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HomeMy WebLinkAboutR07-Economic Development Agency ®~~a REODEar ~ ~ A~ ©FrCm: I~II~E'IIi J. Fffi~J Subject: FY 1991/1992 CDBCi iP E:aecutive Dizrctar HER71EBZi CITY ANa BRBATSR BAN BSA AREA BPECDIL Date: JtII1e 20, 1991 QY.7~ICB Bpaopsis of Ptwious Oaamissiaq/Oameil/OOessittr Aatians On rlabiva:.y 11, 1991, the Mayan and OomIDOa Caa:cil apiuwed and adopted the FY 1991/1992 CDBG Pivgrean Mix and authorized staff to solicit pxnpoaala far' same. On May 6, 1991, the Mayan a~ C®an Oota:cil took an action establishing May 20, 1991 at 3:00 p.m., far the date and time certain of the FY 1991,/1992 CDBG Public Hearirr3. On May 20, 1991, the Mayan and CCmmot? Council reviewed raoommendations submitted by the~ity Development Department Citizen Advisc2y Oc®ittee aild appmoved same far CDBG fuming aseistanoe far Fiscal Year 1991/1992. Reooomeafded 1lotian: - c~leMOr and Commam Council) © RF.'BOI.VPLOeT OE' TBE MA1l~t A~ ~ 0'F TBE CT17C ~ 8AN BE[aARDDD 7W A1D DIREC~q T8E ESBLAIPIDZi 03r A IITY DEVBf0Pl~tiP BIOCIC SNP P'ONOmR3 AL2ES6~TP 86R118Eli TBB CITY 0'F 8AN 8 AND BAN AREA BPECSAi. O~TCB. Admi~n ts~i'a lD~'1S J. 1 , Via rector Dswlopmmt OCtitaC't PerBOn: Ren iierfdeYSm/Hd Flores Phone: 5065: 5081 Project Area: All Proieet Areas Ward(s): All Wards Suppoxtin7 Data Attac3~ad: Staff Reno2t: Resoluti~*+• 14Qreement• FSd:ibits FONC~ REQUI~I+IDf1B: Amount: S 10.000.00 Source: _FY 91/92 CDBG IOC Budget Authority: lidless KTH:ELF:lab:4409 C ABE~1 MseRing Dates '07/01/1991 Agenda Item !b: O 4 a can Harnardi>b Axv sa.aial olv~ias _ FY 199L1992 COHO On May 20, 1991, the Mayan and Casatm Caiascil oorrhsc!'.ed the FY 1991/1992 CDBG Public ~9 and awarded O®aality Dsusla~etst Slack Giant llaxts to oextain now required to iaglementacts.f~ housi.~ pz~ojects. 8 are 4he attadsad Agx+eement betwapa the City a~ Gi+eater San ~„¦„~i•,~, Area Special Olyslgias, includes a "scope of sexviaes" and "pxngra~ budget", xeterred to in the as Psdsibits "A" anr} "S" AgL~st , xeapectively. ~sesa P~ibits axe irsooznorated by xBferenoe as though fully sat tenth at lersgth. Adoption of the attad~ed Resolution by the Mayor and Gran Council authorizes and dif+ects the Mayan to ezaarte the Ags.~asment as described herein. I raoor~~d adaptitts of the attached Resolution. {M y( - 1031~'~ J. }!mm DW, moe w D xratoi © Dswlopmsnt f ]K7H:lab:4409 COllDti~a} 710~? ]teetisiq Dabs 07/01/1991 p O i ® R~o~vriaet oar ~ m?xue ~ aotaaxt aoa~csL oar ~ crr~c oar m?N 2 ~?vrnoez$z~a ~ ~rax~ ~ a~cur~aet aa?1? oo~on~sr~r never Bwa~ c~mxr F xr e ~ car om~ sArt ~ o m?~t 3 srectu a~xeesca. 4 Be rr x~oly~ Bx ~ taYart 7?Na CoMenet eoolacsL oar f~ C1z7r om' BAM B~+amROa~ as Fort,aas: 5 Sect3oa i. 6 (a) Rl~e Mayor of the City of San eernns~dino is hereby authorized and 7 ditrected to e~oacAtta, aa~ behalf of the City, an agra®mzt far Cc~aaiity 8 Dsaelopomzt Block G7ant funding with Q~ATPlt SAN BE~?RDII~D AREA evw~rraT. 9 OL1~IC5. Fd3ich agc+e~it is attadyed hereto as Exhibit "1", anti ie 10 - imoz~porated herein by rafermr~e as thouc,~i fully eat lorth at lengt]i. The 11 agreement Fawidea far the granting of Cavamity Development Block G'Lant furYis 12 in the following amount of 510.000.00, 13 eaetion z. 14 ,~„r~,~tia~s to exeicute the above referenced agreement is res- (a) ~e 15 ~ the pnrties to the agivemmst fail to execute it within siuty (60) 16 sixty days of the passage of this Resolution. 17 I HIItEgY ~,~ that the foregoing rasolutica trns duly adopted by the I~, 18 Mayor and Common Council of the City of San Bernardino at a 19 meeting thereof, held on the _ day of 1991 by the following, 20 vote, to Wit: 21 //// 22 /!Il ~i, //// 23 /// ///t 24 //// //1! 25 //// /II/ 2G //// ® //// 27 //// 28 lab:3961 Rev. 6/11/91 -1- R~o~rrraN a~ ~r aa~ eat auto ~ ~ ~rsaet aa~ a c~ea xr Bit crr~t ~ ~ ~ s~?r. a~aa~scs 2 N~ 1~ 1~ ® 1 F57.RAOA 3 REILi,Y 4 5 rmvnsr~r 6 r~ 7 pow-it7~~rt 8 a~~x 9 10 - 1] ty Clerk 12 - 13 R1~e farsgoing Raeolutim is hereby appxvaed this _ day of , 14 1991. 15 '~ 16 city of san Batraxdino 18 App~wed as to laxm a~ legal oarrter?t: 19 sus a. rmaa~t, 20 city 1?ttozaey 21 ~ 22 Z3 24 25 2G © 27 28 lab:3961 Rev. 6/11/91 -2- p O !!g$~1~ffi1~1?T p 1 ' 2 TfIIS AC~2E@ffi~P is entered into effective as of this _ day of ~ ,1991, at San ~*v+**aiTM+, Califarnia, between the QTY OF SAN 4 a ma:icipal oorparatian, referred to as "City", std ~ SAN 5 ItiO AREA SPF7CIAL OI3Q~ICS. a fit cammimi aert?ice ty ar+~nizatian, 6 referred to as N n Ci and ient Pient ty bt:brecip as follows: ~ 1. Recitals. 8 (a) Subrecipient has requested fi*+¦TM-i~~ assistat~oe fry City far 9 fiscal year 1991/1992 fry funds available thr+o:x~ the Oc~mity Development 10 Block ~Yant from the United states of America to City. 11 (b) Svbrecipient represent8 that the expecdituras authorized by this 12 Agreement are far the ar0{7i9ion of vea?- rbL+++!~ u+~+1 -1 inixr to 1eti ~rr°, 13 mx3ara*n irrr~ne i7d1'ei1 Who a_~'e ~11y a~L~? ~n antti•.ie }t•- a~ erne ® 14 i varies at~letic ms~mre a+d soots which are valid and eligible doer 15 munity development purposes, as defined in CFR Pert 570 in aooordance with 16 federal law and regulations, and that all !lads grentad under this Agreement 17 will be used far no purpose other flan those puiZxrses specifically 18 authorized. The specific ptupoees ani scope of services of this particular 19 ~ are set fart2t in E~sibit "A.", attached hererto and incorporated into 20 this as !!illy set Earth herein. 21 (c) ~ ocaQly with applicable uniform arb~*; ~*+~tive ~ requiranents, as described in 24 CFR, Part 570.502. ~ (d) bvbrecipi~t will carry out eadi activity, program arq/ar project 24 ~ with all federal laws ant regulatia~s as set Earth in 24 CFR, ~ Part 570, with the following e:ooeptians, (i) the Subr+aciPisnt does not assuae 26 the responsibilities of the GYentea as described in 24 CFR, 27 Pert 570.604, ard; (11) the bvbrecipie~t dose not w~,~ the GYantee'8 ~ lab:4431 Rev. 6/11/91 -1- E~IEIi °1^ 0 0 ® 1 responsibilities far initiating the review process ruder Eymautive order 2 Dhmtber 12372. (e) Subrecipietrt will ooagly with the rer~,a+~**= sat Earth irs the 3 4 Uhifarm Relacatian Assi.stanoe aril Real Propatty Acquisition Policy Act of 5 1970, as amended, ([AtF,) , 49 CFR, l~rt 24 in aooardame with federal 6 regulations when attesting to ar aaquirirsg any building ar parcel of land. 7 Subrecipisnt will ba required to obtain written approval from the 14oeartive 8 Mrectar of the Development Depnr'bment prior to any activity taking place 9 within the confines of IIItA 49 CFR, Part 24, as amended. 10 - z. 11 City shall reimtxu.~se sularecipierst far allo~,rable costs irsusx+ed fader 12 the aoape of this Agr+~st aryl applicable Fbdeial + ~*,, ~, whirl: lava 13 not bean paid !ar ar reimb:usad in any other mera~ar by any otlsar Agency ar Q 14 private eauLVa o! Rending. Reimburaeaent will be made at least an a monthly 15 , with the total of all suc3i zeimtuxsaments not to enaoead Si0.0oo.00. 16 a. '141~a 17 '~8 staall CI®Br1aB July 1. 1991. and tarmlrate Jtime 30, 18 1992. 19 a. IIsa of 1Rmdas Budaats Travel Limitation. 20 (a) 9~a 11ads peril to Subracipiant stall ba used by it solely far 21 the purposes eat Earth in Paragraph 1(b) of this Agreement, and in aooardanoe ~ with the program budget submitted by bvtmecipient to the City of San Berrar- ~ dino O~mu:ity Development Depnrhaer:t, a Dopy of which is attadsed to this 24 ~ E~ibit "8". '12sia budget stall list all sources of Sailing far ~ the program aovared by this Agr+o~nt, wR~ethar 8+~ State, P+aderal, local ar 26 private souroea, and shall identity which sauroes ax+e paying far which speci- ® 27 fic portions of the pmogiam, by line-item, to the extent practicable. 28 lab:4431 Rev. 6/11/91 -2- Q ~ ^ _ ,~ ~laaavll ? ,r f~ ptk-of'Bt3~ ~itt~ ~ Epp" burp T1o try' 1iA~'~` ~' pa:wi~' (bl fi~11Y ~m fu~'a }atad 1 finis p~ffi0i ~ l , ~' ' ''~'~ ~l~ecipi~' iz' ~,,,,g and ~ as and ~ ~`'" it ~ ~~ic~,7.ly ~ ~lgymea'~t ~~t ~ t~ Y1~'eri tYra atY °f S~ i` tyY s~~ r~ 4 bs Alf ~ ~ eli9~'le for ~vel 6 ~ for out"Of'~~ '~`~ ~ ive D~°r amoA~ apt~pV°l , ~ ~i~, ~ t~ ~rity 9 (c1 P~ ~l cn1Y ~ no ~"` ~l ~ byT ~ _ Grp sp~~ 10 D~'®1 used for auc~T p ~+of ~ ~~, ~ en 12 T st~l ~ 11~~ ~ PaY 19 dl os~Y ~ a~ wiz~d aad raz p~ ~ le 14 allocable qty, °r ~ v~ or a8 ~~yeld tax®8 ~ 15 f~ amity, ot~ ~ ooh ~j1 eaac3~ t.~+s ~ off' ~ a 16 0~ tp ~ ~ a7.1o'~s a~vally Pte' ~, of 17 for r ~i~` ~ ~ witts~?~`~ ~ aa'a` e of 20 evirl~'~ °~'~ ~ i~ f~ ~ fi ot~7`i~ approval 2~ ~ ° sal relsobus'88~ ,~rlt~i ~ iMt t+° c~'a~ (e) gu~°~i~ of tk~ cit5i of Sam of ~ fia'~`l eo 23 ~ tz~ 24 of t]~ ~ fi'~ itt~ (31 of t2?ie A durss9 '~ ,~, s~ti°°' 2 ~, In tra 25 too t]~ig ~ ~ ~ ~li+aT~ ~fioa~on ~yagt• A varit' 27 ~ of txtia -s- 28 ~ ~ blu?gl 0 0 ® 1 itemization of costs, ae set larch in the p~ropaeed buageG submtttea to City, 2 not to exceed ten percent (iot) as to any particular line item, stroll be 3 allowed, prcwided that the priar written appxvval of the Fsoecutive Director 4 of the Development Development of the City of San Berrmrdino is obtained, it 5 being ia~deretood that the total amount of the grant shall not be varied 6 7 (f) 4Yse parties intend that grant funds be utilized within the time 8 period covered by this Agreement, and entitlement to any funds not expended 9 ar obligated shall revert to the City. IZo reserve far the future shall be 10 -established with the fiords exoe~t as may be authorized to meet commitments 11 made far services p2ovided during the period of this Agresment, but not yet I'' 12 paid far at the aanclusion of this Agreement. - I 13 (g) Sub2+ecipient shall remain in oomplianoe with all state, federal ® 14 an3 local laws priar~ to the receipt o! any reimb~a~semmYt here~azler. dhis 15 ~'~, but is not limited to, all laws and regulations relative to the 16 farm oP axganizatian, local business licenses and any laws and ~,i„ri.~..a 17 specific to the business and activity carried out by Subrecipient. Reimburse- 18 meat shall not be made to Svtuecipimit which is not operating in oomplianoe 19 with all applicable laws. Rsimbursements may be sutieequatstly Paid, at the ~ discretion of the E~martive Directar of the Development Department far 21 costa incurx+ed during the period when aomplianoe is achieved ~ before expiration of this Agreement. ~ 5. A~amti~; Audit. 24 (a) Prior to the final payment urxlar this Agreement, and at such ~ other times as mdy be regaested by the Daeaitive Director o! the Development 26 of the City of son Berrardino, Subxecipient shall sulaoit to the 0 27 Direcstar an aooota:ting of the proposed and actual expenditures of all ~ lab:4431 Rev. 6/11/91 ~4- ~/" a for trs fis~l to f~'at'a'te~" ~ su~~~` ~ aoo~ Juot~a 30' 19g2~~ et~l ~ pxis~oiPl~~ ~ jt? a 7oa~ ~c31 1 (b) F~~, ~ a~ ~ 2 y Aj°a ~ .mss to at etK 3 ash vrit~' G~'1 the Xept ~ f~ ~ ~ by anY ~~~to'~ ~}pbs ~~ttSr 5 boolc8'at~ rem of S~ CitStr its ~ ~.t ~i~' 6 tis~ ~ ~ tea ~ ~ f~~, r ~ ,,~ f„lly $ d~ block fapC fit 5,20 e~ 85.22 ~ tal , Y7y 24 i~ ~Saled9~ ttset tt~ i~ 9 to ' ~ `$ su~''~' ~ far it ~.~' ~''~' by ' ~, g,~,a~• ~ ,f ~ 12 ps a~ fp~'s fir~''me~ fis+~3'al ~ of subz~i is ~a ~ oa~l'~ ~ rya s~i0~~ ~ ip~t 1~ e rn t~ ~ t~ ~°°' 15 puma Y ~ ~ yam, purP°~. 16 pig to ,~ ars'~sed' tt~ 17 et~all e~ ~ ~ aria 1$ 6• ie~ st~l bs wads ~ ~ ,p~it~it 19 '` ~ ~ vaS~ ~ ~~,~,a]. on 20 of tt~s °f Sar? s bed °f Taos ~ecip st~l 21 it~ebita~ ~l bs i~ ba 8+~`'- 2`~ "A"• xO ,~;teS at~`tus~ °r i~ ~ ite ,~"~- ~ re' 'j,3 gii?~ ~'''~ pitfi~'~e .e ~vities vier of ~ 'y5 aiP ~ a~ a~ oft~? ~ ~ tt~ aa~'~ ,gtith 2a ~' ~$ fly, ar '~ t~ citY of Smn, 26 0 Z7 z~l° -5- '~ '~ 4 fi~~,J91 p O 1 CFR, Part 85.41(c)(d) and Part 85.21. Failure to provide StY31 quarterly 2 P~ ~' Fit the Psir~4 by at5' of Slrbzgcipient~s g requests tar reimlxu:t, and may justify t~orary withhc?ding as p~wided 4 far in Paragraph "11" hereof. City reserves the riot to waive sus3i breach, 5 without prejudice to any other oP its riots hereunder, upon a finding by the g F3aecutive Director of the Development Department that such failure was due to 7 ~rY and that such brendr has been timely cured g without pr~judioe to the C1ty. 9 ~, Prate±oeas oorL*liat of ?+r*~++!~t. 10 - Strbrecipierrt shall o®ply with paocarriemmrt px+ooedures and guidelines 11 established by 24 CFR, Part 85.36 (d) (i) , Srrbracipierrt "Pr+ocln^emerrt 12 Ststrdaxsls". Irr addition to the specific re~ir~mntg Of 24 CFR, Part-85, 13 P~ stall '°'a"t"-a^ a code ar standards of oor~xt whi,dr shall govern ® 14 the perfoxnrarroa oP its otfioars, employees ar agents in oant>:acting with and 15 ~3 the federal grant f:mds made s~ i ~ "*+~ a to Swbr+ecipient under this 16 . Slabrecipierrt's officers, eriplayaes ar agatrts stall neither solicit 17 ~' a~P't gratuities, favo2s, ar anything of ma?stary value from contractors 18 ~'P~ Zb the extent permissable by stets law, rules, and 19 ~~~, the standards adopted by Svbxacipient shall Provide far 20 penalties, earrctions ar other dieciglitaty actions to ba applied far 21 ~olatians of suds standards by either the Subracipierrt~s officers, er~loyees 22 ar agetrts, ar by oarrtrnetars ar their agents. subrecipient stall provide a 23 Dopy o! the Dods ar standards adopted to City forthwith. All pmc~+smpsrt 24 ~ without regard to dollar value stall be oarrhrc~ted in a mariner Bo ~ as to provide merdman apexr and free oampetitian. 1lre Strbracipierrt stall be 26 alert to arganizaticnal conflicts of interest ar rron-oampetitive practices Q 27 ~xJ ~icti may restrict ar ellmirrate competition ar otherwise 28 lab:4431 lieu. 6/u,/sl -e- 0 0 restrain trade. 51:bsecipiwit agrees to adhere t4 conflict of interest provisia:s eat forth in 24 CER Sectim 570.611 ax:d to the psoaa+ement rules ® 1 2 specified in 24 CFR, Past 85.36, in its experYiiture of all funds seoeived $ _ under this Agreement. 4 g, a..rt 1Lak Bra=t P~wi-liotas Eaual E®lerymee?t oooorlamitvj 5 all oaeetsacts for oa~structian ar repair usi~ ita:ds pewided under 6 this Agreement shall ierluds a ps+ovisicn far ~lianoe with the Copeland ~ "Anti xictc Back" Act (18.U.S.C. 874) as supplemented in DeparCamYt of labor 8 RBgl11at1cne (29 CER, Pali 3). his Act provides that each ca:tractar ar 9 subgrantee stall be pxohtbitad trcm icing, by any ~, ~t P~'~ ~- 10 in the ooneksuctian, aaapletim ar repair of public work, to give up 11 ~ ~ of the soon to whic3i he/she is otherwise entitled. Subreci- 12 plant shall sepaot all suspected ar zepoatad violations tc city. All oon- 13 tracts in eoaosss of Slo,coo.oo entered izrtc by b~turecipisnt using funds 14 pmwided under this Agresmeat shall contain a pxovisicn requiring oo~lianoe 15 with Equal Erglcymetit Opport<arity pxwisians ~•?,~ t ~ by E1a3cutive order 16 ~~, 11246, as amended. 17 9. 18 Any oot:structiai aaetraets awarded by Subr+ecipiaret using ria:ds 19 p2~ovidad under this Agreement in aoa:ees of S2,OOO.oo shall include a provi- 20 !Cr o~lianoe with the Davie-Baden Act (40 O.S.C. 276 (a) to 276(x)(7)) 21 axs4 as supplemented by Deq~aztmaret of Iabor Asgu].aticns (29 CFR). tfider this ~ Act, cantractars shall ba required to pay wages to laboe,ers and medanics at ~ a rate not less than the minimum wages specified in a wage dstezsninaticn made 24 by the Secretary of Iabor. In addition, ecntractars shall be required to pay 25 wages not less often than ceps a weak. Svbrecipient shall place a copy of 26 the current pe:evailing vmge dstarmitatian issued by the Departsant of lobar O 27 in eadi solicitation and the award of a aaitract stall be oanditiaeted upon ~ lab:4431 Iiev. 6j11/91 -7- Q 1 the aa~oeptanoe of the wage determination. b~secipient shall report all sus- 2 Petted ar x+eported violations to City. $ 10. atl of City oy ! aatr Chaxvast Dss of Procraa lyoams. 4 (a) City hereby requires Subrecipient to notify the City, in writing, 5 of its intent to draxs~e a fee far any aexvios, the pxwision oP whic3: is g assisted pursuant to this Agra®ant. City requires SUbracipirnt to obtain 7 the priar written approval of City far any charges ar fees to be c3ratged by g bUtmecipient far each services, and of any rules and regulatia:e governing g the provision of services lrer+eunder. 10 (b) inoame r+epmasents canes income received by the 11 dizactly generated Eros the use of lads pxwided herma:dar. 12 Stx3r include interest earned on advances and may include, but will 13 not be limited to, irnome from service fees, sale of aommoditias, usage aryl © 14 rental fees far real ar personal P~P~Y ~~g the fads p2wided by this 15 ~ ~ au~ii irnome, it shall be first applied to eligible paogram 16 activities, balers requests far *+~~*~+srasoerrt and, in the use, shall be 17 to all applicable provisia:s of this Agreement. ~tioome not ¦o 18 shall be remitted to City. b~acipient shall remit all unspent 19 Pa'0gr+ffi irroome ~ the City within thirty (30) days subsequent to the end of 20 the P~'ng~ Y~r (Jtme 30, 1992) . 21 u. ZsmDOrarv withholdiaa. 22 ~e naeaitive Director of the Develapnent Departooent of the City of 23 San Hernnr~iir:O ~ ~ to temporarily withhold the payment of funds to 24 ~~t s~ the Dirsckar dgterminea that arry violation of this 25 Agt las occurred. Ftads shall be withheld until the violation is 26 ~ ~ the satisfaction of the i~cutive Directar. ~cipient shall 27 have the riot to appeal the decision of the Esoecutive Director to the Mayor 28 lab:4431 Rev. 6/11/91 -8- D ~ and Ct®om council. ire sole Broads far satin appeal stall be that ~ violation of the Agreement has occurred. bvbrecipient shall file Bach appeal ® 1 2 within fifteen (15) days after such first withholding. ~e lsayor' and Common 3 ooimcil shall set a date far the hearing of such appeal ~dsidi is within 4 thirty (30) days following the date o2 filing. 5 32. Rsoos~a IOat~rtion. 6 Fir:nncial records, s~~portirrg docr~errt8, statisti~l r+ewrds, aryl all 7 other reoards ffirr>.irine to the use of the Ruda provided under this Agree- 8 meet shall be retained by b~rbr+ecipierrt far a period of three (3) years, at a 9 mirrimua, and in the event of litigation, claim ar audit, the raoords stall be 10 retained until all litigation, claims and audit findings involving the re- f] oosds, lave been fully resolved. Iaeoomds far rntr-e~cpendat>le pzvperty aoqui- 12 red with federal Rails provided order this Agreement shall be r,.r>.i„~ far 1S three (3) years after the final disposition of such pmoper'ty. 14 is. 15 No[i-ea~ndable pelsaral property, far ttla puxPose6 0! thls Agre®osnt, 16 ~ as tarr3lble personal property, putt3ased in thole ar in part with 17 federal Suds, which has useful life o! mom+e flan are (1) year aril an aa~ri- 18 siticn oust of are~tlnusard dollars (51,000.00) ar more par unit. ideal 19 P~P~Y means land, includi,rrg lard imp¢ovemerzts. structures aril appurten- 20 arose thereto, erxludirg movable machinery and equiproeart. Nan-expexlable 21 persotal property aril real property purc3ased with ar inq~zoved by Ruda pro- ~ vided under this Agraem~rt shall be subject to the property maragmaent start 23 docile set forth in 24 CFR, Part 85.32. 24 14. Tareirfatian for Cause. 25 (a) City r+ese:ves the ric~rt to terminate this Agreauent in acoordanoe 26 ® with 24 CFR, Part 85.43, aril arty aril all grant8 and Rrture payments under 27 this Agreement, in whole ar in part, at arty time bsfaz+e the date of 28 lab:4431 itev. 6/11/91 -9- 0 0 ® 1 oampletion of this Agreement whenever City determines that the SUbrecipient 2 has +N+* ¦rry failed to comply with the farms and oonditians of this 3 Agr+esmerrt. In the event seeks to terminate this Agreement ror cause, city 4 shall promptly natiPy the SUbrecipierrt in writing of the proposed termination 5 aryl the reasrns therefore, together with the prropoeed effective date. Svbrec- 6 ipiart shall be given an apportiarity to appear before the Mayor and C®on 7 Courril at the time at whidr the Mayor and Common: Council are to oor~sider 8 sudr recommended termination, and stroll be given a reasaable apportta:ity to 9 shwa cxuae why, if any exists, the Agna®errt. should not be terminated far 10 _ cause. vpar ~e„~i,ution by the Mayan and Commm Council that the contract 11 should be terminated far cause, notice thereof, including reasons far the 12 dsterminnttocr, shall promptly be mailed to the bvbrecipient, together with 13 infarmntim as to the effective date oP the ra.,~i.,¦ri~,.,, Soh notice may be p 14 given orally at that hearing. ~e determination of the Mayor and Commcn 15 oo~aicil as to cause shall be final. 16 (b) Zn the went of any r-~i~*i~+ whether car aau¦e ar ran 17 cacrvenisnoe, SZrbrecipisrrt shall lart3arith provide to the 1)svelopoant Depnrtm- 18 ent any and all documetrtation Headed by the l~eve].apmsrrt nepnr.-eoent to 19 establish a lull reoomd of all monies received by subrecipierrt and to docwoe- 20 nt the uses of same. 21 ts. Tarminaticn for tlomveaiaeoe. 22 City ar Slrbrecipierrt may terminate this Agreement in whole ar in part 23 provided both parties agree that the oarrtinuatiar of the project woald not 24 produce beneficial resalts oamm~sate with furt2rer eupenditure of 11mds. In 25 sut3i event, the parties shall agree upon the termiratiarr conditions, 2G including the effective date and, in the case of partial terminations, the Q 27 portion to be terminated. Zhe Svhrecipient shall act irxvr nsw obligatia~s 28 1ab:aasl iaev. 6/11/91 -1o- o ~ far the terminated portion after the effective date and shall cancel as many 1 Q ~"*~andi~ obligations as possible. City shall allow Subrecipient full 2 credit far the City's share of the non-cancellable obligatia:s obligatiaa:s 3 pxoperly it~n~.red by the Subrecipient prior to termination. - 4 16. Beversion of Assets. 5 6 Subrecipient agrees that upon expiration of this Agi~yt, the ' submecipiern shall transfer to the city any and all CDBG funds not used at 8 the time of expiration and any aooamts receivable attxibutable to the use of 9 CDBG funds. Subrecipient agrees that any real panperty under its oontrvl, 10 _ whic3: ~a acquired ar impo.~oved, in whole ar in part, with CDBG funds in excess of 5500.00 shall either, (i) be used to meet one (1) of the three (3) ll 12 natia:al objectives as set forth in 24 CFR, Part 570.208 until five (5) years ~ after expiration of the Agreement ar suc31 period of time as ditermir:ed appro- 13 14 ~ the City, ar; (11) is disposed o! in a manner whirl: results in the Q City being reimbursed in the amount of the c~txent fair market value of the 15 16 PAY lms ~' thereof attributable to expenditure of, ar 17 ~ the PAY ~ Pte' suds r+e+~a,••=ement is not 18 after the period o! time specified in "i" above. 17. Hold Haalass. 19 20 ~ ~, sa`Ae arri 2io~ harmless the City anti 21 the ~ Depnrtmet~ and their amployreas and agents Szm all liabilities ani charges, expenses (i:rluding oo:a:se1 fees) . suits ar irises, 22 ~ Y~owiver aoasrim~, ar damages, arising ar growing out of the use of ar receipt of funds paid under this Agram~errt and all aperntia:s under this 24 ~ Agreement. Payments under this Agreement are made with the ,+'+~Te*~*+~{ that the City and the Development Department are not involved in the 2G ® 27 perfaraanoe of services ar other activities of the subrecipiedt. subreoipient ~ and its employees an3 agents are independent oontractars ax:d not employees ar lab:4431 Rev. 6/11/91 -u- © C~ ® 1 agents oP City and the Development Department. 2 ta. 3 his Agreement may ba amended ar modified only by written agreement 4 eicyfed by both parties, a:d failure on the part of either party to enfar+oe 5 any provision of this Agreement shall not be aonstruad as a waiver of the 6 right to oaogel enfaevem~at of any provision ar prwisians. 7 s9. e 8 Rhin Agreement shall not be assigned by sub~recipimit without the 9 priar written ca:eent of City. 10 - so. i 11 All notices herein required shall ba in writing and delivered in 12 person ar sent certified mail, postage prepaid, addressed as follows:- 13 Aa to city: As to eumxrcipient: 14 ~aeaitiva Dis+ectar Patty Davis, Area Dil~+x.'tar' 15 DsualaFment Department 5.8. Arse Special Olympics City Hell, Filth Floar 547 Narth Sierra Way 16 300 DTOrt21 "D" Street San eernardita, Calif. 92410 San Bernarditlo, Calif. 92418 17 21. Evideaos o! Atlthoritro. 18 19 St:hxmcipi~t Qhall P~~ to City evidenoa in the farm of a aar+ified Dopy of miartras of the goverssing body of Subxacipient, or other 20 21 proof, that this Agreement has been approved in all its detail by thn governing body of the Subrecipient, that the person(s) executing it are 22 authorized to act on behalf of Svbrecipimst, and that this Agreement is a 23 binding obligation m subrscipient. 24 22. oartilioatia~n of Aascaanas. 25 2G ~ still oooply with the program regris+emsnts attached ® hereto as Hchibit "C", ~ic3i are inoorparated by refererna as thatr,Q: fully 27 eat faith at length and made a part of this Agreement by execution of all 28 lab:4431 Iiev. 6/11/91 -12- o ~ ® 1 oertifiaatians anti ass:seaoes of the c~BG program. 2 23. ffi+a.,. Aat~eaemt. 3 This Agxs®ant atd arty doc~et:t ar instnaoer:t attac3:ed hereto ar 4 referred to herein integrates all terms and ocnditions mmitioned herein ar 5 incidental hereto, arri supermedes all negotiations and priar writi~ in 6 respect to the subject matter hereof. In the event of oonfiict between the 7 terms, onnditions ar pxvvisiaa:s of this Agremaer:t, and any suc3: documer:t ar 8 instnm:er:t, the terms affi oanditians of this Agre®ment shall prevail. 9 2a. No Third Party Beneficiaries. 10 - No third party shall be deemed to have day ric~tB here<ader against 11 any of the parties hereto as n result of this Agreement. 12 //// _ 13 //// 14 //// 15 //// 16 //// 17 //// 18 //// 19 //// 20 //// 21 //// 22 //// ~ //// 24 //// ~ //// 2G //// 27 //// 28 lab:4433 Iasv. 6/11/91 -13- 0 0 P'Y 199],/1992 COBG 71TP 8E'17~@i CITY I1~ID SEATER Bi1N A ARBA 8PEC1l1L OSr14~IC8 © 1 2 ZZi WTII~SS id~DDF, the parties hereto have executed this agze®ent an 3 the day ax:d yenr first hereinabave written. 4 5 xTT~r: c~c aar e~x 6 s}c: 7 Crrsc cr~ut w.R. ~lar+~, ~Yar' City of San Bernardino 8 9 s~ci»r 10 - App~ovad as to farm a~ HY• 11 legal content: Pros 12 - Jl~MEIa F. PFaIIY?1N, BY: it 13 City Attorney Secretary ® 14 15 ~r%~L~c~/~s 16 17 18 19 20 21 22 23 24 25 2G 27 28 lab:4423 Rev. 6/11/91 -14- © ~ Svgvlctis mater Sa CAyti of tre G t°a"d t nth harder odes year - sports to assis , pic5 pr ,Pic - r~ theM \Uested SpeAa, O ~ hed O\ cs 4,~oNdes into ~ pro~a'~'. of ,ae~\ • cA a\ 0\yMp~ \Or errcy to tr ~ in a~aretyrd op~ 5~ ess, Pampa ardpa~~4a5 and a\s, a$~ 8 a pry~~\ h erg 1oy~a\ O\y,~'piar de~e\op rage, e~ er S'Qe _ - ~ M5, eXp~stheir Ea~i\•es~ tr ~ tior ds\'ip ~ and ire er modes ~iniv~ts G~raSOvs atr\~~ ,. pro~M ~ and ~e\d e F°t mar s~a\ ~rt~a~'~ o\~„4ic5 a~~ 'na ~ S ti+r4r \ M Ss, a~ atr a \\, PA° rd ~"~ ~ Ysi`a ~ tt~e pr°~ the ~ ;e ~ „' ,~,.;i ba a it 4 r tr~r t ~ ~ rtl~l~~t6~~~ 5~da slop s~M~t. 'i~rooorer aMas~ is their t+'~ ~~:~;~~:~~,!:;';:..;',.,',. 9 ~y to ~ develop rs and ~s~t a \e<e5 tl~ tr p teisU tt~o °Ur ~,. ~t to ~ave\ to c°M o M°si ~Mard~o a athlet~'e ~;~-:,~a~~~tt~; , r+tyrited S\ates tre GteateY Sa dyes o`er ~ 1O`N n`cA~°c t ~, ~t'ide ~ NS~~ ~~rtl~`~parts are ,~,e 4°teetby b~' O\~4ic5 ~ tl~~ ~ d cliertel ~U\d ~~as '1, r ', Spe~a\ ~t ~ its a~ rd~"parOr2.5 year`'' nts ~I;;a.,,,.,~ ~`ty ~ a+t'c'~' th\ete 'Pa .nr+t1~ ~a~pa sty se ` ~ o~ p davs• p' d suppoc~ tr the Fart ptars a is hMd~rB ar rc,.nrB bo it the ~\~ch tie a~ o~ v~~ tre p~ ~b\e o\ '~ Pr ttcXea orr`~t it x,11 it ~'cr ~p~kl, M is ihes~ ve er~i r~,s ab\ed pits ~ tic °ppo ~ a 4~tti5 .r;~s aka ~~ta„y des ~a\ rd e~ s~1\s ~ a~arer~' ~ ae~e1OQ S4e rnert a a\izad°r ,~.~r\ty ~, t~'e ~ir~ 5~ WR` .N+~` en ~ and Motes sand es ``Je a ed ~~de t~a~ a pd,~tN s" to $1't ~ \att°n• ~ CflBCi PPOP08J1I, 71YPl.T~ Dev,iopmemt Dapartaa..c page -3- ATTACHI4ENT B O. r~ pmieot ++4fr+ (P1ses o®~•N Aculicbl• Itame aaivf Salaries and Fri»ge Benefits: $ 34,391.10 Supplies:*included in program costs 5 Professional Se:vioes: $ Travel/oantes~encea/saninars: $ 12 0 0 . o 0 utilities: $ Ir~sutario~e: $ ollia• Equigue:it: S Otheri Proer m costs $ 34.465.00 cj IIigirfaeri~ a:d Desicyi $ d) ippe~~rd~~Ao~~~gqquisitian_ S w !j Retiabilitatiaa 11Dkiviti•s $ Q) Other: Zn-Kind donations/Fundraisers $1~y958_871 Total PJtij•at Oaeti $ ~, 59 6.1 ~ (Far oonstzuctian, etgine•s'inq aed desiePi, land a~iisiticn affi ret:abilitatim activities only. ) Fstimat;ar: Patti Davis Estimator`s Qual anal Area Director h) Identity other iladitfQ eaaries: Identity oaomitments ar apglica- tims !ar lords tran ot2ler sau~•s to iaQlment this activity. Il other dada have been apptw•d, attach eviderro• of o:moitment. en4nss of liaids pt. 7lvailabl• County - CDBG $10,000 6 5000 July 1991 *Fun ra se Monies ma a up$ba anT ce o~~udg~- i) was this pmaj•ct pzeviwely llad•d with C1>8fi tu:ds? Yes x No I! YFS, irdicxts the year(s) i:i Midi ~BG !lads ulez+s reoaived and the grantiT:Q ei:tity: City - CDBG: FY 1990-91 , Ci*~ -CDBG• FY 1989-90 j) I! you have nevmr reosived rne~ iladinq, provide evidenoa of any paeviais experianos with other federally !laded p¢+ograms (ues additiaal •tieeta it :ieoeesary): a>~air ~s° © ~ Q for = " BOSId7CIPffi1P6 i. @y~iemanftal Information for evbzvciniaat As a suooessful applioent of the City of San An.++wrairrr FY 1991/1992 Coam~mity Development Black Grant (COBG) PLOgr'am, you are r>rt only id by theCZE3C~ Prograaazequisr ms and ra pons~ibilities. Rb ~ further assist you in faf3exstanding said requirements and zeaponsibili- ties, the lollowitfg canaries and attacinnents have been px+spared to intr+oduoe to ar update you an aac3i item. Additionally, this instnx:ticrm7. pacl~ge will yarn 9~'xJ ~' ~ official to read anti sign his/her aic~ature as part of the t~ 2. Mthly RaOUest for Raimbursa~t - Deadlirn: Due the fifth (5th) day after ofd of each calendar month unless othendse stated is the C11BG agreement. Q Include the following: a) One (1) oatgletsd Request far Reiad~uraemezft farm. b) One (1) Dopy of ~,~, ctlac~cs issued that are beitYj reimb~usad. c) One (1) Dopy of ~ bills/zaceipts that support ctyeck(s) issued. d) One (1) Dopy of ~ payroll check(s) that are being raimtxu~sed. e) One (1) Dopy of B7.1 ~'k stubs, aam4mtineJ lodgers, an~/ar other docamaentation that reflect gross salary a~ all deductions far sac3f check(s) issued. f) One (1) page narrative describing activities wr3ertaken during the m7nth included far xei~mbursement. In response to its part of each agreement, the City agrees to pay all invoices within thirty (30) days after it reoaivea the invoice provided the City is satisfied all axpsnaas hams bean iDC.Utised within the saopa of the exewtted agreement aM that the wbrecipient ocntinsfas to ooeQly with the farms and candttions of the CflBG agreamezft. (Genezally, irnoioes are processed within ten (10) days of r+eoeipt of same.) The City reserves the right to defer processing of invoices and withhold paymenfts until all requir+ad reports, statements, anf~/ar certificates have been 6ulmittsd anti, wdfer+e neoesea>.y, approved` lab:3025 -1- C'fBa PRDO~tAM ~ Rev. 6/1/91 Fiscal Yaar 199/1992 E701IEIi °Cr' 0 0 ® g) All aooauttirg zeoo:ds and evidestos pertaining to all coats of aadi sutmecipientt and all doc~arerrts related to the O0®G agre®m~t stall be retained and available far three (3) years following the oompletian of the funded progrmn. h) Each subrecipient agrees to allow the City of San Bernardino- Community T>avelopment Deparbment to audit the funded pr~jrmn as part of its arnnal audit of all CDBG !lads pursuant to federal regulations set forth in Title 24 of the Code of Federal Regulatia:s. 3. j~q~orts/Raoortina Rsrn,1*+~*t• and Reoords/Reoord EasP~KT~~~ mile stall realizes that zepart writing ant reoozd-laeepi~ are not the most desirable aspects o! a~ pxogrme, it is one vehicle that provides a measure of program progress std aaoo~l~~+~+*a. bus, all subrecipients Participating in the CDBG Program ~ t4 provide the City of San Bertarditto Development Department with written reports of its activities an ar befoze the tenth (loth) day of October, Jaraary, April ~ ~Y ~ ~Y gig P~ Y~ far the previans three (3) month period in addition to a final repent when the agreement terminates. All reports shall include information on program activities, acoaoplishmertts, new prograaa information and wrr+ent program statistics on eupsnditures, case loads and activities of the r+epor'tirtg period. _ Each subrecipient is also required to maintain monthly records of all ethnic aryl racial statistics of persa:s std families assisted by its ® prog~.am(s) . 'Ears monthly zecord shall include data an the ram~ber of law and moderate itloome pereans arfd t?oueeholds assisted, (as d.tn„ni,,.r9 ~, federal moans limits), number of female-headed hameholds, and rnaber of s~en~i~jar~citizens assisted. As mentioned earlier, such subracipi~t is +ajr++aw t0 JOae~ all ao00lII1titg Ie00Rd8 atld lVidenl0a ~~l'+1ST{ ~ tS) all costs far three (3) years following coopletian o! the larded po~ogtam. 4. Quarterly Reports Deadliness Ootaber 10 - for period covering July 1, to eeptembar 30, o! P~Y~• Jaratary 10 - for period oover3ng October 1, to December 31, of program year. April 10 -for period odveriag Jatnary 1, to ltsrvh 31, of P~Y~• Jule 10 -for period oowring April i to Jlms 30, of program year. Include the following: a) One (1) completed Activity Report (foam teacher 802). ® b) One (1) oanpeted Direct Benefit Report (form rnumber 045(a). lab:3025 -2- CDtlO PAOfAi11M RBQtJ1~Nf8 Rev. 6/11/91 Fiscal Year 199/1992 c) ~ (i) ooaq~leted Contract and Subcontract Activity Report (fa2m OMB 2506-006). (Far cor~ctian projects only.) O it is the zespa931bility of the subrecipiertt to prepare and submit the required reports by the above stated deadlirsa in order to keep City staff informed of any to the funded ptrogrem(s). 5. One of the City's responsibilities is to m~nitar each subxecipient at laeat arse a year. Nat only are the monitories visits ints:ded to ensure eac3: aegerxy's oantinued ~lianos with CaBG requirements, but also serve as an opportunity far City staff to beoaoe more knowledgeable of enc3i agency's program(s). The monitaring visits also serve as an opportunity to p~mvide infarmaticn to other City staff, the Mayor and Goon Council atri other interested persons. Listed below is typical infarmntim City staff will be seaktng, observations that might be made, and ite~os we may wish to review: aj The aooooplistaoent(s) o! the program(s) to data. b) 4d:et2:er ar not program objectives are being mat. c) That the inte:ded client group is being served. d) The number of people an staff. - e) The eotistence std ffifrrtetat:oe of client files. f) Assistance City staff can pmovide. ® In addition to monitoring eac3: agency once a year, the City of San Bernardino Development Departmelrt resenres the right to have its internal auditar condu<:t an onsite audit of the program as part of the its annual audit of all CDBG funds p:us:at:t to Federal Regulatia:s. Although the terms "monitoring" and "audit" may appear s~awhat formidable, please be assured the your agency will be notified in advance of any request far a monitarinq visit. Also, please be advised that ropr+esentativas fran HUD mcnitar the CDBG program suety Year During HUD visit(s). they may wish to manitar one (1) ar moms o! the City`s subxecipients. If your agency should be selected, You will be notified in advance in ceder to arrange a mutually convenient time. 6. Another required element of your CDBG agreement with the City ie the program budget. Please submit an updated line item budget roflacting your apptwed CDBG allocation. Also, include a Dopy o! Your overall program budget with a Y o! Your fording source(s) and the total agency budget. The CDBG portion of your total Pr's ar ~Y b~r9get should be identifiable. In past Years, several agencies have raised questions regarding minar budget mcdilicatiafs ar adjuatmer:ts. Staff realizes flat the approved budget may require minar adjusCaer:ts during the life of the pz+ogram and request that you discuss po~~oposed c3:anges with Development Department staff. lab:3025 -3- CCBfi PAOORII![ iPB Rev. 6/11/91 a'iso`l Year 1991/1992 again, Please be ranirrled that capital ar ran-expendable aquipoent iB not ® to be ptuti3ased with CDBG funds. I! you need to acquire such equipment, please disa~ss it with Development Department staff. 7. Purchase of Farsonal Property or Pauinment (Read Section "13" of tlis CO®Ci All tangible personal property having a useful life of more than one (1) year affi an acquisition cost of three hundred dollars (S300.00) ar more par unit shall be subject t0 the regl+i+'a of the Property Management Statldards specified in 24 CFR, Part 85.32, "Gammon Rule". 8. $+ a) All equipment ani property purchased in aooordanoe with the above standards stall ba identifia8 as "Federal Property FIOD". (include your internal Identification Number). Identifi~ticn may be achieved by tagging ar engraving the property ar by any method that will _ r+Belllt ii1 property Identification Number being y affi~oed. b) P1ai**~{~ a separate reoard o! all suds equipment a~ property. Infam:matim shall include: Name/Descripticn -Serial Number -Identification Number ® -Date Purdased -R1rd]ase Price -Oanditicn (i.e., emmoellem/cJooc~/faityPoor) (i,e., colar/features, etc.) -Physical location (i.e., address/oftioe/zo~, etc.) c) Submit an inventory listi~ to the City of San Bernardino Development Department each veer ending J1me 30. Said listing is to be submitted by July l0 following the end of the year. ~a list should include all the information listed under item "b" above. d) A y~i*~ request must be sutmitted to the City of San Bernardino Develapm~ent Department far any appavved putrlaees that are mat in the ariginally approved budget (see agreement). Written aut2harizaticn ~4 ~g obtained 8~ the Developoent Depardment b5' eubx~eciPient prior to the pur+d~ase of any aquiFment, whether ar not said equipment was included in the agency's anginal budget. e) It is the responsibility of the suta+ecipient to mat„t.t., and all pr+opexty ani equipment purdaeed with CDBG fins. It is also the responsibility o! the subo:ecipient to identity all pudased a~ ProPer'tY ~ ar e~raving, an8 to supply smm. 9. Pieper lboamtinQ and Audit Doam~emitat3om 4he City of San eerrardirfo Development Department requires eac3i agency to observe and a~].y with all aoootu~ting rules and audit poooeduras as set lab:3025 -4- CCBfi PROGRAM Tl'8 Rev. 6/11/91 Fiscal Year 1991/1992 © O forth in the CDBG agreement. ~e following is a brief description of the Q most promit~t requirements: a) As a participant in the City of San Bernardino CD®G Ptvgram, eac3i subrecipient agrees to keep all ftu~ds received frs~ the City frrm any other sotsroes of f~nJ. _ b) Each subrecipient also agrees to keep records of all funds r+eoeived fray the City of San Bernardino in axozdanoe with the prnoedut+es set forth in the "l~gressoent Aooo~mtirg and AcLatnistrative Ha~oo~c". A Dopy of the HaTldbook is attac3~ed. 10. Onrtification and ]?ssuranos Attadled is a copy of the Certificatiai a~ Assurance farm to be prepared and sicR~ed by the 8esignated governing official(s) of the subrecipient agency. his doc~aoent is to be attac3~ad to the CDBG agreement and shall become part of the govetnirg ,~,i„ementa, lab:3025 _rr CDBG P! ~ Rev. 6/11/91 Fisaal Year 199/1992 o ~~T~ Q ~~stiriwtiaai and Aaauranor~ (To Aooaapany c;o®a Agreemaa~t) z, (Name atri T tle of Off c ) of the (Name of Agency/ za on) located at do hex+~y make the following oertifi~tian and assuzatx~e to acaapany the OaQOa~ity DeveloFment Slack Grant AgtmE+~ent between (name of za ) ansl the of San a) G~x'tify that the information booklet Par CD®G Program sequirmoents has been zead and ta~derstaod; affi b) Assure that the (name of Agency) will comply with all gwernu~g as pulated herewith in the ~ performance Of the CDBG Ags+eement. Dated: (S ttu+e of Off ) Dated: Development Department eta ve lab:3025 Rev. 6/11/91 lab:3025 ^6- CDBG P110C~1M RDQZT~MENPS Rev. 6/11/91 Fisaal Year 1991/1992