HomeMy WebLinkAboutR14-Economic Development Agency
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o IEVJ!:ID1IJIEIr I8l'ARIHIltrr OF '11IB 0
C1'1Y OF aN -RDDD
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RB:)IIIJA'I' lOR n'WIITtlATl"NJ'l'Y'lI1W'TT. llCTICIN
F.ra1I:
lQHlElH J. HI!2lt'ERSCN
~tiV8 Du.::tor
SUbject: n 1991/1992 am ~_E."'II:ild'
..............., Cl'l'lC AlID DlLNlD
JIEDIM'ICIf BCaRD, ~.
Date: JUne 11, 1991
8yDCpPis of Pnrioua """"'~..iOll/n."""~1/o:maittee 1lcticm:
em February 11, 1991, the Mayor am n..... ~ Q:ulci1 ~ am adcpted the FY
1991/1992 a:a; ~"'\l"aw Mix am aut:harized staff to solicit ~'"Y .....l.. far _.
em May 6, 1991, the Mayor am ('\ -.-.. "1 Q:ulci1 took an acticn estabJ.ishiD;J May 20,
1991 at 3:00 p.m., for the date am time certain of the FY 1991/1992 a:a; Public
Hearin;J .
em May 20, 1991, the Mayor am n......" Q:ulci1 reviewed reoo-...-rmt.i.a1s subnitted
by the -n-o...u.ty Devel~.t. DBpart:ment Citizen Advisory Q:mnittee am ~
same for a:a; furxiirq ~ for Fiscal. Year 1991/1992.
Re(- _.-.~.~ 1IDt:J.aD:
0IavDr ~ n. .,.,.. ~ 0l:P~')
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RBSOIDl'ICal' OF '11IB ~ >>II) CXIIII:tI CXllX::IL OF '11IB C1'l'lC OF aN -RDDD
Au.iDWT!1TU2 >>II) I.LUCIaOr.uG '11IB .oiAI:A.Vr.u.a OF A CXIIIIDl1'1'lC J:8VBID1IIIal' lI'~ GRMrl'
J'mI)]]G .~_I-IBII1' ................ '11IB Cl'l'lC OF aN BI!lRNI\RDDI) >>II) :DIIMlD JII!lDDTICII BCaRD,
~.
~tar
D:NN1mJ~' -\t.ive DUector
DIfn1 "1 --lnt DIpIrbDmt
contact l'ersa1:
Ken. ~J'IM Fl~
ib:rIe:
5065: 5081
Project Area:
All PJ:oiect a..........
ward(s) :
All Wards
~ Data Attadled:
lltlNI)IH:; ~:
AT",.,," Reool::t: Resolution: A...I..~ltt: Exhibits
A1ID.mt: S 20.000.00
Source:
FY 91/92 I"'fl1'r. IDe
aldget Authority:
",..,.,,~ --1011/n..-I) Rotes:
OKJH: EIF: lab: 4409
CXHaS8It1l ME:tlDil
M8etiJIq Date: J'lDI8 17, 1991
aq8DCIa Ita Ho: /'1
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DE:VEJ:D1IMBN1' I:ZPARIJIBtfr
fRAW RDuau'
Tn111Dd 1IaA".atian. ......... Tftl'!.
IY 1991/1992 l'rR2 ~.
On May 20, 1991, the Mayer an:i n..... "'I Q:Qlci1 cc:nmcted the !Y 1991/1992 a:B;
Public If8arirq an:i awuded t'ftnMnUty Devel._.t. Block GrBnt: funds to certain
public service, capital ~ an:i fair hcusin;J projects. Aq1.........ls are
new requimd to i'T' """'""1t said projects.
'Ihe attac:tl8d ~_.L between the City an:i Inlan:i Mediaticm Bolmi, ID::.,
.1ncludE a "soc:pa of services" an:i '\M.....,....... h"Vt", refermd to in the
A.".._.L as Exhibits "An an:i "Bn, respectively. 'lbese Exhibits are
inocn:p.......ted :by refc..:. as thcugh fully set forth at 1en;Jth.
Adcpt:icn of the attadled Rsso1uticm :by the Mayer an:i n ..... ~ Q:Qlci1 autharizes
an:i directs the Mayer to execute the A."..--.L as descr.il:led herein. I %9C' .......tJd
adcpticr1 of the attac:tl8d Resoluticm. .
:mlNE'DI~, -It;iw Dinctor
D8Ye1 ~ -"\t ~
G;:1ab:4409
CXIIIISSICB _.UG
JfeetiD;J Date: 06/17/91
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RE8ClID.l'mN 08 TJIB IIUOR MID IXIHIf CXXlK:IL 08 TJIB CI'1'lC 08 aN JII!:RNMDIK)
1w......... rozn.n MID D.&.lca:.a:.uG TJIB ........u'.a:.u:If 08 A CXIIMDNlTlC IZVEIDBIBNT BIDCll: GRaN!'
:rtDlDIlG ~-~.........a' k.L'W!5I5l'i TJIB CI'1'lC 08 aN BBRNIRDDD MID DI[>>I) MI!lDDTICIf
Jll::aRD, IH:!.
BE IT RESOLVED BY TJIB ~ MID IXIHIf CXXlK:IL 08 TJIB CI'1'lC 08 aN
BBRNIRDDD M JOLIDIIS:
sectian 1.
(a) !lhe Mayor of the City of Slln Bernardino is hereDy authorized an:i
direct:ed to execute, on behalf of the City, an ag:t:~ for Chma"lity
Devel~d.. Block Grant fuJ1:iin;J with INIAND MIOTlTr.'l'Tal' B:l1\RD. INC.. tmic:h
.."..--../L is attached hereto as Exhibit "1", and is i.ncorpo..ated herein by
retelellee as 't:hl1Igh fully set forth at 1~. !lhe a."............,t provides for- the
~ of Chma"lity Devel~tt Block Grant funds in the followin;J aJ1aII1t of
$20.000.00.
section 2.
(a) !lhe authorizatia1S to execute the abaIIe refe8l1Ced A9l_llI/!Itt is res-
cinded if the parties to the .....--..tt fail to execute it within sixty (60)
sixty days of the pl!I'Brlge of this R8s0J.utia1.
I HEREBY ~'ll'"i that the forego~ resolution was duly adqlt:ed by the
Mayor and 1"1 ..... "l 0Juncil of the City of Slln Bernardino at a
~ thereof, held on the _ day of
vote, to wit:
1991 by the followin;J
1ab:3961
Rev. 6/11/91
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RESClLtJ'l'rCXf '" .s; CI!l!'L 01' 8M IIERNlmDIK) ~ THE 1IiAISl,;U'.L".u&'i
'" A am ~ =-.1...15&'1 CI!l!'L AND DlLNIlD MBDDTIC:If 1lCIlUU), DI:l.
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2 OoImcil v__.... ~ llUI AII8'mIN
3 ES'lRADA
4 :pF.TT:r:v
5 HERNANDEZ
6 MlWI:SIEY
7 Mm:lR
8 POPE-IllDIAM
9 MILIER
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City Clmit
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0 14 '!he foregoin;J Resolu1:i.a1 is hereby ~ this _ day of ,
15 1991.
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W.R. II>UXMB, Mayor
18 City of san Bemardino
J\RlrCMld as to f01'lll an:!
19 legal CCI1t:ent:
20 JlIMBS F. llI:lImN,
cityAttorMy
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l.ab:3961
Rev. 6/11/91 -2-
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igBIIHllJ~
'lHIS AGREEMENl' is entered into effective as of this _ day of
, 1991, at San Bernardino, Califomia, between the CITY OF SAN
!lERNARDIN:>, a mmiclpal ........~..t.ic:n, referred to as "City", and INIAND
MF.I"lTM'r~ awm. DIe.. a r....~...fit """"""lity service organizatian, referred
to as "SUbrecipient". City and SUbrecipient agree as follows:
1. ~-t+.'s.
(a) SUbrecipient has requested financial. assistance fran City for
fiscal year 1991/1992 fran f'UOOs available thrcugh the n-omm"lity Devel~Jt
Block Grm1t P1.~CIIU fl:'CJ! the United states of America to City.
(b) SUbrec1pient l:~ S'h,ls that the expetmtures authorized by this
Ag1:.......tl. are for the iJoolementatian of ...... ..........mtions of the Floi,. Halsil:g
Analvsis choice and i1lln1ement the activit-i- of f..i,. hcusina ~CIlc...,~t.
-'.....tian and ""'"'""'''" "",",iMDll, which are valid and eligible ..........."lity
devel~,t. pmp::ses, as deCfR Part 570 in IlC:XXlrdance with federal law am
regul.atic:lls, and that all f'UOOs granted under this Ag1:6"'....,,1. will be used for
no pJIpCSe other than these p.n:pcses specifically authorized. '1he specific
pnposes and sc:q;le of services of this particular grant are set forth in
Exhibit "A", attached hereto and J.noo.~ated into this Ag1:e......tl. as thalgh
fully set forth herein.
(c) SUbrec1pient will CCIIply with ~icab1e unifcmn lldministrative
requirements, as .o---::r.il:led in 24 CPR, Part 570.502.
(d) SUbrecipient will carry art: each activity, P1~aw an3/or project
in CCIIp11anoe with all federal laws and regulations as set forth in 24 CPR,
Part 570, with the followin;J exceptions, (i) the SUbrecipient does not assume
the envll............,tal respansibilities of the Grantee as descr.il:led in 24 CPR,
Part 570.604, and; (ii)the SUbrecipient does not as'.."..... the Grantee's
lab: 4396
ReIr. 6/11/91
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EDlIBIT "1"
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18 1992.
19 4. 11seof PUnds, ..-, TrlMtl UIll~tatiClD.
20 Ca) '!he funds paid to SUbrecipient shall be used by it solely for
21 the purposes set forth in Paragrapll(b) of this Agl...........L, and in accordanoe
22 with the }I.L""':l..aw l:Wget sul::mitted by SUbrecipient to the City of San Bemar-
23 dine ~mity Deve1~rt Department, a copy of which is attached to this
24 ~..........Jt as Exhibit "B". '!his l:Wget shall list all scurces of fun:iin;J for
25 the ptoglaw ClClYel'ed by this Ao"..aawao.L, 'Whether !ran State, Federal, local or
26 private scurces, and shall identify which scurces are payiD;J for which speci-
27 fic port.ia1s of the ptog1.alu, by line-item, to the extent practicable.
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1 responsibilities for initiatiD;J the review ptooe&S un:ier Executive Order
2 NuIIIber 12372.
3 Ce) SUbrecipient will CXIIply with the requirements set forth in the
4 Unifcmn Relocation Assistance and Real P"""lo"".LLj AcquisitiCll Policy Act of
5 1970, as lIIIIB1'13d, (URA), 49 aR, Part: 24 in acoordanoe with federal
6 regulations when at:tenpt.in; to or aoquiriD;J arrz bl1i1din;J or parcel of lan:i.
7 SUbrecipient will be required to c:btain written ~ !ran the Executive
8 Director of the Deve1CJ,AII=Ut Deparbaent prior to any activity taki.n;J place
9 within the confines of ORA 49 aR, Part: 24, as 8lIIElllded.
2. _a.
City shall rembw:se SUbrecipient for allowable costs incurred UI'Ider
the scc:pe of this Agl.........Jt and BR>J.icable Federal regulations, which have
not been paid for or reiJltmsed in arrz other 1IIIIl1I'ler by arrz other Aqen;:y or
private source of fun:iin;J. ReiDbJrsement will be made at least on a m:mth1y
basis, with the total of all such ~ not to e:lII:'ged $20.000.00.
3. ~
'!his ~"'aa&lll:atl shall Oa-....~ JUlv 1.
1991. and teIminate June 30,
lllb:4396
Rev. 6/11/91
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(b) No travel expenses for CAlt-of-state travel shall be included in
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this )'io"':jLaw unless specifically listed in the I:u:lget as subnitted arxi ~
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proved, arxi all travel expenses to be funded frail fumS provided hereunder
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4 shall be specifically identified as travel expense, mictl shall be neqotiated
5 betwen the City of san Eletnardino Devel'"'1-"""'1t Department arxi SUbrecipient in
the I:u:lget. Any travel expenses :I.ncmred by SUbrecipient above the lu:lqeted
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llIIICUI'lt or for CAlt-of-state travel shall not be eligible for reiJIhIrsement
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unless the prior written "M'<aval of the Executive Director of Devel'"'1-"""'.t.
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Department of the City of san Eletnardino, or designee, has been ci:ltained.
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(c) PUrm shall be used for pJlt<SIlS authorized by the ChnmInrlty
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Devel_.t. Block Grant a...,g..aw a1ly, arxi no partial of the funds granted
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hereby shall be used for BI'\Y p.u:pose not specifically authorized by this
Agr~lt.
(d) only net payroll shall be periodically reba1:ursed by City as an
allowable cost. Any lIIID.1l1ts withheld by SUbrecipient fran an ellplayee's pay
for taxes, ""'C'bl security, or other withholdirr;J arxi not i_i"tely paid
over to another entity, shall not be included as wages or expeuS'1lS eligible
for reiDi:lursement as an allowable cost until sucn time as the withheld t8xes,
social security, or other withholdin;ls are actually paid over to another
entity entitled to sud1 payment. Upon sud1 payment arxi the snhni ..sial of
evidence of sud1 payment to the City of san Bernardino Devel'"'1-"""'tt
Devel'"'1-"""'.t. Department, such e:xpells.IlS shall be regarded as an allowable cost,
arxi the City shall reimJ::mse SUbrecipient for sud1 obligatial.
(e) SUbrecipient shall be allowed, with the prior written awtwal
of the Devel'"'1-"""'JL Department of the City of san Eletnardino, to make ~
to the I:u:lget durirq the first three (3) quarters of the fiscal year, so lOll:]
as SUbrecipient is in CXIIpliance with section "2" of this Aqreelueht at the
time of .."hni....ial of the I:u:lget lIICdificatial request. A variatial in the
lab: 4396
Rev. 6/11/91
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1 itemizatian of costs, as set forth in the p1.~ I:Iudget sul::llli.tted to City,
2 not to exceed ten peroellt (10%) as to any particular line item, shall be
3 allowed, provi.ded that the prior written ~1:Nal of the Elc801tive Director
4 of the Devel..~....".ut Devel~IL of the City of San Bernardino is ctltained, it
5 l:lein; umerstood that the total lUII:lUnt of the grant shall not be varied
6 thereby.
7 (f) '!be parties inten:i that grant :fUnis be utilized within the time
8 period covered I:Jy this Ao"...--...L, ani entitlement to any :fUnis not E!Xpl!njed
9 or cil1igated shall revert to the City. No reserve for the future shall be
10 established with the :fUnis ~L as may be authcrized to Deet CCIIlIIlitments
11 made for services prcII'1d8d dI.1ring the period of this Ao"...--...t., 1:IUt not yet
12 paid for at the ocnclusian of this Ao"...--..It.
13 (9) SUbrecipient shall remain in c::x:IIp1iance with all state, federal
14 ani local laws prior to the receipt of any rebb.Irsement hereunder. '!his
15 includes, 1:IUt is not l:lmited to, all laws ani regulaticrls relative to the
16 fOJ:lll of a:gmUzatiCXl, local b.1siness lioBnus ani any laws ani regulations
17 specific to the b.1siness ani activity carried a1t I:Jy SUbreclpient. :Re:iJllJ:urse-
18 ment shall not be made to SUbrecipient which is not c::peratiJ'g in c::x:IIp1ianoe
19 with all applicable laws. IleiJd:msements may be subsequently paid, at the
20 discretion of the Elc801tive Director of the Devel~1t Department for
21 rebaI:ursement costs incurred durin; the period when CX'Ilpliance is achieved
22 before expiratian of this Agl--..It.
23 5. AoocRm+:.f1V'l': 'Ilu""t..
24 (a) Prior to the final. payment under this Ao"..._tl, ani at such
25 other times as may be requested I:Jy the Elc801tive Director of the Devel~1t
26 Department of the City of San Bernardino, SUbreclpient shall sul::llli.t to the
27 Director an aoc:wntin:] of the ~.~ ani actual expentitures of all
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lab: 4396
Rev. 6/11/91
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revenues fran lltlatever saD:Ce acx:rui.rq to the orqanizatian far the fiscal
year erning JUne 30, 1992.
(b) F:inancla1 re.........ds shall be maintained by SUbrecipient in accord-
ance with Generally Accepted Accamtin;J Pr.in::iples, lln:i in a IIB1'II1er Wic:h
pennits city to trace the expen:titures of funds to saD:Ce C100'1IIIm'\tatian. All
books lln:i records of SUbrecipient are to be kept open far inspectiCX1 at any
time durirq the I:lusiness day by the city, its officers ar agents, lln:i by any
..._ s_tt.ative of the united states of America authorized to autit tTmIIIlnity
deve1"1-"""1t block grant PZ~CIIlllO.
(c) stamards far f:inancla1111llnage111ent systems lln:i finan::ia1 l:~rt-
irq requirements establ~ by 24 CPR, Parts 85.20 lln:i 85.22 shall be fully
CXIIplied with by Subrecipient. SUbrecipient ackncwledqes that the funds
provided are federal funds.
(d) SUbrecipient'. f:inancla1 ~ --'iL syst&D shall provide far
accurate, cllu:eut. lln:i lYWlI'1ete disc1ClSl1l:8 of the finan::ia1 results of each
p1:~- spc:IlSOred by this ~__iL. It is the respcI'lSibility of SUbreci-
pient to adequately safeguard all assets of the 1'.L~-, lln:i Subrecipient
shall assure that they are used solely far authorized. puxpc:ses.
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6. services Avai111ble to Resi&mts: ........itoriD::r 8Ild Rslol"I:i.... P~.............
P8r'f,...,..1\I'WIt.
~ se1:Vices of SUbrecipient shall be IIlIIde available to residents lln:i
.inhabitants of the city of San Elenw:lllno unless othezwise nated in Exhibit
"A". No person shall be denied. service because of race, colar, national ari-
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1 CPR, Part 85.41(0) (d) and Part 85.21. Failure to provide such quarterly
2 perfOJ:1ll!lIlCl8 ..~ts may prevent the prooessirq I:ly City of SUbrec:ipient's
3 requests for reiJIbm;ement, and may justify t-'l" "'''''Y wi1:hhoJ.c:1in;.aB provided
4 for in ~ "11" hereof. City reserves the right to waive such breach,
5 withalt prejudice to any other of its rights hereun:3er, upa1 a fiD:tin;J I:ly the
6 Executive Dizector of the Devel"""",,,tt Department that such failure was due to
7 ext:raardinary cirCl.mst:ances and that such breach has been tiJIIely aJred.
8 withalt prejudice to the City.
9 7. 1mv'!I'1'W,lM"It Practices: Aw'If'1 let of Ill+-.-.
10 SUbrecipient shall CCIIp1y with procurement pro:-b1T8B and guidelines
11 established I:ly 24 CPR, Part 85.36(d) (1), SUbrec:ipient "Prcc:::urem8nt
12 S't:a1'ldm'dB". In edditia1 to the specific requirements of 24 CFR, Part 85,
13 SUbrec:ipient shall maintain a CXlde or standards of CXI1dI.1ct which shall govern
14 the perfOJ:1ll!lIlCl8 of its officers, eDplayees or agents in cant.ract:inJ with and
15 expendin;J the federal grant f\ms JDIIde av"dlaJ'>le to SUbrecipient umer this
16 A"............,t. SUbrec:ipient's officers, 8Ip1ayees or agents shall neither solicit
17 nor accept: gratuities, favors, or anyt:hin;J of lIal8tmy value fran ccntractors
18 or potential. CXI1tractars. To the extent permi--!Ib1e I:ly state law, xul.es, ani
19 regulatialS, the standards adcpted I:ly SUbrecipient shall provide for
20 penalties, sanc:tia1s or other r'li""iplinazy actia1s to be applied for
21 violations of such standards I:ly either the SUbrecipient's officers, ellp10yees
22 or agents, or I:ly CXI1tractars or their agents. SUbrecipient shall provide a
23 ~ of the CXlde or standards adcpted to City forthwith. All procurement
24 transactions wit:hcut regam to dollar value shall be CXII'Cllctsd in a manner so
25 as to provide IIIllXbann cpn and free ~tiCl1. '!he SUbrecipient shall be
26 alert to organizaticna1 ccnflicts of interest or ~titive practices
27 2IIlll:ln1 contractors which may restriet or eliminate ~tia1 or otherwise
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lab: 4396
:Rev. 6/11/91 -6-
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restrain trade. SUbrecipi.ent agrees to adhere to canflict of interEt
prcvisialS set forth in 24 CPR 5ecticn 570.611 and to the procurement rules
specified in 24 CPR, Part 85.36, in its expenditure of all fums received
UI'Ider this ~-....../t.
8. Ant:i.-:ri.cIt -,.,.. Pmvisians: """.1 -.1....-t ~1"I:1mitv.
All contracts for canstructian or repair usin; fums provided UI'Ider
this 1lg1.~/t shall 1nclude a provision for CCIIpliance with the OOpelani
"Anti-Kick Back" Act (18.U.S.C. 874) as BUl=Plemented in DeparbDent of LaI:lor
RsgulatialS (29 CPR, Part 3). '!his Act provirles that eaen CXZ1tract:or or
subgrantee shall be prohibited frail ~, by any means, any person em-
ployed in the CCI'lStJ:\.1ct:, CCIIpleticm or repair of plblic loIOI'k, to give up
any part of the ""'lensatian to which hejshe is othetwi.se entitled. SUbreci-
pient shall ..~t all suspected or 1.~L.ed violatians to City. All c0n-
tracts in __e of $10,000.00 entered into by SUbrecipient usin; fums
provided UI'Ider this A.::l..-......,t shall cant:ain a provisian requirin; CCIIpliance
with Equal. ~oyment ewu..t..mity provisians established by Executive <>mer
NuIIII:ler 11246, as 21111ended.
,. PrwIvA<f,,,1YI 1IIae ""'1.' ..ta'\t.
Any ccnstxuct:ian CXII1tracts awarded by SUbrecipient usin; fums
provided UI'Ider this ~..-.......t in exr-ue of $2,000.00 shall 1nclude a provi-
sian for CCIIpliance with the Davis-Bacan Act (40 U.S.C. 276(a) to 276(a) (7))
and as BUl=Plemented by DeparbDent of LaI:lor Rsgulatians (29 CPR). UrDer this
Act, cant:ractors shall be required to pay wages to l.aLc::l......"'S and mechanics at
a rate not less than the IIlinbum wages specified in a wage deteminatian made
by the secretaJ:y of LaI:lor. In additian, cantractors shall be required to pay
wages not less often than alCe a welt. SUbrecipi.ent shall place a 00f1'l of
the cw......lt prevailin; wage deteminatian issued by the DeparbDent of LaI:lor
in each solicitation and the award of a contract shall be candi.tialed upon
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1 the aooeptance of the wage deteJ:minat.ia1. SUbrecipient shall ulpart all sus-
2 pect.ed or ...~Led ViolatiCllS to City.
3 10. ~_yal of city of IDlY t!tuI1"'ftAa, Use of P1:-......._ ~.
4 (a) City hereI:ly requires SUbrecipient to notify the City, in writin;,
5 of its intent to dlarqe a fee for arrj seJ:Vice, the provisicm of which is
6 assisted plJ:IlWIllt to this ~........aI.t. City requires SUbrecipient to cbt:ain
7 the prior written apprall2ll of City for arrj chargee or fees to be ctIarged by
8 SUbrecipient for such seJ:Vioes, and of arrj rules and regulations gcvernin;J
9 the provisicm of seJ:Vices ~.
10 (b) P"'''''Y'''cuu i.ncaDe l~Uants gross i.ncaDe received by the
11 SUbrecipient directly ~ted frail the use of films provided herel.zOOer.
12 SUCh ~ include interest earned on advmxles and may include, b.1t will
13 nJt be Ibdted to, i.ncaDe frail seJ:Vice fees, sale of c' ..... <lities, usage and
14 rental fees for xeal or perElCIl8l. i'L"'i'=ty usin;J the films provided by this
15 ~...........,l.. As to such i.ncaDe, it shall be first ~ied to eligible i'L""Y"'dlu
16 activities, before requests for reimb.n:sement: and, in the use, shall be
17 subject to all ~icable provisions of this ;."............4.t. IncxIIIe nJt so
18 ~ied shall be 1'8IIitted to City. SUbrecipient shall1'8llit all unspel.t
19 i'L""YoLCUU i.ncaDe to the City within thirty (30) days subsequent to the ern of
20 the pr""Y"'CUU year (JUne 30, 1992).
21 11. ""'"""""...."' Withboldintt.
22 '!be Executive Director of the Devel~,t DeparbDent of the City of
23 san Bemardino is authorized to +-.,. ....arl1y withhold the payment of films to
24 SUbrecipient 1bm the Director cletemines that arrj violation of this
25 h;jleeoel.t has occurred. PUma shall be withheld until the violation is
26 ...........,...,ted to the satisfaction of the Executive Director. SUbrecipient shall
27 have the right to appeal the decision of the Executive Director to the Mayor
28
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:Rev. 6/11/91
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arxi (1.......", cnmcil. '!be sole gram:Js for such ~ shalll:le that no
violatia1 of the ~""IU..ltt has occurred. SUbrecipient shall file such ~]
within fitt.n (15) days after such first withhol.d.1.rq. 'I!le Mayor arxi O.....'1r\
cnmcil shall set a date for the hearin;J of such "R""" 1ohi.c:n is within
thirty (30) days followin;J the date of filin;l.
12. ~rds DAf'oAftt!OD.
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13. PJ:a:lertv -.......-t; ................
Nan-expen:mJ:lle persalal i'L"'l-""Lty, for the p.upc:sas of this Ai:l..............Jt,
is defined as tangible persalal i'L"'l-""Lty, pndIaSed in whole or in part with
federal funds, 1ohi.c:n has useful life of :more than CIl8 (1) year arxi an acqui-
sitia1 cost of CX'Ie-1:ha.1san dollars ($1,000.00) or:more per unit. Real
property JIIBlI1'IS larxi, inc1udin;llarxi ~, stJ:uctures arxi appurten-
ances thereto, excludin;llllCMlble mad1ineJ:y arxi equipnent. Ncn-expeu2ble
perscnal ~"'1""" ty arxi real i'L"'1""" ty purchased with or bprcved by funds pr0-
vided umer this A/gr.eemSoht shall l:le subject to the i'L"'1"""ty management stan-
dams set forth in 24 em, Part 85.32.
14. ",""",,i NOtion for ,.."....
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(a) City reserves the right to t.......i1'l2lte this Ar,jl.~Jt in /lOClOIdance
with 24 em, Part 85.43, arxi any arxi all grants arxi future payments umer
this Ai:l.............Jt, in whole or in part, at any dme before the date of
lllb:4396
Rev. 6/11/91
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1 CXIIpl.etian of this Ao:l......ou=ut \Mnever city detemines that the SUbrecipient
2 has materially failed to CCIlply with the tel:ms am CXI'IditiCl'lS of this
3 Ao:l..--..t. In the event seeks to terminate this ~..........d.. for cause, city
4 shall I"'~Lly natify the SUbrecipient in wrltiD.:J of the I""~ termination
5 am the reasons therefore, together with the I"'~ effective date. SUbrec-
6 ipient shall be given an "'WU" 'bmity to "W""1'" before the Mayor am 0 ..... "1
7 o:ux:il at the time at whidl. the Mayor am 0 ..... "1 o:ux:il are to CXIIlS1der
8 such NC' .....-rx3ed termination, am shall be given a reasallIble "'WU"Wnity to
9 shew cause TItrj, if art:! exists, the ~.........tt sha.1ld net be t-.nni'1ll.ted for
o
10 cause. Upon determination by the Mayor am ('1 ...... "1 CCUlCil that the contract
11 shaJld be tenninated for cause, natioe thereof, inc11.Xiin; reascrIS for the .
12 determination, shall1A"'""l'Lly be ....i1ed to the SUbrecipient, together with
13 infcmoation as to the effective date of the termination. SUCh nctioe may be
14 given orally at that heariJvJ. '!be determination of the Mayor am 0......"1
15 o:ux:il as to cause shall be f:ina1.
16 (b) In the event of art:! teminatian lOlt:her for cause or for
17 OOI'IYI!lnienoe, SUbrecipient shall forthwith prcvide to the Devel"'1-"'&".L Deparbn-
18 ent art:! am all ~""'"'1tation ~ by the Devel"'1-"'&"tt Department to
19 establish a full ~d of alilllonies received by SUbrecipient am to 00r'J-
20 nt the uses of same.
21 15. _nn~""tion for "..",.,."ienoe.
22 city or SUbrecipient may t.....i11ate this Ao:l..--.tt in 10bJle or in part
23 prcvided bath parties ~ that the continuation of the project wcuJ.d net
24 produce beneficial results c........nsurate with further ~ture of funds. In
25 such event, the parties shall ~ upcn the t-.nni'1ll.tion CXI'IditiCl'lS,
26 inc11.Xiin; the effective date am, in the case of partial terminatiCl'lS, the
27 portion to be t.....i11ated. '!be SUbrecipient shall net incur new ctlliqatians
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Rev. 6/11/91
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for the t.eminated partial after the effective date and shall cancel as many
cut:st:andin;J cbligatians as possible. City shall allow SUbreclpient full
credit for the City's share of the J'IOrl-aIl'V'A"..hle obligations ob1igatians
~~ly incurred by the SUbrecipient prior to h."",il1lltial.
16. RsversiOl1 of J\s8ets.
SUbreclpient agrees that upcn expiration of this Agl.........t, the
SUbrecipient shall transfer to the City any and all a:'.m turm net used at
the tiDe of expiration and any l!'''C'()ImtB receivable attril::utab1e to the use of
a:'.m turm. SUbrecipient agrees that any real ~~ty umer its .......L.....1,
which was acquired or bprcved, in ~le or in part, with a:'.m turm in
~& of $500.00 shall.either, (i) be used to JMet one (1) of the three (3)
national objectives as set forth in 24 CFR, Part 570.208 until five (5) years
after expiratial of the Agl.........L or such period of tiDe as detemiJled ~.......
priate by the City, or; (ii) is ni"lJ:'QSed of in a mmer which results in the
City I:lein;J rei.Jaau:sed in the aDOmt of the current fair 1IIIlzXet value of the
property less any partial thereof attril::utab1e to expenditure of, or
jnpravement to, the ~~ty by SUbreclpient. SUch reimJ:AJrsement is net
required after the period of tiDe specified in "i" 1lbaYe.
17. JJo141b11'fl!1esS.
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1 agents of City mxl. the Devel~/t Department.
2 18. -.
3 '!his hp...a.Elld. my be 8IIIeI'ded or modified cnly by written. agl-.....lt.
4 signed by beth parties, mxl. failure on the part of either party to enforce
5 lI1'IY provision of this ~.............,t shall net be cx:mtJ:ued as a waiver of the
6 right to ~, enf.............tl. of lI1'IY provision or provisions.
7 19. ......wa-.-1.l.
8 '!his ~-.....ll. shall net be assigned by SUbrecipient withaIt the
9 prior written consent of City.
10 20. Notices.
11 All natioes herein required shall be in writ.in;J mxl. delivered in
12 person or sent certified lIIIli1, postage prepaid, a&h. -ed as follows:
13
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15
16
17
18
19
20
21
22
23
24
25
26
27
28
As to Cityl
Executive Director
Devel........../t DBpertmIInt
City Hall, Firth Floor
300 North "D" street
San EleJ:nardino, calif. 92418
As to 8Ubr:ecipiBtI
Betty Davidow, Executive Director
Inland Mediation Boud, Inc.
420 North IaIlcn Avenue
ontario, calif. 91764
21. Rvi.......... of _lvo..uv.
SUbrecipient shall provide to City evidence in the fOIlll of a
certified cqly of minu1:.M of the gcvemiDJ body of SUbreci.pient, or ather
adequate prcof, that this ~tt has been ~ in all its detail by
the gcvemin; body of the SUbrecipient, that the person(s) exec::utin1 it are
authorized to act on behalf of SUbreci.pient, mxl. that this 1l9.........,t is a
bin:iin:] obligation an SUbrecipient.
22. certification of AssuraJlO8.
SUbrec:ipient shall CXIlply with the pl.'"":j.L_ requirements attached
hereto as Exhibit "e", which are :ino.....1JU.L..ted by reference as thcu;jl fully
set forth at lerJJth mxl..made a part of this ~............./t by execution of all
lab: 4396
Rev. 6/11/91
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1 certificatialS an:! assurances of the as; ~U:lL"""
2 23. En~i... ~-.
3 'Ibis A.lL..eIbSht an:! any dOC''''"''''It or .instnmIent attacbld hereto or
4 referred to herein integrates all tet1IIs an:! ccn:iitialS menti.cnId herein or
5 incidental hereto, an:! supersedes all negotiatims an:! prior writin; in
6 respect to the subject matter hereof. In the event of canflict I::letween the
7 tet1IIs, ccn:iitians or previsions of this A.lL..........tt, an:! any such docI""""It or
8 .instnmIent, the tet1IIs an:! ccn:iiti.alS of this A.luoElb.e1tt shall prevail.
9 24. No ""'it'd Part -..flaiari..
10 No third party shall be .........- to have any rights l'Iereumer against
11 any of the parties hereto as a result of this ~_.t..
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12 IIII
13 IIII
14 IIII
15 I I I I
16 IIII
17 IIII
18 IIII
19 IIII
20 IIII
21 I I I I
22 IIII
23 IIII
24 IIII
25 IIII
26 IIII
27 IIII
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lab: 4396
RsIT. 6/11/91
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.'l1'.,.,,,,...
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n 1991/1992 alIBG ~1l!II'IlENl' __.l~ cn'lr mID
IIlLNlD JIE:MATlXIN 1lCaRD, ~.
0 1
IN Wl'DlESS WHEmDF, the parties heJ:eto have executed this ~..........tt en
2
3 the day and year first hereinaIxlve written.
4
Ai'TES'l': cn'lr '" saN ~IH:I
5
6 BY:
CITl( C[ERK W.R. a::>u:am, Mayor
7 City of san Benlardino
8
BU-.&.l".u5L't1'
9
10 ~ as to fom and BY:
legal ccntent: President:
11
12 JAMES F. PmMAN, BY:
CityAttomey SecretaJ:y
13 ~4J
0 14
15
16
17
18
19
20
21
22
23
24
25
26
0 27
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lab: 4396
Rev. 6/11/91 -14-
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Inland Mediation Board
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SCOPE OF SERVICES
INLAND MEDIATION BOARD
FAIR HOUSING PROGRAM
CITY OF SAN BERNARDINO
July 1, 1990 through November, 1990
C
3,~, )
/.' ,-...
Fair Housing case load serviced:
Discrimination categories:
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Race 29
Familial Status 16-
Marital Status 18
Sex 6
Handicap 3
National Origin 3
Color 4
Total 79
Fair Housing Counseled 251
Each mediated case takes approximately one to two hours to
complete depending on the problem. Discrimination cases take
longer because of the detail needed if the case needs to be
referred to HUD Fair Housing or State Department of Fair
Employment and Housing for further investigation.
Inland Mediation Board has been completed the Fair Housing
Analysis for Upland, San Bernardino, Ontario and the County of
San Bernardino. The analysis has been used as the basis for
o testing proposal submitted to HUD, Washington D.C.
EXIIIBIT "A"
420 N. Lemon Avenue . Ontario, CA 91764 . (714) 984-2254 . (800) 321-0911
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ATTACHMENT A SCOPE OF SERVICES
Carole Sparrow is teaching classes to High School seniors on
renting and Fair Housing practices at the following schools and
locations.
High School Presentations Regarding Fair Housing and Landlord
Tenant Rights and Responsibilities
Sept. 28, 1990 Valley View Ontario Liz Irwin 35 students
Oct. 2, 1990 Upland Upland Joan Irwin 80 students
Rancho Christine
Oct. 9, 1990 Etiwanda Cucamonga Carpe 83 students
San
Oct-. 16, 1990 San Andreas Bernardino Sid Cardenas 95 students
San San
Oct. 16, 1990 Bernardino Bernardino Lana Doyle 19 students
San San
0 Oct. 22, 1990 Bernardino Bernardino Lana Doyle 59 students
San
Oct. 31, 1990 Sierra Bernardino Steven Larry 41 students
San
Dec. 11, 1990 Bernardino Bernardino Lana Doyle 40 students
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ATTACHMENT A
July 11, 1990
September 18, 1990
November 6, 1990
Board of Realtors
Apartment Rental OWners Roundtable
Board of Realtors
EDUCATION
Carole Sparrow, Inland Mediation Board's staff, teaches
Landlord/Tenant Rights and Responsibilities for Chaffey
Community College, Real Estate Continuing Education Classes. As
stated in the enclosed course outline Fair Housing practices is
a part of the teaching requirements.
Dates of Classes:
April 18 and 25, 1990
August 29 - September 5, 1990
Betty Davidow, Inland Mediation Board's Executive Director,
works with the Apartment Rental Owners Association on educating
their renta 1 owners and managers at various functions and
workshops on Fair Housing laws and practices. She is an
instructor for the C.A.M. I course in government, and Fair
Housing.
Because of Inland Mediation Board's expertise with the
mobile home park environment the Director conducts Fair Housing
Workshops with park owners/managers and residents to educate them
to the senior park or family park according to HRl158.
Western Mobilehome Association Owners/managers meeting
November, 1990.
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ATIACIlMENT A
c:; Berenice Rodarte has live broadcasting question and answer
programs on a monthly basis for KNSE-AM, KCAL-AM, and KDIF-AM to
educate the Hispanic area population of the Fair Housing rights.
Various feature articles have been written about Inland
Mediation Board in the Daily Bulletin, San Bernardino Sun and
other publications in the County of San Bernardino. The
Apartment Rental Owners runs articles explaining our agency and
updating caseloads in the County wide area.
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A Fair Housing Brochure informs individuals of their civil
rights according to Federal and State laws. The brochure
explains how to use Inland Mediation Board in regards to housing
discrimination. The brochure is bi-lingual in English and
Spanish. These can be used as mailers and have been disseminated
to contracted area public libraries, public welfare, community
agencies, city halls, chamber of commerces, and housing
authorities.
September 5, 1990 76 agencies were sent a total of 456
brochures.
December 13, 1990 90 agencies were sent a total of 720
brochures.
Betty Davidow appeared on Television Channel 24 for a Fair
Housing panel live discussion with public questions and answers.
Real Estate Presentations Fair Housing
c:; January 28, 1990 MGR Realty
April 11, 1990 Apartment Rental OWners
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ATTACHMENT A
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OUTREACH:
May, 1990 - Fair Housing Workshop held at Ontario Public
Library - Published throughout the West End through the Daily
Bulletin, flyers and radio announcements.
May, 1990 Fair Housing Workshop held at Norman Feldheym
Library in San Bernardino - published throughout the city in the
San Bernardino Sun
November, 1990 Fair Housing Workshop held at Rancho
Cu~amonga Public Library - Published throughout the West End
through the Daily Bulletin, flyers and radio announcements.
November, 1990 - Fair Housing workshop held at Norman
Feldheym Library in San Bernardino - published throughout the
c:; city in the San Bernardino Sun.
November, 1990 - Fair Housing Workshop held at Victorville
Public Library.
All Fair Housing workshops are open to the public free of
charge. Inland Mediation Board works with the individuals,
during the workshop, helping them to understand their rights
under the Fair Housing laws and what procedures to follow for
remedy. The focus of the workshop is to educate the renting
population, both renters and rental owners of their rights and
responsibilities according to the California Civil Code.
o
Inland Mediation Board networks actively with all the local
community service organizations to handle problems in the areas
of housing.
~
a:ecJ l'RJPCmL ~'l'ICIf
D8Yel_t. D8plIr1I..I
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a,,'- J> /l4Ei)J&.""P"
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V. Pi<>Ltled Proiect:.- (p]-.. ~lete klDU-""l. y.- "",'"
a) Mministratim
Salaries ard Frin;le Benefits: $ 46.949
SUWlies: $ 2.850
Professimal servic.s: $ 2.910
'1'rlIY81/Ccnfc:elO8S/s.1nars: $ 550
utilities: and Space Rental $ 19.180
Insuranoa: $ 4.000
Office EquipllEll1t: $ 1.250
other: Promotion/AdvertisinR. Office Cleaning $ 1.100
b) a:nrtzuctim $
c) Erq1neerJn; ard Desi9n $
d) land Ar'q'''.itim $
- e) Plannin;J k:tivities $
f) Rehabi1itatim k:tivities $
9) other: $
Total P%Qjeat Oc8t1 . 78.789
(Far ccnstruct.im, qineering and desi9n, land acq'''.itim ard
rehabilitatim ect:ivities emy.)
0 F.8thator:
F.stJmator'. O,lalificatiCIW:
h) IdentifY ot:hlIr fI.....h"y ....--, Id8nt.ify CXIIIIit-.it. ar Vl1ca-
tiaw far flmds fmIl oth8r IICIUZ'ClI8 to DplCllBlt th1a ect:ivity. If
ot:hlIr flmds haw been ~..181, at:tacb wicBlce of CCIIIIIitDnt..
8c:IIm:le of IUnl!s
.............. --
Illlte ""''''''''e
Ontario $ 11,818
Rancho Cucamonga $ 7,879
Upland $ 10,243
County of San Bemardino 17,334
i) Was thia project previClUSly fUrdId with (DC furda? Yes XX Ho_
If DB, .iJldicate the yar(.) in tdUdl (DC flmds WIImt noiiwd
ard the granting entity: 1981 -- 1991
j) If ~ have never xeceiwd am turll!in;, prgyide evidence of any
previcus 8lIpllrlen:e with other fed8rally fUrded ~0IjL_ (use
additicml sheet8 if ne; lIlY):
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EJJllBIT ''Bn
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DI!lVEIDl'MDlr IZPARDCElNr 01' 'l'BB
crrr 01' B>>t BflRlQRDDD
CXIOOINlTlC DI!lVEIDl'MDlr BIIXllt GlWfl'
~ RBgUIREMI!mS
for
~.Lafl'8
1. ........1_.1 ,..,~-tiOl1 for "'~~ient
As a sucoessful ~icant of the City of san ElElrnllJ:'djm Py 1991/1992
l"romIJl'lity D8Y8l~/t Block Grant (ere:;) P"'~CIIll, yalllJ:8 net CII'Ily
agreeing to provide the seIVioes as stated in your ~icaticn, bIt also
to abide by the ere:; ~~CIIll requ.inlments and responsibilities. To
fUrther assist yal in understarxiin:. said requirements and re&palSibili-
ties, the followi.n;J S1","",,1"ies and attaalments have been prepered to
introduce to ar update yal CI'l each item. Additicmlly, this
inst:ruct.icnl1 package will real1i.... your gcvemiJq body designated
official to read and sign hisjher signature as part of the ere:;
&:I.L~&t.
2. -,,'v 0.._ for _i_.-+.
......,111 iI..: Due the fifth (5th) day after .ad of eBch calendar IIIODth
UIll_ otbe1'wise stated in the am ...,.....-m..
Include the followi.n;J:
a) one (1) CCIIpl.eted Request far Reiml::msement forlll.
b) one (1) copy of AU dlecks i""""aQ that llJ:8 l:lei1q rehI1:m'sed.
c) one (1) copy of AU bills/receipts that stipp ILL cileck(s) issued.
d) one (1) copy of AU payroll cileck(s) that llJ:8 l:lei1q rehI1:m'sed.
e) one (1) copy of AU cileck stubs, ao:lCIUI1t:in11edgers, and/ar other
documentatian that reflect gross salaJ:y and all deductia'IS far each
cileck(s) issued.
f) one (1) page narrative A-- dbin;J activities undert:aken durin;J the
mnt:h included far reim1rsement.
In response to its part of each """............t, the City llgrMS to pay all
invoices within thirty (30) days after it receives the invoice provided
the City is satisfied all expenses have been incurred within the scope of
the executed &,j.............lt and that the subrecipient ccnti11ues to CCIIply with
the teJ:ms and can1itians of the ere:; ag1:eeo.el/t. (Generally, invoices llJ:8
i'L' <'e"'''ed within ten (10) days of receipt of same.) '!be City reserves
the right. to defer processin;J of invoices and withhold payments until all
required leports, statements, and/ar certificates have been sutmitted
and, \tlere necessary, appraved.
lab: 3025
Rev. 6/11/91
am ~ -wu.ud5l'lEN'l'S
Fisc:al Year 1991/1992
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BDlIBIT "e"
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q) All lIClClO.lI1tin; :r:~ds and evidence pe:r:tainilq to all costs of each
subrecipient and all ~1MAI'\ts :related to the CDlG ru"j..._/t shall be
:retained and av001l1oh1e far thrM (3) yea:r:s followi.n; the cx:up1etian
of the fUnded i"-up-aw.
h) Each subrecipient ag:r:ees to allow the City of san Bemm:dino
l'hmInUty DeYel~/t Department to audit the fUnded prup-aw as part
of its annual audit of all CDlG funds p.lrSUM1t to federal :r:egulations
set forth in Title 24 of the COde of Federal Regulations.
3. R&x>t+-,"~i"", RoImlh_. aDd R8c0:r:dBm-.... ..--.-- R.."..h..._ts
~e staff realizes that l~"t writirq and r...cu...d-keepin;J are net the
JIICSt desirable aspects of arrj i"-UP-Au&, it is one vehicle that provides a
measure of i"-up-aw iAtup- -e and ~l"!I'Y'Olplishments. 'lhus, all subrecipients
parti.cl.patiJq in the CDlG P.Lup-aw are rea,,1....... to p:r:cvide the City of
san BllrMrdino DeYel_,t Depa:r:tment with written l~ l.s of its
activities an ar befo:r:e the tenth (10th) day of octa:Jer, January, April
ana- JUly of arrj qiven plup-aw year far the p:r:ev~ thrM (3) manth
period in additia1 to a final ...~l tmen the ag1.......lht te:r:minates. All
:tepc)1:ts shall include info:r:mtian an iAtup-aw activities, al"!l'Y'Olplishments,
new i"-..."...aw infOJ:m!l't.ian and Cl.&.L......t prup-aw statistics an expenlltu:r:es,
case loads and activities of the repo:r:tirq period.
Each subrecipient is also :r:equi:r:ed to maintain manthly n.oo...4s of all
ethnic and racial statistics of pe.tl!lCl'lS and families assisted by its
pl...."...aw(s) . '1his mcnthly :r:..........d shall include data an the fII........,.. of low
and IIlCCerate inccIIle pe:r:scrlS and hcuseholds assisted, (as detemined by
federal inccIIle l:lmits), 1"".......,. of f8lllalw-~ hcuseholds, and fII........... of
senior citizens lUlSisted. As menticned earlier, each subrecipient is
:r:equi:r:ed to keep all lIClClO.lI1tin; ~cho and evidenoe pe:r:tainilq to all
costs for three (3) yea:r:s follcwin;J cx:up1etian of the fUnded plup-aw.
4. n.'........".lv~
........1"''''.1 0CltCIber 10 - for period CXJY8t'irIq JUly 1, to september 30, of
~........ J8IIr.
J8IIUUY 10 - far period coveriDg 0CltCIber 1, to -htr 31,
of p%"":f.l.-.al J8IIr.
~l 10 - far period coveriDg J8llUUY1, to IfaJ:ch 31, of
~........ year.
July 10 - for period coveriDq ~l 1 to J1m8 30, of pr...".......
year.
Include the followi.n;:
a) One (1) CCIIpleted Activity Rq.....,l (fom J"II.......... 802).
b) One (1) ~ Di:r:ect Benefit Report (fom fII""ho>.r 045 (a) .
lab: 3025
Rev. 6/11/91
-2-
CDlG PllOORllM REgtJIREIIENl'S
Fiscal Year 1\1\11/1\1\12
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e) One (1) caapleted Ocnt.ract mn SUbccntract Activity ~L (fcmn am
2506-006). (For canst:ructia1 projects ally.)
It is the respaJSJbility of the subrecipient to prepare and su!:IIlit the
required l.llpOrts by the aIxlve stated deadlines in order to keep City
staff infcmned of lIJ1Y c:tlllrges to the funded pJ:~.....(s) .
5. Pl::ww.a._ MI'wt..+"'....r'I'VI
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One of the City's respalSibilities is to mcnitor each subrecipient at
least alOe a year. Not ally are the mcnitori.n;J visits intended to ensure
each agency's ClCII1tiJU!ld caapliance with am requirements, J::ut also serve
as an ~bmity for City staff to k.:, '.,," IItt8 knowledgeable of each
Agency's ~o"...Aw(s). 'lbe mcni.tori.n;J visits also IlerV8 as an ~Wnity
to pravide infomatia'l to other City staff, the Mayor mn 0..... ., Ccuncil
mn other interested persa1S.
Listed belClil7 is typical infcmnatia'l City staff will be seeJdD;J,
cI:lser.rations that might be DIIIde, mn i'b!lDs we may wish to review:
a) 'lbe !'~lishment(s) of the ~~.....(s) to date.
b) tIIether or oot ~~CUU objectives are bein1 met.
e) 'lhat the intended client group is bein1 served.
d) 'lbe I"1IIh>.r of people a'l staff.
e) 'lbe existence mn maintenance of client files.
f) Assistance City staff can pravide.
In addition to mcnitorin;J each agency alOe a year, the City of san
Bemardino DeveJ.~,t Dl!lpBrtment reserves the right to have its internal
alXtitor carDx:t an a'lSite audit of the ~~cuu as part of the its II1'IIU.1al
audit of all am funds p.u:suant to Federal Regulations.
Althalgh the tems ''Da1itorint' mn "audit" may "A'""''' ~
fcmnit'l..t-.'e, please be assured that ytm' agency will be ootified in
advance of lIJ1Y request for a mcni.torin;J visit. Also, please be advised
that :t~ SEhtatives frcm HUD mcnitor the aE ~..."kcllu every year. DJrin;J
HUD visit(s), they may wish to mcni.tor ale (1) or IItt8 of the City's
subrecipients. If ytm' agency Bha1ld be selected, you will be oot1fied in
advance in order to azran;J8 a lmltually cxmvenient time.
6. 'P.L~.&.CIW 'Pi""""""
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Another required elEllleZ'lt of ytm' am &.Jlfleluo;ld.. with the City is the
pr~..... J::Wget. Please su!:IIlit an updated line item ~ reflectin:l
ytm' awraved am allocatiat. Also, include a copy of ytm' cverall
pr~cuu ~ with a SI.lIIIIIlU'Y of ytm' fundin;J source(s) mn the total
agency J::Wget. 'lbe am portion of ytm' total pl:....".LCUU or aqIIi'Cj J::Wget
should be identifiable.
In past years, several. agencies have raised questions regardin;J minor
J::Wget DXiifications or adj\:iDL..u...d..B. staff realizes that the awraved
J::Wget my require minor adju..L..u...d..B durin;J the life of the ~~..... mn
request that you t'li.....1."" ~qJOSed ~ with DeveJ...".....tt Dl!lpBrtment
staff.
lal:l:3025
Rev. 6/11/91
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am PklGlWl RI!lQOIRDIENl'S
Fiscal Year 1991/1992
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llgain, pl_ be reminded that capital or ~le equjpDent is not
to be purchued with tuG rums. If yell need to acquire such equjpDent,
pl_ ..i ..,.,1.... it with Devel~lt DeparbDent staff.
7. lll"...."._ of __1 PI:aDert:v or 1Ilrmf~ (....11 Section "13" of MIA I"nRr!
~........t
All tan;Jible perElala1 p1.~ havirr;J a useful life of ncre than CIle (1)
year and an acquisitiat cost of t!1r. ln1ndred dollars ($300.00) or ncre
per unit shall be subject to the requirements of the p.,~ ty ~lt
Standa%ds specified in 24 CFR, Part 85.32, "(\ ..... ., Rule".
8. ~......
a) All equjpDent and ~~ pm:Msed in accordance with the aI:x:Jve
stan:Saxds shall be identified as "Federal Prq:lerty-HDD", (incluae
}'CUr intema1 Identificatiat NumI:ler). Identificatiat may be actlieved
by taggin;J or 81>:t.....v'in;J the ~_ ty or by any method that will
- rEUlt in pxqlerty Identification Number being """"""""-',v aff.iJced.
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b) Maintain a separate record of all such equipaent and ~~ty.
InfOl:1llation shall incluae:
-NamejDescr1pt1at
-seria1 Number
-Identification Number
-Date Purc:tIased
-Purchase Price
-o:ntitiat (i.e., ........." ent,Igcod,Ifairjpoor)
-QIaract:eristi (i,e., color/features, etc.)
-Ebysical I.ocatian (i.e., addrMs/office/roan, etc.)
c) SUl:lllit an invent:aty listin;J to the City of san Elel:'naJ:dino Devel~,L
Department _t"tl ..-,. AI"lI'If...... JUne 30. Said listin;J is to be su1:IIdtted
by J\1lv 10 follawinq the end of the year. '!be list shaIld incluae all
the infOl:1llatiat listed umer item "b" abaYe.
d) A written request JIIJSt be subnitted to the City of san Elel:'naJ:dino
Devel~rt. Department for any ~ pJrCilases that are not in the
originally ~ lmget (see ~--,L). Written authari.zatiat
JIIL1St be obtained frail the Devel~lt DeparbDent by subrecipient
prior to the pu:dlase of any equjpDent, \otIet:her or not said equipaent
was included in the agency's ori.qina].lmget.
e) It is the responsibility of the subrecipient to maintain and repair
all ~~ and equipaent plrdlased with am rums. It is also the
respansibility of the subrecipient to identify all purchued
equipaent and ~_ty with tags or~, and to SUI:Ply S8IIIe.
9. Pi-.' lU:lcountincr Iml'I :a.nllft --.tion
'!be City of san Beznardino Devel~Jt DeparbDent requires each agency to
observe and catply with allacoc:lUl'1tin;J rules and audit ~'~11"ElS as set
lab: 3025
Rev. 6/11/91
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am l'9:lwW( RIlQtJIRDIENl'S
Pisca1 Year 1991/1992
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forth in the as:; aq...__,L. '!be follc::JWiD;J is a brief description of the
IIlCSt praninent requirements:
a) As a particip!Int in the City of san Bernardino as:; ~"'::I..aw, eaciI.
subnclpient "":I"" ill' to keep all fums received frau the City secarate
frau any other &Cm'ClllS of tI.Indin1.
b) Eaci1 subnclpient also agrees to keep records of all :fun:B received
frau the City of san Bernardino in lSCCOJ:dance with the ~. <'I""u:es set
forth in the "Ag1:_,t Acocuntin;J and Administrative Hardxxlk". A
CClpy of the Hard:look is attaciled.
10. "-"+4ricatian Jmd _..........
Attaaled is a CClpy of the certification and Assurance fODll to be prepared
and signed by the ....i.gnated ~ official(s) of the subnclpient
aq&1C;{. 'lhis ........""""1t is to be attaciled to the <::DB; ag:t.e&w.:.,L and shall
Dec. ..... part of the ~ requirements.
lab: 3025
Rev. 6/lJ/9l
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CDlG 1WXmM RI1lQtJIRI!IIEN
Pisca1 Year 1991/1992
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J:BVEIDllMBNl' 1I!lPARIH!:lfl' OJ! 'l'JIE
CITlC OJ! S1lN BEIltllUU)IlD
''OlIrtification and JIssunDce"
(To ),~> 1.--y am ~t)
I,
(Nama and Title of Official)
of the
(Nama of Agency/organizaticn)
located at
do hereby make the followin; certificaticn and assurance to aIX' ."1. <<rj the
t'hmmVlity Devel_it Block Grant Al;jleewelit between
(name of cn:ganizaticn) and
the City of San BeJ:nlu:dino:
a) certify that the infOJ:1llllticm bookl.et for coa:; PL..."LCUU requirements has
been read and umerstood; and
b) Assure that the (name of Agency)
will CXIIpl.y with all gcvemir1g nquil......ents as lVipllated herewith in the
perf01"llllmC8 of the coa:; ~__d...
Dated:
(Signature of Official)
Dated:
Devel_it Ob~1 ..-.it ~ s_.Lative
lab: 3025
Rev. 6/11/91
lab: 3025
Rev. 6/11/91
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am m:lGRllII &W,lU~
I'iscal. Year 1991/19112