details. CHECK LIST ~OR PARA E o ~ 0 AnlCATI N PERMITTEE IN~OR"'ATION HANE Cg:;ro~~j;~ I ~~ ~J;~ t Drugs LO~A~e~~F~~~~son 234 N. Arrowhead Avenue LOC:AL IUJDRE:5. LO~AL OFF I C;CR San Bernardino. CA 92408 (889-3565 PARA~iv~~rR~:~es Wright C;ITY. &TATE. ~IP PHDNE: John Kramer COR...ORAT& ADCR&&' ALTERNATe c:HAI RMAN 387-6289 384-5031 C;ITY. STATK. ZIP PHONII: CHAIRMAN PHONE; ALTIU....ATE PHOHIt ... . .. . . .... . . . ... ..... ...... ................. ........... ............... ................. . ... . ..........Oo......... PERMIT STATUS APPLICATION COPY OF SPEC I AL C()N)ITIONS ATTACHED FOR APPROVED - DATE REV I EW AT RISK MANAGEMENT OISAP...ROVEO - DATE PENDING - DATE OTHER OTHER - DATE DAT&. CHIa:;;F OF POL I C;II:; ..................................................-...........................................-................-.............................. ll!.! BARRICADE DEPOSIT .' FEES WAIVED ON CLEAN UP DEPOSIT . BY NO PARKING SIGNS .' PEES COLLECTED .' M.I SCELLANEOUS "EES .' DEPOSITS REPUNDABLIE - YES - NO REQUEST FOR PAYMENT pREPARED FOR RETURN AUTHORIZED BY OF DEPOSIT ON DEPARTMENT BY OTHER ............................. ........................................Oo.....Oo.... .............. ....... ..Oo" .Oo....... ..OoOo............................. ........ INDEMNIFICATION AGREEMENT REQUIRED - DATED SIGNIED - COPY TO RI SIC MANAGEMENT - ...................................... ..... ........................ ..Oo............. .................. OoOoOo........... OoOo..........................Oo.... ........ NOTIFICATIONS P\JBLIC SERVICES RI SK MANAGMENT NE_ DATED COPY OF APPLICATION FIRE DEPARTMENT MISCELLANEOUS DEPARTMENTS MENO DATED DEIl"ARTMEN'1' CERTIFICATE OF INSURANCE POL I CY NUMBER LIMITS OF COVERAGE CODE OTHER CARRIER " .ODILV IN.,JURY - CERTlrrlCATE WAIVED - PROPERTY DAMAGE - .. ENDORESIEMENT TO POLICY ATTACHED PRODUCTS LIABILITY - . - CERTIFICATIE AS LIQUOR LIA.II.ITY- - " ADDITIONAL INSURED ATTACHED - CERTIP'.CATE ATTACHED - CERTIFICATE APPROVED DISAPPROVED - BY RI SK MANAGEMENT' ON PATK "I.'" .AN"'~"" ORIGINAL POLICE DE~ARTMENT YELLOW RISK MANAGEMENT ... _ 0 ~~~~~=~=!!~~~===================~=~=~=r=!=~=!=~=~=r=~-__~_E___!_~_~_Y_~_~_~_C==~===__=______==__!SSUE DATEI 09/04/90. ----------------------- - -- ------ ---===========g========= ~~~gu~~ & HUNT INS. ~MI~I~~~~I~5~TfHlScl~~YfJC=~EAHH~~~~ 9kI~~~~~?~12~T~EftNRofO~~ ~~~~ ~O~T~m EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOII... ' SAN BERNARDINOl CA COHPANIES AFFORDING COVERAGE ZIP CODE r2406 COHPANY LETTER A INS CO OF NO MERICA COHPANY LETTER B COHPANY LETTER C COHPANY LETTER D COHPANY LETTER E o --------------------------------------- INSURED SAN BERNARDINO COHHUNITY AGAINST DRUGS, INC 234 N ARROlIHEAD AVE SAN BERNliRDlHO CA ZIP CODE 92408 ========================================================================================-==========--==================== COVERAGES T~~MS I~BIg~mFY ~YCh~g~m~ OF~NiroO~iMnTE~ERRL8K OO~Mi6" &~S~9 mNlHicfN8r~tI'Ic. ~Y,"'Es~HClo ~ICH THIS CERTIfICATE HAY BE IS~D OR HAY PERTAfNl THE INSURANCE AFFORDED BY -THE POlICIES DESCRIBED-HEREIN-IS SUBJECT TO ALL THE TERHS, EXCLUSIONS, AND CONDITIONS OF SUCH POLICIES.-LIHITS SHOIIN HAYHA\IE BEEN REDUCED BY PAID~CLA HS. c===================:====:===========:====:=======::==:=:====:============================================--===========s= co POLICY POlICY LTR TYPE OF INSURANCE POLICY NUHBER EFF. DATE EXP. DATE ALLLIHITS IN THOUSANDS-. =============================================================================================--========:a================ AI~RA~~I~~ENERAl LIABILITY I SVPD1923258A 10/01/90 10/01/91 I GENERAL AGGREGATE $500, ( ) ClAIHS HADE (XI OCCURRENCE PROD\JCT-COHPIOPSTASGREGATE'-RY'- - 1500", f I OIlNERS & CONTRACTORS PROTECTIVE PERSONAnADVER ISING IN.ll 500 ( I ' n~ .~ oNE FIREI I~: HEDICAL EXPENSE (ANY- ONE PERSONI-$' 5, ----------------------------------------------------------------------------------- ----------- IAI[TVKOAML~U~&ABILITY I CSL $ ( I ALL OIlHED AUTOS BODILY INJIJlY If I fi~~OAIITOS (PER PERSON I $ ( I NON-DIlNED iuTOS ~~NJ~Ml) $ I ( I GARAGE LIABILITY I I PROPERTY - () DAMAGE $ ------------------------------------------------------------------------------------------------- I I ~~ I I OCCURRENCE . ASGREGA TE I I $ $ ------------------------------------------------------------------------------------------------------ I I ------------------------------------------------------------------------------------------------------------------------ I I EXCESS LIABILITY ( ) U/lBREllA FORH ( ) OTHER THAN UMBRELLA FORK IIIORKERS I COHPENSA nON I AND EMPlOYERS' LIABILITY I STATUTORY $ lEA H A CI NTI $ IDI~AS~~ICY LIHIT> I $ lDIS~SE-EA~ EMPlOYEE! 10TtIER I --------------------------------------------------------------------------------- DESCRIPTION OF OPERATIONS/LDCATIONS/\lEHICLESIRESTRICTIONS/SPECIAl ITEMS IT IS HEREBY AGREED THE CERTIFICATEHOlDER IS HAHED AS ADDITIONAL INSURED FOR GENERAl LIABILITY AS RESPECTS THE OPERATIONS OF THE INSURED. ...==aD==.===.====.~.=...=======c:.=.~=.....=....===...a:===========.=====.....====...===....=..:aa................==.. CERTIFICATE HOLDER CANCELLATION CITY OF SAN BERNARDINO 'SHOUlD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCEllED BEfORE THE EX- - 300 NO~ D STREET PIRATlON DAlE THEREOF, THE ISSUING COHPANY IIILL ENDEAVOR TO MIL 10 DAYS SAN BEKNARDINO, CA IIRITTEN NOT CE TO THE CERTIFICATE IIOlDER NAHED TO THE LEFTt BUT FAILURE TO HAIL SUCH NOTICE SHAlL IHPOSE NO OBlIGATION OR LIABILIT OF ANY KIND --------!!!:-~~~~- 924!~_--_--------..!I-A~~:I~: -~~~:~~T~~~V:~~~ R!JSENTJAT!~_--A- 1/1 --/J J ~ rAI n1&11 -HUNT ~ -" % ~ J /. t/,. I"A A :lAH J::A-/