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III J
',CITY ~F SAN BER~RDINO - REQUEST ~R COUNCIL ACTION
From:
Danial A. Robbins
Chief of Police
Police
Subject:
RELOCATION OF POLICE COMMUNITY
SERVICE CENTER FROM THE CULTURAL
CENTER AT 334 W. BASELINE (BASELINE
and ARROWHEAD SHOPPING CENTER)
Dept:
Date: May 6, 1991
Synopsis of Previous Council action:
None
Recommended moti.on:
That the Council adopt the resolution authorizing the relocation of Police
Community Service Office to 334 West Basel ine, authorize the execution of a
lease agreement between the City of San Bernardino and GASKA, Inc. for $1 per
year for rental of office space and authorize the expenditures of $1,640 for
relocation and operational costs for the remainder of FY 1990/91.
Contact person:
I ielltenant .l~rry n~vl in
Phone:
~R4_~7Rfi
Supporting data atteched:
Yes
Ward:
Second
Finance:
213, 214 (B&D and E&F Areas)
C~,-.) p-----
FUNDING REQUIREMENTS:
~
Amount: $1,640
Source:
Council Notes:
75-0262
Agenda Item No.
!3
-
. QITY OF SAN BER~RDINO - REQUEST F:9R COUNCIL ACTION
STAFF REPORT
Problem
The City Cultural Center is no longer in operation. The space originally
util ized by the Area "B" Pol ice Service Center was scheduled to remain open but
is now closed and Area "B" needs a new office.
An offer of free space for a Community Service Office in the Baseline and
Arrowhead shoppi ng center has been made by GASKA, Inc. Property Management
Company. The management compan~ has new tenants and is refurbishing the center
buildings. An opportunity to 'revitalize" this location and adjacent areas by
an increased police presence exists for the Police Department.
Relocating the Police Community Service Office will provide needed
revitalization of the new location. Other than initial moving costs, it will
not cost any more to operate the center at the proposed new location.
Recommendations
1.
That the plan to relocate the Area "B" Community Service Office to the
Baseline and Arrowhead shopping center, specifically at 334 W. Baseline, be
adopted.
That the proposed lease agreement with GASKA, Inc. for the lease of the
office space located at 334 W. Baseline for the rental rate of $1 per year
be approved, subject to the review and approval of the City Attorney.
That funding in the amount of $1,640 for costs associated with relocation
of the Police Community Service Office and additional operation expenses be
recommended.
Findinas
2.
3.
A Pol ice Community Service Center at the proposed location will provide a
greater exposure for the general pub 1 i c and a higher volume of commun i ty
contact can be expected. this location is two and one half blocks from the
previous Area "B" location.
The shopping center complex and adjacent area has been in a state of steady
deterioration since the Alpha Beta store and the Thrifty Drug store have
vacated the premises. Winos, derelicts, transients, dope dealers, prostitutes
and other undesirable types have frequented the area.
Refurbishing of the buildings and securing new tenants, coupled with the high
police visibility associateil with an on-site Police Communlty Service Office
should "turn around" this area and return it to its former status. A reduction
in the fear and perception of crime in the area should also be noted. An
overall reduction in crime in the area can be expected as well.
GASKA, Inc. has agreed to remodel the office space to suit our needs, including
floor coverings. They will provide this office space for a nominal rental fee
of $1 per year which includes parking lot maintenance. The City would be
responSible for all utilities, building maintenance/custodial costs, and other
"doing business" related expenses, such as alarm maintenance fees, etc.
Continued Page 2
75-0264
'CITY OF SAN BERN~DINO - REQUEST F~ COUNCIL ACTION
STAFF REPORT
Proiected Relocation/ODeration Costs
lli!!!
1.
75-0264
Cost
2.
Remodel and reinstallation of existing
burglary alarm equipment
Removal and reinstallation of telephone
lines
200.00
$ 240.00
3.
Water and sewer, electricity and gas at
$150 per month X two months
Building maintenance and custodial service
at $100 per month x two months
Unanticipated needs, such as communication
and electrical connectors, power cords,
and utility hardware
Alteration of existing illuminated sign
for police center use
Equipment/furniture moving costs
500.00
N/C
300.00
4.
200.00
5.
200.00
6.
7.
TOTAL PROJECTED RELOCATION AND OPERATIONAL COSTS
FOR THE REMAINDER OF FY 1990-91
$1,640.00
..L j
CITY OF SAN"ERNARDINO
-
~EMORANDUM
To
L 1. FARMER
UPDATE ON AVAILABLE MONIES FOR
RELOCATION OF CSO OFFICE
11/!31~!~ iT
/
From
MARY ALVORD
05-03-91
Subject
Date
Approved
Date
/j/~)/I
Per Lt. Devlin's request, here is an update of monies available for re-
location of the "B" Community Service Office.
Lt. Devlin informed me that a total of $1,640 would be required as opposed
to the $2,390 as previously projected.
Monies for the removal and reinstallation of the telephone lines, $200;
water, sewer, electricity, gas, $300; building maintenance and custodial
service, $200, these expenses can be charged to existing accounts under depart-
ment 220, Services.
Monies will be required for the removal and reinstallation of the burglar
alarm system, $240; miscellaneous hardware, power cords, electrical connectors,
$200; and the alteration of the illuminated sign for the police center, $500;
which total $940.
I have located the following monies for these expenses:
001-213-53005
001-213-53016
001-214-53155
Dues and Subscriptions
Printing Charges
Security Services
$200
42
$698
$940
Total
Please forward this information to Lt. Devlin.
UI UI _
QUIEL BROS. SIGN CO., INC.
,_ 272 South I Street
SAN BERNARDINO, CALlFORNljII"j410
State License #21734!1l1a"..
Jt~~l!fIe, 'iP~
-..."J
(714) 885.4476 or (714) 825.7802
FAX (714) 888-2239
CLIENS
an Bernardino Police Department
ADDR~4 W. Baseline
San Bernardino PHONE
0.... TE ORDERED COMPlETION DATE
D PICK. UP D DELIVER D INSTALLATION
OELlVERTQ
TO:
San Bernardino Police Dept.
Community Services Center
>
CTY. SIZE SIGN TYPE MATERIAL LETTERS
w H 0 (SINGLE SIDED ~ as OOUBlE &tOED . OS) SIZE STYLE AMOUNT
1 16'x4, x Plex i
I
x x :
I
x x :
I
x x :
;
DESCRIPTION:
Faoncate ana lnstall s1gn t'aces ln customers eXlst1ng S/F s1gn.
"
White background, flat cutout copy. Police Star Logos to be furnished . '. ..'
by others. d. .
c. . ...
.
WE PROPOSE ~~~l:)~rn'~3'lfk~lete in accordance with the above specifications. for the sum of: ~ ~
Sc:.C:FI I9I::1Relrael eillty SE'caFl and 76/l00xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx dollars ($ -767./6 ).
p~r~~~ to~~:~~e~ ~o~~:
,
'TePnu& ~
SKETCH DEPOSIT: The sketch deposit covers minimal costs involved in developing SPECIAL conditions on client's purchase orders in no way negate the above
s concept. It does not cover the actual purchase of a custom design. which would be Conditions of Sale. In orderi~ the work described above, the client accepts alt of
figured at an hourly rate, with a quoted minimum price. The sketch remains the these conditIons whether not on his purchase order or not.
property of the designer.
IF UNUSUAL DIGGING conditions (ie: ledge, water, etc.) are encountered in ground
PRICE QUOTATION GOOD FOR DAYS. installation, this contract is binding; however, an additional cost based on our labor,
PRICES as indicated above, are minimum estimates for art or sign work only. plus % on sub-contract labor and materials, will be added to the above
Photostats, typograPhYi' Photograrh8, overtime, chan~es and/or time additions, price.
delays caused by the c ient, specie consultations and a lather work expenses that
cannot be estimated accurately in advance will be billed extra unless otherwise THE CLIENT agrees to pay all costs of collection in the event of default of payment by
specified herein. the client, including a reasonable attorney's fee. In the event of delinquent payments,
'""~~._.-. , ~_. ---.-
FINISHED art, mechanicals, and signs will be released for use by the client only. .- ~ !
Mechanicals, original art, sketches and materials other than SiPcns originated by the
designer are the property of the designer, and will be held or the client, unless
otherwise shown.
Quoted EW/ / ~ . Date 1/17/91
~o/c.: ~7 'J, ,
,
The above prices, specifications, and conditions are satisfactory and are hereby
accepted. You are authorized to do the work above as specified. Payment will be
made as outlined above.
Signature Date
~woIWm
>
PROOUCT5520-3 /~/ 1IIc.. G/'IllllI'I. MIll. 01471. ToOldlrPHONETOLLFA&El+~
J.
u.
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Protection Services, Inc.
"Authorized Sonitrol Dealer"
License #473594 LA003035
NAME: __ _ S~N BERNARl.lINOPOLJ::.c:EJ)EPTJ~JJB~TAnQK____
ADDRESS: .BASELINE & ARROWHEAJ:l_________________
CITY:
SANBERNARDJNO LeA
_ ZIP CODE:______
CONTACT:r.T nl.lE:VLI1L_
___ PHONE NO: 38i:-~786
EX~S,!,!N~_ .
SCHEDULE OF PROTECTION
(Schedule 1)
1 - BATTERY BACK-UP
1 - MOOSE Zl100 CONTROL PANEL
1 - INFRARED
1 - DOOR CONTACT
1 - TOUCH PAD
1 - INTERIOR SIREN
Installation Price $240.00 (LABOR ONLY)
--r-----............- -
Monthly (Monitoring/Maintenance) Charge $
SAME
Telephone Company Connection Charges:
Installation Price $ Nle Monthly Charge $ NIA
Special I nstructions:
SYSTEM IS TO BE MOVE FROM 11TH & E SUBSTATION TO
BASELINE AND ARROWHEAD SUBSTATION
--- seC~~ity Representative ~
____ D. CRAIG
Date:___ DECEMBER 24, 1990
License Number
LV003035
San Bernardino Office. P.o. Box 6830 . San Bernardino, CA 92412 . (714) 889-1161
Palm Desert Office. P.o. Box 504 . Palm Desert, CA 92261 . (619) 346-3831
High Desert Office. 12053 Mariposa, Suite G, Hesperia, CA 92345 . (619) 949-5028
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RESOLUTION
RESOLUTION OF THE CITY OF SAN BERNARDINO AUTHORIZING THE
EXECUTION OF A LEASE AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO AND
GASKA INC. FOR THE LEASE OF A COMMUNITY SERVICE OFFICE FOR SAN BERNARDINO
AT 334 WEST BASELINE.
BE IT RESOLVED BY THE MAYOR AND COMMON COUNCIL OF THE CITY
OF SAN BERNARDINO AS FOLLOWS;
SECTION 1. The Mayor of the City of San Bernardino is
hereby authorized and directed to execute on behalf of said City a
lease agreement between the City of San Bernardino and GASKA Inc. for
$1.00 per year for rental of office space located at 334 West Baseline
for the relocation of the Area 'B' Police Community Service Office.
SECTION 2. That the Police Department be authorized to
relocate the Area '8' Police Community Service Office to 334 West Base-
l ine and that the Council authorize funding in the amount of $1,640
for relocation and operation costs for the remainder of FY 1990/91.
I HEREBY CERTIFY that the foregoing resolution was duly adopted
by the Mayor and Common Council of the City of San Bernardino at a
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RESO RE: EXECUTION OF A LEASE AGREEMENT BETWEEN THE CITY OF SAN BERNARDINO
AND GASKA INC.. FOR THE LEASE OF A COMMUNITY SER.5E OFFICE AT 334 WEST BASELI E
j~~) ,
~., '...
meeting thereof,
held on the
day of
, 1991, by the following vote, to wit:
Council Members
NAYS
AYES
ABSTAIN
ESTRADA
REIllY
HERNANDEZ
MAUDSlEY
MINOR
POPE-LUDLAM
MIllER
City Clerk
The foregoing resolution is hereby approved this
day of
, 1991.
W.R. HOLCOMB, Mayor
City of San Bernardino
Approved as to form
and legal content:
JAMES F. PENMAN
City Attorney
OT 1.i~
o
RECE/O MAY 0 7 1991
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SHOPPING CENTER LEASE
BASELINE CENTER
1.
PARTIES.
This Lease,
dated as of this 811 day of ~~,
and between the GALSTIAN FAMILY TRUST (herein
1991, is made by
7 called "Landlord") and THE CITY OF SAN BERNARDINO, a municipal
8 corporation, (herein called "Tenant").
9
2.
PREMISES.
10 Landlord does hereby lease to Tenant, and Tenant does
11 hereby lease from Landlord, that certain space (herein called
12 "Premises"), having dimensions of approximately twenty-five (25)
13 feet in frontage by fifty (50) feet in depth and containing
14 approximately 1250 square feet of floor area. The location and
15 dimensions of said Premises are delineated on Exhibit "A"
16 attached hereto and incorporated by reference herein. Said
17 Premises are located in the City of San Bernardino, County of San
18 Bernardino, State of California, commonly known as 334 West
19 Baseline, at Baseline Shopping Center.
20
21 conditions herein set forth and the Tenant covenants as a
This Lease is subject to the terms, covenants and
22 material part of the consideration for this Lease to keep and
23 perform each and all of said terms, covenants and conditions by
24 it to be kept and performed.
25
3.
USE.
26 Tenant shall use the Premises for a Police Community
27 Service Office for the Police Department of the City of San
,
28 Bernardino and shall not use or permit the Premises to be used
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for any other purpose without the prior written consent of
Landlord.
4.
MINIMUM RENT.
Tenant agrees to pay to Landlord as Minimum Rent without
notice or demand, the annual sum of One Dollar ($1.00), in
6 advance, upon the execution of the Lease Agreement.
7 Landlord agrees that it will, at its sole cost and expense,
8 as soon as is reasonably possible after the execution of this
9 Lease, commence and pursue to completion the improvements to be
10 erected by Landlord to the extent shown on the attached Exhibit
11 "B" labeled "Description of Landlord's Work and Tenant's Work".
12 The term "substantial completion of the premises" is defined as
13 the date on which Landlord notifies Tenant in writing that the
14 Premises are substantially complete to the extent of Landlord's
15 work specified in Exhibit "B" hereof, with the exception of such
16 work as Landlord cannot complete until Tenant performs necessary
17 portions of its work. Tenant shall commence the installation of
18 fixtures, equipment and any of Tenant's work as set forth in said
19 Exhibi t "B" promptly upon substantial completion of Landlord's
20 work in the Premises and shall diligently prosecute each
21 installation to completion and shall open the Premises for
22 business not later than the expiration of said thirty (30) days.
23
5.
TERM.
24 The Lease term shall be two (2) full years, commencing upon
25 the date of the full execution of the Lease Agreement and ending
26
two full years thereafter.
The parties hereto acknowledge that
27 certain obligations under various articles hereof may commence
,
28 prior to the Lease term, i.e. constructions, hold harmless, etc.;
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May 3, 1991
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and the parties agree to be bound by these articles prior to the
commencement of the Lease term.
6.
USES PROHIBITED.
Tenant shall not do or permit anything to be done in or
about the Premises nor bring or keep anything therein which is
not within the permitted use of the Premises which will in any
way increase the existing rate of or affect any fire or other
insurance upon the building or any of its contents or cause the
cancellation of any insurance pOlicy covering said building or
any part thereof, or any of its contents.
Tenant shall not use the Premises for jail purposes.
Tenant shall not commit or allow to be committed any waste
13 in or upon the Premises, nor to dispose of any toxic or
14 contaminated or potentially contaminated material, waste and/or
15 substance whatsoever in any manner on or around said premises.
16
7.
ALTERATIONS AND ADDITIONS.
17 Tenant shall not make or allow to be made any alterations,
18 additions or improvements to or of the Premises or any part
19 thereof without first obtaining the written consent of the
20 Landlord. Any such alterations, additions and improvements made
21 by Tenant pursuant to this article shall conform to every
22 applicable requirement of law or duly constituted authority.
23
8.
REPAIRS.
24 By entry hereunder, Tenant shall be deemed to have accepted
25 the Premises as being in good sanitary order, condition and
26 repair. Tenant to have fifteen (15) days after occupancy to
27 notify Landlord of any deficiency in the heating, plumbing,
28 electrical and air conditioning system. Landlord to repair such
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deficiency at no expense to Tenant. Tenant agrees to repair any
damage caused by Tenants as a result of their occupancy of
Premises.
Landlord shall repair and maintain the structural portions
of the building, including the exterior walls and roof, unless
such maintenance and repairs are caused in part or in whole by
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the act, neglect, fault or omission of any duty by the Tenant,
its agents, servants, employees, invitees or any damage caused by
breaking and entering, in which case Tenant shall cause to be
10 made such repairs and maintenance. Landlord shall not be liable
11 for any failure to make such repairs or to perform any
12 maintenance unless such failure shall persist for an unreasonable
13 time after written notice of the need of such repairs or
14 maintenance is given to Landlord by Tenant.
15
9.
LIENS.
16 Tenant shall keep the Premises and the property in which
17 the Premises are situated free from any liens arising out of any
18 work performed, materials furnished or obligations incurred by or
19 on behalf of Tenant.
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21
10.
ASSIGNMENT AND SUB-LETTING.
22 law, assign, transfer, mortgage, pledge, or encumber this Lease
Tenant shall not, either voluntarily, or by operation of
23 or any interest therein, and shall not sub-let the said Premises,
24 or any part thereof, or any right or privilege appurtenant
25 thereto, or allow any other person (the employees, agents,
26 servants and invitees of Tenant excepted) to occupy or use the
27 said Premises, or any portion thereof.
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11.
HOLD-HARMLESS.
Tenant agrees to defend, indemnify, save and hold Landlord,
its officers, agents and employees harmless from any claims or
suits that may be brought by third persons, Tenant or employees
of Tenant, on account of personal injury, death, or damage to
property, or a property or business or personal interest, arising
from any negligent act or omission by Tenant arising out of an
incident to this Lease Agreement.
12.
UTILITIES.
Tenant shall pay for all water, gas, heat, light, power,
11 sewer charges, telephone service and all other services and
12 utilities supplied to the Premises, together with any taxes
13 thereon and also any connection charges related to the above-
14
mentioned services.
If any such services are not separately
15 metered to Tenant, Tenant shall pay its pro-rata share, to be
16 determined by Landlord, of all charges jointly metered with other
17 premises.
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13.
TERMINATION OF THE LEASE.
20 have the right to terminate this Lease provided Tenant or
Landlord and Tenant hereby agree that both parties shall
21 Landlord delivers thirty (30) days advance written notice of such
22 termination to the other Party.
23
14.
PARKING IN COMMON AREAS.
24 Landlord covenants that the parking areas at all times
25 available for the non-exclusive use of Tenant during the full
26 term of this Lease or any extension of the term hereof, provided
27 that the condemnation or other taking by any public authority or
28 sale in lieu of condemnation of any or all such common and
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May 3, 1991
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parking areas shall not constitute a violation of this covenant.
Tenant shall not park more than four (4) pOlice vehicles at
any time during the business hours of the shopping center at the
main parking lot.
However, Tenant has the right to park any
additional police vehicles in the rear parking lot of the center
known as loading and unloading area.
The Landlord shall keep automobile parking in common areas
8 in a neat, clean and orderly condition and shall repair any
9 damage to the facility thereof.
Tenant, for the use and benefit of Tenant, its agents,
11 employees, customers, licensees and sub-tenants, shall have the
12 non-exclusive right in common with Landlord, and other present
13 and future owners, Tenants and their agents, employees,
14 customers, licensees and sub-tenants, to use said common and
15 parking areas during the entire term of this Lease or any
16 extension thereof, for ingress and egress, and automobile
17 parking.
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15.
PRIOR AGREEMENTS.
19 This Lease contains all of the agreements of the parties
20 hereto with respect to any matter covered or mentioned in this
22
21 Lease, and no prior agreements or understanding pertaining to any
such matter shall be affected for any purpose.
No provision of
23 this Lease may be amended or added to except by an agreement in
24 writing signed by the parties hereto or their respective
25
successors in interest.
This Lease shall not be effective or
26 binding on any party until fully executed by both parties hereto.
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16.
PARTIAL INVALIDITY.
Any provision of this Lease which shall prove to be
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May 3, 1991
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invalid, void, or illegal shall in no way affect, impair or
invalidate any other provisions hereof and such other provisions
shall remain in full force and effect.
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17.
SIGNS.
Tenant shall not affix any sign to the roof. Tenant shall,
however, erect one illuminated sign casing on the front of the
premises, at its own cost, provided, however, that all signs are
subject to the prior written approv.al of the Landlord.
18.
SALE OF PREMISES BY LANDLORD.
10 In the event of any sale of the Premises by Landlord,
11 Landlord shall be and is hereby entirely freed and relieved of
12 all liability under any and all of its covenants and obligations
13 contained in or derived from this Lease arising out of any act,
14 occurrence or omission occurring after the consummation of such
15 sale; and the purchaser, at such sale or any subsequent sale of
16 the Premises shall be deemed, without any further agreement
17 between the parties or their successors in interest or between
18 the parties and any such purchaser, to have assumed and agreed to
19 carry out any and all of the covenants and obligations of the
20 Landlord under this Lease.
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19.
SUBORDINATION, ATTORNMENT.
Upon request of the Landlord, Tenant wilL in writin~
23 subordinate its rights hereunder to the lien of any mortgage or
24 deed of trust, to any bank, insurance company or other lending
25 institution, now or hereafter in force against the Premises, and
26 to all advances made or hereafter to be made upon the security
27 thereof.
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20.
CERTIFICATE OF SELF-INSURANCE.
Attached hereto and incorporated herein by reference is the
Tenant's Certificate of Self-Insurance marked Exhibit .C..
21.
NOTICES.
All notices and demands which mayor are to be required or
permitted to be given by either party on the other hereunder
7 shall be in writing. All notices and demands by the Landlord to
8 the Tenant shall be sent by United States Mail, postage prepaid,
9 addressed to the Tenant at the Premises and at the addresses
10 hereinbelow, or to such other place as Tenant may from time to
11 time designate to the Landlord. All notices and demands by the
12 Tenant to the Landlord shall be sent by United States Mail,
13 postage prepaid, addressed to the Landlord at the address set
14 forth herein and to such other person or place as the Landlord
15 may from time to time designate in a notice to the Tenant.
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To Landlord at:
c/o Gaska, Inc.
100 West Broadway, Suite 950
Glendale, CA 91210
To Tenant at:
San Bernardino Police Department
Attn: Chief of Police
466 West Fourth Street
San Bernardino, CA 92418
21 IN WITNESS WHEREOF the parties hereto have executed this
22 / / /
23 / / /
24 / / /
25 / / /
26 / / /
27 / / /
28 / / /
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Lease on the date first written herein.
ACCEPTED AND AGREED
TENANT
w. R. Holcomb, Mayor
CITY OF SAN BERNARDINO
Rachael Krasney
CITY CLERK
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EXHIBIT "B"
DESCRIPTION OF LANDLORD'S WORJI:
Landlord .ftall install the fOllowinq tenant improvements at
Landlord's sole COstl
To install the demisinq wall up to the roof line.
To replace broken window fronts.
To frame, drywall, tape and texture four walls 7' hiqh, per
plan attached.
To install two office doors with the hardwar~.
To remove all existinq cabinetry. Lan1510rd shall not be
responsible for the relocation and installation of the
existinq cabinetry.
To remove the Uoor coverinq and install carpet floor coverinq
not to exceed $10.00 per sq. yard in the entire space
excludinq toilet which shall have vinYl floor coverinq.
The bathroom fixtures to be in working condition.
To replace any broken acoustical ceiling tiles and to clean
or paint any stained ceilinq tiles.
All the existinq ceilinq liqhtinq in qood working condition.
Landlord shall not be responsible foJ:' any additional wall
plugs or outlets or switch.s OJ:' any additional ceilinq light
fixture..
Existinq HVAC unit in qood workinq condition, with existinq
ductinq.
Repair, patch all the existinq wall. and paint in pearl white
color. Toilet walls and ceiling to be painted in oil base
pearl white color.
Existing sprinklers shall stay at the same location and
heiqht. .
Landlord shall not be re.ponsible tor any cabinetry in the
oftlce. or in the kitchen area.
Landlor15 shall not be responsible tor any hot water heater or
bathroom accessories.
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