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CI,,:"V ~F SAN BERN~INO
FILE NO. 14.40-74
- REQUEST FO COUNCIL ACTION
From:
ROGER G. HARDGRAVE, Director
Subject:
Resolution Confirming Annual
Assessment Roll. Assessment
District No. 994 (City-Wide
Assessment District)
Dept:
Public WorksfEngineering
Date:
June 3. 1991
Synopsis of Previous Council action:
06-04-90 Resolution No. 90-207, adopted by the Mayor and Common Council found
that the public interest, convenience and necessity required the
formation of a City-wide street lighting and street sweeping
assessment district, known as Assessment District No. 994
07-17-90 Resolution No. 90-323. adopted by the Mayor and Common Council
declared that all the land included within the boundaries of said
district will be benefited by street sweeping and street lighting.
Recommended motion:
Adopt Resolution
cc: Shauna Edwins. City Administrator
Andy Green. Director of Finance
Jim Penman. City Attorney
Les Fogassy
ontact person:
rt. d ta tta hed Staff Report. Resolution
ppornga a c :
UNDING REQUIREMENTS: Amount: $3.130,463.95
Source: (Acct. No.1 251-672-53925 (Tax Bill Assessments)
Phone: 5334
Ward: ALL
(Acct. DescriDtionl
Assess. Distr. 994
Finance: (~ n ""
ouncil Notes:
-0262
Agenda Item No 31
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CITY OF SAN BERNJODINO - REQUEST FO COUNCIL ACTION
STAFF REPORT
On July 16. 1990. Resolution No. 90-323 was adopted. creating a
assessment district for street lighting and street sweeping. and
particularly described in Resolution of Intention No. 90-207, adopted
1990.
City-wide
is more
June 4
The Resolution of Intention also states that an annual finding and determination
must be made that the net amount of the total assessment is being spent on law
enforcement services. and that the total assessment. exclusive of administrative
costs. does not exceed the Consumer Price Index. or 5%, whichever is less.
The total amount of the 1990-91 Assessment Roll was $2.971.067, before
administrative costs. The 1991-92 Assessment Roll is $2.993,908. TQis represents
an increase of .7% (seven-tenths percent). which is less than the Consumer Price
Index (CPI) of 4.4% ( Four and four-tenths percent).
Though not all of the 1990-91 assessments have been received. preliminary figures
from the finance department indicate that an amount equal to the assessments
collected to date have been used for law enforcement services.
As required by the provisions of Chapter 12.90 of the Municipal Code and
Resolution No. 90-323. which established the District. the annual assessment
roll relative to Assessment District No. 994. has been prepared and is
attached to the Resolution. The roll for 1991-92 totals $3.130.463.95
(including incidentals) and is on file in the office of the City Clerk.
6-03-91
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CITY OF SAN BERN'ODINO - REQUEST FO COUNCIL ACTION
STAFF REPORT
PROBLEM
The need for adequate staffing, required by increased citizens'
demands for police service, forces the city to search for
alternative funding sources. The city's street/lighting .
assessment is one way to help insure adequate police services.
RECOMMENDATIONS
I recommend renewing the assessment district in order to
enable the department to improve response to citizens'
requests for police services.
FINDINGS
Current Status of Assessment Fund Expenditures
During a review with the Finance Department, the following
estimates for expenditures of FY 90/91 assessment district
funds were developed. The estimates are based on the latest
figures available regarding actual usage in the various
categories.
The finance department estimates that the city will
collect $2,423,828 under the assessment district.
Equipment
Budgeted - $183,515
Spent - $183,514
MS&S
Budgeted - $2,500
Estimated Expense - $5,023
Personal Services
Budgeted - $1,793,088
Additional Police Benefits
Budgeted - $500,000
Mobile Digital Terminals
Budgeted - $500,000
Personnel Services
(O/T) FY 91/92
Estimated Expense - $640,144*
Spent - $500,000**
Estimated Expense - $500,000
Estimated Expense - $650,422
Total - $2,479,103
Benefits of Assessment District
The most obvious enhancement to the police department in the
use of assessment district funds has been the acquisition
of new personnel. Due to the fact that it takes at least
one calendar year for a new police officer to progress
through training and become a useful "solo" officer, the
majority of benefit derived during this period has been
from the acquisition of non-sworn personnel. This frees sworn
personnel for enforcement duties and response to high priority
calls for service.
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Hiring
The following chart shows authorized and actual positions
under the street Lighting/Sweeping Assessment District as of
June 25, 1991.
Authorized
Actual
Serlleant
Po11ce Officer
Records Clerk I
Comm. Servo Rep. III
Comm. Serv. Rep. II
Clerk/Typist II
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11
,1
12
1
1
8
9
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9
1
Benefits to Field Operations
The hiring of police record clerks has directly benefited
field operations in that some of these clerks have been
assigned to the Community service Centers. This act has
allowed area commanders to place community Service
Representatives (CSR) into the field (the purpose for which
their position was originally designed) to take priority
3 and 4 reports. CSR's taking reports now free more expensive police
officers to handle a greater amount of the more serious crimes.
This additional manpower has resulted in improved response
times to priority 3 and 4 calls for service by citizens. It
has also allowed the department to implement a 7 day, 2
shift CSR coverage for field duties.
My analysis shows that we will spend approximately
$330,000 directly to fund overtime field operations in FY 90/91.
Using an average pay grade for police 'officers, this means
that we have increased our officer field time by 12,313 hours
for this fiscal year (the majority of that time in the last
half of this fiscal year). If you assume that the majority of
that time has been expended in the last five months of this year,
roughly 34 additional hours per day has been expended to field
operations. This provides an average of 3 additional beats
per day. Additionally, $650,422 will be carried over from the
assessment district to fund overtime for FY 91/92. This will
provide an additional 24,269 man hours; and equates to an
additional 66 hours per day, or approximatelr 6.6 beats per day.
This additional time has the following benef1ts:
- improves response times
- im~roves police visibility in neighborhoods to reduce
cr1me and the fear of crime
- provides for an improvement in proactive patrol time
allows officers to take the time to address community crime
~roblems
- 1mproves officer safety
The equipment purchased for field operations includes
additional marked patrol vehicles and CSR vehicles. This
has reduced the likelihood that officers and CSR's will have
to be "doubled up" due to a lack of vehicles.
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Benefits to Investi~ive units
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Currently, 9 of the 11 CSR's allocated to Investigations
have been hired. Seven of the newly hired will be used
in the civilian traffic investigation squad. The CSR traffic
program should begin in August, 1991.The remainin~ two are
being assigned to investigations. Both efforts w~ll free
sworn traffic investigators and detectives to concentrate
on high priority enforcement functions.
CONCLUSIONS
I conclude that even though our. implementation of the
assessment district concept is still relatively young, we are
proceeding as rapidly as possible in filling the positions
allowed us under this mechanism. I also believe that
ultimately this will go a long way towards assisting the
City of San Bernardino in making a dent in our crime problem.
Continued support of this program is, in my view, imperative
to achieving the goals of the mayor, common council and police
department in creating a safer environment for our citizens.
* This figure was arrived at by estimating the amount of
salary savings ~resent as a result of unfilled positions
and through rev~ew of current balances with the finance
department.
**This figure represents the amount allocated to provide
additional benefits to police officer ranks P-l through
P-3.
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STREET SWEEPING
The majority of streets in San Bernardino have been increased
from once a month to twice a month sweeoina. Major arterial
streets which include Highland, Waterman, Foothill, Medical
Center Drive, Mt. Vernon and.Baseline have been increased
from twice a month to twice a week while the downtown area
will continue to be swept on a daily basis. The southern
business district, which includes Hospitality Lane and
Redlands Boulevard, was previously swept once a month. It is
currently swept daily.
The once per month sweeping program used 6 routes with 6 new
high dump sweepers. The twice per month sweeping program has
17 zones with a total of 10 routes. Residential areas are
being swept Monday through Thursday with major arteries being
swept on Fridays. Funds from the assessment have been used
to purchase 5 additional sweepers which brought the total
number of high dump sweepers to eleven.
The proposed FY 1991-92 program, which includes twice per
month sweeping services is estimated to be $1,384,000 which
is an increase of $466,085 over the FY 1990-91 budget. The
primary reason for the increase in the budget includes the
lease/purchase payments for the new street sweepers,
increased tipping fees and the additional personnel costs for
street sweeper operators.
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RESOLUTION NO.
RESOLUTION OF THE CITY OF SAN BERNARDINO CONFIRMING TIlE 1991-
92 ASSESSMENT ROLL FOR ASSESSMENT lJISTRICT NO. 994. CITY-WIDE STREET
LIGHTING AND STREET SWEEPING ASSESSMENT DISTRICT.
WHEREAS ,
by Resolution No. 90-323,
the Mayor and Commo
Council found that the public interest.
convenience. and
necessity
required the formation of a City-wide street lighting and street
sweeping Assessment District; and
WlIEREAS,
by said Resolution No. 90-323, the Mayor and Common
Council
formed an assessment district known as Assessment
District
No. 994
for the purpose
of providing City-wide street sweeping and
street lighting services pursuant to the provisions of Chapter 12.90 of
the San Bernardino City Municipal Code; and
WHEREAS.
by Resolution No. 90-207,
the Mayor and Common
Council declared that all the land included within the boundaries
of
said district will
be benefited by
street sweeping and street
lighting; and
WlIEREAS.
said Resolution No. 90-207 declared that an annual
assessment shall be levied on all land within the district to provide
funding for said street lighting and street sweeping; and
WHEREAS ,
an Assessment Roll has been prepared totaling
21 $3,130.463.95. of which $ 136.555 is administrative costs and incidental
22 expenses, which sets forth the individual assessments to be levied on
23 each of the parcels of land within Assessment District No. 994 for the
24 fiscal year 1991-92;
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WHEREAS. said Resolution No. 90-207 requires that the Mayor and
26 Common Council of the City of San Bernardino make a finding and
27 determination that an amount equal to the net amount of the proceeds of the
28 total assessments for the fiscal year 1990-91 has been used for law
06-03-91
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J.<l:.;:;ULUUUN LUNtlJ<!'lO" A;:;;:;l:.;:;;:;~ll:.Nl .t<ULL NU.'I'I'i,
STREET LIGHTING SSMENT DISTRICT.
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~~li-~iUn ~i~~! ~~LL~i~b N~U
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enforcement services, and said Resolution No. 90-207 requires that the total
amount of increase, if any, of each annual assessment roll, excluding
administrative costs, does not exceed the Consumer Price Index for the Los
Angeles-San Bernardino-Riverside area, as published by the United States
Department of Labor, Bureau of Labor Statistics, or five percent (5%),
whichever is less.
NOW, THEREFORE, BE IT RESOLVED BY TIlE MAYOR AND COMMON
COUNCIL OF TIlE CITY OF SAN BERNARDINO AS FOLLOWS:
SECTION 1. That the Mayor and Common Council of the City of San
Bernardino do hereby find and determine that an amount equal to the net
amount of the proceeds of the total assessments received for the fiscal year
1990-91 has been used for law enforcement services.
SECTION 2. That the Mayor and Common Council of the City of San
Bernardino do hereby further find and determine that any increase in the
total amount of the assessment roll as set forth herein, excluding
administrative costs, does not exceed the Consumer Price Index for the Los
Angeles-San Bernardino-Riverside area, as published by the United States
Department of Labor, Bureau of Labor Statistics, or five percent (5%),
whichever is less.
SECTION 3.
That the Mayor and Common Council
do hereby
further find and determine that the proportionate costs to be levied
against the parcels of land within Assessment District No. 994 are correctly
set forth on Assessment Roll No. 994 for the fiscal year 1991-92, on file
in the office of the City Clerk, and do hereby confirm said assessments.
SECTION 4. That the City Clerk is directed to cause a copy of
this Resolution to be transmitted to the Office of the Auditor-Controller
for the County of San Bernardino with the request that the individual
assessments be placed on the subject 1991-92 property tax bills for
collection together with all other property taxes.
06-03-91 -2-
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j<J:.",ULU Jl UN CUNHl<1'IlN(j ASSESSMENT ROLL NO. 994 .
STREET LIGHTING C}ESSMENT DISTRICT.
CITY-WIDE STREET SWEEPING AND
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1 I HEREBY CERTIFY that the foregoing resolution was duly adopted by
2 the Mayor and Common Council of the City of San Bernardino at a
meeting thereof held on the
of
day
. 19_____, by the following vote. to-wit:
Council Members:
AYES
NAYES
ABSTAIN
ESTRADA
REILLY
HERNANDEZ
MAUDSLEY
MINOR
POPE-LUDLAM
MILLER
City Clerk
The foregoing resolution is hereQy approved this
day of
, 19_____
W. R. HOLCOMB, Mayor
Ci ty of San Bernardino
Approved as to form
and legal content:
.JAMES F. PENMAN.
City torney
06-03-91
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