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.;ITY. OF SAN BERN~DINO -
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From: Peggy Ducey
Asst. to City Administrator
REQUEST FAR COUNCIL ACTION
Su~~t: Revisions to Planning/Building fee
schedule.
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Date:
July 10, 1991
Synopsis of Previous Council action:
4/17/91 -- Resolution 91-148 adopted authorizing Planning/Building
fee schedule. Public hearing set for 7/15/91
R~ommended motion:
Motion No.1:
That reV1S1ons to the Planning/Building fee schedule
be continued for six months to allow for accurate
tracking of service costs and determine the best
method to structure and collect fees.
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Motion No.2: That the Planning/Building fee schedule adopted by
Resolution No. 91-148 remain in effect until January
1992 to allow staff to track co s or new services.
Contact person: Peqgv Ducey
Phone: 5122
Supporting data attached:
yes
Ward:
FUNDING REQUIREMENTS:
Amount:
Source: (Acct. No.)
(Acct. Descriotion)
Finance:
Council Notes:
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75-0262
Agenda Item No 3 S-
';ITY OF SAN BERN~DINO - REQUEST F~R COUNCIL ACTION
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STAFF REPORT
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On April 17, 1991, the Mayor and Common Council took action
relative to the establishment and modification of Planning
and Building Services fees. Resolution No. 91-148 was
adopted, temporarily adopting new fees for planning services
that were adopted in the Development Code. The temporary
fees became effective June 17, 1991, and are effective until
September 17, 1991. The Mayor and Common Council also took
action to set a public hearing on July 15, 1991 regarding the
modification of existing Planning and Building Service fees.
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A concern raised by Council regarding revising existing fees
was that there was no documentation as to actual costs of
various planning services, so it was difficult to justify fee
increases. Administration staff has analyzed labor data from
the Planning Department, and has begun to develop documenta-
tion of actual service costs. This initial data was reported
to the Ways and Means Committee, with the recommendation to
proceed to Council with a recommendation to revise the
existing Planning fees. Ways and Means concurred and
directed staff to proceed with a public hearing. However,
since the Committee report, the City's new Planning Director
has been hired, and has recommended that the Planning
Department continue to track actual costs for another six
months, to develop a more accurate cost record and to struc-
ture the most effective and service-oriented fee system.
Management Information Systems has developed a computerized
cost and labor tracking program which permits Planning staff
to track time spent on a particular project and compute
costs based on wages, benefits, and administrative costs.
with the new cost accounting system in place, Planning staff
will be able to track service costs, and analyze any future
fee modifications proposed. Planning staff began using the
cost accounting system on July 12, 1991.
RECOMMENDATION:
1. That revisions to the Planning and Building fees be
continued for six months to allow for accurate tracking
of service costs and determine the best method to
structure and collect fees.
2. That the temporary fee schedule, authorized by Resolution 91-148 be
extended until January, 1992 so staff can track costs
for these new services.
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Peggy Ducey
Assistant the City Administrator
75-0264